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Home My WebLink About10A - MINUTES - 08-04-15 AND 08-18-15MINUTES OF THE REGULAR CITY COUNCIL MEETING HELD AUGUST 4, 2015 1 0A -1 1 0A -2 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA AUGUST 4, 2015 CLOSED SESSION MEETING CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 5:12 P.M. ATTENDANCE COUNCILMEMBERS Present: VINCENT F. SARMIENTO, Mayor Pro Tern P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN A. REYNA COUNCILMEMBERS Absent: ANGELICA AMEZCUA MIGUEL A. PULIDO, Mayor SAL TINAJERO STAFF Present: DAVID CAVAZOS, City Manager LAURA A. ROSSINI, Senior Assistant City Attorney MARIA D. HUIZAR, Clerk of the Council PUBLIC COMMENTS - None COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:13 p.m. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL -- POTENTIAL LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9 of the Government Code: (A White and Yellow Cab, Inc.) CITY COUNCIL MINUTES 1 AUGUST 4, 2015 1 0A -3 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiators: Personnel Services Executive Director, Ed Raya Employee Organizations: Santa Ana Police Officers Association (POA) Service Employees' International Union (SEIU) Full -Time Employees Agency Negotiator: City Manager, David Cavazos Employee Organizations: Executive Management (EM) CLOSED SESSION REPORT - The City Attorney will report on any action(s) to be taken at the Regular Meeting which will begin immediately following the Closed Session Meeting. ADJOURNED CLOSED SESSION AND CONVENED TO THE REGULAR OPEN SESSION AT 5:52 P.M. CITY COUNCIL MINUTES 2 AUGUST 4, 2015 1 0A -4 CALLED TO ORDER ATTENDANCE PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS REGULAR OPEN MEETING COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 6:02 P.M. COUNCILMEMBERS Present: VINCENT F. SARMIENTO, Mayor Pro Tern ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN A. REYNA SAL TINAJERO COUNCILMEMBERS Absent: MIGUEL A. PULIDO, Mayor STAFF Present: DAVID CAVAZOS, City Manager LAURA A. ROSSINI, Senior Assistant City Attorney MARIA D. HUIZAR, Clerk of the Council SONIA BRAVO- SANCHEZ, GODINEZ HIGH SCHOOL RUPERT VEGA, POLICE CHAPLAIN CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES to Jannett Mendoza of Luna Kutsi Restaurant in recognition of her grand opening and in celebration of Mexican Art, Culture and Food. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER MARTINEZ to Consul Mario Cuevas on his appointment as the new Consul of Mexico, in Santa Ana. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER MARTINEZ to Nick Alvidrez for his unselfish contributions and positive influence on youth in Santa Ana. CITY COUNCIL MINUTES 3 1 0A -5 AUGUST 4, 2015 CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER REYNA to the following Santa Ana 4th of July event volunteers: Erika Alvarez; Paula Alvarez; Sonia Sanchez Bravo; Luis Camero; Judith Carrillo; Griseldi Delacruz; Kenia de la Cruz; Andrea Diaz; Oswaldo Faro; Ricardo Fuentes; Victor Gonzalez; Christine Laniagua; Johnathan Mendez; Viviana Nguyen; Michael Orellana; Tristan Orellana; Isabel Ortiz; Omar Ramirez; Dalia Reyna; Mario Reyna; Guillermo Sanchez; Zarisbeth Soto; Alfredo Torreblanca; Erika Torreblanca; Gardenia Zamacona. CLOSED SESSION REPORT - - See Agenda Item 19A for Closed Session Report. PUBLIC COMMENT 1. Aaron Palusa, spoke in opposition to Agenda Item 32B; concerned with lack of noticing — no written notice of November or June meetings; mobile homes are within 600 feet of proposed project with little or no mitigation measures to protect those residents. 2. John Wesson, Agenda Item 32B, concerned with project and proximity to mobile home park. 3. Maria Reyna, spoke on Agenda Item 25A, spoke in support of grant opportunity. 4. Alicia Rojas, spoke on Agenda Item 25A, thanked City Council for support. 5. Madeline Spencer, spoke on homeless issues in and around the civic center area; supports use of former bus terminal for services. 6. Ryan Smolar, spoke on Agenda Item 25A and 25E, thanked the City Council for arts project grant funding. 7. Nancy Alcala, spoke on Agenda Item 25A, thanked the City Council for opportunities generated through grant funds. TELECONFERENCE *Pursuant to Government Code Section 54953(b), Mayor Pro Tern Tinajero participated in a portion of the meeting via teleconference from All Star Vacation Homes, 2788 Almaton Loop # 301, Kissimmee, FL 34747 at 6:58 p.m.. The Agenda for said meeting was posted at said location as required by the Brown Act. AGENDA ITEMS TAKEN OUT OF ORDER - PUBLIC HEARINGS 75A. ADOPT DOWNTOWN ENHANCEMENTS AND PARKING MODERNIZATION PLAN AND ADOPT GOVERNING PARKING ORDINANCE AND RESOLUTION (STRATEGIC PLAN NO. 3, 4, 4131 - Finance & Management Services Agency Legal Notice published in The Notice (LASOC) on July 24, 2015. CITY COUNCIL MINUTES 4 AUGUST 4, 2015 1 0A -6 Staff report presented by City Manager Cavazos. • Parking structure rates have �. not changed in over 20 years. • Since being built in the 1980s, I 0 structures operate with)u original parking equipment. 6-01 Elm 8 • High expenses due to constant a If— equipment repairs and labor �JLJ L! costs. fiRMGERJPO&B0.M W/FY G0.4GECIJPO&BI0.CM 13leMS- MOSpxerl IS IeeY -iW spassl • Operation is inefficient due to GNNGE 6I"N &$pV0.GFON GAAMEG I 5TH &MAIN (e leek- JGGSp+m 194 eN- <GOS9+efl manual intensive processes. T S I JHOa eusx laTlpara o'., 1595pxa1 z Current Conditions and Needs: On-street Parking • Parking meter rates were changed 12 years ago. • Downtown meters are designed for short term parking (2 hrs. maximum stay) • Less expensive to park in a metered space than parking structure. Result = imbalanced pricing model 3 Downtown Great Opportunity! DOWNTOWN ��. • Heart of Orange County " r • The County Seat and government hub County transportation hub Historic Downtown CITY COUNCIL MINUTES 5 AUGUST 4, 2015 1 0A -7 41" highest density city in the nation Downtown sales tax up 39% since 2010 • Voted Best Restaurants in the County — 3 years in a row! OC Streetcar is coming! 11 • Hire and assign four additional police officers exclusively to patrol Downtown. Iry is -cs) • Increase private security in Downtown and structures. fry ie ii) Installation of security cameras and Increased pedestrian safety enhancements. Iry 1s 16) Downtown Enhancements: Sanitation & Maintenance ($1.6M est.) • Develop a Downtown "Clean Team" to ensure routine and proper maintenance. (FY 16 -17) • New recycling program including installation ?. of additional waste receptacles. Iry is-v) • Installation of public restrooms. Iry 16-17) r... x" 7 CITY COUNCIL MINUTES 6 AUGUST 4, 2015 1 0A -8 • Complete street investments: • Attractive public spaces, walkable alleyways and parklets (FY 16 -171 • LED lighting (FY 16-17) • Landscaping and trees(FY15 -1c) • Create an identity brand (FY 15 -16) Year -round events and promotions (on going) Coordinated marketing materials (on-going) Holiday and festive decor (on- going) SIM J 9 How Do We Improve Santa Ana? Downtown Enhancements: Other Amenities (52M est.) • Public wifi (backbone) system (FY 16-10 . • Wayfinding and directional signage (bid -Fall 2015) • Circulator and bike share program (FY 15 -16) • Validation program (FY 1e17) S � CITY COUNCIL MINUTES 1 0A -9 10 AUGUST 4, 2015 Parking Modernization: Parking Facilities. ($1.5M est. Parking structures have greatest need for improvements. Iry tste) • Replace parking access and revenue control systems with modern automated models. !FY 15 -16) upgrades to lighting fixtures, elevators, paint, landscaping and signage. (rY15 -16) 1.. Installed IPS Smart Meters with credit card Ak ML capabilities. 2. Installed credit card readers in parking `` structures. 3. Eliminated meter sharing through smart sensor technology. Recent Successes and Accomplishments 1.. Installed IPS Smart Meters with credit card Ak ML capabilities. 2. Installed credit card readers in parking `` structures. 3. Eliminated meter sharing through smart sensor technology. 4. Pay by phone capability added to parking meters. % -- 5. Implemented valet program at 3 "' & Bush lot. 6. Comprehensive facilities assessment complete as well as market parking rate study. CITY COUNCIL MINUTES 1 0A -10 13 AUGUST 4, 2015 Recent Successes and Accomplishments 4. Pay by phone capability added to parking meters. % -- 5. Implemented valet program at 3 "' & Bush lot. 6. Comprehensive facilities assessment complete as well as market parking rate study. CITY COUNCIL MINUTES 1 0A -10 13 AUGUST 4, 2015 7. Ongoing improvements planned for signage and wayfinding. S'S i 14 How is this Funded? Off- Street Parking Rates (parking structures) • Adjust parking structure rates to $1.50 per hour upon completion of modernization improvements. (estimated July 1, 2016) On- Street Parking Rates (parking meters) Adjust parking meter rates in the following manner: • Midtown Zone to $1.00 per hour (effective October 1, 2015) • Downtown Zone to $1.50 per hour (effective October 1, 2015) • Willard Zone remains at $1.00 per hour Parking Enforcement • Reduce expired meter citation to $40.00 (currently $56.00) • Adjust parking enforcement hours in Downtown Zone from Sam to 10pm • Modification of parking regulations along portions of Fourth St. to allow parking from 8am to 4am 15 In Summary... The proposed plan identifies key areas of improvements and enhancements related to parking operations: • Enhance public amenities in Downtown • Modernize and upgrade parking structures • Address deferred maintenance • Provide funding for on -going maintenance Amendments to governing ordinance and resolution. • Success achieved through consensus between stakeholders, business organizations, and City staff. CITY COUNCIL MINUTES 1 0A -11 i6 AUGUST 4, 2015 Mayor Pro Tern Sarmiento opened the hearing. The following members spoke on the matter: • Madeline Spencer, asked if meter upgrades would affect area by Orange County High School of the Arts and Mid -Town area. • Ryan Chase, supports the improvements proposed in the Plan; also spoke in support of Agenda Item 75B. • Ryan Smolar, consultant with Downtown Inc.; supports the Plan that will fund the improvements needed to further better the Downtown. • Raul Yanez, President of Santa Ana Business Inc., expressed support for Plan. • Claudia Arellanes, seeks City support to improve amenities in the Downtown as proposed in the Plan. • Sandra Pena, thanked the City Council for supporting Agenda Item 25A and also the Parking Plan with adjustments — citations given even when green light on, Sunday ticketing and compassion for the disabled and elder consciousness and extending meter parking to 3 hours. • Victor Payan, concerned with recent incident where enforcement officer was ready to ticket even when light was green. • Theo Hirsch, suggested bike lanes, bike trails and other modes of transportation to be used with funds generated with increased fees. • Nancy Mejia, representing Latino Health Access, needs equitable development and integrating health and wellness strategies; outlined reasons for not supporting; transparency and accountability and improved coordination to promote health and wellness. • Paul Diebel, spoke of letter presented for the record by Latino Health Access and concerns with proposed Plan that fails to include health and wellness strategies. Council discussion ensued. Councilmember Tinajero, spoke of enhancements throughout including electronic meter reading, credit card payment and supports matter. Councilmember Martinez, expressed concern, need sustainable and predictable plan that is consistent. Councilmember Amezcua, expressed support for Plan; asked for impact if change parking meter from 3 hours to 2 hours. City Manager Cavazos, noted that time can be increased to 4 hours in the evening hours; will be reducing fines and will meet personally with attendants to provide quality customer service. Councilmember Benavides, spoke of need for public amenities including bathrooms and drinking fountains. City Manager Cavazos, indicated that line items would be brought back to City Council for approval. CITY COUNCIL MINUTES 10 AUGUST 4, 2015 1 0A -12 Councilmember Amezcua, requested a family restroom and enhancements for children with disabilities. Councilmember Reyna, expressed support. Mayor Pro Tern Sarmiento, staff to address 4t" street parking entrance to enter on 4th; ADA access; deference to Santa Ana business owners who are in support of Plan. MOTION: 1. Adopt Downtown Enhancements and Parking Modernization Plan developed with the consensus and collaborative efforts of various Downtown stakeholders. 2. Place ordinance on first reading and authorize publication of title. ORDINANCE NO. NS -2880 - AN ORDINANCE OF THE CITY OF SANTA ANA AMENDING CHAPTER 36, ARTICLE VIII OF THE SANTA ANA MUNICIPAL CODE RELATING TO PARKING METERS AND ARTICLE IV RELATING TO PARKING REGULATIONS 3. Adopt a resolution setting parking rates for City owned parking structures to $1.50 per hour; $10.00 daily maximum; and $50.00 per month upon completion of modernization improvements to parking structures; and setting parking rates for the surface lot to $1.50 per hour. RESOLUTION NO. 2015 -038 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING HOURS AND PARKING RATES FOR SPECIFIED CITY OWNED PARKING FACILITIES 4. Authorize City staff to prepare RFD's and release bids related to the Downtown Enhancements and Parking Modernization Plan. 5. Annual review of progress related to Downtown Enhancements and Parking Modernization Plan. MOTION: Benavides VOTE: AYES: NOES CITY COUNCIL MINUTES SECOND: Amezcua Amezcua, Benavides, Tinajero (5) Martinez (1) None (0) 11 1 0A -13 Reyna, Sarmiento, AUGUST 4, 2015 ABSENT: Pulido(1) 75B. ZONING ORDINANCE AMENDMENT NO. 2015 -03 TO UPDATE THE HOUSING OPPORTUNITY ORDINANCE AND ADAPTIVE REUSE ORDINANCE (STRATEGIC PLAN NO. 5, 3) — Planning & Building Agency Planning Commission approved recommended action at the July 20, 2015 special meeting by a vote of 3 -2 (Mill & Verino opposed; Alderete & Gartner absent). Legal notice published in The Notice (LASOC) on July 24, 2015, and notices mailed. Staff report presented by Hassan Haghani, Executive Director of Planning and Building Agency Underlying Purpose of housing opportunities ordinance Ensure creation of high quality affordable housing along with market rate housing with minimum or no public subsidy. BACKGROUND Current Housing Opportunity Ordinance • Adopted November 2011, referenced in 2014 Housing Element • Requires 15 percent of new housing to be affordable ORDINANCE APPLICABILITY When does Ordinance apply? • Zone change that results in residential density increase • Approved applications proposing to increase residential component exceeding original mixed use development approval • Conversion of commercial or industrial land to residential uses • Conversion of rental units to condominium ownership of 5 units or more • Construction of New "residential projects" of 5 or more units IMPLEMENTATION CHALLENGES • Unpredictable • Inconsistent • Too many unknown steps in process • Makes adaptive reuse too costly • Does not allow for reliable financial planning of projects • Makes Santa Ana less competitive in attracting new market rate housing investment GOALS OF ORDINANCE AMENDMENT CITY COUNCIL MINUTES 12 AUGUST 4, 2015 1 OA -14 • Create Affordable Housing Mixed with Market Rate Housing • Minimize Public Subsidies for Affordable Housing Production • Maintain Competitive Edge on Attraction of Private Investment in Housing Production • Clear, Consistent, Predictable Development Pathway • Allow for Creation of Diverse Housing Options for Socio- economically Diverse Population • Provide Options to Minimize Inclusionary Housing Cost • Minimize Negative Impacts on Existing Tenants on Rehab Projects CONSIDERATIONS • Constrains Historic Adaptive Reuse/ Building Re- purposing • Treats New and Existing Development the same while economics differ • Constrains alternatives to construction of New units on -site STAKEHOLDER OUTREACH ✓ Housing Developers and Housing Advocates ✓ Stakeholders Discussions: • July 8, 2015 • July 13, 2015 ✓ Planning Commission Meeting July 20, 2015 PROPOSED MODIFICATIONS • Exempt projects approved prior to date of adoption of original HOO ordinance • Inclusionary Units criteria: • For-Sale- Moderate 15 % • Rental -Low/ Very Low 10% • Exempt Adaptive Reuse from HOO requirement ADAPTIVE REUSE & REPURPOSING PROPOSED MODIFICATIONS • Residential Projects over 20 units provide Inclusionary Units on -site • Provide for off -site construction of units (1 for 1) • Allow rehabilitation of off -site units at 1.5 rehabilitated units in -lieu of 1 newly constructed unit (1 to 1 for Target Areas) • Inclusionary Unit production 100% responsibility of developer; no City or Housing Authority assistance REHABILITATION TARGET AREAS • Cornerstone Village • Cedar - Evergreen • Townsend -Raitt • West Myrtle PROPOSED MODIFICATIONS CITY COUNCIL MINUTES 13 AUGUST 4, 2015 1 0A -15 • All Inclusionary Units (rental and ownership) 55 years • Apply only to conversions for number of units in excess of General Plan prescribed densities • Remove Takings Determination from ordinance • Remove Executive Director Discretionary Authority • Simplify In -Lieu fee calculation ($5 /square foot of habitable space) INCENTIVES AND CONCESSIONS Similar to State Density Bonus (SB 1818): • Parking: • 1 space/ 0 -1 bedroom units ■ 2 spaces /2 -3 bedroom units • 2 "/2 spaces for 4 or more bedroom units ■ Development Standards: • Setback - up to 25 percent • Height — up to 20 feet INCENTIVES AND CONCESSIONS Similar to State Density Bonus (SB 1818): • Parking: ■ 1 space/ 0 -1 bedroom units ■ 2 spaces /2 -3 bedroom units • 2 %2 spaces for 4 or more bedroom units • Development Standards: • Setback - up to 25 percent • Height — up to 20 feet INCENTIVES AND CONCESSIONS Similar to State Density Bonus (SB 1818): • Sliding Scale additional density bonus for every additional affordable unit beyond required inclusionary units PROPOSED MODIFICATIONS • Pipeline projects eligible for newly adopted In -Lieu fee: • Deemed complete prior to August 4, 2015 • Submit new or revised Housing Inclusionary Plan • Pay In -Lieu fee of $5/ square feet • Revisit /reevaluate in 3 years DISCUSSIONS SINCE PC MEETING • Earmarking In -Lieu fees • In -Lieu fee for 21 or more unit projects at a higher rate • Allowing up to 50 units to pay in -lieu fee • Extremely Low not addressed EARMARKING IN -LIEU FEES OPEN REQUEST FOR PROPOSAL PROCESS CITY COUNCIL MINUTES 14 AUGUST 4, 2015 1 0A -16 PC RECOMMENDATION • Planning Commission recommends City Council approve Zoning Ordinance Amendment No. 2015 -03 • One Commissioner advocated NOT exempting "adaptive reuse" projects • One Commissioner would like more time to discuss and absorb draft ordinance • Two commissioners absent RECOMMENDATION & ALTERNATIVES ■ Recommendation: ■ Adopt Proposed Draft Amended Ordinance • Alternative 1: • Allow applicants with projects of 21 or more units to pay an in -lieu fee at a higher flat rate established by the City Council; • Establish the higher in -lieu fee high enough to sufficiently fund building new affordable housing through open, competitive public process • Alternative 2: ■ Allow applicants with projects containing up to 50 units to be eligible for paying the in -lieu fee ■ Alternative 3: ■ Make no change Mayor Pro Tern Sarmiento opened the hearing. The following members spoke on the matter: • Cesar Covarrubias, Executive Director of the Kennedy Commission, submitted letter for the record, submitted recommendations for consideration — include fee on all development projects; need to have standards apply to projects in the pipeline; consider annual review instead of 3 years. • Beda Ruiz, requested continuance to review impacts of ordinance. • Abel Ruiz, need for affordable housing accessible; community input necessary for responsible development; consider continuation of matter. • Madeline Spencer, requested number of affordable units to be produced with proposed ordinance. • Carlos Melendez, requested continuance to better understand proposal; opined that it may be largest housing plan and need stakeholders participation. • Tad Springer, spoke on adaptive reuse included in the Ordinance — important to keep the historic elements. • Joese Hernandez, representing the Centro Cultural of Mexico, requested continuance and more public participation. • Victor Payan, noted importance of proposed ordinance; continue matter and consider adaptive reuse and economy of arts development first. CITY COUNCIL MINUTES 15 AUGUST 4, 2015 1 0A -17 • Nancy Alcala, requested postponement of matter and inclusion of residents in the process. Council discussion ensued. Mayor Pro Tern Sarmiento, summarized intent of the ordinance; project does not dilute the number of affordable units but provide clarity and predictability to allow for mixed income developments; mixed income developments have resulted in better projects; affordability ordinance was first approved 5 years ago — strong policy statement for dignified and affordable housing. Proposed amendment to ordinance to increase in lieu fee from $5 to $15 a foot to create larger pool of funds to leverage developments that markets do not address; homeownership for moderate income currently defined at 110% area market rate (AMI) which is about $93,000 for a family of four need to redefine to 80% AMI which is $56- $70,000 and allow them to apply for financing; also, developers should have an opportunity to opine as to where those funds are used. Asked about exemptions of pipeline projects or projects that have been approved, is that modifying the term sheet? Executive Director of Planning and Building Agency, Haghani, noted that draft ordinance does not automatically exempt pipeline projects, but gives them opportunity to request for new in lieu fee and projects approved prior to draft ordinance does not have agreement to be exempt. Mayor Pro Tern Sarmiento, support exemptions; noted that historic and commercial structures complex to change use, need to preserve and rehabilitate to create new housing - encourage development of adaptive reuse; motion to approve as amended. Councilmember Amezcua, asked who would manage the in -lieu fees and how to manage displacement? Mayor Pro Tern Sarmiento, noted that fees would be required for affordable development; pool funds and procured for applicants for development of low income projects Executive Director of Planning and Building Agency, Haghani, confirmed that displacement would be managed by developers in accordance with State regulations. Councilmember Reyna, requested clarification of pipeline projects. Executive Director of Planning and Building Agency, Haghani, commented that with proposed amendment, pipeline projects that have signed CITY COUNCIL MINUTES 16 AUGUST 4, 2015 1 0A -18 agreement with the City can pay new fees or remain the same, but if no contract then new fees will apply. Councilmember Benavides, asked about pipeline projects with pending contracts. Executive Director of Planning and Building Agency, Haghani, noted that status of pending projects would be provided to the City Council for consideration. Councilmember Benavides, proposed friendly amendment to allow all pending projects the option of current or proposed regulations. Executive Director of Planning and Building Agency Haghani, summarized proposed amendments include: 1. Change definition of moderate income formula from 110% to 80% AMI; 2. Change in lieu fee to $15 per square foot; 3. Developer should have opportunity to opine as to where in -lieu fees should be spent; 4. Development projects in the pipeline be given choice of existing formula for in -lieu fees or proposed rate of $15 per square feet with the understanding that projects over 21 units must produce the housing on -site. Councilmember Benavides, clarified that developers would be given a voice although City has final decision since they are public funds. AMENDED MOTION: Place amended ordinance on first reading and authorize publication of title. ORDINANCE NO. NS -2881 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE XVIII.I OF THE SANTA ANA MUNICIPAL CODE REGARDING THE HOUSING OPPORTUNITY ORDINANCE AND AMENDING THE ADAPTIVE REUSE ORDINANCE TO EXEMPT SUCH PROJECTS FROM THE APPLICATION OF THE HOUSING OPPORTUNITY ORDINANCE MOTION: Sarmiento SECOND: Tinajero VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento, Tinajero (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Pulido (2) 'Councilmember Tinajero ended the teleconference meeting at 9:20 p.m. CITY COUNCIL MINUTES 17 1 0A -19 AUGUST 4, 2015 CONSENT CALENDAR ITEMS MOTION: Approve the following staff recommendations on the Consent Calendar items 10A through 32C: • Staff continued agenda Item 22F to the September 1, 2015 City Council Meeting • Councilmember Benavides pulled Agenda Item 25A for separate discussion; and • *Appropriation Adjustment Items 20A through 20C initial votes were recalled and items continued to the September 1, 2015 City Council Meeting due to insufficient number of qualified votes. MOTION: Amezcua VOTE: AYES: NOES: ABSTAIN ABSENT: MINUTES SECOND: Benavides Amezcua, Benavides, Reyna, Sarmiento (4) None (0) None (0) Martinez, Tinajero, Pulido (3) ADMINISTRATIVE MATTERS 10A. MINUTES FROM THE REGULAR OPEN MEETING OF JULY 7, 2015 {STRATEGIC PLAN NO. 5, 11 — Clerk of the Council Office MOTION: Approve Minutes. ORDINANCES /SECOND READING In the event a Councilmember recorded an "abstention" before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 11A ORDINANCE SECOND READING: ORDINANCE AMENDING CHAPTER 10 OF THE SPECIAL EVENT REIMBURSEMENT AND SPONSORSHIP SECTION TO INCLUDE CO- SPONSORSHIPS {STRATEGIC PLAN NO. 5, 4) (City Manager's Office) - Clerk of the Council Office CITY COUNCIL MINUTES 18 AUGUST 4, 2015 1 OA -20 Placed on first reading at the July 7, 2015 City Council meeting and approved by a vote of 6 -0 (Reyna absent). Published in The Notice on July 10, 2015. MOTION: Place ordinance on second reading and adopt. ORDINANCE NO. NS -2879 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING SECTION 10- 22.13 OF CHAPTER 10 REGARDING SPECIAL EVENT REIMBURSEMENT AND SPONSORSHIP BOARDS / COMMISSIONS / COMMITTEES 13A. COUNCIL COMMITTEES — AGENDA AND MINUTES (STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office MOTION: Receive and file. NAME MEETING DATE Finance, Economic Development, and Technology 07/22/2015 Parks, Recreation Education and Youth (Cancelled) 07/27/2015 Public Safety & Neighborhood Improvement (Cancelled) 07/28/2015 MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) — City Attorney's Office MOTION: Approve settlement agreement. AGMT NO. 2015 -181 - CONFERENCE WITH LEGAL COUNSEL -- POTENTIAL LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9 of the Government Code: (A White and Yellow Cab, Inc.) 19B. EXCUSED ABSENCES - Clerk of the Council MOTION: Excuse the absence of Mayor Pulido from the August 4, 2015 City Council Meeting. 19C. STRATEGIC PLAN MONTHLY REPORT FOR JUNE 2015 (STRATEGIC PLAN NO. 5, 1) - City Manager's Office CITY COUNCIL MINUTES 19 AUGUST 4, 2015 1 OA -21 MOTION: Receive and file. 19D. GRANT PROGRAM UPDATE FOR FISCAL YEAR 2014 -15 {STRATEGIC PLAN NO. 4, 3E) - City Manager's Office MOTION: Receive and file. 19E. QUARTERLY REPORT FOR HOUSING DIVISION PROJECTS AND ACTIVITIES APRIL 2015 — JUNE 2015 {STRATEGIC PLAN NO. 5, 31 - Community Development Agency The Community Redevelopment and Housing Commission approved recommended action on July 8, 2015 by a vote of 4 -0 (Sandoval absent). MOTION: Receive and file. 19F. QUARTERLY REPORT OF INVESTMENTS AS OF JUNE 30, 2015 {STRATEGIC PLAN NO. 4, 11 - Finance and Management Services MOTTON: Receive and file. 19G. PARK RANGER PROGRAM UPDATE {STRATEGIC PLAN NO. 1, 1) - Police Department MOTION: Receive and file. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS MOTION: Initial vote recalled and Agenda Items 20A through 20C continued to the September 1, 2015 City Council Meeting (due to insufficient number of qualified votes to consider matter). 20A. APPROPRIATION ADJUSTMENT AND AGREEMENT WITH RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT FOR REIMBURSEMENT OF A LAND CONVERSION EVALUATION CRITERIA STUDY {STRATEGIC PLAN NO. 5, 4A) - Parks, Recreation and Community Services Agency CITY COUNCIL MINUTES 20 AUGUST 4, 2015 1 OA -22 20B. APPROPRIATION ADJUSTMENT ACCEPTING EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FUNDS {STRATEGIC PLAN NO. 1, 313} - Police Department 20C. INCREASE CONTINGENCY AND APPROPRIATION ADJUSTMENTS FOR GRAND AVENUE ROADWAY AND STORM DRAIN IMPROVEMENTS PROJECT (PROJECT NOS. 081732 and 126604) {STRATEGIC PLAN NOS. 6, 1 B, 1 C, 1 G) - Public Works Agency MOTION: Benavides SECOND: Amezcua VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) SPECIFICATIONS — PURCHASE OF EQUIPMENT AND SERVICES 22A. SPEC. NO. 12 -011 - MISCELLANEOUS PLUMBING SUPPLIES {STRATEGIC PLAN NO. 6, 2) - (Parks, Recreation and Community Services Agency; Public Works Agency, and Police Department) - Finance and Management Services MOTION: Amend contracts by $35,000 for an annual aggregate amount not to exceed $125,000 with the following vendors, subject to non - substantive changes approved by the City Manager and City Attorney. Vendor: Ferguson Enterprises, Inc. Irvine Pipe and Supply, Inc. Location: Pomona Santa Ana 22B. SPEC. NO. 15 -049 — PURCHASE THREE CHEVROLET SPARK AUTOMOBILES FOR POLICE DEPARTMENT'S DOWNTOWN PARKING ENFORCEMENT {STRATEGIC PLAN NO. 6, 2) - Finance and Management Services MOTION: Authorize a one -time purchase and payment of purchase order to Guaranty Chevrolet in an amount not to exceed $50,500 subject to non - substantive changes approved by the City Manager and City Attorney. CITY COUNCIL MINUTES 21 AUGUST 4, 2015 1 OA -23 22C. SPEC. NO. 15 -068 — PURCHASE FORD F -550 AERIAL TRUCK FOR PUBLIC WORKS CONSTRUCTION ENGINEERING {STRATEGIC PLAN NO. 6, 21 (Public Works Agency) - Finance and Management Services MOTION: Award a contract to Altec Industries, Inc. in an amount not to exceed $140,512, subject to non - substantive changes approved by the City Manager and City Attorney. 22D. SPEC. NO. 15 -050 - AMMUNITION {STRATEGIC PLAN NO.1, 51 (Police Department) - Finance and Management Services MOTION: Authorize a one -time purchase and payment of purchase order to Dooley Enterprises, Inc. in an amount of $102,115 and San Diego Police Equipment in an amount of $96,385 for a total aggregate amount not to exceed $198,500, subject to non - substantive changes approved by the City Manager and City Attorney. 22E. SPEC. NO. 15 -059 - {STRATEGIC PLAN NO. Management Services PATROL RIFLES AND ACCESSORIES 1, 5) - (Police Department) - Finance and MOTION: Authorize a one -time purchase and payment of purchase order to RifleGear in an amount not to exceed $145,000, subject to non - substantive changes approved by the City Manager and City Attorney. 22F. SPEC. NO. 15 -066 - TASER ELECTRONIC CONTROL DEVICES AND ACCESSORIES {STRATEGIC PLAN NO.1, 51 - (Police Department) - Finance and Management Services MOTION: Matter continued to the September 1, 2015 City Council meeting, at staff's request. PROJECTS /CHANGE ORDERS 23A. AWARD CONTRACT FOR CONSTRUCTION OF SANTA ANITA PATIO IMPROVEMENTS (PROJECT 147514) {STRATEGIC PLAN NO. 6, 261 - Public Works; Parks, Recreation and Community Services; and Community Development Agencies MOTION: CITY COUNCIL MINUTES 22 1 OA -24 AUGUST 4, 2015 1. Authorize the City Manager and the Clerk of the Council to execute a contract awarded to Green Giant Landscape, Inc., the lowest responsible bidder, in accordance with the unit bid prices for the base bid of $98,500 and the additive alternate of $48,500, totaling $147,000, for construction of the Santa Anita Patio Improvements, subject to non - substantive changes approved by the City Manager and City Attorney. 2. Approve the Project Cost Analysis for a total estimated project delivery cost of $183,750. 23B. AWARD CONTRACT FOR CONSTRUCTION OF PORTOLA PARK IMPROVEMENTS (PROJECT 132638) {STRATEGIC PLAN NO. 6, 1C} - Public Works and Parks, Recreation and Community Services Agencies MOTION: 1. Authorize the City Manager and the Clerk of the Council to execute a contract awarded to Ben's Asphalt, the lowest responsible bidder, in accordance with the unit bid prices, totaling $187,146, for construction of the Portola Park Improvements Project, subject to non - substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated project delivery cost of $254,123. AGREEMENTS 25A. ARTS AND CULTURE ARTIST GRANT PROGRAM FISCAL YEAR 2015- 2016 {STRATEGIC PLAN NO. 5, 56} — Community Development Agency MOTION: 1. Approve the Arts and Culture recommendations for fiscal year 2015 -2016 Investing in the Artist Grant Opportunity in the amount of $80,000; Applicant AGMT NO. 2015-132- Downtown Inc. . AGMT NO. 2015-133- Project Hire live local artists to help increase free Artwalk activities Host a mobile series of free art, Amount Amount Exp. Requested Approved Date 510,000 $10,000 08/03/ 2016 35,000 $5,000 08/03/ 2016 CITY COUNCIL MINUTES 23 AUGUST 4, 2015 1 OA -25 Applicant Project Nancy Alcala . AGMT NO. 2015-134- Maria Reyna' • AGMT NO. 2015-135- Albert Lopez, Jr. • AGMT NO. 2015-136 - Pacific Symphony • AGMT NO. 2015-137- Joseph Hawa" • AGMT NO. 2015-138- Sarah Guerrero • AGMT NO. 2015-139- Orange County Children's Therapeutic Arts Center • AGMT NO. 2015-140- Alicia Rojas ceramic & craft workshops for children and adults in underprivileged neighborhoods throughout the city Free arts & crafts for children and adults at Artwalk for aperiod of two years Free solo exhibit of a series of oil paintings at location in Santa Ana Santa Ana Strings Program: Provide music training to Santa Ana children at the Boys & Girls Club Free series of live painting demonstrations at ArtBrunch. Free collective exhibit at ArtWalk. Free playwriting & theatre - making workshops for children and adults throughout the city. Host three music related film viewings for children and adults at Frida Cinema Mural in Downtown Santa Ana located Amount Amount Exp. equested Approved Date $ 5,000 $5,000 $10,000 $10,000 55,000 S10,000 $10,000 55,000 08/03/ 2017 SS,000 08/03/ 2016 510,000 08/03/ 2016 $5,000 $5,000 S10,000 $10,000 08/03/ 2016 08/03/ 2016 08/03/ 2016 08/03/ 2016 CITY COUNCIL MINUTES 24 AUGUST 4, 2015 1 OA -26 Applicant Project Amount Amount Exp. Requested Approved Date between N. Main St. & N. Bush St. behind 4 t St. created through a community survey process to form the foundation of the mural concept • AGMT NO. 2015 -141 - Orange County Center for Contemporary Art • AGMT NO. 2015-142- Carlos Kalim Quevedo- Prastein Free solo exhibit of artist George Herms & jazz musical performance at OCCA Host a series of free art workshops and exhibitions for children and adults at a location in Santa Ana. OEM $5,000 08/03/ 2016 08/03/ 2016 2. Approve staff's recommendation for fiscal year 2015 -2016 Investing in the Artist Grant Opportunity to add one additional project in the amount of $5,000; Applicant Project • AGMT NO. 2015-143- The Wooden Floor for Youth Movement Dance Free Weeks: Free dance program that serves low - income children throughout the city. Amount Amount Exp. \pproved Date 08/03/2 016 3. Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute agreements with artists and art organizations awarded funds as part of the approved program, subject to non - substantive changes approved by the City Manager and City Attorney. MOTION: Benavides SECOND: Reyna CITY COUNCIL MINUTES 25 AUGUST 4, 2015 1 OA -27 VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Pulido, Tinajero (3) 25B. AGMT NOS. 2015 -144 AND 2015 -145 - SECOND AMENDMENT TO BUSINESS IMPROVEMENT DISTRICT (BID) OPERATING AGREEMENTS (STRATEGIC PLAN NO. 3,4) — Community Development Agency MOTION: Authorize the City Manager and the Clerk of the Council to execute the Second Amendment to the operating agreements with Downtown Inc. and the Santa Ana Business Council Inc., to increase the revolving fund account to a total amount of $40,000 for each entity, subject to non - substantive changes approved by the City Manager and City Attorney. 25C. AGMT NO. 2015 -146 - PROFESSIONAL ENGINEERING SERVICES FOR THE BRIDGE PREVENTATIVE MAINTENANCE PROGRAM (PROJECT 15 -6847) {STRATEGIC PLAN NO. 6, 1G} — Public Works Agency MOTION: Authorize the City Manager and Clerk of the Council to execute an agreement with TTG Engineers, subject to non - substantive changes approved by the City Manager and City Attorney, to provide engineering services for a one -year period expiring August 3, 2016, with provision for a one -year extension exercisable by the City Manager, for a total amount not to exceed $23,900. 25D. AGMT NO. 2015 -147 - COOPERATIVE AGREEMENT WITH ORANGE COUNTY TRANSPORTATION AUTHORITY TO COMPLETE CLOSEOUT OF THE AT -GRADE RAILROAD SAFETY ENHANCEMENT PROJECT (NON - GENERAL FUND) {STRATEGIC PLAN NO. 6, 1G} — Public Works Agency MOTION: Authorize the City Manager and Clerk of the Council to execute Cooperative Agreement Number C -5 -3312 in the amount of $206,208.53 with the Orange County Transportation Authority for completion and closeout of the At -Grade Railroad Safety CITY COUNCIL MINUTES 26 AUGUST 4, 2015 1 OA -28 Enhancement Project, subject to non - substantive changes approved by the City Manager and City Attorney. 25E. AGMT NO. 2015 -148 - ENTERTAINMENT SERVICES FOR FIESTAS SANTA ANA {STRATEGIC PLAN NO. 5, 5C} — Parks, Recreation and Community Services Agency MOTION: Authorize the City Manager and Clerk of the Council to execute an agreement with Bobby Nava Advertising and Entertainment Agency for advertising and entertainment services for Fiestas Santa Ana in the amount of $44,000, for a term to end on September 30, 2015, subject to non - substantive changes approved by the City Manager and City Attorney. 25F. AGMT NO. 2015 -149 - LICENSE AGREEMENT AMENDMENT WITH ORANGE COUNTY TRANSPORTATION AUTHORITY FOR PROPERTY ADJACENT TO SANTIAGO PARK WATER RESERVOIR {STRATEGIC PLAN NO. 6, 1 C} — Public Works Agency MOTION: Authorize the City Manager and Clerk of the Council to execute an amendment to a license agreement with Orange County Transportation Authority for 11,000 square feet of property adjacent to Santiago Park Water Reservoir for $796 plus a CPI increase each year for a one -year term with automatic renewals until terminated, subject to non - substantive changes approved by the City Manager and City Attorney. 25G. AGMT NO. 2015 -150 - MEMORANDUM OF UNDERSTANDING WITH THE CONFIDENTIAL ASSOCIATION OF SANTA ANA {STRATEGIC PLAN NO. 7, 6} — Personnel Services Agency MOTION: Authorize the City Manager and Clerk of the Council to execute a Memorandum of Understanding with the Confidential Association of Santa Ana, subject to non - substantive changes approved by the City Manager and City Attorney, regarding wages and other terms and conditions of employment for a two -year period beginning on July 1, 2015 and ending June 30, 2017. 25H. AGMT NO. 2015 -151 - MEMORANDUM OF UNDERSTANDING WITH THE SANTA ANA MANAGEMENT ASSOCIATION {STRATEGIC PLAN NO. 7, 6} — Personnel Services Agency MOTION: Authorize the City Manager and Clerk of the Council to execute a Memorandum of Understanding with the Santa Ana CITY COUNCIL MINUTES 27 AUGUST 4, 2015 LLl m�' Management Association, subject to non - substantive changes approved by the City Manager and City Attorney, regarding wages and other terms and conditions of employment for a two -year period from July 1, 2015 to June 30, 2017. 251. AGMT NO. 2015 -152 - MEMORANDUM OF UNDERSTANDING WITH THE POLICE MANAGEMENT ASSOCIATION {STRATEGIC PLAN NO. 7, 6) — Personnel Services Agency MOTION: Authorize the City Manager and Clerk of the Council to execute a Memorandum of Understanding with the Police Management Association, subject to non - substantive changes approved by the City Manager and City Attorney, regarding wages and other terms and conditions of employment for a two -year period ending June 30, 2017. 25J. AGMT NO. 2015 -153 - MEMORANDUM OF UNDERSTANDING WITH THE SERVICE EMPLOYEES INTERNATIONAL UNION, PART -TIME CIVIL SERVICE UNIT {STRATEGIC PLAN NO. 7, 61 — Personnel Services Agency MOTION: Authorize the City Manager and Clerk of the Council to execute a Memorandum of Understanding with the Service Employees International Union representing the Part -Time Civil Service Unit, subject to non - substantive changes approved by the City Manager and City Attorney, regarding wages and other terms and conditions of employment for a two -year period from July 1, 2015 to June 30, 2017. 25K. AGMT NO. 2015 -154 - GRANT PROJECT AND FISCAL COORDINATOR SERVICES {STRATEGIC PLAN NO. 1, 3B }— Police Department MOTION: Authorize the City Manager and the Clerk of the Council to execute a three -year professional services agreement for on -site project and fiscal grant management services with Willdan Homeland Solutions, for the period of September 1, 2015 through August 30, 2018, in an amount not to exceed $405,000, subject to non - substantive changes approved by the City Manager and City Attorney. 25L. ON -CALL RIGHT -OF -WAY SPECIALTY SERVICES (NON - GENERAL FUND) (STRATEGIC PLAN NO. 6, 1 G) — Public Works Agency CITY COUNCIL MINUTES 28 AUGUST 4, 2015 1 OA -30 25M. MOTION: Authorize the City Manager and Clerk of the Council to execute eleven on -call right -of -way specialty service agreements with the firms listed below to perform the activities listed, subject to non - substantive changes approved by the City Manager and City Attorney, each for three -year terms expiring August 4, 2018, with provisions for one, two -year renewal option exercisable by the City Manager and City Attorney, for a total not -to- exceed amount listed for each firm over the entire life of the agreement, including any renewal period: Service / Firm Amount (A) Real Property Appraisal Services $300,000 1. AGMT NO. 2015 -155 - Kiley Company $200,000 2. AGMT NO. 2015 -156 - Lidgard & Associates $200,000 (B) Furniture, Fixtures, and Equipment (FF &E) Appraisal Services 3. AGMT NO. 2015 -157 - DMA $200,000 4. AGMT NO. 2015 -158 - Hjelmstrom & Associates $200,000 (C) Business Goodwill Appraisal Services 11. AGMT NO. 2015 -165 - Overland, Pacific & Cutler 5. AGMT NO. 2015 -159 - Donna Desmond $200,000 Associates 6. AGMT NO. 2015 -160 - DMA $200,000 (D) Acquisition and Relocation Services 7. AGMT NO. 2015 -161 - Epic Land Solutions $300,000 8. AGMT NO. 2015 -162 - Overland, Pacific & Cutler $300,000 (E) Right -of -Way Program Management Services 9. AGMT NO. 2015 -163 - CivilSource $200,000 (F) Right -of -Way Property Management Services 10. AGMT NO. 2015 -164 - Paragon Partners $200,000 11. AGMT NO. 2015 -165 - Overland, Pacific & Cutler $200,000 ON -CALL ENGINEERING SERVICES (NON- GENERAL FUND) {STRATEGIC PLAN NO. 6,1G) — Public Works Agency MOTION: Authorize the City Manager and Clerk of the Council to execute ten on -call engineering services agreements with the firms listed below, subject to non - substantive changes approved by the City Manager and City Attorney, each for two -year terms expiring August 4, 2017, with provisions for up to two, one -year renewal options exercisable by the City Manager and City Attorney, for a total not -to- exceed amount of $250,000 for each firm over the entire life of the agreement, including any renewal period: • AGMT NO. 2015 -166 - Harris & Associates • AGMT NO. 2015 -167 - Psomas • AGMT NO. 2015 -168 - Willdan CITY COUNCIL MINUTES 29 AUGUST 4, 2015 1 OA -31 • AGMT NO • AGMT NO • AGMT NO • AGMT NO • AGMT NO • AGMT NO • AGMT NO 2015 -169 — AECOM 2015 -170 - Michael Baker (RBF) 2015 -171 - Kimley -Horn 2015 -172 - Stantec Consulting Services 2015 -173 - Mark Thomas & Company 2015 -174 - VA Consulting 2015 -175 - KPFF The total aggregate for all ten agreements shall not exceed $2,500,000 over the length of the agreements and is anticipated to be utilized based on the City's approved Capital Improvement Program budgets. 25N. AGMT NO. 2015 -176 - FEASIBILITY STUDY AND ACQUISITION SUPPORT TO PURCHASE THE STREET LIGHT SYSTEM FROM SOUTHERN CALIFORNIA EDISON (RFP NO. 15053) {STRATEGIC PLAN NO. 6, 1 C) — Public Works Agency MOTION: Authorize the City Manager and Clerk of the Council to execute an agreement with Tanko Lighting, Inc., the lowest responsible bidder, subject to non - substantive changes approved by the City Manager and City Attorney, to conduct a feasibility study and provide acquisition support to purchase the Citywide street light system from Southern California Edison, for a two -year term expiring on August 4, 2017, with a provision for one, one -year extension exercisable by written authorization of the City Manager and City Attorney, for a maximum term of three years, in a total amount not to exceed $267,313. LAND USE MATTERS CONDITIONAL USE PERMIT /VARIANCES 31 A. CONDITIONAL USE PERMIT NO. 2015 -14 TO ALLOW A 50 -FOOT HIGH WIRELESS FACILITY FOR VERIZON AT 3420 SOUTH BRISTOL STREET - VINCULUMS SERVICES INC., APPLICANT {STRATEGIC PLAN NO. 3, 2} — Planning and Building Agency Planning Commission approved recommended action on July 13, 2015, by a vote of 7 -0. MOTION: Receive and file. CITY COUNCIL MINUTES 30 1 OA -32 AUGUST 4, 2015 31 B. VARIANCE NO. 2015 -05 TO ALLOW ADDITIONAL WALL SIGNS ON THE PRIMARY ELEVATION FOR SMART & FINAL LOCATED AT 1308 WEST EDINGER AVENUE - NEIL McNAUGHT, APPLICANT {STRATEGIC PLAN NO. 3, 21 — Planning and Building Agency Planning Commission approved recommended action on July 13, 2015, by a vote of 7 -0. MOTION: Receive and file. TENTATIVE PARCEL /TRACT MAPS 32A. TENTATIVE TRACT MAP NO. 2015 -02 (COUNTY MAP NO. 17636) AND INCLUSIONARY HOUSING AGREEMENT TO ALLOW A SUBDIVISION FOR 79 CONDOMINIUM UNITS AT 1010 SOUTH HARBOR BOULEVARD - SANTA ANA 5, LLC, APPLICANT (STRATEGIC PLAN NOS. 3, 2; 3, 5; 5, 3; 5, 4) — Planning and Building Agency Planning Commission approved recommended action on July 13, 2015 by a vote of 7 -0. MOTION: 1. Receive and file the staff report approving Tentative Tract Map No. 2015 -02 (County Map No. 17636) as conditioned. 2. AGMT NO. 2015 -177 - Authorize the City Manager and Clerk of the Council to execute an Inclusionary Housing Agreement with Santa Ana 5, LLC. 32B. VESTING TENTATIVE TRACT MAP NO. 2015 -01 (COUNTY MAP NO. 17786) AND INCLUSIONARY HOUSING AGREEMENT TO ALLOW A SUBDIVISION FOR INDIVIDUAL LOTS AT 520 SOUTH HARBOR BOULEVARD — TODD COTTLE, APPLICANT {STRATEGIC PLAN NOS. 3, 2; 3, 5; 5, 3; 5, 41 — Planning and Building Agency Planning Commission approved recommended action on June 22, 2015 by a vote of 6 -0 (Mill absent). MOTION: 1. Receive and file the staff report approving Vesting Tentative Tract Map No. 2015 -01 as conditioned. 2. AGMT NO. 2015 -178 - Authorize the City Manager and Clerk of the Council to execute an Inclusionary Housing Agreement with 520 CITY COUNCIL MINUTES 31 AUGUST 4, 2015 1 OA -33 South Harbor, LLC for the payment of an in -lieu fee for a residential development. 32C. TENTATIVE PARCEL MAP NO. 2015 -01 AND SPECIAL USE PERMIT NO. 2015 -01 TO SUBDIVIDE AN EXISTING COMMERCIAL COMPLEX INTO EIGHT AIR -RIGHT CONDOMINIUM UNITS AT 1540 EAST WARNER AVENUE - PETER CHENG, APPLICANT {STRATEGIC PLAN NO. 3, 2} — Planning and Building Agency Planning Commission approved recommended action on June 22, 2015 by a vote of 6 -0 (Mill absent). MOTION: Receive and file * *END OF CONSENT CALENDAR ** BUSINESS CALENDAR ITEMS ORDINANCES /FIRST READING 50A. ORDINANCE AMENDING SECTION 1 -8 OF THE SANTA ANA MUNICIPAL CODE RELATING TO MUNICIPAL CODE VIOLATIONS AND GENERAL PENALTIES {STRATEGIC PLAN NO. 1, 1} — City Attorney's Office MOTION: Place ordinance on first reading and authorize publication of title. ORDINANCE NO. NS -2882 - AN ORDINANCE OF THE CITY OF SANTA ANA AMENDING CHAPTER 1, SECTION 1 -8 OF THE SANTA ANA MUNICIPAL CODE RELATING TO VIOLATIONS AND GENERAL PENALTIES MOTION: Benavides SECOND: Amezcua VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) CITY COUNCIL MINUTES 32 AUGUST 4, 2015 1 OA -34 RESOLUTIONS 55A. HISTORIC PROPERTY PRESERVATION AGREEMENT FEE REDUCTION AND PRIVATE PARTY NOMINATION TO SANTA ANA REGISTER OF HISTORICAL PROPERTIES FEE WAIVER {STRATEGIC PLAN NOS. 5, 2; 5, 3 — Planning & Building Agency MOTION: Adopt a resolution. RESOLUTION NO. 2015 -039 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXTENSION OF A WAIVER OF THE APPLICATION FEE FOR THE PRIVATE PARTY NOMINATIONS OF PROPERTIES TO THE SANTA ANA REGISTER OF HISTORICAL PROPERTIES AND MODIFICATION OF MILLS ACT AGREEMENTFEES MOTION: Benavides SECOND: Amezcua VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) 55B. ADOPT A GOVERNMENT TORT CLAIMS PROCEDURE AND AUTHORIZE CITY STAFF TO SETTLE LIABILITY CLAIMS AND PENDING ACTIONS THAT DO NOT EXCEED $25,000 {STRATEGIC PLAN NO. 4) {STRATEGIC PLAN NO. 4) — Personnel Services Agency MOTION: Adopt resolutions. RESOLUTION NO. 2015 -040 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A GOVERNMENT TORT CLAIMS PROCEDURE; RESOLUTION NO. 2015 -041 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING CITY STAFF TO SETTLE CLAIMS OR PENDING ACTIONS AGAINST THE CITY THAT DO NOT EXCEED TWENTY -FIVE THOUSAND DOLLARS ($25,000), INCLUDING WORKERS' COMPENSATION CLAIMS AND REPEALING RESOLUTION 81 -203 AND RESOLUTION 89 -093. MOTION: Benavides SECOND: Amezcua CITY COUNCIL MINUTES 33 AUGUST 4, 2015 1 OA -35 VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) 55C. ESTABLISH A CITY COUNCIL SPECIAL EVENT SPONSORSHIP POLICY AND GUIDELINES FOR DISBURSEMENT OF DISCRETIONARY FUNDS {STRATEGIC PLAN NO. 5, 4} — City Manager's Office MOTION: Adopt a resolution. RESOLUTION NO. 2015 -042 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A CITY SPECIAL EVENT SPONSORSHIP POLICY AND GUIDELINES FOR DISBURSEMENT OF DISCRETIONARY FUNDS MOTION: Benavides SECOND: Amezcua VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) 55D. AUTHORIZING EXECUTION OF PROGRAM SUPPLEMENT AGREEMENTS REQUIRED BY ADMINISTERING AGENCY -STATE MASTER AGREEMENT NO. 00289S (NON- GENERAL FUND) {STRATEGIC PLAN NO. 6, 1 G) — Public Works Agency MOTION: 1. Adopt a resolution. RESOLUTION NO. 2015 -043 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PUBLIC WORKS AGENCY TO EXECUTE ALL PROGRAM SUPPLEMENT AGREEMENTS REQUIRED BY ADMINISTERING AGENCY -STATE MASTER AGREEMENT FOR STATE FUNDED PROJECTS BETWEEN THE CITY COUNCIL MINUTES 34 AUGUST 4, 2015 1 OA -36 CITY OF SANTA ANA AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION 2. AGMT NO. 2015 -179 - Authorize the City Manager and Clerk of the Council to execute an agreement with California Department of Transportation subject to non - substantive changes approved by the City Manager and City Attorney. MOTION: Amezcua SECOND: Benavides VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) 55E. CONSENTING TO THE INCLUSION OF SANTA ANA PROPERTIES IN THE YGRENE WORKS FINANCING PROGRAMS {STRATEGIC PLAN NOS. 5, 2; 3, 5) — Public Works Agency MOTION: 1. Adopt resolutions. RESOLUTION NO. 2015 -044 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONSENTING TO INCLUSION OF PROPERTIES WITHIN THE CITY'S JURISDICTION IN THE CALIFORNIA HOME FINANCE AUTHORITY COMMUNITY FACILITIES DISTRICT NO. 2014 -1 (CLEAN ENERGY) TO FINANCE RENEWABLE ENERGY IMPROVEMENTS, ENERGY EFFICIENCY AND WATER CONSERVATION IMPROVEMENTS AND ELECTRIC VEHICLE CHARGING INFRASTRUCTURE AND APPROVING ASSOCIATE MEMBERSHIP IN THE JOINT EXERCISE OF POWERS AUTHORITY RELATED THERETO RESOLUTION NO. 2015 -045 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONSENTING TO INCLUSION OF PROPERTIES WITHIN THE CITY'S JURISDICTION IN THE CALIFORNIA HOME FINANCE AUTHORITY PROGRAM TO FINANCE RENEWABLE ENERGY GENERATION, ENERGY AND WATER EFFICIENCY IMPROVEMENTS AND ELECTRIC VEHICLE CHARGING INFRASTRUCTURE AND APPROVING ASSOCIATE MEMBERSHIP IN THE JOINT EXERCISE OF POWERS AUTHORITY RELATED THERETO CITY COUNCIL MINUTES 35 AUGUST 4, 2015 1 OA -37 2. AGMT NO. 2015 -180 - Approve Associate Membership in the California Home Finance Joint Exercise of Powers of Authority and authorize the appropriate City officials to execute any necessary documents to effectuate such membership to assist property owners within the incorporated area of the City in financing the cost of installing authorized improvements. MOTION: Benavides SECOND: Amezcua VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) 55F. RESOLUTION, APPROPRIATION ADJUSTMENT, AND SUBGRANT AGREEMENT ACCEPTING FEDERAL WORKFORCE INNOVATION AND OPPORTUNITY ACT TITLE I FUNDS FOR PROGRAM YEAR 2015- 2016 (STRATEGIC PLAN NO 2, 4) - Community Development Agency MOTION: Matter continued to the September 1, 2015 City Council Meeting (due to insufficient number of qualified votes to consider matter). MOTION: Sarmiento SECOND: Reyna VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) REPORTS 65A. PROPOSED CITY COUNCIL RETREAT AGENDA FOR AUGUST 18, 2015 {STRATEGIC PLAN NO. 1 -7)- City Manager's Office MOTION: Review the proposed City Council Retreat agenda for August 18, 2015 and direct staff to modify as desired. MOTION: Benavides SECOND: Sarmiento CITY COUNCIL MINUTES 36 AUGUST 4, 2015 1 OA -38 VOTE: AYES NOES: ABSTAIN: ABSENT PUBLIC HEARINGS Amezcua, Benavides, Reyna, Sarmiento (4) None (0) None (0) Martinez, Tinajero, Pulido (3) 75A. AGENDA ITEM TAKEN OUT OF ORDER 75B. AGENDA ITEM TAKEN OUT OF ORDER 75C. ORDINANCE ADOPTING EXPEDITED SOLAR PERMITTING PROCEDURES FOR SMALL RESIDENTIAL SOLAR ENERGY SYSTEMS {STRATEGIC PLAN NO. 3, 3; 5, 2)- Planning & Building Agency Legal notice published in The Notice (LASOC) on July 24, 2015. MOTION: Matter continued to the September 1, 2015 City Council Meeting, at the request of the City Council. MOTION: Sarmiento SECOND: Amezcua VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) 75D. RESOLUTION SETTING FORTH FINDINGS WITH RESPECT TO LOCAL CONDITIONS AS IT RELATES TO THE CALIFORNIA BUILDING CODE AND ORDINANCE MODIFYING DEFINITION OF HIGH -RISE STRUCTURE /BUILDING - AMENDING CHAPTERS 8 AND 14 {STRATEGIC PLAN NO. 3, 3C) - Planning & Building Agency Legal notice published in The Notice (LASOC) on July 24, 2015. Staff report presented by Executive Director of Planning and Building Haghani CITY COUNCIL MINUTES 37 AUGUST 4, 2015 1 OA -39 Mayor Pro Tern Sarmiento opened the hearing. There were no speakers and the Hearing closed. Councilmember Benavides, asked how matter had come about. Executive Director, Haghani, noted that it was a clean -up effort in collaboration with the Orange County Fire Authority. MOTION: 1. Adopt a resolution. RESOLUTION NO. 2015 -046 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SETTING FORTH FINDINGS WITH RESPECT TO LOCAL CONDITIONS WITHIN THE CITY OF SANTA ANA WHICH JUSTIFY CERTAIN MODIFICATIONS AND CHANGES TO THE CALIFORNIA BUILDING CODE AS AMENDED BY THE STATE OF CALIFORNIA 2. Place ordinance on first reading and authorize publication of title. ORDINANCE NO. NS -2883 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTERS 8 AND 14 OF THE SANTA ANA MUNICIPAL CODE REGARDING THE DEFINITION OF A HIGH -RISE STRUCTURE /BUILDING MOTION: Benavides SECOND: Reyna VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) 75E. RESOLUTION TO ADOPT PENALTIES FOR NONCOMPLIANCE WITH WATER CONSERVATION TARGETS DURING PHASE 2 WATER SHORTAGE PERIOD {STRATEGIC PLAN NOS. 6, 1H; 5, 2; 5, 6F — Public Works Agency Legal notice published in The Notice (LASOC) on July 24, 2015. Staff report presented by Nabil Saba. CITY COUNCIL MINUTES 38 AUGUST 4, 2015 1 OA -40 Mayor Pro Tern Sarmiento opened the hearing. There were no speakers and the Hearing closed. Councilmember Reyna shared with the community that water conservation targets have been met; thanked the community for efforts. MOTION: Adopt a resolution RESOLUTION NO. 2015 -047 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING PENALTIES FOR NONCOMPLIANCE WITH WATER CONSERVATION TARGETS DURING PHASE 2 WATER SHORTAGE PERIOD MOTION: Reyna SECOND: Amezcua VOTE: AYES: Amezcua, Benavides, Reyna, Sarmiento (4) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Tinajero, Pulido (3) CITY COUNCIL RECESSED AT 9:35 P.M. TO THE HOUSING AUTHORITY MEETING AND RECONVENED AT 9:36 P.M. WITH SAME MEMBERS PRESENT. COMMENTS PUBLIC COMMENTS • Michael Klubokin, commented that Mr. Tseglin lost his son to conservatorship process; concerned with corruption at the County of Orange. • Ilya Tseglin, requested assistance in visiting his son who is at the hospital. • Madeline Spencer, commented on clean and safe funding and asked if there was duplication since the Downtown Inc and Santa Ana Business Council is receiving funds through Strategic Plan. 90A. CITY MANAGER'S COMMENTS • Water reduction targets met; • 5k run scheduled for August 29, 2015; and • Traffic safety event held at Jerome Park; thanked Police Department for efforts. CITY COUNCIL MINUTES 39 AUGUST 4, 2015 1 OA -41 90B. CITY COUNCILMEMBER COMMENTS Councilmember Amezcua: • Thanked Executive Director of Planning and Building Agency Haghani for initiative to bring Housing Opportunity Ordinance and innovation; and • Thanked businesses and residents for meeting water target and staff for implementation policy. Councilmember Reyna: • Asked all to continue to conserve water; • Noted that 80 students will participate in upcoming Catalina field trip; • Invited all to participate in 5K event; • Reported that Regency Theater offers throwback movies on Wednesdays; • Encouraged all to shop in Santa Ana; and • Commented that school almost back in session; on -line tutoring offered at Lend a Hand. Councilmember Benavides: • Commented on National Night Out; • Commented on Housing Opportunity Ordinance — commitment by the City to offer market rate housing and invest in areas of need; • Support our local economy — shop Santa Ana; and • Adjourn in memory of Gil Marrero who devoted so much in the downtown; grateful for his many contributions. Mayor Pro Tern Sarmiento: • Reflected on 25`h anniversary of ADA supreme court ruling — intended to prohibit discrimination to those with disabilities; support equity; thanked advocates; • Congratulated Bolivian community on upcoming Independence Day; and • Adjourn in memory of Gil Marrero and Oldrich Unger. ADJOURNED - Maria Huizar, Clerk of the Council 9:59 p.m. — The next meeting of the City Council is scheduled for Tuesday, August 18, 2015 at 5:00 p.m. in the Police Community Room, 60 Civic Center Plaza, Santa Ana, California. Adjourn in Memory of Gilbert P. "Gil' Marrero and Oldrich Unger FUTURE AGENDA ITEMS • Mater Del High School Parking Structure and School Expansion Project • Community Engagement Plan • Conflict and Interest Code Review CITY COUNCIL MINUTES 40 1 OA -42 AUGUST 4, 2015 MINUTES OF THE REGULAR CITY COUNCIL MEETING HELD AUGUST 18, 2015 1 OA -43 1 OA -44 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA CALLED TO ORDER ATTENDANCE PLEDGE OF ALLEGIANCE INVOCATION AUGUST 18, 2015 REGULAR OPEN MEETING COUNCIL CHAMBER 60 CIVIC CENTER PLAZA SANTA ANA, CA 5:16 P.M. COUNCILMEMBERS Present: MIGUEL A. PULIDO, Mayor (5:21 p.m.) VINCENT F. SARMIENTO, Mayor Pro Tern ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN A. REYNA COUNCILMEMBERS Absent: SAL TINAJERO STAFF Present: DAVID CAVAZOS, City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Clerk of the Council MAYOR PULIDO CURTIS SMITH, CHAPLAIN PUBLIC COMMENT • Alfredo Amezcua, thanked the City Council for favorable budget forecast and discussion of programs and services with surplus funds. • Francine Harris, member of the Santa Ana Senior Club, requested funds for Birch Park preservation including installation of a wrought iron fence and restroom improvements. • Darrell White, resident of Riverview Neighborhood Association, requested approval of deferred maintenance improvements at Riverview Park in excess of $1 million. • Chris Schmidt, requested consideration for increased staffing at City Hall. • Cesar Plascencia, representing Santiago Little League, commented on vast uses of City parks including soccer and church events; supports improvements. CITY COUNCIL MINUTES 10 1 AUGUST 18, 2015 CONSENT CALENDAR ITEMS MOTION: Approve staff recommendations on Agenda Items 20A through 20C. MOTION: Sarmiento SECOND: Reyna VOTE: AYES: Amezcua, Benavides, Pulido, Martinez, Reyna, Sarmiento (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Tinajero (1) MISCELLANEOUS ADMINISTRATION 19A. EXCUSED ABSENCES — Clerk of the Council Office MOTION: Excuse the absence of Councilmember Tinajero from the August 18, 2015 City Council Meeting. MOTION: Reyna VOTE: AYES: NOES: ABSTAIN: ABSENT: APPROPRIATION ADJUSTMENTS SECOND: Amezcua Amezcua, Benavides, Reyna, Sarmiento (6) None (0) None (0) Tinajero (1) Pulido, Martinez, 20A. APPROPRIATION ADJUSTMENT AND AGREEMENT WITH RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT FOR REIMBURSEMENT OF A LAND CONVERSION EVALUATION CRITERIA STUDY {STRATEGIC PLAN NO. 5, 4A} - Parks, Recreation and Community Services Agency MOTION; 1. AGMT NO. 2015 -182 - Authorize the City Manager and Clerk of the Council to execute an agreement with Rancho Santiago Community CITY COUNCIL MINUTES 2 AUGUST 18, 2015 1 OA -46 College District in an amount of $334,000, for a term to expire when the City is fully reimbursed for the expenses or mutually agreed upon by both parties, subject to non - substantive changes approved by the City Manager and City Attorney. 2. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2015 -018 - Recognizing funds in the amount of $334,000 in the Recreation /Community Services Acquisition and Development revenue account and appropriating the same amount to the Recreation /Community Services Acquisition and Development expenditure accounts. 20B. APPROPRIATION ADJUSTMENT ACCEPTING EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FUNDS {STRATEGIC PLAN NO. 1, 3B} - Police Department MOTION: Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2016 -022 Recognizing supplemental Edward Byrne Memorial Justice Assistance Grant funding for the following fiscal year(s) 2011 - 2012 - $12,687, 2012 - 2013 - $11,543, and 2013 - 2014 - $11,358; totaling $35,588 into the Byrne Justice Assistance revenue account and appropriate same to expenditure account. 20C. INCREASE CONTINGENCY AND APPROPRIATION ADJUSTMENTS FOR GRAND AVENUE ROADWAY AND STORM DRAIN IMPROVEMENTS PROJECT (PROJECT NOS. 081732 and 126604) {STRATEGIC PLAN NOS. 6, 1 B, 1 C, 1 G) - Public Works Agency MOTION: 1. Increase the contingency for construction of the Grand Avenue Roadway and Storm Drain Improvements from First Street to Fourth Street by $250,000, which increases the total estimated construction delivery to $4,183,432.39. 2. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2016 -021 - Recognize expense reimbursement from Southern California Edison in the amount of $42,961.27 into the Measure M Street Construction revenue account and appropriate the funds in the Measure M2 Local Fairshare expenditure account. 3. Approve an appropriation adjustment. (Requires five affirmative votes) CITY COUNCIL MINUTES 10 3 AUGUST 18, 2015 APPROPRIATION ADJUSTMENT NO. 2016 -021 - Appropriate $50,000 from the Public Works Storm Drain Construction revenue account to the Public Works Storm Drain Construction expenditure account. BUSINESS CALENDAR ITEMS RESOLUTIONS 55A, RESOLUTION, APPROPRIATION ADJUSTMENT, AND SUBGRANT AGREEMENT ACCEPTING FEDERAL WORKFORCE INNOVATION AND OPPORTUNITY ACT TITLE I FUNDS FOR PROGRAM YEAR 2015 -2016 {STRATEGIC PLAN NO 2, 41 - Community Development Agency MOTION: 1. Adopt a resolution. RESOLUTION NO. 2015 -048 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A SUBGRANT AGREEMENT AND ALL NECESSARY DOCUMENTS TO RECEIVE FUNDS FOR THE WORKFORCE INNOVATION AND OPPORTUNITY ACT WITH THE STATE OF CALIFORNIA, WORKFORCE SERVICES DIVISION, THROUGH PROGRAM YEAR 2018 2. AGMT NO. 2015 -183- Authorize the City Manager and Clerk of the Council to execute the sub -grant agreement and all necessary documents with the State of California Employment Development Department, for a period from April 1, 2015 to June 30, 2017, for an amount of $1,136,469.00. 3. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2016 -019 - Recognizing an additional $13,554 of Workforce Innovation and Opportunity Act Youth funds in the revenue account and appropriating the same in expenditure accounts. MOTION: Martinez VOTE: AYES NOES: SECOND: Reyna Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento (6) None (0) CITY COUNCIL MINUTES 4 AUGUST 18, 2015 1 OA -48 ABSTAIN ABSENT: None (0) Tinajero (1) 55B. RESOLUTION AUTHORIZING EXECUTION OF CERTAIN DOCUMENTS REQUIRED BY THE CALIFORNIA BOARD OF EQUALIZATION TO COLLECT THE CITY'S UTILITY USERS' TAX ON PREPAID WIRELESS SERVICE {STRATEGIC PLAN NO. 4, 3A} — Finance and Management Services Agency MOTION: 1. Adopt resolution. RESOLUTION NO. 2015 -049 - A RESOLUTION OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CITY ATTORNEY TO EXECUTE CERTAIN DOCUMENTS REQUIRED BY THE CALIFORNIA BOARD OF EQUALIZATION TO COLLECT THE CITY'S UTILITY USERS' TAX ON PREPAID WIRELESS SERVICE 2. AGMT NO. 2015 -184 - Authorize the City Manager and Clerk of the Council to execute a Local Charge Agreement with the California Board of Equalization, subject to non - substantive changes approved by the City Manager and City Attorney. 3. Authorize the City Attorney and Clerk of the Council to execute an accompanying certification statement required by the California Board of Equalization, subject to non - substantive changes approved by the City Manager and City Attorney. MOTION: Amezcua VOTE: AYES: NOES: ABSTAIN: ABSENT: SECOND: Sarmiento Amezcua, Benavides, Martinez, Pulido, Reyna, Sarmiento (6) None (0) None (0) Tinajero (1) CITY COUNCIL MINUTES 10A5w a AUGUST 18, 2015 ADMINISTRATIVE MATTERS 60A. COUNCIL RETREAT — City Manager's Office Primary goal is to discuss and obtain consensus on City Council priorities. An overview of the Charter requirements for unencumbered revenue and savings will be provided — i.e. 2/3 Council majority requirement. To is 1. Surplus Determination Process 2. Schedule for Allocations 3. Review of Individual Councilmember Priorities 4. Overview of Deferred Maintenance, Capital Improvement and Vehicle Replacement Needs 5. Technology Study /Needs — Budget Options 6. General Plan — Branding /Metro East Planning 7. Roundtable — Discussion of Priorities Presenter David Cavazos, City Manager • Francisco Gutierrez, Exec. Dir., Finance & Mgmt. Services • Jorge Garcia, Sr. Management Assistant, City Manager's Office • Gerardo Mouet, Exec. Dir., Rec., Parks & Comm. Services; • Fred Mousavipour, Exec. Dir., Public Works; • Francisco Gutierrez, Exec. Dir., Finance & Mgmt. Services • Robert Cortez, Special Assistant to the City Manager; • Roy Hernandez, President, Third Wave Corp. • Hassan Haghani, Exec. Dir., Planning & Building; • Kelly Reenders, Exec. Dir., Community Development • City Council CITY COUNCIL MINUTES 6 AUGUST 18, 2015 1 OA -50 PURPOSE • Primary goal is to discuss and obtain consensus on City Council Priorities. • An overview of the Charter Requirements for unencumbered revenue and savings will be provided. AGENDA Surplus Determination Process David Cavazos 5min Schedule far Allocations Francisco Gutierrez 2 min Review of Individual Councilmember Priorities Jorge Garcia 7 min Overvlew of Deferred Maintenance. Capital Fred Mousavipour 25 min Improvement and Vehicle Replacement Gerardo Mouet Francisco Gutlerrez Needs Technology Study /Needs - Budget Options Robert Cortez 10min Roy Hernandez General Plan - Branding Needs / Metro East Hassan Haghani 10 min Planning Kelly Reenders Roundtable -City Council Discussion of Priorities Mayor and City Council 3060 min 3 THANK YOU • Thank you Mayor & Councilmembers for your faith and confidence in the City's management team & City employees • Thank you for your leadership & for believing in a positive outlook for the City! CITY COUNCIL MINUTES 10 7 AUGUST 18, 2015 1 David Cavazos City Manager s GENERAL FUND FORECAST September 2013 a 6 u�o s.n W W" sM• w" uN vN POSITIVE CHANGES The modernization of the Utility User's Tax ordinance passed with 75% of approval - solidified our 41h largest General Fund revenue source In fact, all of our top 6 revenues have increased by an average of 8.8% over the last 3 years By achieving our reserve level of 20% ($45.3M), we saved millions of dollars ($10.5M) in refinancing costs We solved our jail deficit by negotiating an increase in the per diem rate from $80 to $105 (approximately a 31% increase in the per diem rate) CITY COUNCIL MINUTES 8 AUGUST 18, 2015 1 OA -52 POSITIVE CHANGES • Established a culture of innovation and efficiency and stipulated a 1% "Innovation & Efficiency" saving across the board - Equates to approximately $1.4M annual General Fund savings • Added a total of approximately $20M to our General Fund budget since FY 13 -14 • Achieve a combined total of approximately $25M in surplus over the last two fiscal years. This year's surplus estimated to be at least $10M • Result: B GENERAL FUND REVISED FORECAST Sus n � aso \\ uvo szss °z mo sm: smo — Revenues --Expenditures M, eia ,.m sus ,ow v „e ,ye * Current Projected Year -End Revenue FY 14/15 01E4 FY 13 -14 SURPLUS ALLOCATION r. Total Revenues $ 205,741,000 $ 211,499,355 Total Expendhures $ 205,741,000 $ 197,715,980 ®® Final surplus amount: $13,783,375. Highlights: 1) Achieved the 20% General Fund Reserve Level of $40.$FA 2) Assl9ned to po(eds41,960,000: a) General Plan (including 20-yr Vision Plan & Zoning Ordinance)4750,000 b) Community Development Block Grant (General Fund Assistance) 4340,000 c) I.F. Assessment & Relocafion- $320,000 d) Council Chambers & 81h Floor Improvements - $300,000 e) Economic Development Plan- $250,000 v to CITY COUNCIL MINUTES 10 9 AUGUST 18, 2015 CONTINUED ACCOMPLISHMENTS Top 6 Revenue Sources continue to experience positive growth Continued to maintain the 20% General Fund reserve /economic uncertainty level at $45.3M Made significant progress in several areas of the Strategic Plan -$3.OM in funding Obtained over $14.OM in Grant funding Added over 80 positions since FY 13-14 Presented a balanced Trial Budget in March 2015 - 3 months prior to Charter requirements CONTINUED ACCOMPLISHMENTS Developed the Medical Marijuana Dispensaries (MMD)Enforcement Plan: - 5 Police Officers & 1 Police Sergeant -$1.5M - 2 Community Preservation Inspectors-$253k - I Revenue & Contract Compliance Examiner -$125k - 1 Assistant City Attorney & additional funding for contractual services -$252k - In total, the City added over $2.OM in funding for the MMD Enforcement Plan Conducted Community Budget Hearings & One -on -One meetings with Councilmembers to seek input on the development of the FY 15 -16 Budget Adopted a balanced General Fund FY 15 -I6 Budget of $225.8M Identified funding for increased employee compensation (2.5 %) ;trams or services INNOVATION & EFFICIENCIES • Refinanced Police Department Jail and Water Enterprise debt service to save millions in financing costs ($10.5M) • Installed new parking meters with improved technology in the Downtown area • Achieved cost recovery in Jail Operations (approximately 31% increase in per diem rate) • Consolidated all public front counter services to the 1 It floor of City Hall to improve customer service experience 0 CITY COUNCIL MINUTES 10 AUGUST 18, 2015 1 OA -54 INNOVATION & EFFICIENCIES Established the receivership program to assist neighborhoods and allow for cost recovery of incurred legal fees and staff costs Installed a 24 -hour payment kiosk at City Hall Developed Online application for CDBG, ESG, building permits and business license fees Developed the Information Technology Assessment & Master Plan CITY CHARTER REG ISonto Ana City Charter) Sec. 609 - Budget Appropriations (Year -End Balance). From the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several offices, agencies, and departments for the respective objectives and purposes therein specified as stated in an appropriation ordinance. All appropriations shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered. Sec. 609 - Budget Appropriations (Voting Requirements). At any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least two- thirds (213) of the members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenue not included in the budget. IS FY 14 -15 PROJECTED YEAR -END SURPLUS Total General Fund Current Year investments: • Invested in our City workforce: Filled 95 positions • Invested in our technological future: Completed IT Assessment /began Implementation • Invested in our community's safety: Added 15 additional Police Officers /developed MMD enforcement plan • Invested in economic development: Continued retention & support for major companies; made significant progress on the Economic Development Strategic Plan • Invested in customer service: consolidated all public front counter services to the I.t floor/ installed a 24 -hr payment kiosk /developed online applications for CD8G, ESG, building permits & business licenses Current estimates for the year -end balance / surplus is approximately: +$10,005,128 Total of approximately $25M over two years (More investments) 16 CITY COUNCIL MINUTES 104-55 AUGUST 18, 2015 ayi' Francisco Gutierrez -� Executive Director- Finance and Management Services P v ALLOCATION SCHEDULE June 2015: End of the Fiscal Year July 2015: The process of determining revenue & expenditure accruals commences during the months of July through September - All revenues received in July will be accrued back to the previous fiscal year IFY 14-15) - All services rendered, outstanding invoices, & continuing expenses that should be recorded for FY 14 -15 will be accrued back to the previous fiscal year August 2015: Final determination of accrued revenues - Alf revenues received in August will be accrued back to the previous fiscal year (FYI 4 -15) - Ex: The Board of Equalization releases the Sales Tax allocation for the months of May and June (FY 14-15) ALLOCATION SCHEDULE • September 2015: Final determination of accrued expenses - Also, preliminary surplus amount determined October 2015: Adjustments are finalized and posted - Final Council Approval of Surplus Funds December 2015: Issuance of audit opinion CITY COUNCIL MINUTES 12 AUGUST 18, 2015 1 OA -56 SURPLUS - NEXT STEPS SepNmbn 2015: Gpendilun bccounh n oboe out S.,Wnbat l5: 11.1 5urylus discussion AUG. SEPT. Au0u,IM15: All May 5 cocoons .1. rvetl .no cl.s.dbut . August 10: City Council $urplm in" discussion Deennbn 2m5: elnal bObn o b be no Onarob. nrwlb.e Any nmainin, babnce aver Me $IOM ellocoMOn to be aPVmVMIee OCT. DEC. bobber M Council opprornf lSurplus Allocafiun Ocbba 2015: htlMMwy APnopdabons AVgutl M me b c0poale $10M M Jorge Garcia Senior Management Assistant - City Manager's Office COMMUNITY DEVELOPMENT AGENCY z2 CITY COUNCIL MINUTES 1 OX 57 AUGUST 18, 2015 CITY MANAGER'S OFFICE Type of Request Description Additional Provide for any needed gap funding for the Standard /McFadden lot Additional Explore opportunities for Wlllowick Golf Course Requested Revisit funding for deferred maintenance and capital projects through "the Additional percent of budget strategy" recommended by the City Manager that would Requested provide annual funding in the City budget Additional. Pursuit of a homeless shelter Council Wellness Strategies- Signage far Plaza Caile Cuatro and Calle Cuatro Street Action Signs PLANNING AND BUILDING AGENCY Type of Request Requested Description Funding for completion of the General Plan within two years I$2 million) Requested Complete Metro East extension Grand to 5 FWY )$100k) Requested Development of a Branding and visioning Concept $250k RECREATION, PARKS AND COMMUNITY SERVICES Type of Request Description Requested Would like staff to provide options to extend the bike trail from Bristol to the River trail ($300k) Requested Ensure funding for Park maintenance with Riverview as an Identified park ($96k) Requested Complete or finish Santiago Creek Requested Develop seven Joint use agreements (SAUSD) to Include fields and classrooms $500k to Initiate program (with a total target of $3 to $4 million) Requested Explore The addition of two additional clay courts at Cabrillo tennis center Through the use of adjoining land ($4001k) Would like to ensure that all parks receive some level of deferred Requested maintenance funding with the ultimate objective of providing a safe and functional park 23 25 CITY COUNCIL MINUTES 14 AUGUST 18, 2015 1 OA -58 RECREATION, PARKS AND COMMUNITY SERVICES, CONT'D Type of Request Description Requested Identify parks that do not have restroom facilities and provide criteria for including reshooms facilities Requested Development and Identification of City assets (land) for repurposing to develop outdoor spaces where residents can gather $500k Requested Consider community projects that require minimal space or cost development Requested (minimal staffing) such as skate parks, half-court basketball courts, and packet AdditionalSupportive parks. Additional Would like to expand the number of kids participating in the Catalina Trip program Supportive of a Joint Use Program, however would like to Omit support to a few test locations and maximize the support based on need, assess the outcome, Additional and long term mutual obligations Le. currently Segerstrom High School baseball finds greater value in Items such as recarpeting bat cage, backstop turf, and dugouts vs a more costly addition of field lights ($2 -3 million) 26 PUBLIC WORKS AGENCY, SANTA ANA POLICE DEPARTMENT, PSA Type of Request Description Requested Improved directional signage as well as enhanced monument signs at City boundaries. Additional Evaluate civil service process to determine how best to expedite the hiring of new staff Requested Ensure funds to support South Main efforts as well as providing far consistent aesthetics In the areas of lamps, benches, trash receptacles, and archway AdditionalSupportive of the implementation of a body camera program ($1.3 million o,gears) Gerardo Mouet •-` =` Executive Director- Recreation, Parks and Community5ervices Uj_ CITY COUNCIL MINUTES 10 1559 AUGUST 18, 2015 i FY 15 -16 PARK IMPROVEMENT PLAN Funding the Unfunded FY 15 -16 PARK IMPROVEMENT PLAN a�w • ' •Safety • • Key & 0 • Key 8 Important Important Functions • Preventative (Making Perks Maintenance Work Better) (Wear & Tear Challenges) •$3.3M $12.8 At •$765.000 a, t4 FY 15.16 PARK IMPROVEMENT PLAN EXAMPLES BASIC - Safety First r AREA #i By Lillie King Walkway S 40,000 Ba Lillie King Security Lis s 50,000 r B3 Madison5enuity Lts 50,000 - - AREA #z Bt Memorial ACWal, t Sg000 AREA #3 1.7 B¢ Riger Security Lts is Joao Ba Hivera wC[Renov 5a,yoc B3 Riverview Park'mg Lol s 41 j B4 Santiago Bike Trail Resuf s pgoon B5 Santiago Security Lts Sg000 BE Santiago Play Equip s ayg000 30 31 WA CITY COUNCIL MINUTES 16 AUGUST 18, 2015 1 OA -60 FY 15 -16 PARK IMPROVEMENT PLAN BASIC- Safety First • AREA #4 Ba Bomo Koval SecurityLU s Vo,000 Bx Thomron Park6y lo[ Renovs 2r wo B3 BGmo Komlwalkway Rewvf aso,000 B4 Kiwanis 5ecunty Ltg s aoo,00a • AREA #S Ba Angel Reoom, Reno, f S,wo - AREA #6 Bs Centennial Harduape B: Centennial Security Lh 83 Heritage Seamy Lts BA SsnteAoit*S cLLs BS Wind.So.rily Lts B6 DYSC Field #x SynTmf Subtotal EXAMPLES um s 5eo,aoo s 45o,ROO s 5o,00e d s SoAa4 y`` s SG,000 p i6AO aoo s }a86,xoo �.s 32 FY 15 -16 PARK IMPROVEMENT PLAN EXAMPLES FUNCTIONAL- Making parks work better ft F Sa Wp.*T_ fMoK Fi feMb Perkiembh RSA F3 UBilbtt[laytartlel • fm, - ZFA�a mwWSwmryd �qw �a +• ' 9 Hemo,W Skn<Pad: fsem,� � -�T'� "t+•xv -.` . I,ad,R.,.mnmafena . >.9^Pe .1. f +f PS tMYn'anee Pn(<rty VxN 69ma a rxyK'^Pmpawlaa BOemo1 • V9000 I I anury Fa CxvCameehrena. mpw R abMmUaesun. 54_ q nm Fond. 30,® Pe Rodin sMmpYee[k e6mo 15 Sm.g eNeTra.. yl 59wa i6 Senntlege HGU.wx I ene,eetea 5maw y vada.R•�nadECw. f s4® � FY 15 -16 PARK IMPROVEMENT PLAN FUNCTIONAL- Making parks EXAMPLES work better AREA #4 Fx lewme5wlmpaolren. aSaw A Bo —Koval ReoR 3A. F3 Bonw Koval BaslmWeIl Ct f m4ow AREA #5 Ft EI Se I SM. I+N'Irenw. xy000 Fx s 6g000 rreplaa. Sudmaui.a,Mr F3 Stadium p F4 Stadium Spma 1- f Wmcnr Old, le Fs Bldg Renov, fa,5m,000 AGUAlnparker FS AImprowmnn CC Ra F6 RaittMiyrtlePmpeMlACq) f 84 }ooa AREA #6 Fa Samm AnhaP olrenov. as,wv Fx 6odinex5,oWkTvd s PS.— F3 WindwrTennk Ct S 240,000 Su 000.14 tx,6ryow 3A CITY COUNCIL MINUTES 10 17 AUGUST 18, 2015 FY 15 -16 PARK IMPROVEMENT PLAN SUSTAINABLE -Meet wear and tearchallenges • AREA ft Sr Delhi Resboom renov. s 50,000 Sz Delhi Ct Resurfacing s mpoo 53 Delhi Parking Lot resuf s n ,coo • AREA #2 St Memorial Bleachers s z5o,00c • AREA #3 Si Fisher Cabin/RR renov f Saco EXAMPLES FY 15 -16 PARK IMPROVEMENT PLAN SUSTAINABLE- Meetwearand tear challenges AREA #4 Si Bomo Koral Parking Lot $ 40,00o Se Jerome Play Equip /surfacs 4o,o00 53 Jerome Garden Fence s 2o,000 AREA #5 St Angel Court renovation s 2o,000 AREA #6 Si Centennial site furniture s 5o,000 S2 Cent. Conc. Seats Fd #4 $200,000 53 Cent. Wrought Iron Fence s So ooa Subtotal $765,000 EXAMPLE Fred Mousavipour DExecutive Director— Public Works Agency 37 36 CITY COUNCIL MINUTES 18 AUGUST 18, 2015 1 OA -62 FY 15 -16 Public Works Agency CIP /Deferred Maintenance Bundles C e A t <ale MpWNIYSame Ana '2 . SMSI'. $3M ISMSAI: $1M . SA0.tt: S 3 M Total unfunded needs far FY 15 -16 PWA Deferred Maintenance is $20.625M 1. Safe Mobility Santa Ana Ideal -$3M Functional - $2M • Substantially increase Basic -$1M safe mobility in all areas of the City Reduce vehicle speeds Minimize collision patterns Achieve zero fatal bike /pedestrian collisions STRATEGIC PLAN ALIGNMENT: Goal #6, Objective #6 y A 2. SARTC Deferred Maintenance Ideal -$4.5M Minimal upgrades since construction in 1985 Functional -$3M Basic - $2M • Building Maintenance $1.88M • Safety/ Liability $792K • Exterior/ Interior $1.66M 39 39 • Signage /Wayfinding Current 1st Floor Vacancy Rate: 76% $170K Current Average Sq. Ft. lease rate: $1.67 Potential Sq. Ft. lease rate $2.75 STRATEGIC PLAN ALIGNMENT: Goal H3, Objective #4 40 CITY COUNCIL MINUTES 10 1963 AUGUST 18, 2015 2. SARTC Goals Ideal - $4.SM Functional - $3M Basic - $21M ✓ Landmark Regional Transportation Center in O.C. ✓ Professionally Managed ✓ Attractive and Safe ✓ Full Occupancy ✓ Support Alternative Commuting Options ✓ Bike Sham Station ✓ Zip Car Attracting new tenants at current market rate creates a potential annual revenue increase of $420,000 Current Average Sq. Ft. lease rate: $1.67 Potential Sq. Ft. lease rate $2.15 STRATEGIC PLAN ALIGNMENT: Goal 413, Objective #4 3. Geospatial Information Systems - $22SK • Enhance Substandard Existing GIS Program for a city our size • Spatial Analysis of Citywide Data ✓ Infrastructure /ROW Data ✓ Qty Facilities ✓ census Data ✓ Zoning Information ✓ Permit Work Integration with Asset Management System I PLAN ALIGNMENT: Goal #6, Objective #1 4$ 4. ASSET MANAGEMENT -$1.4M Our Current Asset Tracking System Capture Infrastructure & ROW Asset Data ✓ Attributes ✓ Location ✓ Condition Essential for Citywide Operations ✓ Plan ✓ Budget ✓ Schedule ✓ Maintain /Repair /Replace STRATEGIC PLAN ALIGNMENT: Goal #6, Objective #1 4] CITY COUNCIL MINUTES 20 AUGUST 18, 2015 1 OA -64 5. Reconstruct Residential Alley— Ideal -$1.SM unctional - $750K Basic - $0 Bad Conditions - Depleted -Zero Current Funding STRATEGIC PLAN ALIGNMENT: Goal t,6, Objective pl 6. STREET MEDIAN - $10M • Water Conservation Project ✓ Citywide conversion of street medians to drought tolerant landscaping to conserve water. • High Priority Areas ✓ Gateways ✓ Destination Areas ✓ High Vehicle /Pedestrian Volume Areas • City Median Uniformity ✓ Additional funding to convert remaining medians STRATEGIC PLAN ALIGNMENT: Goal 115, Objective N2 • General Maintenance • Timely Delivery of Services • Property Value • Aesthetics • Access to Properties as dilun, 46 CITY COUNCIL MINUTES 1 ok-65 AUGUST 18, 2015 FY 15 -16 PWA Deferred Maintenance Needs M pNOIER AMOUM IUSTFICATION I Safe Mob IlIsparta An a $3.0M Multlmodal transportation safety features aimed at reducing collisions Involving ISaval petlertdam and cycles 1 The Dept e Det ISARTCt $A'SM Essential deferred maintenance attract and retain quality businesses and transform to Deferred Maintenance SARTC into a destination location for travelers and the community Improve data capture and quality for use in project design, asset management, public 3 GIS Development $225K information, and planning; improve staff /Gublicinterfacelst for staff analysis and publicself -serve Capture Infrastructure and other Hal way asset attributes, location, and condition Asset Management $1.4 M to determine to plan, budget, sche dule , and perform effective and efiitlent System maintenance 5 truc[Pesitlenlial $1.5M Restore to intended level of- service and reduce potential liability claims Alloys Alleys 6 Sireet Median $10 As Water Conservation protect- Additional funding aver $5 Million Council authorized 46 CITY COUNCIL MINUTES 1 ok-65 AUGUST 18, 2015 Francisco Gutierrez Executive Director- Finance and Management Services Al FY 15 -16 PWA DEFERRED MAINTENANCE PRIORITIZATION General Criteria for Deferred Maintenance consideration: Safety Liability Functionality, • Priority 1: Facilities that have failing systems in which replacements are imperative (i.e., roof restoration, chiller replacements, ADA upgrades) Priority 2: Facility systems are functional but require additional maintenance to keep the facility operational (i.e., HVAC system repairs, rebuilding Air handlers) Priority 3: Facility systems are better than average condition, only normal on -going maintenance required or the continuation of existing projects (i.e., general repairs, phased out projects) FY 15 -16 DEFERRED MAINTENANCE PRIORITIES Priority 1- Safety / Liability/ Function a) Corporate Yard: Roof Restoration of PWA Administration and Stores- $500K b) Grand Central: Chiller Replacement- $450K c) Train Station: $650k • Air Handler Replacement Phase I • Public restroom ADA upgrade d) Vehicle Wash Facility- $150K Recycles only 5% of the used water • New system has the capacity to recycle up to 70% of the water 48 CITY COUNCIL MINUTES 22 AUGUST 18, 2015 1 OA -66 FY 15 -16 DEFERRED MAINTENANCE PRIORITIES Priority 1-Safety/ Liability/ Function e) Police Department Jail: Domestic Water Line -Phase I $150K f) Ross Annex Carpet Replacement — Phase l$75K g) City Hall: Elevator Smoke Screen - DIN— 1 tANI FY 15 -16 DEFERRED MAINTENANCE PRIORITIES Priority 1 — Continued Various City Facilities Other Prcjectsl f. Maintenance: f410k City Hall - Rebuild Air Handler 3 of 9 Newhope Libraryderome Center G lSouthwest Senior Canter/Corbin Center - Address defened maintenance to extentl useful life of fyacilities- Santa Ana Senior Center V St. - Replace HVAC Control System; Automate Interior lighting; ReplaceMpgrade Electric Panel- Main Library - Install HVAC in Computer Lab; Rebuild 1 of 2Air Handler - Ross Annex Parking - Improve illumination to increase visabilry El Salvador Center- Upgrade Extenor HVAC Searily Enclosures (Liability) $2,225,000 in total for Phonily 1 Projects sl i FY 15 -16 DEFERRED MAINTENANCE PRIORITIES Priority i - Safety / Liability / Function a) SARTC- $480k: Asphalt Replacement • HVAC Repairs-Phase 2 b) SAPID Administration General Repairs- $335k: • Fuel Tank Management System upgrade • Rebuild Air Handlers • Replace Central Pant Circulation Pumps Rebuild Compound Gate Operator • Replace Hot Water Heater • Replace Roll Up Dow 52 CITY COUNCIL MINUTES 1 ok3 67 AUGUST 18, 2015 FY 15 -16 DEFERRED MAINTENANCE PRIORITIES Priority 2 -Safety / Liability / Function C) SAPD Jail: General Repairs- $140K: • Jail Kitchen - Replace wmpressor system for walk -in freezers & refrigerators • Jail - Install Germicide in 8 Air Handling Units d) City Hall: Carpet Replacement- $110K e) Ross Annex: Carpet Replacement - Phase 2 $75K f) City Hall: Elevator Smoke Screen - Phase 2 $45K 53 �f FY 15 -16 DEFERRED MAINTENANCE PRIORITIES j) Various Facilities /General Repairs- $3451c Main Library - Rebuild 2 of 2 Air Handler Main Library - Wet Seal North Facing Windows • Jerome Center- Replace Automated Ughfing Control System City Hall- Paint 1° Floor Interior Newhope Library - Paint Interior McFadden Learning Center - Rebuild Air Handler El Salvador Center - Paint Interior Santa Ana Senior Center -Paint Interior • Southwest Senior Center Public Restrooms - Upgrade Restroom Fixtures • Annex - Replace Variable Speed Drives Annex - Paint Interior • Santa Anita Center - Paint Interior • Corbin Center- Upgrade Kitchen Fixtures S1,530.000 In Total for Priority, 2 Protects 5a i FY 15 -16 DEFERRED MAINTENANCE PRIORITIES Priority 3 - safety / Liability / Function a) Train Station: General Repairs b) SAPID: General Repairs c) Corp Yard - Fleet: Roof Restoration d) Santa Ana Senior Center: Roof Restoration e) Ross Annex: Replace 1 of 3 HVAC f) City Hall: Paint and Carpet Phase 2 g) City Hall: Elevator Smoke Screen - Phase 3 h) City Hall: Rebuild Air Handler- Phase 3 i) Various Facilities: General Repairs Approximately S3.2M Total W1 CITY COUNCIL MINUTES 24 AUGUST 18, 2015 1 OA -68 VEHICLE REPLACEMENT NEEDS FLEET SERVICES CURRENT VEHICLE / EQUIPMENT INVENTORY • Total Inventory of City Vehicle /Equipment - 612 • 503 Vehicles with purchase price totaling $17.4 million (Patrol Units /Maintenance Trucks /Sedans /other) • 109 Non - vehicular Equipment with purchase price totaling $1.2 million ( Trailers /Generators /Chippers /other) • Total value of inventory is $18.6 million 57 VEHICLE REPLACEMENT PRIORITY STRUCTURE General Criteria to determine replacement: Age of Equipment 43% of Vehicle and Equipment Inventory u over 10 yews old Mileage 35 Vehicles currently have over 100,000 miles, which result In higher maintenance costs Increasing Maintenance Costs Safety 619 of the City's Vehicle and Equipment inventory meets criteria for replacement 15.8% of the total is on the replacement list (97) 7.2%in bucket 1 6.3 % in bucket 2.3% in bucket3 FY 2015 -16 Replacement Ust- Criteria Oldest vehicles w /highest mileage and maintenance costs Highest level of safety concern Departmental need /pdodly Vehicles totaled or damaged beyond repair [average 3-5 Patrol Units peryear[ 2015 -16 Replacement list includes 97 vehicles /equipment with a budget of $3 million i CITY COUNCIL MINUTES 1 OX-69 AUGUST 18, 2015 FACTS & FIGURES Inoperable Vehicles Trailers /Chippers Safety issues FACTS & FIGURES 97 vehicles on the Replacement List City averages 5-6 vehicles per year that are totaled or damaged beyond repair 64% of non - vehicle equipment was purchased in the 1990's and early 2000 - This equipment is primarily used by Public Works & Parks & Recreation Of the 97 vehicles identified for FY 15 -16 71 are over 10 years old - 9 PC Motorcycles over B years old 59 Total $ 1,500,000 $ 1,000,000 $ 500,000 Total Vehicles 44 39 14 Assumptions /Criteria euekat all alaertveNnee w/maeemmlease smarm.. algkemlevel Wealety.mwm V hrde$ nW -me rmmpuaamem venmo tlmt were mmBea m aamaaea nerwa meal. Bucket pi Vehicles w /mnn mileage a Wirt Cast .10 level ofce/e, eon um Bucket No Departmental "Hem" M mplatemem Robert Cortez Special Assistant to the City Manager Roy Hernandez u •6� President, Third Wave Cap. CITY COUNCIL MINUTES 26 AUGUST 18, 2015 1 OA -70 Oof Veh. Bucket#1 Bucket92 Bucket 83 l 4 $ 56,000 $ fi3,000 $ Total 20 $ 68,000 $ 382,300 $ 93,000 MTotel Total 12 $ 109,000 $ 140,000 $ 84,000 34 $ 823,000 $ 173,800 $ 124,000 TOtd 27 $ 444,000 $ 240,900 $ 199,000 Total $ 1,500,000 $ 1,000,000 $ 500,000 Total Vehicles 44 39 14 Assumptions /Criteria euekat all alaertveNnee w/maeemmlease smarm.. algkemlevel Wealety.mwm V hrde$ nW -me rmmpuaamem venmo tlmt were mmBea m aamaaea nerwa meal. Bucket pi Vehicles w /mnn mileage a Wirt Cast .10 level ofce/e, eon um Bucket No Departmental "Hem" M mplatemem Robert Cortez Special Assistant to the City Manager Roy Hernandez u •6� President, Third Wave Cap. CITY COUNCIL MINUTES 26 AUGUST 18, 2015 1 OA -70 Good Things Observed at the City • Web Innovation: PD WIKI PDa web knowledgebase & web - enabled HR tools Opportunities for Transformational Change • IS Organization is not structured to succeed or support City Strategy [ Restructure IS organization to reflect a + progressive and responsive structure, 7 recruit a CTIO (Chief Technology Innovation Officer) • Limited human /financial resources allocated for the IS organization Adopt a formal budget support model for IS and the IT Strategic Plan Roadmap • A lack of IT best practices Adopt the highest level of IT professional / technical policies & practices Opportunities for Transformational Change CITY COUNCIL MINUTES • Outdated Computer Hardware (7 —15 f year old Servers / PCs) & Software, from years of deferred investment Implement a formal and adequately funded Technology Refresh Program • City is not taking advantage of E -Gov / Online service delivery solutions Adopt a commitment to become a leader in E -Gov, Open Data & Transparency • Lack vision, leadership & focus on emerging technologies CTIO & adopt emerging IT Web, Mobile Apps, Wi -Fi, Public/Private Partnerships 64 1 O —71 AUGUST 18, 2015 • IT Investments: Enterprise Resource Planning, Enterprise Content •— - Management & PD CAD /RMS • Professional City staff: committed to delivering exemplary services A ,j• Management: a desire to fully leverage IT /web -based technologies City Manager: an IT vision to enhance a s�• customer service, reduce costs and increase revenues • Web Innovation: PD WIKI PDa web knowledgebase & web - enabled HR tools Opportunities for Transformational Change • IS Organization is not structured to succeed or support City Strategy [ Restructure IS organization to reflect a + progressive and responsive structure, 7 recruit a CTIO (Chief Technology Innovation Officer) • Limited human /financial resources allocated for the IS organization Adopt a formal budget support model for IS and the IT Strategic Plan Roadmap • A lack of IT best practices Adopt the highest level of IT professional / technical policies & practices Opportunities for Transformational Change CITY COUNCIL MINUTES • Outdated Computer Hardware (7 —15 f year old Servers / PCs) & Software, from years of deferred investment Implement a formal and adequately funded Technology Refresh Program • City is not taking advantage of E -Gov / Online service delivery solutions Adopt a commitment to become a leader in E -Gov, Open Data & Transparency • Lack vision, leadership & focus on emerging technologies CTIO & adopt emerging IT Web, Mobile Apps, Wi -Fi, Public/Private Partnerships 64 1 O —71 AUGUST 18, 2015 Current state of IS Organizations Ipar, MA TnIM 'MaMwrca°II PIY. Anna, MI loa �WalumNMm OyemnM Existing IS organizational challenges: 1. No CIO, visibility or identity 2. No economies of scale, higher IT costs 3. Fragmented expertise & services 4. Promotes technology silos 5. Staff Confusion on technical support 6. Lack of standards, policies & practices 7. Limits leveraging emerging technologies 65 W Proposed centralized IS organization with CTIO • Move IS out of basement Prioritization Criteria • Improved Staff oc � i Productivity • Increase visibility a Improved Customer Services _ - ID web sowionsto Improve • Go from supporting Systems • Increased Revenue • Reduced Risk 11111 busheeaproceras Ice delivery to supporting people Business systems Innovation Promote me gst of new IT • Establish best practices 17 Asset R Governance OG'. 11 oommmee �j 10;1y 5,15 6 !'IY S/// 515 HR Remus. ECMS E- P.ramml Folder a � Profs.. i Infra- Security User Communication Apple Dept I Menage.IXSCe' structure '. �. Services ',Syebms 'I In led y.,... '. • ITPmtect Deta Cards. Security of PC depbymeng City webeXe and Enterprise App. Management Emanuel wmpdingand trelnirg Internal Support • Change Dept. network Deamop support Telephone Lawwn ERP, HRIS Management Appicetlon resources Servicerequest System. GIS.ASw1 • Perfocnence Held, Blamed., management Integrated Voice Management, ECMS Measurement Sanare procedures, ModMysuppod Reapon.e Dept. App Support • Standards, Networks pcfGas, antl Websuptort FI: WiIty, Billing) PmwtlureeB Storage and Internal wntml. Pdntersand Treasry/Sums. Ponces Backup Information mdHW.dWn Lionel PD: CAD • MA -H seaMytmining devices RMS, video Bunnell., Jell System., PWA: * Newfunctions T'rf'VArtef, SCADA 66 Year 1 & 2 ITSP Implementation Roadmap 2 Dare cal.,. J uPorade HP Smhd.SOlMare 4 upshot Commumbet, aSyWm 8 Pr b$man pk-. 8 Preach Motile W raTabkl. T Plainer Computer Ulgredae a PmNtb up" B Upeade Lary. Format Sn—r. 10 Enbrydw Budget Applketwn 11 Plarmho a BUlkue Parminlrg4 Nast 12 Public Wed. CIP. ast M.I s Prioritization Criteria • Improved Staff oc � i Productivity OG 11111 oc 1. 11111 a Improved Customer Services ° • Cost Savings g • Increased Revenue • Reduced Risk 11111 Legend: Realmmuchal Impbmamemen 1 1 1 owl, 6] CITY COUNCIL MINUTES 10A 72 AUGUST 18, 2015 14 Personal Computer upgrades Doc. Fosters 15 upgrade HP Samm l spmerre Do'. 11111 Collaboration 16 PmAid Laerepa Do 11111 17 Up2rady tape Format Sm.mare OG'. 11 18 Public Recent Remounts App 6 WV 19 HR Remus. ECMS E- P.ramml Folder a 20 21 22 M 24 Onlbre Sue Iran Lkeneas l T. Apo 0.Ane WZ BIIIIryWebr Usage ALp PMnnlre ° BuiMAe Plan C's" Gwua Finance . Remindrumrnoclre ECMS P.H. The ScMdull lotion B 9 6 6 8 Legend: Realmmuchal Impbmamemen 1 1 1 owl, 6] CITY COUNCIL MINUTES 10A 72 AUGUST 18, 2015 Year 3, 4 & 5 ITSP Implementation Roadmap Computer Upgrades OG 26 28 Umiak, HIP Upgrde1HPsam;aISoftware OG 27 Pawae Laptops OG 28 Upgrade Large Format Scennern OG 0 39 Ciry Rpent Meoa9ement 6 _ 30 ecrk Enhance. HRRecl"o, rPmgam Chem Voucher Pro 5 Pnon Renew Apo 66 34 Online - I _ 35 Peoneell9 Process 8. 36 Personal C.oni up6adar 02, 37 UPoada HPServers1so8wea OG M Update Meter Reading Hedwaa 3 39 0.1ore Caere Reding App 8 40 CDBGFndIn9 Workflow App 41 011ra C Stonier Semce Ro," App fi 42 Geographic Inlormation Systems OG is 44 Upgrade HP Serer Saflware OG 45 Empl. Sa1rlk, ce, PaymllTion M9n8. 9 45 Finance, Picuamem: Warkgow App 9 47 Library PC Reeenedon App B Legend R"uirement.RFP � Implemeardyn. Ongo, City -wide Benefits 1 Saft Loan firi W 2 business process improvement 85 3 Imped productivity and efficiency 45 4 Enhanced customer snnce 43 5 Cost sai 29 e Bad. Lee of ai lime, high Value work 23 7 More accurate payrdl 23 8 Accurate accounfing l reporting 19 9 Reduced staff stress and frustreLon 18 10 Improuectansparenc, 17 • 90 different types of quantitative and qualitative benefits were identified by City staff in business process improvement workshops. • The "Top 10" are listed in this chart. • Easy / fast access to information and better informed employees were # 11 and 12, respectively. Enterprise Cost - Benefit Analysis aado Wan, ode]• Lwex fr- � 251A� �l ]63.1 1.1]A 1551E "an, 5 Year Investment: $ 8.95 M Potential Benefits: $14.33 M Every dollar will count and have an impact; benefits will exceed the Investment. A Compelling Business Case: • Cost savings opportunities: — Economies of scale in IT investments — Software maintenance costs — Physical Asset Maintenance Costs (Substructure) — Cost savings in workflow automation / paperless processes • Deferred expenses: operating and staff costs • Increased revenues: public access / convenience to services with e- commerce io 69 68 CITY COUNCIL MINUTES A oX 73 AUGUST 18, 2015 i Next Steps • Adopt the 5 -year ITSP Implementation Roadmap _ Allocate IT funding model to sustain the ITSP Roadmap BNLOING PERMS ";�y`' . First steps: — Recruit Chief Technology Innovation Officer — Realign IS Department — Adopt IT Governance, Project Management Office — Proceed with Year 1 ITSP Initiative implementation APP Hassan Haghani Executive Director- Planning and Building Agency What is a General Plan? A General Plan is the local government's long -term blueprint for the community's vision of future growth • Long -range constitution that sets forth all of the goals, policies, and programs for the City to ensure successful accomplishment of the City's vision • Existing Santa Ana General Plan includes 16 Elements - last comprehensive update 1982 CITY COUNCIL MINUTES 30 AUGUST 18, 2015 1 OA -74 General Plan Update rT Preliminary Budget Proposal Staffing Hourly / Annual . Monthly • (2z( Planning $23.64 W,207 Technicians (p /t) Senior Planner- $7,463 $160,000 (2x) Associate $6,768 $290,000 Planners' Total Annual Staff Cost $498,200 2 -Year Total Staff Cost $996,400 Total Project Costs for 2 years (Staff + $1,996,400 Consultants) Total Project Budget: $2,100,000 Project Timeline: 2- 3 Years Annual Consultant Cost: $500,000 (Estimated cost for mobility and specialized studies) 74 Envisioning Santa Ana f� l 1 si �WbetMlq Wil, Metro East Overlay Area yyny y„ �w wivn CITY COUNCIL MINUTES A oA1 75 AUGUST 18, 2015 Use East First Street East First Street Study Process • Review of existing overlay zone and study East First Street area • Requires General Plan and Zoning Amendment • Environmental analysis (estimated cost $100,000) • Approximately 12 -18 months CITY COUNCIL MINUTES 32 AUGUST 18, 2015 1 OA -76 Kelly Reenders lam 'j Executive Director- Community Development Agency ®T � P Developing Santa Ana's Brand Municipal branding delivers economic prosperity, civic pride, and support for your municipality. Branding withstands political scrutiny, public debate, media questions, and the test of time. The challenge is engaging the community, stakeholders and crafting a clear positioning message that will resonate with external audiences yet capture the municipality's diverse and unique attributes. t Santa Ana's Brand Engage a consultant Costs: $75,000 - $200,000 7- _ --i The typical product provided by branding companies includes a logo, a slogan and a broader message or narrative about a community, as well as a list of steps that should be taken to help spread that story. 1 82 CITY COUNCIL MINUTES 104-77 AUGUST 18, 2015 Developing Santa Ana's Brand • Understanding our current /perceived • Vision brand(s) • Mission • Exploration • Authenticity • Position • Character • Values • Community Developing Santa Ana's Brand Next Steps: • Designate Funding • Release RFP • Award Contract Get to work! 7 Council discussion ensued. 83 • City Manager Cavazos, indicated that matter would be agendized on September 15, 2015, for further consideration and consensus prior to approval of appropriation adjustments in October, 2015. • Councilmember Martinez, requested addition of following items: civic engagement component and institutionalize voter participation programs; economic development tax incentive program (perhaps twice a year); economic strategic plan with branding; lowering fees as business incentive. • Councilmember Benavides, concerned with list of needs throughout the City; branding presents opportunity to promote the City; supports full funding for branding for economic development; commented on capital improvement projects implementation plan including strategy and funding set aside funds; support skate park in Downtown. • Mayor Pro Tern Sarmiento, emphasized needs throughout the City; staff seeks direction; need to focus on projects that are investments and will render results (return on investment); supports completion of General Plan and branding to attract potential investors; Metro East Project presents good CITY COUNCIL MINUTES 34 AUGUST 18, 2015 1 OA -78 opportunity; supports funding of South Main Street Improvements - uniform look such as Business Improvement District — good blend of residential and commercial properties; supports skate park at Memorial Park and Downtown; discuss opportunities at Willowick with City of Garden Grove; supports public art and allocation of funds for place making projects. • Councilmember Amezcua, opined that infrastructure improvements should be'' /z of the funds and balance should be safety projects; supports feasibility study for Santiago Creek, joint use projects with Santa Ana Unified School District (SAUSD) to maximize space and benefit the youth in our community; homeless shelter to be pursued in industrial zone. • Councilmember Reyna, excited to invest in our community; supports '' /Z of the funds to infrastructure projects; civic engagement program to utilize neighborhood leaders; add development of universal joint use agreement with SAUSD to offer services, programs and improve low graduation rates. • Mayor Pulido, supports projects that provide high return on investment such as branding, Cabrillo Park Tennis Court improvements, tax incentives for One Broadway Plaza, City Council to consider funding of projects similar to Community Development Block Grant process; staff to consider all bonding options; City streets rehab program needs to include industrial areas and concrete streets (neighborhood associations to also develop shared cost options); supports hiring of Deputy City Manager position; need to leverage dollars and invest in youth such as Nicholas Academic Foundation; increase Catalina trip; invest in technology for efficiency; '/2 marathon of Orange County willing to join with the City go down civic center to Mater Dei High School. • Councilmember Martinez, expressed supports for Mayor Pro Tern Sarmiento items; supports community garden at Senior Center, investment in technology with 5 year implementation plan, mobility plan, infrastructure improvements, asset management, GIS system, Wellness Corridor and Calle Cuatro re- naming; proposed 10% capital improvements reserve policy; need to commit funds for homeless shelter; SARTC to offer multi modal vision; zoning plan to be updated and business friendly policies; need to hire Deputy City Manager; supports One Broadway Plaza as economic development project and joint use agreements; City needs to address unfunded liability. • Mayor Pro Tern Sarmiento, thanked staff for content of presentation; supports grant funding for body cameras; staff to provide policy on one -time expenses such as branding in comparison skate parks have on -going operational and staff expenses. • City Manager Cavazos, noted that continuation funds will be included in future base budgets; feedback needed on priorities to develop proposal; thanked City Council for adopting reserve policy and allowing $45 million in reserves; supports homeless shelter; noted that some joint use agreements have been in place for many years, but expanding programs will require shared maintenance costs. • Councilmember Amezcua, agrees that joint use agreements need to share maintenance costs with SAUSD. • Councilmember Benavides, supports branding, body cameras, joint use agreements, business friendly policies, and funding opportunities such as tax CITY COUNCIL MINUTES 109-79 AUGUST 18, 2015 breaks — investment in the City; supports senior center improvements; homeless programs, SARTC improvements, wellness signage and Calle Cuatro; presentation material will be used as planning tool for budget purposes. • Councilmember Reyna, supports joint use agreements — need to maximize use of 64 school facilities, currently only 7 agreements; proposed development of universal joint use agreement. • Mayor Pulido, suggested categorization of joint use agreement to accelerate approval and implementation process. • Councilmember Amezcua, suggested the use of incentives for teachers to use their classrooms. • Mayor Pulido, staff to develop prioritization list with options for City Council consideration. ADJOURNED- 7:45 p.m. - The next meeting of the City Council is scheduled for Tuesday, September 1, 2015 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California Adjourn In Memory of Maria Consuelo Tinajero Maria Huizar, Clerk of the Council FUTURE AGENDA ITEMS • Mater Dei High School Parking Structure and School Expansion Project • Community Engagement Plan CITY COUNCIL MINUTES 36 AUGUST 18, 2015 1 OA -80