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HomeMy WebLinkAbout25K - AGMT - COMMERCIAL INDUSTRIAL INSPECTIONREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 1, 2015 TITLE: AGREEMENT WITH AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC., FOR COMMERCIAL/INDUSTRIAL INSPECTION & DATABASE MANAGEMENT (STRATEGIC PLAN NO. 6, 1 RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute an agreement with Amec Foster Wheeler Environment & Infrastructure, Inc., subject to non- substantive changes by the City Manager and City Attorney, to provide Environmental Consultant Services for the Commercial and Industrial Inspection and Database Management program, for a three -year term expiring August 31, 2018, with provision for two 1 -year extensions exercisable by the City Manager and the City Attorney, in an amount not to exceed $300,000 per year, for a total amount not to exceed $900,000 over the entire life of the agreement, including any renewal period(s). DISCUSSION Authorized by the Clean Water Act, the National Pollutant Discharge Elimination System (NPDES) permit program was established in 1972 to ensure that unlawful pollutant discharges do not enter the Nation's waterways. In California, this program is collectively regulated by of the State Water Resources Control Board and the nine Regional Water Quality Control Boards. The City, along with several other Orange County cities, is a co- permittee under the County of Orange NPDES permit (Order R8- 2009- 0030 -NPDES No. CAS618030). As a co- permittee, one of the requirements is to inspect commercial and industrial facilities and their operations within the Santa Ana jurisdiction for any potential discharge of pollutants into the storm drain system. Approval of this recommended action will allow the City to perform these inspection and database management services in compliance with the NPDES permit requirements. On April 13, 2015, staff issued a Request for Proposals (RFP) for Commercial /Industrial Inspection and Database Management Consultant Services, and posted the advertisement on the City's website. On May 4, 2015, seven environmental consulting firms submitted proposals. 25K -1 Agreement with Amec Foster Wheeler Environment & Infrastructure, Inc., for Commercial /Industrial Inspection & Database Management September 1, 2015 Page 2 Each proposal was evaluated and ranked by a review committee comprised of personnel from the Public Works Agency. Ranking criteria included the firm's qualifications, understanding the scope of work, work plan logic, clarity and specificity, consultant /sub - consultant qualifications, financial responsibility, and the schedule to perform the services. Following the evaluations and ranking of proposals, the proposed fees of the top ranked firms were evaluated. The table below summarizes the proposal rankings and their respective fees: Firm Score Proposed Fee Amec Foster Wheeler Environment & Infrastructure, Inc. 95 $677,820 CWE 86 $387,696 GSI Environmental, Inc. 84 $522,400 CASC Engineering and Consulting 82 $720,019 RBF Consulting 81 $619,755 John L. Hunter and Associates 72 NA Charles Abbott Associates, Inc. 61 NA Staff recommends awarding a contract to Amec Foster Wheeler Environment & Infrastructure, Inc., based on the extensive experience of their team of inspectors and their past work for the City of Santa Ana and for other similarly sized cities within Orange County. The proposal provided specific understanding and details of the required tasks, processes, and time involved in executing the inspection and database management services. The proposals with the lower proposed fees did not offer a sufficient level work effort to satisfactorily accomplish the requirements of the scope of services. The total three -year agreement compensation of $900,000 is structured with an annual fee of $225,940 plus a contingency of $74,060. The contingency provides for costs associated with increased annual inspections resulting from future permit requirements. Fiscal Year Contract Contingency Total 2015 -16 $225,940 $74,060 $300,000 2016 -17 $225,940 $74,060 $300,000 2017 -18 $225,940 $74,060 $300,000 Three -Year Total $900,000 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets). 25K -2 Agreement with Amec Foster Wheeler Environment & Infrastructure, Inc., for Commercial /Industrial Inspection & Database Management September 1, 2015 Page 3 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available for expenditure in Fiscal Year 2015 -16, in the Federal Clean Water Protection Enterprise (NPDES Program) Account (No. 05717640- 62300), and will be budgeted in future years from the same account with the following distribution: FISCAL YEAR AMOUNT 2015 -16 $300,000 2016 -17 $300,000 2017 -18 $300,000 AGREEMENT TOTAL: $900,000 Public Works Agency FM /EWG /TC Exhibit: 1. Agreement APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez 1 Executive Director Finance & Management Services Agency 25K -3 25K -4 PROFESSIONAL SERVICES AGREEMENT CITY OF SANTA ANA THIS AGREEMENT is made and entered into this 1ST day of September 2015 by and between Amec Foster Wheeler Environment & Infrastructure, Inc. (hereinafter "Consultant ") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of NPDES inspection and database management services. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: TERMS This Agreement shall commence on September 1, 2015 for a three (3) year term with the option for the City to grant up to two one -year renewal options exercisable by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 1. SCOPE OF SERVICES Consultant agrees to perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the City's Scope of Services as attached hereto as Exhibit A. Additional Agreement provisions are contained in Consultant's Response to RFP No. 15- 023, attached to and incorporated into this Agreement as Exhibit E. 2. SCHEDULE OF SERVICES Upon Notice to Proceed issued by the City, Consultant shall complete services and shall perform and deliver them to the City as described and detailed in Consultant's Scope of Services and Schedule attached as Exhibit B hereto and incorporated into this Agreement by reference. Consultant shall meet the work deliverables within the schedule and compensation approved herein. 3. COMPENSATION City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates, fees, and charges identified in Compensation - Exhibit C, as attached hereto and incorporated into 25K -5 this Agreement by reference, in an amount not to exceed $300,000, annually, for a total amount not to exceed $900,000 over the entire life of the Agreement, including any renewal period(s). 4. OWNERSHIP OF MATERIALS This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer disks (CD)s, USB jump drives or equivalent, which are prepared or caused to be prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license for any Docli ments & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 5. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 6. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 7. PAYMENTS & INVOICES a. Consultant shall submit a monthly invoice by the fifteenth of the month to the City for the services rendered in the prior month. b. All invoices for work performed under this Agreement shall be submitted in a format approved by the City. Invoices shall include the following information at a minimum: i. Consultant's invoice number and City's agreement number. ii. Beginning and ending dates for services. Professional Services Agreement Amec Foster wheeler Environment & Infrastructure, Inc. September 1, 2015 Page 2 of 9 25K -6 iii. City Project and /or Task Order number and /or name (if applicable). iv. Work site address /location (if applicable). V. Tasks or deliverables completed, and percentage ( %) of total services completed. vi. Remaining Overall and Task Order budget available. City will, within 45 days of receiving such statement in a manner that meets the City's requirements, review the statement and subsequently pay the approved charges thereon. 8. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 9. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, and $2,000,000, in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self - insurance programs maintained by the City; and (c) contain standard separation of insured's provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. Professional Services Agreement Amee Foster Wheeler Environment & In&astrnoture, Inc. September I, 2015 Page 3 of 9 25K -7 d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and $2,000,000 annual aggregate shall be maintained. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City, except for 10 days' notice for non - payment of premium. iv. Consultant shall supply City with a fully executed additional insured endorsement. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 10. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Professional Services Agreement Amec Poster wheeler Environment & Infrastructure, Inc. September I, 2015 Page 4 of 9 25K -8 11. LAWS AND REGULATIONS Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the services and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising wherefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure to comply with such laws, rules or regulations. 12. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 13. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement, as further specified in Certifications - Exhibit D, attached hereto and incorporated into this Agreement by reference. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the authorized representatives of the parties. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Professional services Agreement Amec Foster Wheeler Environment & Infrastructure, Inc. September 1, 2015 Page 5 of 9 25K -9 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product(s) shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations, and as further specified in Certifications - Exhibit D, attached hereto and incorporated into this Agreement by reference. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. The parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to Professional Services Agreement Amec Poster Wheeler Environment & Infinstructurre, Inc. September 1, 2015 Page 6 of 9 25K -10 obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Cleric of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Facsimile (714) 647 -6956 With courtesy copy to: Executive Director of Public Works City of Santa Ana 20 Civic Center Plaza (M -36) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647 -5635 and: City Attorney City of Santa Ana P.O. Box 1988 M -29 Santa Ana, CA 92702 Fax: 714- 647 -6515 To Consultant: Pete J. Campbell, Vice President 121 Innovation Drive, Suite 200 Irvine, CA 92617 Facsimile (949) 642 -4474 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. Professional Services Agreement Amee Foster wheeler Environment & Infrastructure, hie. September 1, 2015 Page 7 of 9 25K -11 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. Professional Services Agreement Amer Foster wheeler Environment& Infrastructure, Inc. September 1, 2015 Page 8 cr9 25K -12 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year as first above written. ATTEST: CITY OF SANTA ANA Maria D. Huizar David Cavazos Clerk of the Council City Manager APPROVED AS TO FORM: Sonia R. Carvalho City Attorney_____ Assistant City RECOMMENDED FOR APPROVAL: CONSULTANT: Fred Mousavipour Executive Director Public Works Agency Pete J. Campbell Vice President Amec Foster Wheeler Environment & Infrastructure, Inc. Professional Services Agreement Amee Foster Wheeler Environment & InRastruature, hre, September I, 2015 Page 9 of 9 25K -13 25K -14 Exhibit A Scope of Services 25K -15 Attachment 1 CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR COMMERCIAL /INDUSTRIAL INSPECTION AND DATABASE MANAGEMENT CONSULTANT SERVICES RFP NO. 15 -023 SCOPE OF WORK DESCRIPTION The City of Santa Ana (City) is soliciting proposals from professional consulting firms to assist the City to inspect all commercial and industrial facilities as required by its Orange County Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) permit. The NPDES permit is issued by the Santa Ana Regional Water Quality Control Board (Regional Board). The City is a co- permittee of the NPDES Permit and is required to inspect all commercial and industrial facilities within its jurisdiction. The proposal requires submission of a Task Order Proposal to assist the City in continuing to implement its Commercial and Industrial Facility Inspection Program (Inspection Program). The City maintains a Commercial and Industrial Inspection Database to track all facility inspections. All work regarding inspection of facilities within the City's Commercial and Industrial Database will abide by the most currently adopted NPDES permit. The City of Santa Ana is a co- permittee of the 4'h Term NPDES Permit (Order No. R8- 2009 - 0030 -NPDES No. CAS618030). The Regional Board is currently in the process of adopting a new fifth term NPDES permit. Adoption of the fifth term NPDES permit is projected to be June 19, 2015. Following adoption of the fifth term NPDES permit, all work related to the Inspection Program will abide by the terms and requirements of the most currently adopted NPDES Permit. Based upon the second draft of the 5th term NPDES permit, the basis for commercial and industrial facility prioritization designations and subsequent inspection frequencies is not anticipated to increase the number of inspections. Proposals should include a proposed Scope of Services to address the Inspection Program for the first three years of a four year NPDES permit cycle. In accordance with the currently adopted NPDES permit requirements, the anticipated required commercial and industrial facility inspection frequencies are as follows: Industrial Facilities All high priority sites shall be inspected at least once a year, all medium priority sites shall be inspected at least once every two years; and all low priority sites shall be inspected at least once per permit cycle. Commercial Facilities All high priority sites shall be inspected at least once a year; all medium priority sites shall be inspected at least once every two years; and all low priority sites shall be inspected at least once per permit cycle. Based upon the City's Prioritized Commercial and Industrial Facility Inventory, the following facilities will need to be inspected during the next three fiscal years Attachment 1 - 1 25K -1 6 Attachment 1 City of Santa Ana Commercial Industrial Program Inspection Schedule FY 2015 -2018 PROJECT TASKS This Task Order Scope of Work consists of the following three tasks: Task 1 - Manage Commercial and Industrial Facility Inspection Program Database The Consultant shall ensure that the City Commercial and Industrial Facility Inspection Program Database comply with all database requirements of the NPDES permit including prioritization of all facilities. Consultant shall be responsible for providing City in a timely manner all data and related submittal requirements by the Regional Board pertaining to the Commercial and Industrial Facility Inspection Program as required by the NPDES permit. Submittals are to include quarterly updates and Annual Report Program Effectiveness Assessment (PEA) data submittals. The Consultant will also participate in periodic meetings with the City to update Inspection progress, discuss enforcements issues, provide recommendations for improving the Inspection Program based upon field experience, and maintain the Prioritized Commercial and Industrial Facility Inventory. The Consultant will assist in the long -term management of the Inspection Program and update the Prioritized Commercial and Industrial Facility Inventory with information from the City's most current business license database. The Consultant will provide the City via electronic mail summary status reports with monthly invoices. Task 2 - Conduct Facility Inspections, Inventory Management, and Enforcement Notifications The Consultant will conduct on -site facility inspections as outlined in the NPDES permit. As necessitated by field inspections, or as requested by the City, the Consultant will also investigate and respond to infractions or complaints related to the NPDES permit and the City's Water Pollution Regulations. As part of the requirements of this proposal, the Consultant will also outline procedures and methods for accomplishing this subtask by the prescribed schedule. Task 3 - Perform Additional Program Assistance as Needed The Consultant will provide additional technical and regulatory assistance related to the overall NPDES Program as requested by the City. This program assistance may include special inspections as requested, update of handouts for Best Management Practices (BMPs), Attachment 1- 2 25K-1 7 High Medium Low High Medium Low Year* Priority Priority Priority Priority Priority Priority Inspections ** Total Industrial Industrial Industrial Commercial Commercial Commercial 2015116 170 60 216 110 110 154 90 910 2016117 170 60 216 110 110 154 90 910 2017118 170 60 216 110 110 154 90 910 Total 510 180 648 330 330 462 270 2,730 * Updates and revision of Commercial & Industrial Facility Database based upon updated business license data could change inspection quantities. ** Assumes 10% Re- Inspections for follow -up after initial inspections. PROJECT TASKS This Task Order Scope of Work consists of the following three tasks: Task 1 - Manage Commercial and Industrial Facility Inspection Program Database The Consultant shall ensure that the City Commercial and Industrial Facility Inspection Program Database comply with all database requirements of the NPDES permit including prioritization of all facilities. Consultant shall be responsible for providing City in a timely manner all data and related submittal requirements by the Regional Board pertaining to the Commercial and Industrial Facility Inspection Program as required by the NPDES permit. Submittals are to include quarterly updates and Annual Report Program Effectiveness Assessment (PEA) data submittals. The Consultant will also participate in periodic meetings with the City to update Inspection progress, discuss enforcements issues, provide recommendations for improving the Inspection Program based upon field experience, and maintain the Prioritized Commercial and Industrial Facility Inventory. The Consultant will assist in the long -term management of the Inspection Program and update the Prioritized Commercial and Industrial Facility Inventory with information from the City's most current business license database. The Consultant will provide the City via electronic mail summary status reports with monthly invoices. Task 2 - Conduct Facility Inspections, Inventory Management, and Enforcement Notifications The Consultant will conduct on -site facility inspections as outlined in the NPDES permit. As necessitated by field inspections, or as requested by the City, the Consultant will also investigate and respond to infractions or complaints related to the NPDES permit and the City's Water Pollution Regulations. As part of the requirements of this proposal, the Consultant will also outline procedures and methods for accomplishing this subtask by the prescribed schedule. Task 3 - Perform Additional Program Assistance as Needed The Consultant will provide additional technical and regulatory assistance related to the overall NPDES Program as requested by the City. This program assistance may include special inspections as requested, update of handouts for Best Management Practices (BMPs), Attachment 1- 2 25K-1 7 Attachment 1 translation of materials into other languages, and other tasks related to improving the City's NPDES Program. This task will also include response to illegal discharges on the City's behalf. The Consultant will act on the City's behalf to ensure proper response and cleanup of discharges (into the public right -of -way) are accomplished according to NPDES permit requirements. The Consultant must have staff with proper demonstrated NPDES illegal discharge response training and have the capacity to respond to an illegal discharge and be able to respond at the scene within one -hour of City notification. The Consultant must be able to assist the City through this contract to provide the services needed. The Consultant shall utilize in -house staff and /or sub - consultants satisfactorily to the City to complete the assignments. For specialized work for which the prime Consultant will require a sub - consultant, the prime Consultant will serve as an administrative liaison between the City and the sub - consultant. The prime Consultant mark -up for sub - consultants shall not exceed 10 %. Attachment 1 - 3 25K -18 Exhibit B Scope of Services and Schedule 25K -19 Scope of Services and Schedule Work Approach Our proposed work plan is described in the section below. Our approach is based on years of experience completing this same type of work and developing efficiencies /knowledge needed to meet the MS4 Permit requirement and subsequent deadlines while providing business - friendly support to the City. Subtask No. 1— Commercial /ludustrial Facility Database Maintenance and Management Our project team will manage the City's industrial /commercial database in accordance with the specific requirements outlined in Orange County's MS4 permit and will meet the record protection practices outlined in the 5th term draft permit. Our team provides a seamless transition for this contract, based on our extensive experience with the City's database for the past 10 years and additional experience working with similar Microsoft Access databases on behalf of other cities. As part of our prior work with the City's database, we developed an automated reporting system to reduce the time and effort needed to generate the documents required under the permit. We will continue to use this system to provide status reports, generate the quarterly industrial notification reports as required in Permit Section VI - Legal Authority /Enforcement, and provide numbers to be used in the City's PEA Report. The anticipated schedule for submitting these reports is described within this section. Amec Foster Wheeler will perform an annual update and reptioritize the inventory and quarterly updates to include new businesses within the inventory. Through our prior work with the City's business license department and other City business license departments, our project team has developed an efficient procedure to repriorhtlze the City's inventory for the required businesses as specified in the County's MS4 Permit Sections IX and X using the City's Business Classification Code (BCC). In the event the City switches from the City's BCC, our project team can quickly adapt our procedures to reprioritize the inventory based on Standard Industrial Classification (SIC) or North American Industrial Classification System (NAICS) codes. With the extensive experience providing these services to the City, we are knowledgeable of the common pitfalls that may occur during this process, which may inadvertently result in the addition of hundreds of businesses in the inventory. Our prioritization procedures include the removal of businesses with duplicate business licenses, businesses with multiple business licenses, home -based businesses, businesses with the incorrect BCC code, and businesses that should not be included based on our past inspections. Our team also has extensive experience with using other online sources required for the inventory priori ization process including SWRCB's Storm Water Multiple Application and Report Tracking System (SMARTS) and Toxic Release Inventory (TRI). The data tables downloaded from these online sources are compared using unique identification numbers and critical data are imported, as necessary. This task also includes periodic meetings and phone calls to provide the City with updates on inspections, discuss enforcement issues, and to provide program recommendations. Our project team will also provide one annual kickoff meeting to be held at the City office for training documentation purposes. Project management hours for the review and submittal of monthly summary status reports with monthly invoices is also included in this task. Subtask No. 2: Facility Inspections, Inventory Management, and Enforcement Notification Our project team will conduct field inspections of commercial and industrial facilities to assess compliance with local water quality regulations and appropriate BMPs. As identified in the RFP, we have assumed 910 inspections per year will be required including follow -up inspections. Over the last 10 years, we have demonstrated that our project team can meet the inspection requirements using professional staff who are knowledgeable of permit requirements, are thoroughly familiar with the City inspection forms and use of the database, and have gone through our extensive training program before performing solo inspections. Our training program is based on the County's core competency program. Amec Foster Wheeler assisted in the development of this training program and we have also developed training programs on behalf of other cities. Commercial/Industrial Inspection and Database Management Consultant Services amecfw.com Page 10 of 13 25K -20 Amec Foster Wheeler also a QA /QC program, which includes having senior inspectors review each inspection record so the City knows the reports generated under this program meet die City's expectations. We understand the reports generated under this program are public documents and may be delivered to the facility or requested through a public records request. The reports generated through the City database will be complete and reflect conditions observed during the inspection. For the inspection program, our project team proposes on following protocols for announcing our inspections to the industrial /commercial facilities. We propose performing walk -in inspections at facilities covered under the industrial general permit since many of these facilities will recognize our inspectors and are knowledgeable of the City inspection program. For other industrial and commercial facilities, our costs include providing bilingual inspection announcement letters (English /Spanish) to notify businesses of the upcoming inspection. Once alerted, we will complete the inspections within a month. This approach is business - friendly, providing the business an opportunity to schedule the inspection. Our inspection team also uses the letter for our introductory discussion to obtain access to the facility. Amec Foster Wheeler staff will also have business cards available and our inspectors dressed in business casual attire to serve as representatives of the City. To facilitate efficiency and reduce travel time between inspections, inspectors will group daily inspections by geographic location. Typically, the groupings will be based on zip code. For major streets, we separate our inspections by odd and even street numbers. In addition to travel efficiencies, our inspectors are proficient at explaining the inspection program to obtain access. The initial discussion can result in a good or bad impression with these facilities, sometimes resulting in additional time explaining the program. Our training program works with the inspectors on how to make a good impression and to clearly explain the inspection program. This training program reduces the chances a facility denies access or contacts the City to ask questions about the inspector. Our inspector is also equipped with a field inspector "tool box" that includes appropriate BNIPs and public education information to provide to businesses. BMP information includes BMP handouts and pamphlets developed by the County, California Stormwater Quality Association (CASQA) BMP guidance materials, such as the new no exposure certification brochure and information on the new industrial permit. Our inspectors also have pH paper, camera, City- specific procedures, a copy of the health and safety plan, and extra copies of the inspection notification letters. Our inspectors will provide and document when BMP materials are provided to account for the educational outreach component of the inspection program. Once the inspection is complete, the inspection data are entered into the database and the record is reviewed in accordance with Amec Foster Wheeler's QA /QC program. During the inspection program, there will be cases of unauthorized discharges observed during the inspection and evidence of poor BMP implementation. Our inspectors causer on the City's behalf to help manage the response to these cases. As specified in the RFP, we have assumed there will be approximately 90 cases per year to track and provide follow -up inspections. We have assumed that we will provide a notification via email within 24 hours for discharge cases that do not pose a threat to human health or environment. The City will be notified immediately for cases that may pose a threat. For BMP implementation issues, we will complete one follow -up inspection and then notify the City if the business does not respond. Our project team will track the follow -up status and enforcement on these cases until they are properly documented and the case is closed. Our project team has successfully worked with the City under the last contract to develop an enforcement process that is effective and streamlined. Snbtask No. 3; Additional Program Assistance as Requested We understand that the City may require additional technical and regulatory assistance related to other aspects of the NPDES program. This may include special inspections as they occur, update of handouts for BMPs, development of fact sheets, translation of material into other languages, and other tasks related to improving the City's NPDES program. We have provided similar services to numerous municipal and industrial clients in southern California and have developed guidance materials, procedures and BMP handouts related to industrial /commercial, construction, and municipal activities. In addition, our staff has significant experience with California's Industrial and Construction General Permits and TNIDL monitoring programs. We are confident in our ability to provide expertise in each of the areas described further below. Commercial /Industrial Inspection and Database Management Consult 29Yrac _^ 1 amecfWoom Page 11 of 13 Technical and Regulatory Assistance Amec Foster Wheeler has assisted several municipalities with technical and regulatory assistance. Our project team has a thorough understanding of Orange County's MS4 permit, the County's DAMP, City's LIP, local water quality ordinances, and other NPDES permit requirements. We regularly develop comments on new regulations, permits, and TMDLs on behalf of clients. Our project team has demonstrated our knowledge to the City during recent audits by US EPA and RWQCB in which we successfully represented the City by providing reports, presentations, and inspections to demonstrate our knowledge of the permits and the assistance we provide. Development of BMPs and Translation of Materials Amec Foster Wheeler has extensive experience providing guidance to industrial and commercial dischargers. Having inspected and worked for thousands of industrial sites in Orange County, we understand the BMP implementation requirements at industrial and commercial sites. We have used this experience in the past to develop BMP guidance and training materials for many projects. We also have extensive experience in the design and installation of numerous structural treatment control BMPs for industrial sites. For this project, we will maintain a library of BMP resource materials to assist in the development of the program and we are always looking for additional resources and guidance documents to provide to dischargers. As an example, Amec Foster Wheeler recently added guidance documents for the no exposure certification (NEC) to our guidance document library and "tool boxes" so we can hand these materials out when applicable. Amec Foster Wheeler is a diversified consulting firm with employees fluent in various languages, including Spanish. We have extensive experience translating environmental documents into other languages and we are prepared to assist the City with any translation requirements necessary for this program. 'Water Quality Complaints We understand that this project may also involve responding to and investigating water quality complaints and reports related to the City's ID /IC program. Our project team has performed nearly 2,000 water quality investigations for the cities of Anaheim, Costa Mesa, and Santa Ana. We have worked closely with various city departments during many of these investigations. We understand the importance of having personnel readily available to respond to water quality complaints (within one hour or less) and have set up a redundant system with multiple authorized inspectors to provide the City support when needed. Each of our inspection staff members is equipped with cell phones to allow for prompt responses to emails and telephone calls from the City. We anticipate that our authorized inspectors will have open lines of communication with the City during the investigations similar to the communication we have had under the existing inspection contract. Following each ID /IC investigation, we will provide a detailed email summary with photographs and recommendations to the City within one business day of the incident. Schedule Inventory update Complete in August Kick -off Meeting /Annual training specific to the City Complete by October each year inspection program Update announcement letters October each year Send announcement letters in Typically, sent out monthly batches Inspections /re- inspections are performed (assumes 910 October to June each year inspections per year) Enforcement October to June each year discussions /phone calls Senior review of forms October to June each year Brent Smith & Kimberly Henry City representatives & Amec Foster Wheeler team Mike Lowther Amec Foster Wheeler administrative staff, Mike Lowther NPDES inspectors NPDES inspector involved, Mike Lowther and /or Brent Smith Brent Smith & Mike Lowther Commercial /Industrial Inspection and Database Management Consultant Services amecfw.com Page 12 of 13 25K -22 vuuo Lowther Quarterly schedule listed to Pre ate /submit draft ratted emit Submittal will be emailed P q y report to City p to City one week before Brent Smith & Mike Lowther submittal date. Quarterly schedule listed in Prepare /submit final quarterly available ' Brent Stith Se Mike Lowther report to City male final corrections ensure timely submittal. Update inventory Quarterly per permit Brent Smith & Kimberly Henry Prepare PEA Draft County To be completed by August each Excel tables and Chapter 9 Brent Smith & Mike Lowther Report year Prepare PEA Final Report To be completed by November Brent Smith & Mike Lowther (Chapter 9) .... each year _. Commercial /industrial Inspection and Database Management Consult2 $y icys y_2 ameeiw.com Page 13 of 13 25K -24 Exhibit C Compensation 25K -25 Attachment 1 TABLET 1. The NPDES Taspector classificadon includes the following Personnel /Labor Classifcatons —Tech Ptof 1, Tech Prof 2, and Tech Prof 3. 2. The Senior NPDES lnspeetot classification includes the following Personnel /Labor Classifications — Senior 1 and Sc rior 2. 3. Pursuant to the Cost Allocations in Request for Proposal we have included $20,000 with an example breakdown for this effort Atlaclnnent 1 - 5 25K-26 High Medium Low High Medium Low Priority Priority Priority Priority Priority Priority Commercial "Re. Year Industrial Industrial Industrial Commercial Commercial Inspections Total 2015/16 170 60 216 110 110 154 90 910 Year 201 5 /16 Subtask Total 1.0 Subtask No. 1— Commercial/Industrial Facility Database $33,080 Maintenance and Management Personnel /Labor Classification required for this Subtask: NPDES Inspector' 56 hours @ $105.00 — $5,880 Senior NPDES Inspector2 80 hours @ $130.00 = $10,400 Associate 96 hours @ $170.00 = $16,320 Senior II GIS Analyst 3 hours @ $16Q.00 — $480 Subtask No. 2 — Conduct Facility Inspections for Fiscal Year 2.0 2015/2016 $172,860 Personnel /Labor Classification required for this Subtask: NPDES Inspector 1150 hours @ $105.00 — $120,750 Senior NPDES Inspector 300 hours @ $130.00 m $39,000 Associate Scientist 32 hours @ $170.00 = $5,440 Project Assistant 60 hours @ $65.00 = $3,900 Postage 650 letters @ $0.49 = $319 Mileage 6000 Miles @ $0.575 = $3,450 Subtask No. 3 -- Additional Program Assistance as Requested 3.0 $20,000 Personnel/Labor Classification required for this Subtask: NPDES Inspector 32 hours @ $105.00 — $3,360 Senior NPDES Inspector 40 hours @ $130.00 — $5,200 Associate Scientist 60 hours @ $170.00 _ $10,200 Senior Associate 4 hours @ $180.00 = $720 Principal Engineer 2 hours @ $250.00 — $500 Mileage 35 Miles @ $0.575 = $20 Total Cost for Fiscal Year 201.5/1,6 $225,940 1. The NPDES Taspector classificadon includes the following Personnel /Labor Classifcatons —Tech Ptof 1, Tech Prof 2, and Tech Prof 3. 2. The Senior NPDES lnspeetot classification includes the following Personnel /Labor Classifications — Senior 1 and Sc rior 2. 3. Pursuant to the Cost Allocations in Request for Proposal we have included $20,000 with an example breakdown for this effort Atlaclnnent 1 - 5 25K-26 Attachment 1 TABLE 2 1, The NP17ES Inspector classification includes the Following Personnel /Labor Classificadons Tech Prof 1, Tech Prof. 2, and Tech Proi 3, 2. The Senior NPDrS Inspector classification includes the following Personnel /Labor Classifications — Senior 1 and Senior 2. 3. Pursuant to the Cost Allocations in Request for Proposal we have included $20,000 with an example breakdown for this effort, Attachment 1- 6 25K -27 High Medium Low High Medium Low Priority * *Re- Prlority Priority Prlorlty Priority Priority Commercial Inspections Year* Industrial Industrial Industrial Commercial Commercial Total 2015/16 170 60 216 1 110 110 154 90 910 Year 2016117 Subtask Total 1.0 Subtask No. 1. — Commercial/Industrial Facility Database $33,080 Maintenance and Management Personnel /Labor Classification required for this Subtask; NPDES Inspector' 56 hours @ $105.00 = $5,880 Senior. NPDES Inspector' 80 hours @ $130.00 = $10,400 Associate 96 hours @ $170.00 = $16,320 Senior II GIS Analyst 3 hours @ $160,00 = $480 Subtask No. 2 — Conduct Facility Inspections for Fiscal Year 2.0 2016/2017 $1.72,860 Personnel /Labor Classification required for this Subtask; NPDES Inspector 1150 hours @ $105.00 — $120,750 Seniot NPDES Inspector 300 hours @ $130,00 = $39,000 Associate Scientist 32 hours @ $170.00 = $5,440 Project Assistant 60 hours @ $65.00 = $3,900 Postage 650 letters @ $0.49 = $319 Mlleagc 6000 Miles @ $0.575 = $3,450 Subtask No. 3 — Additional Program Assistance as Requested 3.0 $20,000 Persoluiel /Labor Classification required for this Subtask; NPDES Inspector 32 hours @ $105.00 = $3,360 Senior NPDES Inspector 40 hours @ $130.00 = $5,200 Associate Scientist 60 hours @ $170,00 = $10,200 Senior Associate 4 hours @, $180.00 = $720 Principal Engineer 2 hours @ $250.00 = $500 Mileage 35 Miles @ $0.575 = $20 Total Cost for Fiscal Year 2016/17 $225,940 1, The NP17ES Inspector classification includes the Following Personnel /Labor Classificadons Tech Prof 1, Tech Prof. 2, and Tech Proi 3, 2. The Senior NPDrS Inspector classification includes the following Personnel /Labor Classifications — Senior 1 and Senior 2. 3. Pursuant to the Cost Allocations in Request for Proposal we have included $20,000 with an example breakdown for this effort, Attachment 1- 6 25K -27 Attachment 1 TABLE 3 1. The NPDES Inspector classification includes the following Personnel /Labor Classifications —Tech Prof 1, Tech Prof. 2, and Tech Prof 3, 2. The Senior NPDES Inspectot classification includes the following Personnel /Labor Classifications — Senior 1 and Senior 2 3. Pursuant to the Cost Allocations iu Request for Proposal we have inchided $20,000 with an example breakdown for this effort. Attachment I - 7 25K -28 High Medium Low High Medium Low Priority * *Re• Priority Priority Priority Priority Priority. Commercial Inspections Total Year Industrial Industrial Industrial Commercial Commercial 2015/16 170 60 216 110 110 1 1 90 910 Year 201711 8 Subtask Total 1.0 Subtask No. 1— Commercial/Industrial Facility Database $,33,080 Maintenance and Mana ement Personnel /Labor Classification required for this Subtask: NPDES Inspector' 56 hours @ $105.00 = $5,880 Senior NPDES Inspectors 80 hours @ $130,00 = $10,400 Associate 96 hours @ $170.00 = $16,320 Senior II GIS Analyst 3 hours @ $160.00 = $480 Subtaslc No. 2 — Conduct Facility Inspections for Fiscal Year 2.0 2017/2018 $172,860 Personnel /Labor Classification required for this Subtask: NPDES Inspector 1150 hours @ $105.00 — $120,750 Senior NPDES Inspectot 300 hours @ $130.00 = $39,000 Associate Scientist 32 hours @ $170.00 = $5,440 Project Assistant 60 hours @ $65.00 = $3,900 Postage 650 letters @ $0.49 = $319 Mileage 6000 Mlles @ $0,575 = $3,450 Subtask No. 3 — Additional Program Assistance as Reryuested 3.0 $20,000 Personnel /Labor Classification required for this Subtask: NPDES Inspector 32 hours @ $105.00 = $3,360 Senior NPDES Inspector 40 hours @ $130.00 = $5,200 Associate Scientist 60 hours @ $170.00 = $10,200 Senior Associate 4 hours @ $180.00 = $720 Principal Engineer 2 hours @ $250.00 = $500 Mileage 35 Miles @ $0.575 — $20 Total Cost for Fiscal Year 2017 118 $225,940 1. The NPDES Inspector classification includes the following Personnel /Labor Classifications —Tech Prof 1, Tech Prof. 2, and Tech Prof 3, 2. The Senior NPDES Inspectot classification includes the following Personnel /Labor Classifications — Senior 1 and Senior 2 3. Pursuant to the Cost Allocations iu Request for Proposal we have inchided $20,000 with an example breakdown for this effort. Attachment I - 7 25K -28 Attachment 1 TABLE 4 PART I — LIST OF KEY PERSONNEL Names Functions • Principal in Charge Nathan Schaedlex • As needed program assistance • Project manager /principal contact for the City • Management of commercial /industrial inspections Brent A. Smith • Database manager • As needed program assistance • Assistant project manager /backup contact for the City Michael Lowther • Management of commercial /industrial inspections • Senior NPDES Compliance Inspector • As needed program assistance Michael Wallace • Database management support Mahesh Mcttu • Senior NPDES Compliance Inspector Ellen Smith • NPDES Compliance Inspector Harry Wilfong • NPDES Compliance Inspector Kim Henry • NPDES Compliance Inspector Ted Von Bitner • As needed program assistance TABLE 5 PART Ii — LIST OF SUBCONSULTANT Sub - Consultant Name / Address Functions Amen Foster Wheeler will not ase subconsultants to meet the requirements of this RFP. A.ttadunent I - 8 25K -29 Attachment TABLE 6 PRICE SUMMARY SHEET SCHEDULE I - HOURLY RATES * Fully Burdened rate includes all overhead, general costs, administration costs and profit. Altaclunent 1 - 9 25K -30 job Title/ Fully Burdened Name Classification Job Function. Hourly Rate Nathan Schaedler Principal Engineer Principal in Charge $250 Project Manager; management of Brent A. Sn di Associate Scientist commercial /industrial $170 inspections; database manager; and as needed program assistance Ted Von 13imer Associate Scientist As needed program assistance $170 Michael Wallace Senior GIS Analyst Inventory Updatc (GIS) $160 Assistant project manager; management of commercial /industrial Michael Lowther Senior I Scientist inspections; Senior NPDES $130 Compliance Inspector; and as needed program assistance Mahcsh Mettu Senior I Engineer Senior NPDES Compliance $130 Inspector Ellen Smith Technical Professional II NPDES Compliance $'105 Inspector Harry Wilfong Technical Professional I NPDES Compliance $105 Inspector Kim Henry Technical Professional I NPDES Compliance $105 Inspector Barbara Russell, Project Assistant Mailers /Project $65 Administration * Fully Burdened rate includes all overhead, general costs, administration costs and profit. Altaclunent 1 - 9 25K -30 Exhibit D Certifications 25K -31 ATTACHMENT 3: NON - COLLUSION AFFIDAVIT CERTIFICATIONS CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR _ COMMERCIAL/ INDUSTRIAL INSPECTION AND DATABASE MANAGEMENT CONSULTANT SERVICES RFP NO.: 15 -023 NON - COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non - collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constituA signature of this Non - collusion Affidavit. BIDDERS are cautioned that making a false certification,ttlay 6 $ject the certifier to criminal prosecution. Signed State ofCC County of Notary Public Seal • Y •]:1�ti�i�P�"3i?L�•Z•]161�!I�11 • 1� • Ir! CNS�J1�1 't'lltll.�l:l��i•1;i�I�Y =L Attachment 3 - 1 25K-32 �- ATTACHMENT C: NON- DISCRIMINATION BY CONSULTANTS CERTIFICATIONS CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR COMMERCIAL / INDUSTRIAL INSPECTION AND DATABASE MANAGEMENT CONSULTANT SERVICES RFP NO.: 15 -023 As suppliers of goods or services to the City of Santa Ana, the Firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non- discrimination in employment and including, but not limited to, what is listed in the Non - Discrimination Clause in Exhibit 10 -V per: http: /(www.dot.ca.gov /hq /Local Programs /lam /forms(chapter10 /10v- 2013- 05- 14.docx and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. The same shall apply and be included in all sub - consultant agreements. WE AGREE SPECIFICALLY: To take affirmative steps to hire minority employees with the company. 2. To establish or observe employment policies within affirmative promotion opportunities for minority persons at all job levels. 3. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those servicing minority communities, and to the minority communities at large. FIRM NAME Amec Foster Wheeler Environment & Infrastructure Inc TITLE OF PERSON SIGNING SIGNATURE AND PRINTED DATE Please include any additional information available regarding equal opportunity employment programs now in effect within your company. THIS FORM MUST BE COMPLETED AND INQLMQg12 3MIJU JHF�P .PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. Attachment 3 - 3 25K -33 ATTACHMENT 3: NON-LOBBYING CERTIFICATION CERTIFICATIONS CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR COMMERCIAL/ INDUSTRIAL INSPECTION AND DATABASE MANAGEMENT CONSULTANT SERVICES RFP NO.: 15 -023 The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for Influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of anyfederal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a 'Disclosure of Lobbying Activities ". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm Sign Title Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. Attachment 3 - 2 25K-34 Exhibit E Consultant Response to RFP No. 15 -023 25K -35 Tyrone Chesanek City of Santa Ana Public Works Agency From: Brent A. Smith, CPESC, QSb /QSP Amec Foster Wheeler Environment & Infrastructure, Inc. 25K -36 May 4, 2015 15PROP0010.0092 City of Santa Ana Attn: Tyrone Chesanek Public Works Agency M -22 20 Civic Center Plaza 3,d Floor, Ross Annex Santa Ana, CA 92701 Proposal to Provide Commercial /Industrial Inspection and Database Management Consultant Services RFP No. 15 -023 Santa Ana, California Dear Mr. Chesanek: Amec Foster Wheeler Environment & Infrastructure, Inc. (Amec Foster Wheeler) has been providing commercial /industrial inspection and database management consultant services to the City of Santa Ana (City) since 2004. Our team of seasoned professionals understand what the City expects and efficiently address the scope items of the contract year after year. Amec Foster Wheeler proposes to continue this relationship with the City by: 1) Managing the City's commercial and industrial facility inspection program database; 2) Conducting facility inspections, inventory management, and enforcement notifications; and 3) Performing additional program assistance as needed. We have assembled a group of highly qualified specialists, with extensive experience working on various NPDES program components for the County of Orange and cities within the County. We have developed a database /procedures that has and will continue to provide significant time and cost savings to the City. Amec Foster Wheeler staff assigned to this project will provide a high quality, technically accurate, reasonably priced, on -time product. We look forward to supporting the City on this important project. Should you have any questions regarding this submittal, please contact the undersigned at (949) 642 -0245. Best Regards, Amec Foster Wheeler Environment & Infrastructure, Inc. Brent A. Smith, CP -ESC QSP /QSD Nathan Schaedler, PF. Associate Scientist Principal Project Manager 121 Innovation Drive, Suite 200 Amec Foster Wheeler Environment & Infrastructure, Inc. Irvine, CA 92617 Western Region (949) 642 -0245 amecfw.com ©2015 Amec Foster Wheeler. All Rights Reserved. 25K -37 Table of Contents Payee Statementof Qualifications ................................................................................................................ ..............................1 ContractAgreement Statement ............................................................................................... ..............................1 Firmand Team Experience ..................... — ................................................................... ...... .................................. 1 Amec Foster Wheeler's Firm Profile and Financial Conditions ................................ ..............................1 Firm Experience for Services Requested ....................................................................... ..............................1 Team Experience for Services Requested ...................................................................... ..............................2 Understandingof Need ............................................................................................................ ..............................6 Outlineof Tasks ................................................................................................................. ..............................6 Areasof Concern ............................................................................................................... ..............................6 ProgramSuggestions ......................................................................................................... ..............................6 Relevant Project Experience .................................................................................................... ..............................7 References.................................................................................................................................. ..............................9 Scope of Services and Schedule ......................................................................................................... .............................10 WorkApproach .................................................... ........ .... ..... ... ...... .... ...... ....... ..... ... ...... ..- .......... ...... ... ..... ............. 10 Subtask No. 1 — Commercial /Industrial Facility Database Maintenance and Management ..............10 Subtask No. 2 Facility Inspections, Inventory Management, and Enforcement Notification ........... 10 Subtask No. 3: Additional Program Assistance as Requested .................................... .............................11 Technical and Regulatory Assistance ...................................................................... .............................12 Development of BMPs and Translation of Materials .......................................... .............................12 WaterQuality Complaints ........................................................................................ .............................12 Schedule...................................................................................................................................... .............................12 FeeProposal .............................................................................................................................. ............................... Separate Cover Certifications................................................................................................................................ ............................... Appendix C Table 1 — Qualifications of Proposed Team Table 2 — Other Relevant Projects Tables Appendices Appendix A — Key Resumes Appendix B - Industrial /Commercial Inspector Training Outline Appendix C - Certifications Commercial /Industrial Inspection and Database Management Consultant Services amecfw.com Page i 25K -38 Statement of Qualifications Contract Agreement Statement We are not proposing any technical or contractual deviations from the requirements in the Request for Proposal (RFP). Firm and Team Experience Amec Foster Wheeler's Firm Profile and Financial Conditions Amec Foster Wheeler (wcvw.amecftv.cm) designs, delivers and maintains strategic and complex assets for its customers across the global energy and related sectors. With pro -forma 2013 annualized scope revenues of $8.3 billion and more than 40,000 employees in more than 50 countries, the company operates across the whole of the oil and gas industry — from production through to refining, processing and distribution of derivative products — and in the mining, clean energy, power generation, pharma, environment and infrastructure markets. Amec Foster Wheeler shares are publicly traded on the London Stock Exchange and its American Depositary Shares axe traded on the New York Stock Exchange. Both trade under the ticker AMFW. Our clients can be assured that Amec Foster Wheeler has extraordinary financial strength and is not facing bankruptcy, pending litigation, planned office closures, or impending mergers in the foreseeable future. The Southern California offices of Amec Foster Wheeler boast more than 350 professional and support staff, including more than 80 storm water National Pollutant Discharge Elimination System ( NPDES) compliance staff, who are available to assist clients. We are able to provide global support while simultaneously providing more one- on -one assistance to clients such as the City of Santa Ana. Our firm and project team experience are described in detail below. Firm Experience for Services Requested Amec Foster Wheeler has extensive experience with the services requested by the City of Santa Ana (City) for this project and we have successfully completed similar services for the City since late 2004. Over the past 15 years, Amec Foster Wheeler's project team has provided NPDES compliance services to a variety of clients within Orange County, including several municipalities and industrial facilities. Our southern California municipal clients have included California Department of Transportation (Caltrans); the cities of Anaheim, Santa Ana, Costa Mesa, Newport Beach, San Diego, the County of Orange, the Ports of Los Angeles and Long Beach, and the County of Los Angeles. Our experience with these clients has included NPDES compliance inspections, database management, illegal discharge and illicit connection investigations, dry weather discharge investigations, training, and assistance with Program Effectiveness Assessments (PEAS) or reporting for these municipal clients. Since 2003, Amec Foster Wheeler's proposed team has completed more than 7,500 inspections at industrial and commercial facilities in accordance with the County of Orange Phase I Municipal Separate Storm Sewer System NPDES (Municipal Separate Storm Sewer System [MS4] Permit) and the County of Orange Drainage Area Management Plan (DAMP). These inspections included verifying business information, reviewing operations and potential pollutant sources, evaluating Best Management Practices (BMPs), providing educational materials, answering programmatic questions from businesses, taking photographs, and documenting inspection findings in an Access database. Amec Foster Wheeler's services have also included representing cities (including Santa Ana) and industrial dischargers in audits performed by US Environmental Protection Agency (US EPA) and Regional Water Quality Control Board (RWQCB). Our project manager and one of our Senior NPDES Inspectors have performed Commercial /Industrial Inspection and Database Management Consult2 LOSIK_A 9 amecfw.com Page 1 of 13 inspections on behalf of the cities during these audits and the audit findings reflect our professional and thorough evaluations that are conducted at these facilities. Amec Foster Wheeler also has an extensive training program for new NPDES inspectors. Before new inspectors perform solo inspections, more than 40 hours of joint inspections are performed with senior staff, inspectors are provided classroom tminings, and key background documents are reviewed. An example training outline that is used as documentation of our training program is included in Appendix B. Team Experience for Services Requested This section highlights the capabilities of the proposed project team. More detailed resumes for our principal -m- charge, project manager, and assistant project manager are provided in Appendix A of this proposal. Key personnel will be available to the extent proposed for the duration of the project and no key team members will be removed or replaced without prior agreement by the City. Within this section is an organization chart that presents the project team and delineates responsibilities /reporting relationships of the team. Information on our proposed team is provided below. Complete resumes beyond out principal -in- charge, project manager, and assistant project manager are available upon request. Nathan Schaedler — Principal in Charge; As Needed Program. Assistance Mr. Schaedler has managed and provided oversight for a team of 40 engineers, scientists, and technicians involved in implementing a variety of NPDES compliance, storm water, and urban runoff - related projects California for the past 22 years. Mr. Schaedler has managed more than $20 million in urban runoff- related projects that have spanned all aspects of urban runoff. These have included wet and dry weather monitoring, source identification studies, compliance with municipal and industrial storm water permit requirements, hydrology and hydraulic studies, evaluation of the effectiveness and costs of BMPs, BMP designs, development and implementation of Total Maximum Daily Load (TMDLs), preparation of storm water management plans, illicit connection studies, master planning, guidance manual development and regulatory negotiation and assistance. Mr. Schaedler has also managed more than $10 million in TMDL - related studies for San Diego County cities, Caltrans, Big Bear Lake, and others over the past two years. His TMDL experience has focused on a variety of different pollutants (i.e., nutrients, sediment, bacteria, and mercury) for lakes, rivers, and the Pacific Ocean throughout California. Brent Smith, CPESC, QSD /QSP -- Project Manager, Management Commercial /Industrial Inspection Program; Database Manager; As Needed Program Assistance Mr. Smith will be the project manager for this project. Mr. Smith has managed numerous projects in Orange County and throughout southern California involving municipal NPDES permit compliance and inspections of industrial /commercial sites. He has successfully managed the work described in the RFP for Santa Ana, Anaheim, and Costa Mesa. He understands the regulatory framework in Orange County and has been actively involved in the development of training programs for City inspectors and Amec Foster Wheeler staff to perform this work. He also brings significant technical knowledge in a variety of other MS4 permit requirements such as the new development and significant redevelopment programs, construction, and municipal programs and has extensive experience with the City's PEA report. Mr. Smith also has extensive experience under the industrial general permit. He is currently managing several large industrial programs including John Wayne Airport's storm water program and he is a Group Leader for the California Schools Monitoring Group (CSMG) and will be the Compliance Group Leader under the new perm t. Michael Lowther, CPESC - Management Commercial /Industrial Inspection Program; Senior NPDES Compliance lnspector; As Needed Program Assistance Mr. Lowther will be the individual to step in should the project manager, Brent Smith, CPESC, QSP /QSD, be unavailable. Mr. Lowther has extensive experience with the industrial and municipal NPDES permitting requirements, as well as, Orange County's Phase I Municipal Permit and the DAMP. He has worked with the City of Santa Ana since 2004 and is intimately familiar with the City's expectations and requirements for this contract. Mr. Lowther has also worked with numerous other Orange County Cities including Anaheim and Costa Mesa. Mr. Lowther's industrial experience includes assisting numerous dischargers with compliance under the new industrial Commerclal /Industrial Inspection and Database Management Consultant Services amecfw.com Page 2 of 13 25K -40 permit, assisting dischargers with no exposure certifications (NECs), training, monitoring, and assisting group monitoring programs. Michael W. Wallace— Database Management Support Mr. Wallace's qualifications include more than 17 years of experience with geographic information system (GIS), Global Positioning Systems (GPS), modeling support, database automation, and database management. This experience includes database design, management, acquisition, conversion, and implementation. Mr. Wallace's experience also includes more than 20 years in environmental consulting industry. Mahesbwar Mean, PE — Senior NPDES Compliance Inspector Mr. Mettu has more than 13 years of professional experience in the environmental industry and has been providing a range of consulting and management services for private and public sector clients. He has also been involved in variety of compliance projects related to business plans, storm water, spill prevention & control, waste management, facility compliance audits, and air emission inventories. He has prepared and /or revised Spill Prevention Control and Countermeasure (SPCC) and Storm Water Pollution Prevention ( SWPPP) plans for industrial sector facilities and plans in California. Mr. Mettu has also been assisting various clients in project planning and implementation of environmental site characterizations, remedial investigations, and remediation of sites where soils and groundwater were contaminated by solvents and hydrocarbons. He has worked with the City since 2012. Ellen Smith - NPDES Compliance Inspector Ms. Smith provides 16 years of expertise in geology and hydrogeology, with emphasis on groundwater characterization contaminated by hazardous substances. She has directed site characterizations, remedial investigations, remedial action planning, and remediation of site where groundwater was contaminated by hydrocarbons, solvents, metals, oilfield wastes, or pesticides. Her field activities have included well construction design and supervision, aquifer testing and analyses, water quality sampling, and implementation of remedial systems. Over the last two year, she has completed hundreds of industrial /commercial inspections on behalf of various cities. Harty Wilfoug - NPDES Compliance Inspector Mr. Wilfong provides over a year of environmental consulting experience. He has successfully inspected several industrial /commercial businesses under Santa Ana's inspection program over the last fiscal year; assisted numerous dischargers with SWPPP updates under the new industrial permit; assisted dischargers with monitoring and inspection requirements under the 1997 industrial permit; assisted industrial facilities with air quality permitting, stack testing, and site perimeter air monitoring; and assisted industrial facilities with other compliance inspection programs such as SPCC. Kim Henn - NPDES Compliance Inspector Ms. Henry is a recent college graduate who has extensively studied nutrient and ionic concentrations in surface water due to seasonal variations and management practices. In addition, she has collected and tested water samples for alkalinity, electric conductivity, total hardness, total dissolved solids, chloride, and sulfate. Ms. Henry has operated specialized equipment, including YSI 556 multi- parameter probe, ion chromatography systems, and Hach spectrophotometer to measure field parameters and concentrations. Ms. Henry is assisting numerous dischargers with SWPPP updates under the new industrial permit and has attended numerous presentations and training seminars under the industrial permit. Ms. Henry is currently being trained as an industrial /commercial inspector. Ted Von Biner, PhD — As Needed Program Assistance Dr, Von Bitner has more than 13 years of experience in environmental science and program management of water quality related compliance programs for various city and county level government agencies. His experience has included managing the municipal NPDES Phase I storm water permit and TMDL monitoring programs, developing complex environmental studies to support watershed and jurisdictional level strategic planning efforts, and preparing annual program effectiveness assessment reports of the monitoring programs. Dr. Von Bitner specializes in MS4 monitoring program implementation. His experience includes helping a number of southern California municipal agencies to complete monitoring program evaluations to translate technical findings into management level decision information. Dr. Von Bitner has helped city and county agencies to conduct in -depth Commercial lndustdal Inspection and Database Management Consul 25611l amecfw.com Page 3 of 13 monitoring program re- evaluations to identify regional water quality priorities, reorganize and reprioritize agency resources to improve monitoring effectiveness, and provide technical consulting services to extract management level information from compliance based programs to develop strategic watershed BMPs. Table 1- Qualifications of Proposed Team Nathan Schaedler BS, Civil Engineering, Professional Civil Engineer, As needed Cornell University CA #57618 Certified Professional in Erosion and Sediment BS, Environmental Science, Control, Reg. # 5585, Brent A. Smith University of California, Qualified SWPPP 10% -'.. Santa Barbara Developer / SWPPP '.. Practitioner (QSD /QSP), CASQA, No. 01105, 2011 BS, Environmental Certified Professional in Michael Lowther Engineering, California Erosion and Sediment 20% Polytechnic State University, Control, CPESC No. 6187, San Luis Obispo 2011 Michael Wallace BS, Geology, California State N/A As needed _. _. University, Long Beach MS, Civil and Environmental Professional Civil Engineer, Mahesh Mettu Engineering, University of CA #76447 As needed New Orleans Ellen Smith BA, Geology, Occidental N/A 20% College _ BS, Chemical Engineering, Harry Wilfong University of California, Los N/A 20% Angeles MS, Geological Sciences Kim Henry (option in Environmental N/A 25% Hydrogeology), California State University, Los Angeles PhD, Inorganic Chemistry, University of California Los Angeles Ted Von Bitner N/A As needed BS, Chemical Physics, University of California San Diego As demonstrated above, our project team has more than sufficient resources to meet the City inspection requirements due to the allotted time to complete these inspections and considering the inspections may be spread out over the fiscal yeas. For efficiency, Amec Foster Wheeler will typically perform inspections in groups to maxim ze effort and complete as many inspections as possible. In addition, our project team has demonstrated to the City over the past ten years that we can have staff available with relatively short notice. Amec Foster Wheeler's project manager and assistant project manager are devoted to this project and will respond quicldy to as needed services. Our project team also consists of several backup inspectors and additional resources that may be required to assist the City on request. Commercial /Industrial Inspection and Database Management Consultant S�rvLrass42 amecfw.com Page 4 of 13 Organizational Chart Commercial /Industrial Inspection and Database Management Consult 208'wrx_43 amecfw.com Page 5 of 13 Understanding of Need Amec Foster Wheeler's has included an outline which demonstrates the firm's understanding of the work. The outline includes the anticipated approach, tasks necessary for successful completion, and deliverables. These tasks are described further in the Scope of Services and Schedule. Suggestions or special concerns the City should be made aware of is also included below. Outline of Tasks I. Project kick -off and introductions (Subtask 1) 2. Inventory update (Subtask t) 3. Annual training specific to the City inspection program (Subtask 1) 4. Update announcement letters (Subtask 2) 5. Send announcement letters (Subtask 2) 6. Inspection /re- inspections and population of the database records (Subtask 2) 7. Enforcement discussions /phone calls with City (Subtask 1) S. Senior review of forms and inventory management (Subtask 2) 9. Mail completed inspections forms (Subtask 2) 10. Prepare and submit draft quarterly report deliverable (Subtask 1) 11. Prepare and submit final quarterly report to the City via email (Subtask 1) 12. Perform quarterly inventory update (Subtask 1) 13. Prepare Draft PEA County Excel Tables and Chapter 9 Microsoft Word report for City review (Subtask 1) 14. Prepare Final PEA County Excel Tables, Chapter 9 Microsoft Word report, and backup supporting documents including photos and database (Subtask 1) 15. Perform additional program assistance as needed (Subtask 3) Areas of Concern Through years of experience performing inspections at industrial /commercial sites, we have experience dealing with difficult situations including hostile business representatives. Safety of the business representatives, City staff, and our inspectors is the most critical area of concern. Our inspectors are familiar with typical safety hazards associated with field inspections at various industrial and commercial operations. When a serious hazard is present that prevents safe completion of a site inspection, the inspection will be stopped immediately and the City will be notified. Our field staff are 40 -hour HAZWOPER certified and are familiar with the general safety precautions including the proper use of personal protective equipment (PPE), safe driving techniques, and traffic control. Prior to inspections, Amec Foster Wheeler staff will discuss with the business representatives about site - specific safety requirements. At a minimum, field personnel will adhere to the safety requirements prescribed by the individual facilities being inspected. Amec Foster Wheeler also has a project health and safety plan that is located within each inspector's tool box. The health and safety plan includes notification requirements in the event an incident occurs, critical information such as emergency room locations nearby, and required safety measures. Program Suggestions Amec Foster Wheeler is always looking for ways to improve our inspection programs. With years of experience, we have optimized our procedures so our staff perform inspections efficiently while providing the necessary information to the business representatives. With offices statewide implementing similar programs, we are always discussing strategies incorporated by other Cities that could be included in our inspection programs. If improvements can be made, the project manager will discuss these recommendations with City staff. An example improvement would be the process for sharing data between the City and our inspection team. Amec Foster Wheeler has extensive experience developing web- based /GIS file sharing systems which may provide additional Commemial /Industrial Inspection and Database Management Consultant Services amecfw.com Page 6 of 13 25K -44 efficiencies over the long term of the program. If interested, Amec Foster Wheeler can provide costs for these database upgrades or demonstrate applications developed for other municipalities. Over the last 14 years working on these inspection programs, we have also observed a large discrepancy between NPDES inspectors. This is typically due to lack of training and employee turnover for other firms or City staff. Our senior inspection staff have years of experience and we have developed an extensive training program for new inspectors to avoid this common pitfall. This training program provides a tremendous value providing consistency among inspection staff and improves the quality of the work. We have also provided this training to Cities interested in having their own staff perform inspections. A copy of our Training Guidelines are included in Appendix B. Because of resources available, we do not plan to have subcontractors assist with this inspection program. We also assume that this contract is not split between two consulting firms. There are efficiencies and cost savings with having one firm perform these inspection. In addition, our extensive training program is completed to have consistency between inspection staff including documentation requirements. Subcontractors or other consulting firms may not meet Amec Foster Wheeler's quality assurance /quality control (QA /QC) programs that may result in additional effort. Relevant Project Experience Amec Foster Wheeler's proposed team has also completed thousands of inspections at industrial facilities on behalf of Amec Foster Wheeler's industrial and municipal clients as described in the firm experience. Project descriptions for the representative projects completed within the last five years and similar to the work solicited in the RFP are described below. Industrial /Commercial NPDES Compliance Inspections, City of Santa Ana, California Amec Foster Wheeler has assisted the City of Santa Ana with implementation of several aspects of their Phase I MS4 NPDES permit inspection program for the past ten years. Amec Foster Wheeler has performed thousands of inspections at industrial and commercial facilities and assisted the City with the development of a comprehensive database to track inspection results. Inspections involved evaluation of BMPs and distribution of educational materials to businesses. Amec Foster Wheeler also performed re- inspections for facilities that were found to be non - compliant. Inspections were performed in accordance with the City's Local Implementation Plan (LIP), local water quality ordinances and Phase I MS4 Permit issued by the Santa Ana RWQCB. In addition to the facility inspection program, Amec Foster Wheeler assisted the City with response, investigation and documentation of Illicit Discharge /Illicit Connection (ID /IC) compla nts and completion of a portion of the annual PEA. During the last contract period, our project team has successfully represented the City during audits with the RWQCB and US EPA. City of Anaheim Phase 114IS4 NPDES Program For the City of Anaheim, Amec Foster Wheeler has assisted the City with the implementation of several aspects of the Phase I MS4 Permit program (City is a co- permittee under County of Orange MS4 Permit), including NPDES compliance inspections, construction site evaluations, Water Quality Management Plan (WQMP) verification and operation and maintenance inspections, guidance manual and procedure development, source investigation studies, and annual program effectiveness assessment reporting. Amec Foster Wheeler has developed a variety of procedures and guidance materials for the City's NPDES program, including a detailed guidance manual on the implementation of the ID /IC program. We have inspected thousands of industrial and commercial facilities to assist the City of Anaheim comply with Phase I MS4 permit obligations, including Orange County's DAMP and the City's LIP. Inspections included detailed BMP evaluations and recommendations, if necessary. Amec Foster Wheeler previously responded to NPDES - related complaints throughout the City. Several of these inspection programs have transitioned Commercial /Industnal Inspection and Database Management Consul2855 ylc _45 amecfw.com Page 7 of 13 to the City's Code Enforcement Department. Amec Foster Wheeler continues to support these programs through inventory development, on -going training, assistance with cases as needed, and PEA support. Amec Foster Wheeler continues to support the City's other NPDES programs including the WQNIP inspection programs, administering the SWRCB Proposition 84 Grant requirements for the City, assisting with municipal inspections, and assistance with their PEA. Our project team works with the various departments for reporting purposes associated with the City's PEA. Amec Foster Wheeler has also managed bacteria source investigations for the City in response to elevated bacteria sample results observed in the Santa Ana Project Team: Brent River and Anaheim Bay — Huntington Harbor Watersheds. These investigations Smith, Mike Lowther, were initiated by the County of Orange Countywide Dry Weather Monitoring Ellen Smith, Harry Program that involved sampling for various constituents within at major storm Wilfong.. drains /channels within each watershed. A variety of techniques were used to identify sources of bacteria including mapping the storm and sewer drains, dye testing, flow monitoring, sampling, and confined space entry to identify potential cross - connections. Amec Foster Wheeler also used the City's GIS system to identify land -uses within the watershed to focus the detailed source investigation efforts. City of Costa Mesa — Dry Weather Source Investigation and NPDES Compliance Inspections Amec Foster Wheeler has assisted the City of Costa with implementation of their industrial /commercial NPDES inspection program for the past six years. Amec Foster Wheeler has performed nearly 1,000 inspections of industrial and commercial facilities and assisted the City develop and maintain a database to track inspection results. In addition, Amec Foster Wheeler has assisted the City perform NPDES inspections of municipally operated facilities (corporate yards, police stations, etc.). Inspections were performed have used tablet computers in the field with inspectors uploading data weekly. In addition to industrial /commercial inspection services, Amec Foster Wheeler performed a detailed dry weather flow study for the City. Storm drain outlets in the major flood control channels were visually observed to document the presence of flow and the associated flow characteristics. If flow was observed, field analysis was performed and samples were collected. Field staff initiated upstream flow investigations when visual observation and field test results indicated potentially elevated pollutant levels. _. __... Storm Water Consulting Services, Orange County, California I Requested Information Amec Foster Wheeler has provided storm water consulting services to John Year Completed: '1996- Wayne Airport for more than 12 years. The services performed by Amec Foster 2008; 2014 to present Wheeler included developing storm water compliance documents, establishing Client: John Wayne and /or documenting appropriate storm water BMPs, storm water sampling, Airport, analysis, auditing compliance programs of airport tenants, data interpretation, reporting, and training. Storm water inspections are also performed as required Contact: Larry Serafini, by the industrial and MS4 permits. In addition, Amec Foster Wheeler assists with (949) 252-5270 reviewing WQMPs and inspections of structural treoment controls (both verification and operation and maintenance). Storm water sampling for this Project Team: Brent project involved installing, configuring, and maintaining several automated storm Smith, Mince Lowther water sampling systems. Amec Foster Wheeler prepared a comprehensive SWPPP and monitoring program plan that covers the entire airport, including activities of multiple carriers, tenants, and outside contractors, This SWPPP is currently being updated for the new industrial permit. Annual training includes classroom setting trantings for the fixed based operators (or airlines). Commercial /Industrial Inspection and Database Management Consultant Services amecfw.com Page 8 of 13 25K -46 Other Relevant Experience Table 2 below sufnmarizes the projects described above along with additional projects related to NPDES permit compliance. Table 2 — Other Relevant Projects City of Santa Ana • • • • • • • • City of Anaheim • . • • • City of Costa Mesa _ • . . . . . John Wayne Airport • • • • • California Schools Monitoring Group • • • Scrap Metal Recyclers • • City of Banning . • • County Sanitation Districts of Los Angeles County ! • Group Monitoring (services provided to —500 dischargers) Ports of Los Angeles /Long Beach Tenants • • County of San Diego • • . . • . • • San Diego International Airport • • • • • • • • References We have included client contact information with our project descriptions above, and encourage you to contact those fisted to gain a better understanding of Amec Foster Wheeler's commitment to quality work and schedule. Commercial /Industrial Inspection and Database Management Consul'215yjc _47 amecfw.com Page 9 of 13 Scope of Services and Schedule Work Approach Out proposed work plan is described in the section below. Our approach is based on years of experience completing this same type of work and developing efficiencies /knowledge needed to meet the MS4 Permit requirement and subsequent deadlines while providing business - friendly support to the City. Subtask No. 1— Commercial /Industrial Facility Database Maintenance and Management Our project team will manage the City's industrial /commercial database in accordance with the specific requirements outlined in Orange County's MS4 permit and will meet the record protection practices outlined in the 56' term draft permit. Our team provides a seamless transition for this contract, based on our extensive experience with the City's database for the past 10 years and additional experience working with similar Microsoft Access databases on behalf of other cities. As part of our prior work with the City's database, we developed an automated reporting system to reduce the time and effort needed to generate the documents required under the permit. We will continue to use this system to provide status reports, generate the quarterly industrial notification reports as required in Permit Section VI - Legal Authority /Enforcement, and provide numbers to be used in the City's PEA Report. The anticipated schedule for submitting these reports is described widnm this section. Amcc Poster Wheeler will perform an annual update and reprioritize the inventory and quarterly updates to include new businesses within the inventory. Through our prior work with the City's business license department and other City business license departments, our project team has developed an efficient procedure to reprioritize the City's inventory for the required businesses as specified in the County's MS4 Permit Sections IX and X using the City's Business Classification Code (BCC). In the event the City switches from the City's BCC, our project team can quickly adapt our procedures to repriornize the inventory based on Standard Industrial Classification (SIC) or North American Industrial Classification System (NAICS) codes. With the extensive experience providing these services to the City, we are knowledgeable of the common pitfalls that may occur during this process, which may inadvertently result in the addition of hundreds of businesses in the inventory. Our prioritization procedures include the removal of businesses with duplicate business licenses, businesses with multiple business licenses, home -based businesses, businesses with the incorrect BCC code, and businesses that should not be included based on our past inspections. Our team also has extensive experience with using other online sources required for the inventory prioritization process including SWRCB's Storm Water Multiple Application and Report Tracking System (SMARTS) and Toxic Release Inventory (TRI). The data tables downloaded from these online sources are compared using unique identification numbers and critical data are imported, as necessary. This task also includes periodic meetings and phone calls to provide the City with updates on inspections, discuss enforcement issues, and to provide program recommendations. Our project team will also provide one annual kickoff meeting to be held at the City office for training documentation purposes. Project management hours for the review and submittal of monthly summary status reports with monthly invoices is also included in this task. Subtask No. 2: Facility Inspections, Inventory Management, and Enforcement Notification Our project team will conduct field inspections of commercial and industrial facilities to assess compliance with local water quality regulations and appropriate BMPs. As identified in the RFP, we have assumed 910 inspections per year will be required including follow -up inspections. Over the last 10 years, we have demonstrated that our project team can meet the inspection requirements using professional staff who are knowledgeable of permit requirements, are thoroughly familiar with the City inspection forms and use of the database, and have gone through our extensive training program before performing solo inspections. Our training program is based on the County's core competency program. Amec Foster Wheeler assisted in the development of this training program and we have also developed training programs on behalf of other cities. Commercial /Industrial Inspection and Database Management Consultant Services amecfw.com Page 10 of 13 25K -48 Amec Foster Wheeler also a QA /QC program, which includes having senior inspectors review each inspection record so the City knows the reports generated Linder this program meet the City's expectations. We understand the reports generated under this program are public documents and may be delivered to the facility or requested through a public records request. The reports generated through the City database will be complete and reflect conditions observed during the inspection. For the inspection program, our project team proposes on following protocols for announcing our inspections to the industrial /commercial facilities. We propose performing walk -in inspections at facilities covered under the industrial general permit since many of these facilities will recognize our inspectors and are knowledgeable of the City inspection program. For other industrial and commercial facilities, our costs include providing bilingual inspection announcement letters (English /Spanish) to notify businesses of the upcoming inspection. Once alerted, we will complete the inspections within a month. This approach is business - friendly, providing the business an opportunity to schedule the inspection. Our inspection team also uses the letter for our introductory discussion to obtain access to the facility. Amec Foster Wheeler staff will also have business cards available and our inspectors dressed in business casual attire to serve as representatives of the City. To facilitate efficiency and reduce travel tine between inspections, inspectors will group daily inspections by geographic location. Typically, the groupings will be based on zip code. For major streets, we separate our inspections by odd and even street numbers. In addition to travel efficiencies, our inspectors are proficient at explaining the inspection program to obtain access. The initial discussion can result in a good or bad impression with these facilities, sometimes resulting in additional time explaining the program. Our training program works with the inspectors on how to make a good impression and to clearly explain the inspection program. This training program reduces the chances a facility denies access or contacts the City to ask questions about the inspector. Our inspector is also equipped with a field inspector "tool box" that includes appropriate BMPs and public education information to provide to businesses. BMP information includes BMP handouts and pamphlets developed by the County, California Stormwater Quality Association (CASQA) BMP guidance materials, such as the new no exposure certification brochure and information on the new industrial permit. Our inspectors also have pH paper, camera, City- specific procedures, a copy of the health and safety plan, and extr a copies of the inspection notification letters. Our inspectors will provide and document when BMP materials are provided to account for the educational outreach component of the inspection program. Once the inspection is complete, the inspection data are entered into the database and the record is reviewed in accordance with Amer: Foster Wheeler's QA /QC program. During the inspection program, there will be cases of unauthorized discharges observed during the inspection and evidence of poor BMP implementation. Our inspectors can act on the City's behalf to help manage the response to these cases. As specified in the RFP, we have assumed there will be approximately 90 cases per year to track and provide follow -up inspections. We have assumed that we will provide a notification via email within 24 hours for discharge cases that do not pose a treat to human health or environment. The City will be notified immediately for cases that may pose a threat. For BMP implementation issues, we will complete one follow -up inspection and then notify the City if the business does not respond. Our project team will track the follow -up status and enforcement on these cases until they are properly documented and the case is closed. Our project team has successfully worked with the City under the last contract to develop an enforcement process that is effective and streamlined. Subtask No. 3: Additional Program Assistance as Requested We understand that the City may require additional technical and regulatory assistance related to other aspects of the NPDES program. This may include special inspections as they occur, update of handouts for BMPs, development of fact sheets, translation of material into other languages, and other tasks related to improving the City's NPDES program. We have provided similar services to numerous municipal and industrial clients in southern California and have developed guidance materials, procedures and BMP handouts related to industrial /commercial, construction, and municipal activities. In addition, our staff has significant experience with California's Industrial and Construction General Permits and TMDL monitoring programs. We are confident in our ability to provide expertise in each of the areas described further below. Commercial /Industrial Inspection and Database Management Consul ipq($Wcys_4A amecfw.com Page 11 of 13 Technical and Regulatory Assistance Amcc Foster Wheeler has assisted several municipalities with technical and regulatory assistance. Our project team has a thorough understanding of Orange County's MS4 permit, the County's DAMP, City's LIP, local water quality ordinances, and other NPDES permit requirements. We regularly develop comments on new regulations, permits, and TIVIDI,s on behalf of clients. Our project team has demonstrated our knowledge to the City during recent audits by US EPA and RWQCB in which we successfully represented the City by providing reports, presentations, and inspections to demonstrate our knowledge of the permits and the assistance we provide. Development of BNIPs and Translation of Materials Amec Foster Wheeler has extensive experience providing guidance to industrial and commercial dischargers. Having inspected and worked for thousands of industrial sites in Orange County, we understand the BMP implementation requirements at industrial and commercial sites. We have used this experience in the past to develop BMP guidance and training materials for many projects. We also have extensive experience in the design and installation of numerous structural treatment control BMPs for industrial sites. For this project, we will maintain a library of BMP resource materials to assist in the development of the program and we are always looking for additional resources and guidance documents to provide to dischargers. As an example, Amec Foster Wheeler recently added guidance documents for the no exposure certification (NEC) to our guidance document library and "tool boxes" so we can hand these materials out when applicable. Amec Foster Wheeler is a diversified consulting firm with employees fluent in various languages, including Spanish. We have extensive experience translating environmental documents into other languages and we are prepared to assist the City with any translation requirements necessary for this program. Water Quality Complaints We understand that this project may also involve responding to and investigating water quality complaints and reports related to the City's ID /IC program. Our project team has performed nearly 2,000 water quality investigations for the cities of Anaheim, Costa Mesa, and Santa Ana. We have worked closely with various city departments during many of these investigations. We understand the importance of having personnel readily available to respond to water quality complaints (within one hour or less) and have set up a redundant system with multiple authorized inspectors to provide the City support when needed. Each of our inspection staff members is equipped with cell phones to allow fox prompt responses to emails and telephone calls from the City. We anticipate that our authorized inspectors will have open lines of communication with the City during the investigations similar to the communication we have had under the existing inspection contract. Following each ID /IC investigation, we will provide a detailed email summary with photographs and recommendations to the City within one business day of the incident. Schedule Inventory update Complete in August Kick -off Meeting /Annual training specific to the City Complete by October each year inspection program Update announcement letters October each year Send announcement letters in Typically, sent out monthly batches Inspections /re- inspections are performed (assumes 910 inspections per year) Enforcement discussions /phone calls Senior review of forms October to June each year October to June each year October to June each year Brent Smith & Kimberly Henry City representatives & Amec Foster Wheeler team Mike Lowther Amec Foster Wheeler administrative staff, Mike Lowther NPDES inspectors NPDES inspector involved, Mike Lowther and /or Brent Smith Brent Smith & Mike Lowther Commercialandustri@I Inspection and Database Management Consultant Services amecfw.com Page 12 of 13 25K -50 tnau comptetea inspection forms Lowther Brent Smith & Mike Lowther Brent Smith & Mike Lowther Brent Smith & Kimberly Henry Brent Smith & Mike Lowther _ P P p y Brent Smith & Mike Lowther (Chapter 9)_ _ each year Commercial /Industrial Inspection and Database Management Consult $fyV _5 1 amecfw.com Page 13 of 13 Quarterly schedule listed in Prepare /submit draft quarterly permit. Submittal will be emalled report to City to City one week before submittal date. Quarterly schedule listed in Prepare /submit final quarterly available able to 'make ec report to City ions final corrections ensure _... timely submittal. Update inventory Quarterly per permit Prepare PEA Draft County Excel tables and Chapter 9 To be completed by August each Report year Pre are PEA Final Re ort To be to leted b November Lowther Brent Smith & Mike Lowther Brent Smith & Mike Lowther Brent Smith & Kimberly Henry Brent Smith & Mike Lowther _ P P p y Brent Smith & Mike Lowther (Chapter 9)_ _ each year Commercial /Industrial Inspection and Database Management Consult $fyV _5 1 amecfw.com Page 13 of 13 iNm Key Resun 25K -52 Nathan Schaedler, PI Principal -in- Charge Core shills ► Storm Water Program Management ► NPDES Compliance ► Source Identification Studies ► Hydraulic Studies ► BMP Evaluations Professional sunnnany a� A As a project manager and business unit leader at Amec Foster Wheeler, Mr. Schaedler has managed and provided oversight for a team of 20 engineers, scientists, and technicians involved in implementing a variety of storm water and urban runoff - related projects California for the past 16 years. Mr. Schaedler has managed mote than $20 million in urban runoff - related projects that have spanned all aspects of urban runoff. These have included wet and dry weather monitoring, source identification studies, compliance with municipal and industrial storm water permit requirements, hydrology and hydraulic studies, evaluation of the effectiveness and costs of BMPs, BMP designs, development and implementation of TMDLs, preparation of storm water management plans, illicit connection studies, master planning, guidance manual development and regulatory negotiation and assistance. Mr. Schaedler has also managed more than $2 million in TMDL - related studies for northern San Diego County cities, the California Department of Transportation, Big Bear Lake, and others over the past two years. His TMDL experience has focused on a variety of different pollutants (i.e., nutrients, sediment, bacteria, and mercury) for lakes, rivers, and the Pacific Ocean throughout California. Mr. Schaedler has also managed the implementation of the first Area of Special Biological Significance (ASBS) programs in the state, including those for the University of California, San Diego (UCSD), Scripps Institution of Oceanography, Caltrans, and Cities of Monterey and Pacific Grove. Professional qualifications /registration(s) Professional Engineer - Civil Engineering (California) #C57618 F,ducation BS, Civil Engineering, Cornell University Representative ptojects As- Needed Storm Water 1 and Consulting Services for the Cay of San Diego Stoma Water Deparunew, San Diego, C,1 Responsible for providing oversight for dry and wet weather monitoring for the City of San Diego to further characterize the City's storm drain system discharges to the Chollas Creek and B St/ Downtown Anchorage drainage areas. Dry weather monitoring consisted of both sediment and water sampling. Wet weather monitoring included temporary wet weather sites selected to characterize runoff from a larger drain shed and land use sites selected to characterize runoff from specific land use sites for modeling purposes. As- Needed Water Qualitc /Quantity Services, CountA of San Diego, C,1. Project manager for 13 task orders totaling more than $9001. Responsible for managing a providing oversight for a team of engineers, scientists and technicians involved in assisting the County navigating compliance with existing and forthcoming requirements attributed to TMDLs and the Municipal Regional Permit (MRP). Services also include water quality and flow monitoring; review of Pollutants of Concern; watershed monitoring; dry weather monitoring; TMDL, SWPPP development; a soil erosion BMP evaluation study; and, revision of monitoring plans. E�,,on�ta 25K -53 `cfwcom r,s�nof2 Nathan Schaedler, PE Southern California Coastal Wiwi Research Program (SCCX "RP) Wet: Wrather Monitoring Progr:un (Multiple Task Orders) San Diego, Orange, Ventura, Riverside and Los.ingcics ('ounties, CA Project manager for more than $600,000 in task orders. Projects included various monitoring programs to support water quality models used to assess and develop TMDLs, storm water flow monitoring and sample data collection to model contributions of pathogens, nutrients, and trace metals over a 48 -hour storm to support the Bacterial TMDL for Ballona Creels, and monitoring of dry and wet weather flows from seven mass emission sites, and 24 mixed land use watershed sites in support of TMDL assessments for bacteria, nutrients, pesticides, and trace metals in the Santa Monica Bay, Los Angeles Rivet, Ballona Creek, Dominguez Channel and San Gabriel River watersheds. San Diego County= Regional Airport Authorite (SI.)CRA,-A) BMP Program, l lvdrologic and Stormwater Seri ices, San Diego International Airport, CA Oversees the development of a BMP program for the San Diego International Airport to meet the requirements of SDRWCB Municipal Permit Order 2001 -01. The project includes performing a hydrology and hydraulic assessment of the drainage system, evaluating existing storm water conveyance system and treatment facilities, performing a tidal surge study to mitigate contaminated sediments, evaluating potential pollutant sources, evaluating compliance with existing state, federal, and local storm water and environmental regulations, developing recommendations for BMPs for existing facilities and planned expansions, and preparing a Storm Water Master Plan, Capital Improvement Plan (CIP), and CIS application. Storm Water Management Plan and BMP Program, UCSD/Scripps Institution of Oceanography, San Diego, CA Managed the development of a Storm Water Management Plan and BMP Program for UCSD and Scripps in conjunction with state and federal regulatory and environmental stakeholders such as the San Diego RWQCB, City of San Diego, and Baykeeper. The project implements many of the conditions issued in Scripps NPDFS Permit for discharging into the adjacent Marine Life Refuge, an ASBS. The project included: (1) developing the UCSD Storm Water Management Plan for the more than 1,000 -acre campus and the Scripps portion of the La Jolla Coastal Watershed Management Plan; (2) conducting a hydrology assessment of the watersheds; (3) determining the capacity of the Scripps Watershed drainage system; (4) selecting and prioritizing various structural and non - structural BMPs for implementation throughout the campus; (5) preparing preliminary designs and cost estimates for high priority structural BMPs; (6) developing a CIP to implement these BMPs; (7) helping prepare various grant proposals; (8) developing conceptual designs of options to divert dry weather flows to protect the California coastline. Caltrans Technical and Professional Storm Water Quality iblonitoring and Reporting Services (Contract 43,\0208), Caltrans Districts 1, 2, and 4, CA Project manager for the implementation of 16 task orders totaling more than $4 million. These task orders have included developing and implementing Water Pollution Control Plans, evaluating the water quality performance of open graded /gap graded pavement, monitoring discharges into ASBS, performing long -term characterization studies, evaluating the performance of vegetated embankments alongside roadways, conducting studies and preparing plans to comply with the mercury and nutrient TMDLs within the Cache Creek and Clear lake watersheds, and monitoring the performance of bioretention cells constructed to treat runoff from the San Francisco - Oakland Bay Bridge. Caltrans Storm \Water Monitoring Servvtces (Contract 43,\0035), StatcNiide, C.A Project manager for more than $10 million in storm water-related services. These services included evaluating the performance and conducting operation and maintenance of 24 different types of BMPs, including: Media Filters, Wet Ponds, Dry Detention Ponds, Bioswales and biostrips, Infiltration Basins and Trenches, Hydrodynamic Separators, Catch Basin Inserts, and Oil /Water Separators. Mr. Schaedler also led a three -year, $5 million statewide study to characterize runoff from various Caltrans facilities, including freeways, maintenance stations, park and rides, rest areas, and toll plazas using automated monitoring equipment. This study has supported the development of pollutant load models and TMDLs, compliance with NPDES permits, and evaluation of applicable BMPs. 15PROP0010.0092 am 6v.com Page 2of2 25K -54 g Brent A. Smith, CPLSC, QSD /QSP � } Associate Scientist amec foster Core skills wheeler ► Storm Water Program Management ► NPDES Permit Compliance (including Municipal, Industrial, Construction) ► Flow Monitoring and Sampling System Design ► Proposition 84 Grant Funding Support ► Spill Prevention Control and Countermeasure (SPCC) ► Facility Response Plans (FRP) ► Industrial Wastewater Permittin¢ Professional summary Mr. Smith is an associate scientist with more than 15 years of experience providing environmental compliance consulting for a wide variety of projects and clients. Mr. Smith has assisted many clients with NPDES regulations and permitting including MS4, industrial, construction, and dermhumus permits. Mr. Smith's responsibilities have also included storm water program management, flow measurement and sampling system design, SWPPP preparation, site inspections, evaluation and recommendation of storm water BMPs, field monitoring, training, database development, and interpretation of analytical results for monitoring programs. Mr. Smith has also provided litigation support for several clients and assisted many facilities with other compliance programs such as SPCC plans, Facility Response Plan (FRP), and Hazardous Materials Business Emergency Plans (HMBEP); and industrial wastewater permitting. Mr. Smith is currently managing compliance projects for several of the largest municipalities in Orange County and storm water programs for large industrial facilities such as John Wayne Airport. Ms. Smith is the Group Leader for the CSMG and will be the Compliance Group Leader under the new permit. Professional qualifications /registration(s) Certified Professional in Erosion and Sediment Control, Reg. # 5585 Qualified SWPPP Developer / SWPPP Practitioner (QSD /QSP), CASQA, No. 01105, 2011 Qualified Storm Water Pollution Prevention Plan Developer for the Scrap Metal Permit, Order No. R8- 2012 -0012, Certificate #SMQSD -005 Fducation B.S., Environmental Science, University of California, Santa Barbara, 1999 Memberships /affiliations California Storm Water Quality Association Industrial Environmental Coalition of Orange County Representative projects Municipal. NPDES Program, Santa Ana, CA Project manager for an industrial and commercial NPDES inspection program and assisted with the development and implementation of the program. For this project, an Access database was designed to track commercial and industrial inspections for the City's municipal storm water program. The database included logging inspection data, photo logs, triggers for future inspections, signature capture, and data summary reports. Inspection records were reviewed and quarterly and annual reports were developed for the City. Additional tasks included representing the City during audits with the RWQCB and US EPA. Trainings were also provided to City and Amec Foster Wheeler staff. '15PROP0010,0092 25K -55 nmecsv,com Paget oft Brent A. Smith, CPESC, QSD /QSP Municipal NPDES Program, Anaheim, CA Project manager for an as needed NPDES compliance program, which included municipal inspections, industrial /commercial inspections, significant redevelopment inspections, preparation of SPCC plans, Proposition 84 grant funding assistance, and annual report assistance. Details of some of these programs are described below. Assisted with the development and implementation of a comprehensive NPDES compliance inspection program. The project included inspecting several hundred industrial and commercial facilities to assist the City of Anaheim comply with City's Municipal storm water program obligations. The inspections met the requirements of Orange County's DAMP and the City's LIP. As an "Authorized Inspector" for the City of Anaheim, responded to various NPDES related complaints and performed numerous commercial and industrial facility inspections. These inspections included documentation of potential sources of non -storm water discharge and evaluation of BMPs in place at each facility. Recommendations were made to the facilities if areas of non - compliance were identified and inspection findings were tracked in an Access database. If illicit non -storm water discharges were observed during inspections, samples were collected and analyzed for the appropriate constituents. Additional tasks included writing Notice of Non - Compliance letters and designing the database to log data, log photos, make weekly summary reports, trigger future inspections, and to summarize the data for the Progress Annual Evaluation Report. Also assisted in the development of a training program. Assisted the City of Anaheim with developing and implementing a new development and significant redevelopment inspection program to meet the City's municipal storm water program obligations. The inspection program included the review of the City's WQMPs, conducting field verifications of structural treatment controls installed, and reviewing of operation and maintenance of post - construction BMPs. Also assisted the City of Anaheim update construction storm water compliance documents associated with a street widening project. The compliance documents included a storm water pollution prevention plan (SWPPP) and a, construction site monitoring program (CSMP). In addition, assisted the City setup their SMARTS account and with uploading the Permit Registration Documents (PRDs) for several projects. Reviewed SWPPPs and water pollution control plans (WPCPs) developed by contractors and consultants for municipal construction projects under General Permit Order No. 99- 08 -DWQ. Recommendations were provided related to BMP appropriateness and permit compliance. Municipal NPD ES Program, Costa Mesa, C.1 Project manager for the City of Costa Mesa's NPDES inspection program. Assisted with the development and implementation of an industrial and commercial NPDES inspection program. The inspection program tasks are similar to the support provided to the cities of Santa Ana and Anaheim. NPI)ES Progrram. Compliance, john \C avne .\ ieport, Orange County, CA Task manager for storm water compliance for John Wayne Airport. Assists airport with regulatory program compliance tasks including the industrial storm water permit, construction program, planning support, and MS4 permit. These tasks include assisting with sampling and analysis program which uses automated samplers to collect samples from qualifying storm events. After samples are taken, the sample results are evaluated. Storm water inspections are also performed as required by the industrial and MS4 permits. BMPs are evaluated during inspections and recommendations are provided to airport management and construction contractors. Also assisted the airport with annual storm water training and oversight tasks such as maintenance of clarifiers associated with the industrial wastewater permits and oil/water separators used for storm water treatment. Annual training includes classroom setting trainings for the fixed based operators (or airlines). 15PROP0010.0092 ¢me<6v.com P,g 2 f 25K -56 Michael Lowther, CIPESC Senior Scientist ► NPDES Permitting ► SWPPP Preparation ► Best Management Practices Evaluations Professional summary Mr. Lowther previously worked for the RWQCB and has experience working closely with clients to assess water quality and identify appropriate streambed, riparian, and wetland mitigation measures and BMPs. Mr. Lowther is also has extensive experience with the industrial and municipal NPDES permitting requirements. He is also familiar with Orange County's Phase I Municipal Permit and the DAMP. Professional gnahfica6ons /registration(s) Certified Professional in Erosion and Sediment Control, CPESC No. 6187, 2011 Education BS, Environmental Engineering, California Polytechnic State University, San Luis Obispo, 2004 Memberships /affiliations California Storm Water Quality Association American Society of Civil Engineers National Ground Water Association Representative projects NPDES Compliance Inspections, City of Santa Ana, CA Performed facility audits at industrial and commercial sites to evaluate facility compliance with MS4 permit requirements and DAMP. Has conducted thousands of inspections on behalf of the City. The storm water inspections included evaluation of current business practices that may have potential discharges generated by the facility and recommended interim action of BMP. Tasks also included working with the City representing the City during RWQCB and US EPA audits, assisting the City with annual and quarterly reporting requirements, and training. Municipal NPDf,S Program, Costa Mesa, C\ Performed facility audits at industrial and commercial sites to evaluate facility compliance with MS4 permit requirements and DAMP. The inspection program is similar to the program completed for the City of Santa Ana, NPDES Compliance Inspections, City of Anaheim, CA Investigated various NPDES related complaints and performing facility audits at industrial and commercial sites to evaluate facility compliance with RWQCB storm water requirements with drainage area management plans. The audit included evaluation of current business practices that may have potential discharges generated by the facility and recommended interim action of BMP. BMP Evaluation / A css_inent, Various Locations, CA as experience identifying and applying the appropriate BMPs according to a projects objectives, engineering plans, and Environmental Impact Report. Experienced with projects involving road realignments through wetlands, harbor dredging, commercial and urban developments, bridge construction, culvert installation, riparian, and wetland 151'ROP0010.0092 25K -57 =m &,,xc m Page 1 d2 Michael Lowther, CPESC restoration. Also experienced in evaluating BMPs at industrial facilities to assess compliance with the SWRCB's industrial general permit. N PDES Compliance Inspections, American Assoctaton of Airport Executives, Chcnncal Batch Process ng, California Paint Council, California Wineries, National Juice Products Association, Metal Rm clers, Various Locations, CA Involved in all aspects of permit compliance including site inspections, evaluation of storm water sampling results, preparation of SWPPPs, Monitoring Program Plans (MPPs), and annual reports. l,os .Angeles Basin Al atcr Augmentation, Los Angelcs Watershed Council, Los Augcles County, CA storm water samples to assess the effectiveness of infiltration BMPs. In addition to the stone water sampling, he has experience collecting soil moisture and ground water samples. The combination of the storm water, soil moisture, and ground water sample data from the various infiltration burp sites is used to assess the potential impacts of storm water runoff on ground water quality. WQMP Development, Orange COnn@, CA Developed WQMPs for new development or significant redevelopment projects (priority and non - priority projects) in the County of Orange. Also developed appropriate non- stmctural and structural treamnent control BMPs for pollutants typically expected to be found at parking lots and industrial facilities. [Ivdcologc ;Analysis and Storm Water Treatment Control BMP Development/Selection, Southern California Performed storm water hydrology runoff analysis and sizing treatment control BMPs at scrap metal recycling and processing facilities in California (Pick Your Part, Ekco Metals, and Vi -Cal Metals) with pervious and impervious ground cover in Los Angeles County and Orange County. Determined storm water runoff velocities, volumes, detention basin sizing requirements and erosion control BMPs at partially developed and undeveloped sites in Los Angeles County, Orange County and Riverside County. Also determined estimated costs for structural BMPs, treatment control BMPs and supported infrastructure along with developing conceptual designs demonstrating how structural and treatment control BMPs would be installed at a particular facility. Erosion and Sediment Control Monitoring for Highway 330, San Bernardino Counts, CA Assisted in the completion of a six month state of emergency highway repair project to restore the primary highway that traverses through National Forest System land and through San Bernardino County Mountains which was damaged by landslides that occurred in December 2010. During this project Mr. Lowther worked closely with the U.S. Forest Service, U.S. Fish and Wildlife Service, and Caltrans. Responsibilities included oversight of construction activities to prevent impact to the Schenk and City Creek and recommending BMPs within the construction area. Provided daily erosion and sediment control monitoring during repairs of the highway, culverts, and two large landslide areas. Oversight included daily observations of activities, daily field records, vehicle inspection logs (to ensure they were free of debris, invasive species, soil, etc.), daily sediment and erosion monitoring forms, and weekly report submittals. 15PROP0010.0092 nmecf v com Pag 2 42 25K -58 Appendix B Industri; Training 25K -59 Industrial /Commercial Inspector Training Outline North Orange County MS4 Permit Required Background Training /Education ❑ 40 -Hour HAZWOPER Training ❑ Must be proficient with Microsoft Access and Excel (internal training provided) General Background Materials /Resources to be Reviewed (provided on CD) ❑ County of Orange MS4 NPDES Permit (RB- 2009 -0030 — Amended by R8- 2010 -0062) Review entire permit, with focus on Section IX and X. ❑ Drainage Area Management Plan, Section 9 and 10 (Existing Development and ID /IC) ❑ Model Investigative Guidance for the Orange County ID /IC Program ❑ NPDES General Permit for Discharges of Storm Water Associated with Industrial Activity Inspector must have an understanding of the requirements of this permit and how they relate to the MS4 permit and the inspections /ID /IC investigations performed. Inspector must also be able to identify whether a facility appears to require coverage under the Permit. ❑ NPDES General Permit for Discharges of Storm Water Associated with Construction Activity Inspector must have a general understanding of the requirements of this permit and how they relate to the MS4 permit and the inspections /ID /IC investigations performed. ❑ County of Orange Enforcement Consistency Guide (only if assisting City with enforcement activities) ❑ CASQA Industrial /Commercial BMP Handbook All inspectors should have a box of BMP materials for distribution as necessary when performing field inspections. BMP materials will be composed of CASQA BMPs, County BMP handouts and City- specific BMPs. DAMP Section 9 refers to BMP associated with specific industrial /commercial operations. ❑ Standard Industrial Classification Manual (1987) and OSHA SIC Code web -site http://www.osha,gov/pls/imis/sicsearch. html Inspector must be able to identify whether a facilities existing SIC appears correct and suggest /note what SIC may be more appropriate. City Specific Background Materials Database Training Training includes data entry, synchronization, and any other information that is necessary to efficiently use the tracking database. These databases are developed based on each city's inspection form and program requirements. Local Implementation Plan for City, Section 9 and 10 Local Water Quality Ordinance Review applicable ordinance and understand what type of release constitutes a violation under the ordinance. Page 1 of 3 25K -60 Industrial /Commercial Inspector Training Outline North Orange County MS4 Permit Internal City Procedures /Documents If the City has developed procedures or guidance materials for enforcement, investigation, etc. (these would be aside from the LIP), the inspector should read and be familiar with these procedures. This includes appropriate contact lists for the City. Each inspector must be familiar with the procedure to follow when an illicit discharge or illicit connection is observed in the field during the course of an inspection. At a minimum, a call must be placed to the project manager and a follow -up e-mail with an explanation of the incident and associated photos must be sent within 1 business day of the observation. This information will be forwarded to the City. If the release appears to be an immediate threat to human health or the environment, the City (or 911 if appropriate) will be called immediately. Pollution Notification Investigation Report (PNIR) Review PNIR form and documentation requirements for City regarding tracking of ID /IC investigations. Field Training Perform 40 -hours of Joint Inspections with experienced inspector Joint inspections should focus on a cross - section of the industrial and commercial facilities that may be encountered. 24 -hours of joint inspections should be performed with the Al performing training taking the lead on the inspection. The remaining 16 -hours of joint inspections should be lead by the trainee. At a minimum, joint inspections will be performed at the following types of facilities: • High Priority Industrial Sites (covered under Industrial General Permit) — choose 3 -4 representative facilities (scrap /recycling, chemical manufacturing, auto dismantling) • Medium /Low Priority Industrial Sites — Inspect 2 -3 facilities (machine shops, wood working /cabinetry) • Commercial Facilities — Inspect 3 -4 commercial operations. Inspections should focus on sites from the following list: automotive repair, nurseries, tile /marble cutting (in some cases may be classified as industrial), landscaping, painting /coating, carpet cleaning, and car washes. Initial Solo Inspections Inspector will perform one day of solo inspections following 40 -hours of joint inspections and the lead inspector /project manager review (see below). Following the first day of inspections, the inspector will meet with the project manager to discuss the sites inspected and observations made at each site. The lead inspector /project manager will also review the completed inspection forms prior to sending the inspector out on additional solo inspections. Review of Field Inspection Forms All inspection forms are reviewed by the lead inspector /project manager prior to being sent out. Suggestions regarding consistency and interpretation as well as any other comment are provided to the inspector for review and revision, as necessary. Office /Classroom Training Review General Presentation on Industrial /Commercial Inspection Program Includes introduction language and step by step activities to complete NPDES inspection. Includes examples of scenarios encountered in the field and discussion of liability associated with performing inspections. Page 2 of 3 25K -61 Industrial /Commercial Inspector Training Outline North Orange County MS4 Permit Review (or attend if offered) Inspector Training Modules developed by the County Existing Development Program Management Part 1 C /I /M Inspector Field Im lementation Municipal Facility Model Maintenance Procedures ID /IC Program Management Al Field Implementation Sewage Spill Response Investigative Guidance Dry Weather Reconnaissance Lead Inspector /Project Manager Review Following the initial 40 -hours of joint inspections, lead inspector /project manager will review completed inspection forms and ask inspector to describe what the inspection program involves. This will include several questions (questions attached) related to scenarios that may be encountered in the field. Materials to be taken in the Field by Inspector (Inspector "tool box ") ❑ Educational Material /BMP materials box ❑ Laptop computer with City Inspection Database /Inventory and copy of City storm drain system ❑ Notebook with reference materials, including City- specific procedures and site access letter. Also includes table with pollutants potentially associated with various types of operations. ❑ Cell -phone ❑ Digital camera (with extra batteries) ❑ Sample containers ❑ pH strips ❑ Personal protective equipment (safety glasses, hard hat, steel -toed boots) Other Activities Inspectors are trained on storm water sampling procedures and the use of automated sampling and flow measurement equipment. Attend CASQA Meeting /Seminars Internal a -mails are sent out when an inspector encounters a situation that is out of the ordinary. Regular interaction /discussion between inspectors is encouraged. Inspector Name: Inspector Signature: Project Manager Review: 25K -62 Page 3 of 3 .Appendix C Certifica 25K -63 ATTACHMENT 3: NON - COLLUSION AFFIDAVIT CERTIFICATIONS J CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR COMMERCIAL / INDUSTRIAL INSPECTION AND DATABASE MANAGEMENT CONSULTANT SERVICES RFP NO.: 15 -023 NON - COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non - collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitu signature of this Non - collusion Affidavit. BIDDERS are cautioned that making a false certification tray 5l by ject the certifier to criminal prosecution. Signed State oft.0 County of Notary Public Seal THIS FORM MUST BE Q9MPLETE2 AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. Attachment 3 - 1 25K -64 ATTACHMENT C: NON - DISCRIMINATION BY CONSULTANTS CERTIFICATIONS CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR COMMERCIAL/ INDUSTRIAL INSPECTION AND DATABASE MANAGEMENT CONSULTANT SERVICES RFP NO.: 15 -023 As suppliers of goods or services to the City of Santa Ana, the Firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non - discrimination in employment and including, but not limited to, what is listed in the Non - Discrimination Clause in Exhibit 10 -V per: and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. The same shall apply and be included in all sub - consultant agreements. WE AGREE SPECIFICALLY: To take affirmative steps to hire minority employees with the company. 2. To establish or observe employment policies within affirmative promotion opportunities for minority persons at all job levels. 3. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those servicing minority communities, and to the minority communities at large. FIRM NAME Amec Foster Wheeler Environment & Infrastructure Inc. TITLE OF PERSON SIGNING SIGNATURE AND PRINTED f T.1w: Please include any additional information available regarding equal opportunity employment programs now in effect within your company. THIS FORM MUST BE COMPLETED AND CLUffi? WITIjTHE PROPOSAL.PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. Attachment 3 - 3 25K -65 ATTACHMENT 3: NON - LOBBYING CERTIFICATION CERTIFICATIONS CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR COMMERCIAL / INDUSTRIAL INSPECTION AND DATABASE MANAGEMENT CONSULTANT SERVICES RFP NO.: 15 -023 The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of anyfederal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities ". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certif ication be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm Sign Title Date May 4, 2015 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. Attachment 3 - 2 25K-66 Amec Foster Wheeler Environment & Infrastructure, Inc. 121 Innovation Drive, Suite 200 Irvine, CA 92617 (949) 642 -0245 25K -67 amecfw.com 25K -68