The URL can be used to link to this page

Home My WebLink About25B - AGMT - RENTALS FOR FIESTASA41 CITY COUNCIL MEETING DATE: SEPTEMBER 1, 2015 TITLE; AGREEMENT WITH Al PARTY FOR RENTAL AND INSTALLATION OF EQUIPMENT FOR FIESTAS PATRIAS EVENT (STRATEGIC PLAN NO. 5, 5C) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on tat Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Al Party for the rental and installation of equipment for the Fiestas Patrias event in the amount of $64,192.60, which includes a 15% contingency, for a term to end on September 30, 2015, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The September Fiesta event has been a positive event for the downtown businesses and surrounding neighborhoods. This event not only attracts thousands of Santa Ana residents but also visitors from all over Orange County. The purpose of this event is to celebrate Fiestas Patrias through a safe family friendly event to include: live entertainment, food booths, informational booths, merchandise /service booths, cultural exhibits and carnival rides /games over a three -day weekend. The 37th Annual Fiestas Patrias will take place on September 12 — September 13, 2015. In recognizing the great value of the event, City of Santa Ana, Parks, Recreation, and Community Services Agency (PRCSA) recommended that the City host Fiestas Patrias and act as Event Manager. The Event Manager will be responsible for providing all the necessary equipment, stages, electricity, carnival rides, vendor booths, entertainment, and insurance for the event. City staff has been working to bring together all the elements necessary to operate a successful event. As part of managing the event, city staff is requesting to enter into an agreement with Al party to provide rental and installation of equipment for the event. The equipment to be rented will include items such as: Canopies for vendor booths, food booths; sinks; fences; restrooms, tables, generators, and a backstage area. The equipment will be delivered Friday evening and set up by 7:00 a.m. Saturday Morning. Cleanup of the equipment will occur Sunday evening and completely cleared by 6:00 a.m. Monday morning. Selection of this company was made after soliciting pricing from various companies that have provided similar services to the City in the past. Al Party was selected as a result of pricing as well as prior experience of providing these services for past Fiestas Patrias events. 25B -1 Agreement with Al Party for Rental Equipment September 1, 2015 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #5 (Promote a strong arts and culture infrastructure), Strategy C (Promote arts and culture by partnering with artist groups and merchants to hold events celebrating art in public plazas, parks and other City - controlled open space). FISCAL IMPACT Funds in the amount of $64,192.60 are available in the Fiscal Year 2015 -2016 Recreation Community Services, Contract Services - Professional account (no. 01113230 62300). 41 Gerardo Mouet, Executive Director Parks, Recreation and Community Services Agency APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez, Executive Director Finance and Management Services Agency 25B -2 AGREEMENT WITH Al PARTY RENTALS FOR PROVISION, INSTALLATION AND REMOVAL OF RENTAL EQUIPMENT FOR FIESTAS PATRIAS 2015 THIS AGREEMENT is made and entered into this I" day of September, 2015 by and between Al Party Rentals ( "Contractor "), and the City of Santa Ana, a charter city and municipal corporation organized and existing tinder the Constitution and laws of the State of California ( "City "). RECITALS A. The City desires to retain a contractor having special skill and knowledge in the field of providing, installing, maintaining, and removing various equipment for the Fiestas Patrias Event that the City is hosting from September 12 -13, 2015 ( "Event "). B, Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in this field and that any services perfonned by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contractor in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall provide, install, set -up, maintain and remove rental equipment at the 400 block of 4a' Street in Downtown Santa Ana, for the Event as described on Exhibit A (the "Equipment "). City may request additional equipment or services during the term of this Agreement at City's sole discretion. Said request shall be made and approved in writing, executed by the Executive Director to the Contractor, detailing the additional equipment/services to be provided and requiring an estimate from Contractor as to the cost of such additional equipment /services. Contractor shall deliver the Equipment on Friday, September 11, 2015 and set up by 7:00 a.m, Saturday, September 12, 2015, Contractor will clean up and remove the Equipment on Sunday, September 13, 2015 beginning at 9:30 p.m. and have it completely removed and cleaned up by 6:00 a.m. Monday, September 14, 2015. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The contract award for such services pursuant to the Contractor's Proposal shall not exceed Sixty -Four Thousand, One Hundred and Ninety Two Dollars and Sixty Cents ($64,192.60). This total compensation consists of (1) "Base Price" of $55,819.65, and (2) up to a fifteen percent (15 %) contingency stun for additional 25B -3 equipment/services at the sole discretion of the City and approved by the Executive Director in writing as set forth in Section 1, above, b. Payment of the Base Price shall be made upon to delivery of the Equipment. Payment need not be made for work which fails to meet the standards of performance set forth in Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on September 1, 2015 and terminate on September 30, 2015, unless terminated earlier in accordance with Section 12, below. The term of this Agreement may be extended upon a writing executed by the City Manager and the City Attorney. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a, Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence and $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insured's provisions, 25B -4 b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of California State Law Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be famished to the City upon execution of this Agreement and shall be approved in form by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect without thirty (3 0) days prior written notice to the City. e, If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any'work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the direct or indirect operations of Contractor or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to 25B -5 personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. 8. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any mamrer with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand,, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Fax: (714) 647 -6956 With copies to: Parks, Recreation and Community Services Agency City of Santa Ana 20 Civic Center Plaza (M -23) P.O. Box 1988 Santa Ana, California 92702 Fax: (714) 571 -4221 r and City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Fax: (714) 647-6515 To Contractor: Al Party Rental 251 E. Front Street Covina, California 91723 Phone: (866) 217 -2789/ FAX: (626) 967 -7572 A party may change its address by giving notice in writing to the other party. I£ sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter therein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terns of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terns and conditions hereof, shall not bind or obligate Contractor nor the City. Each pasty to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered mull and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 25B -7 12. TERMINATION This Agreement may be terminated by the City upon thirty (3 0) days written notice of tennination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination. 13. NON - DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities related to this Agreement. Contractor a£finns that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. JURISDICTION - "VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement, 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. r ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: PJ Fu stant City Attorney RECOMMENDED FOR APPROVAL: Gerardo Monet Executive Director of Parks, Recreation and Community Services Agency CITY OF SANTA ANA David Cavazos City Manager CONTRACTOR: At Party Rentals Name: Title: Tax ID# 25B -9 CITY OF SANTA ANA PARKS & REG 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 Ordered By: JOSE ROMO Salesman: RENE MARTINEZ Delivery and Pickup Job Dasor: FIESTA SANTA ANA 2015 Status* Reservation Contract*: 17166 Event Beg: Fri 911112015 7:OOPM Event End: Sun 0/1312095 6:OOPM Operator: Herrera, Valerie Delivery : Fri 9/11/2015 7:OOPM Contact: JOSE ROMO Pickup Date: Sun 9/13/2015 9:30PM Phone: 714 - 612 -9227 Location: SANTAANA Used at Address: 4TH & 5TH ON BRAODWAY: SANTA ANA, CA 92707 Delivery Notes: DELIVERY: FRIDAY 9111 7PM MUST BE READY BY 7AM PICK UP: SUN 9113 BE THERE AT 9:30PM NOTE: NEED TO TAKE THE MULE - CUSTOMER IS RESPONSIBLE FOR ALL NECESSARY PERMITS REQUIRED FOR CANOPIES AND ELECTRICAL. CUSTOMER IS RESPONSIBLE FOR ALL SAFETY INSTALLATIONS NOTES: CABLE DOWN ALL ELECTRICAL. BOXES CUSTOMER TO SUPPLY WATER FOR ALL REQUIRED SINKS Qty Items Rented VENDOR BOOTHS BOOTHS 21 CANOPY, 10'Xi0'PAGODA GREPNHT »> 21 -1 YX 10' X W GREEN & WHITE PAGODAS «< 21 CANOPY, 11X10PAGOIDA REDANHT » >21. 10'X IV X 8' RED &WHITE PAGODAS «< 21 CANOPY, 10'XIVPAGODAWHT » 21 -10' X10' WHITE PAGODAS «< MUST BE INSTALLED ON LEVEL GROUND, 200 CANOPY, BASE STEEL 20 SIDEWALL, 6'X10' WHITE 3 SIDEWALL, . WX10' MESH W NDOW WHITE #6 BOOTH 1 SIDEWALL, 6'X10' MESH WNDOW WHITE #6 BOOTH 1 SIDEWALL, 6'X10' MESH WINDOW WHITE #49 BOOTH 70 TABLE, W X 30" 1 PER BOOTH MUST BE INSTALLED ON LEVEL GROUND? 150 CHAIR, SAM$ IVORY 2 PER BOOTH MUST BE INSTALLED ON LEVEL GROUND, 9000 ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA 9001 AS DELIVERED TO AVOID ADDITIONAL CHARGES CHAIR WEIGHT LIMIT IS 250LBS 50 LIGHT, 20OW ORTS 50 BLED CORD 25' 16 LIGHT, STRING FESTIVAL YELLOW 16-- STRINGS 12 BLED CORD 50' 20 ELEC CORD 25' GREEN CORDS Store Hours Mon - Fri 9:00a -5:00p Set 10:00a -2c0p Printed On Wed WIM01611:3242AM Seftwareby Polnbol Renlel Syoleme www.poln4obrenral.00m 25B -10 $27 $1,680.00 $1,660.00 $1,680.00 $400.00 $100.00 $82.50 $27.50 $27.50 $609.00 $150.00 $475.00 $0.00 $704.00 $0.00 $0.00 MotliFlcalion #g 6 Conrad- Param¢.rpl (1) Contract#: 17168 CITY OF SANTA ANA PARKS & REC Page 2 of 5 Qty Items Rented Each Price FOOD BOOTHS 12 CANOPY, 10'X10'PAG0DA WHT $80.00 $960.00 MUST BE INSTALLED ON LEVEL GROUND, 4B CANOPY, EASE STEEL $2.00 $06.00 38 FENCE, PICKET 3'XS' WHITE $15.00 $540,00 72 DRAPERY, 3' UPRIGHT $0.00 $0,00 72 CANOPY, BASE STEEL $0.00 $0.00 24 LIGHT, 200WQRTS $9.50 $220.00 17 ELEC 30AMP OUTLET $35.00 $595.00 9 SIDEWALL, 6'X20' WHITE PTM TARP $0.00 $0.00 FOR FOOD BOOTHS HOT & COLD SINKS 1 LABOR $1,000,00 $1,000.00 R587ROOM SERVICE SATURDAY INCLUDES SAT AM ( CARNIVAL AREA) AND WASTE TANKS 4 SPECIALTY SINKHOT &COLD $600.00 $2,400.00 >»84-3 COMPARTMENT HOT /COLD SINKS SELF CONTAINED «< 16 SPECIALTY PARTY EQUIP $100100 $1,600.00 16- EXTRA WATER TANKS - - -4 PER SINK 12 LABOR $209.00 $2,400.00 LABOR TO REFILL 12 WATER TANKS - -- CUSTOMER TO SUPPLY WATER 34 SPECIALTY TOILET $80.00 $2,720.00 6 SPECIALTY TOILET ADA $125.00 $750.00 S SPECIALTY SINK COLO $60.00 $480.00 »> 8 -TWO STATION COLD SINK «< 6 SPECIALTY SINK HOT &COLD $256.00 $1,530.00 >>> 6, HOT & COLD SINKS <c< B CANOPY, 10'X10'PAG0DA WHT $80.00 $640.00 >>> 4- 10'% 20'X S' PAGODAS -- OVER HOT /COLD SINKS «< MUST BE INSTALLED ON LEVEL GROUND. 24 CANOPY, BASE STEEL $2.00 $48.00 8 SIDEWALL, 8'X20' WHITE $20,00 $160.00 ENCLOSE SINKTENTS B LIGHT, 200W ARTS $9.50 $16.00 8 ELEC CORD 26' $0,00 $0.00 6 CAN% TRASH WITH LINER 32 GALLON $10,85 $85.10 SUPPPORT � 3 SPECIALTY PARTY EQUIP $20.00 $80.00 GREASE BARRELS 3 SIDEWALL, 8'X1 d WHITE PTM TARP $20.00 $60,00 >>> FOR UNDER GREASE BARRELS «< 1 SPECIALTY FORKLIFT $0.00 $0.00 NO CHARGE 30 SPECIALTY PARTY EQUIP $33,00 $990.00 »> 30 • WALKIE TALKIES W/ HEADSETS & BATTERIES & CHARGER«< 800 SPECIALTY PARTY EQUIP $1.75 $1,400.00 S» 800'FENCE FOR MAIN STAGE- FREE STANDING PENCE - -- INSTALL FENCE AT sin 06 SAND BAGS $3.00 $265.00 26 SIDEWALL, 6'X20' WHITE PTM TARP $20.00 $500.00 >>> SCREENING FOR FENCE «< - MAIN STAGE 7 TABLE, ROUND 30" $B, 60 - $59.50 MUST BE INSTALLED ON LEVEL GROUND. 7 TABLE, CKTL,42 "LEG $2,50 $17.50 3 RED, 120" GARDEN $14.50 $43,6C REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN. 3 KELLY, 120" GARDEN $14.50 $43.5C 1 WHITE, 120k' GARDEN $14.50 $1450 REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN, 21 CHAIR, BARSTOOL,BLACK SWIVAL $9,00 $189,00 2 COOLERS, IGLOO 150 QT. $75.00 $30,OC 2 FAN, 30 " PEDESTAL $30.OD $60.0C Store Hours Mon - Fri 9:00a -5:00p Sat 10:00a -2:00p Printed On Wod B /121201011,32 :42AM soflwataby P*t- O- ReRWSyelems www point- of- ,enlal.com 25B -11 Modification# 6 0onlrnr4.Paremarpl (1) Contract #: 17168 CITY OF SANTA ANA PARKS & RISC Page 3 of B Qty Items Ranted Each Price 6 TABLE, 8'X 30" $8.70 $52.20 MUST BE INSTALLED ON LEVEL GROUND, 2 RED, B' TABLEDRAPE $19.00 $38.00 2 KELLY, 8' TABLEDRAPE $19.00 $38.00 2 WHITE, B' TABLEDRAPE $19.00 $30.00 1 CANOPY, 20'X20' WHITE KWIK EXP. $220.00 $220.00 2P X 40' X 8' WHITE CANOPY 1 MIDDLE, 2OX20'WHITE $209,00 $209,00 6 CANOPY, WATER BARREL 65GAL $15.00 $90,00 6 CANOPY, WATER BARREL COVER 55GAL $5.00 $30.00 800 ASTRO TURF, BLACK SO. FT. $0.48 $384.00 »> 20'X40' « STAGE FRONT OF MAIN STAGE 66 CHAIR, SAMS IVORY $1.60 $105,60 SET UP IN FRONT OF STAGE- 3 ROWS OF 22 -- MUST BE SET UP & TIPTIED MUST BE INSTALLED ON LEVEL GROUND. 9000 ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA 9001 AS DELIVERED TO AVOID ADDITIONAL CHARGES CHAIR WEIGHT LIMIT IS 250LB8 DRESSING ROOMS BACK STAGE, MAIN STAGE 3 CANOPY, 10'XI6'PAGGDA WHT $60.00 $240.00 »> I -10'X 30'X 8'W14 WALLS «c MUST BE INSTALLED ON LEVEL GROUND, 12 CANOPY, BASE STEEL $2.00 $24,00 4 SIDEWALL, 6'X20' W-UTE $20.00 $80.00 6 LIGHT, PAR -CAN 46 BLACK 200W $15.00 $90.00 6 PAR -CAN COLOR JELL Sun $0.00 PEACH JB1.1.8 6 TABLE, 6 X 30" $7.00 $56.00 6 SPECIALTYTOILET $80.00 $480.00 2 SPECIALTY PARTY EQUIP $60.00 $120,00 2- TWO STATION HAND WASHING SINK 60 CHAIR, SAMS WHITE $1.00 $60.00 >a > STAGE AREA <a<c MUST BE INSTALLED ON LEVEL GROUND ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA AS DELIVERED TO AVOID ADDITIONAL CHARGES CHAIR WEIGHT LIMIT IS 26OLDS 3 MIRROR, WARDROBE NATURAL WOOD $5.00 $15,00 ELECTRICAL /POWER I GENERATOR, 125KVA SILENT Secure $600.00 1 GENERATOR, 70KVA 3PH SILENT $600,00 $600.00 1 SPECIALTY PARTY EQUIP $600,00 $600.00 »> 1 -70KVA GENI'S «< 15 ELEO 20AMP OUTLET $35,00 $525.00 8- 20 AMP OUTLETS ( DISNEY) 10 ELEC 30AMP OUTLET $50.00 $500.00 220 AMP OUTLET FOR 8APD 4 ELEC 50AMP TWISTLOCK W160AMP OUTLET 2' $100.00 $400,00 60 AMP OUTLETS 220 VOLT 1 ELECTRICAL DISTRIBUTION SYSTEM $3,600.00 $3180000 »> 136 - 20 AMP OUTLETS « »> STAGE POWER HOOKUPS «< »> 40 AMPS PER FOOD BOOTH «< 100 CABLE RAMP 5 CHANNEL $12.00 $1,200.00 4 LABOR $700.00 $2,000.00 »> (2) At MEN SAT SAM - 9 PM NEED MULE aaa »> (2) Al MEN SUN SAM - B PM NEED MULE «< Al USE 00 FENCE, CHAIN LINK 6'H X 101W $1.00 $80.00 >>> 60' OF e' HIGH FENCE «< CHECK IN 4th & BROADWAY Store Hours Mon - Frl 9:00a -5:00p Sat 10:00a -2:00p Printed On Wed cl Z2.016 ll :$2:42AM Software by Polnbol- Rental 6yelems www.polnt- of- rental cum 25B -12 Modification# 6 Oanttac4Parame.mt(1) Contract#: 17168 CITY OF SANTA ANA PARKS & RED Page 4 of 6 City Items Rented- Each Price 1 _ CANOPY, ICX10'PAGODA WHT $80,00 $B0.00 >» 10'X10'X8' < MUST BE INSTALLED ON LEVEL GROUND, 4 CANOPY, BASE STEEL $2.00 $8,00 1 TABLE, e'X 30" $8.70 $8,70 MUST BE INSTALLED ON LEVEL GROUND. 4 CHAIR, SAMS IVORY $L60 $4.00 MUST BE INSTALLED ON LEVEL GROUND, 6000 ALL CHAIRS & TABLES MUST 8E STACKED IN THE SAME AREA 6001 AS DELIVERED TO AVOID ADDITIONAL CHARGES CHAIR WEIGHT LIMIT IS 250LBS BEER GARDEN 1 CANOPY, 40'X40' WHITE KWIKTOP $860.00 $880.00 1.40' X 40'X 10' WHITE CANOPY 6 SIDEWALL, 10'X20' WHITE $20,00 $120.00 8 CANOPY, WATER BARREL 55GAL $15.00 $120,00 8 CANOPY, WATER BARREL COVER 55GAL $5.00 $40.00 2 LIGHT, HI BAYS 400WATT $50,00 $100.00 1 CANOPY, 40'X40' REDMMITE KWIK EXP. $880,00 $880.00 40'X 60'X 10 RED & WHITE CANOPY 1 MIDDLE, 40'X20' RELYWHITE KWIK $30eA0 $396.00 4 LIGHT, HI SAYS 400WATT $50.00 $200.00 10 CANOPY, WATER BARREL 66GAL $15,00 $150.00 10 CANOPY, WATER BARREL COVER 55GAL $5.00 $50.00 7 SIDEWALL, 10'X20' WHITE $20.00 $140.00 ---GREEN ROOMS - -- - 2 CANOPY, 15'X15' WHITE KWIK $170.00 $340,00 2 -16 X 15'X 8' WHITE CANOPY B CANOPY, BASE STEEL $2,00 $16.00 8 SIDEWALL, 8'X201 WHITE $20,00 $120,00 8 LIGHT, LED PAR -CAN $35.00 $280.00 4 ELEC CORD 60'MULTI BLACK $0.00 $0.00 4 CHAIR, POLIWOOD WHITE $2.60 $10.40 450 ASTRO TURF, BLACK SQ. FT. $0,48 $216.00 2 -15' X 15' TURF 1 TABLE, 6'X 30" $700 $7.00 1 BLACK, 5' TABLEDRAPE $19.00 $10.00 2 COOLER, EVAPORATIVE OSCILLATING $250.00 $500,00 2 ELEC CORD 6U $0.00 $0,00 2 WATER HOSE 100' $0,00 $0.00 2 LOUNGE, SECTIONAL, WHITE LEATHERTT, 5PC $300.00 $600.00 1- SET FOR EACH GREEN ROOM 2 LOUNGE, SOFA, WHITE LEATHERRTT, CORNR FIT $0.00 $0.00 2 LOUNGE, SOFA, WHITE LEATHERETT, MID $0,00 $0.00 2 LOUNGE, SOFA, WHITE LEATHERETT, CDRNR LF $0.00 $0.00 2 LOUNGE, SOFA, WHITE LEATHERETT, END RT $0.00 $0.00 2 LOUNGE, SOFA, WHITE LEATHERETT, END LT $0.00 $0.00 2 TABLE, COFFEE WHITE 35"X22" $25.00 $50,00 4 9-ABLE, ROUND 30" $9.35 $37.40 MUST BE INSTALLED ON LEVEL GROUND. 4 TABLE, CKTL,30" LEG $0.00 $0.00 4 BLACK, 90'GARDEN $10.75 $43,00 16 CHAIR, POLIWOOD WHITE _ _ $2.60 $41.60 COMMANDPOST 4 TABLE, & X 30" $8,70 $34.80 MUST BE INSTALLED ON LEVEL GROUND. 12 CHAIR, GAMS WHITE $1.00 $12.00 MUST BE INSTALLED ON LEVEL GROUND ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA AS DELIVERED TO AVOID ADDITIONAL CHAROES CHAIR WEIGHT LIMIT IS 25DLBS Store Hours Man - Fri 9:00e -5:00p Sat 10:00a -2COp POW On WB4 EVIV2e151132:42AW 6onwale by POle4o1 -Rama systems www,pslnloRenlal.co,n 25B -13 Modiflcatlon # e contract- Parems.rpt (i) Contract S: 17168 CITY OF SANTA ANA PARKS & REC Pape 5 of 5 Qty Items Rented Each Price CITY COUNCIL $47,947,90 $3,4e0.fi2 40 CHAIR, SAMS WHITE $1.09 $40,00 Subtotal: MUST BE INSTALLED ON LEVEL GROUND Sales Tax: Total: Paid: ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA $56,512.57 $307.08 AS DELIVERED TO AVOID ADDITIONAL CHARGES $0.00 $56,619.65 CHAIR WEIGHT LIMIT IS 250LBS 1 SAFETY PACKAGE, CANOPY $303.10 $803,10 3 SIGN, EXIT LIGHTED $0.00 $0.00 3 ELEC CORD 25' $0,00 $0.00 3 SIGN, NO SMOKING,PLASTIC NOUGHT $0.00 $0.00 25 FIRE EXTINGUISHER $0.00 $0.00 $100.00 REFILL PEE WILL BE CHARGED IF EXTINGUISHER IS DISCHARGED. 1 LABOR $1,200.00 $1,200.00 FRIDAY NIGHT INSTALLATION & SUNDAY PICKUP 70 KWIKCOVER /B'V'fHITE $3.9 $276.60 COVERS FOR VENDOR TABLES 1 DELIVERY /PICKUP $600.00 $600,00 DELIVERY / PICKUP FOR RESTROOMS & SINKS 8 KWIK COVER /6'WHITE $3.95 $31.60 DRESSING ROOM TABLES 1 LADDER 6' $0,00 $0.00 1 FUEL FOR GENERATORS $2,500.00 $2,500,00 »> COST TO REFUEL GENERATORS <11FINAL T.B.D. 1 KWIKCOVER/8'WHITE $3.95 $3.95 CHECK IN 450 ASTRO TURF, LABOR INSTALL SOFT $0.16 $72.00 1 Delivery/Pickup 1 $800.00 8600.00 48 HOUR NOTICE REQUIRED TO AVOID CANCELLATION FEES, ORDER MUST BE PAID IN FULL PRIOR TO DELIVERY. Rental : CA BUS: Sales: Delivery Charge: $47,947,90 $3,4e0.fi2 $3,484.05 $600.00 Subtotal: Sales Tax: Total: Paid: Amount Due: $56,512.57 $307.08 $55,519.65 $0.00 $56,619.65 CITY OF SANTA ANA PARKS & REC a "lore Hours Mon - Fri 9:00a -5:00p Sat 10:00a -2:00p Mori ficatlon R 6 Prinled On Wed B/121201611:92;42AM Software Uy Polnt-o6fiered Systems www.Po101-0 nlal.com Conlrau- Pamma.rpl(1) 25B -14