HomeMy WebLinkAbout25L - AGMT - DESIGN PROJECTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 1, 2015
TITLE:
AGREEMENT WITH DAVID EVANS &
ASSOCIATES, INC., FOR DESIGN OF
MEMORY LANE /SANTA ANA RIVER PARK
(PROJECT 15 -2647)
(STRATEGIC PLAN NO. 6, 1G)
ITY MANAGEf�
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with David Evans &
Associates, Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, to
provide Landscape Architectural design services for the Memory Lane /Santa Ana River Park Project, for a
one -year period expiring August 31, 2016, with provision for two, one -year extensions exercisable by the
City Manager, in a total amount not to exceed $103,540 for the entire agreement term.
ifi76^N
Approval of this recommended action will enable the preparation of plans, specifications, and a cost
estimate (Construction Documents) for the new Memory Lane /Santa Ana River Park (Exhibit 1). Once the
Construction Documents are completed, bids may be obtained to procure a contractor for construction of
the improvements. This project is identified in the Fiscal Year 2015 -16 Capital Improvement Program.
On June 15, 2015, the Public Works Agency released a Request for Proposals which was posted on the
City's website, and shared with the Architect/Engineer Consultant Information Network and the Orange
County Chapter of the American Society of Landscape Architects. On July 6, 2015, nine proposals were
received by the submission deadline. They were evaluated and ranked by a review committee comprised
of personnel from various City agencies. Ranking criteria included firm and personnel experience,
understanding of need, relevant project experience, schedule, and references. The table below is a
summary of the ratings for the top three firms submitting proposals:
FIRM
RATING
David Evans & Associates, Inc.
93.7
David Volz Design
90.0
_
SWA Group
83.0
Following evaluation and ranking, the fee schedules were opened and reviewed. The proposal by David
Evans & Associates, Inc., contains an adequate man -hour effort to complete the required services. The
firm's rates are reasonable and within industry standards. Together with the total fee schedule in the
amount of $94,128, the proposal was found to provide the best value and is appropriate for the project.
Because of their ranking, project experience, and competitive fee, staff recommends that David Evans &
Associates, Inc., be retained to provide landscape architectural consulting services. The project scope
25L -1
Agreement with David Evans & Associates, Inc., for
Design of Memory Lane /Santa Ana River Park
September 1, 2015
Page 2
and award amount have been adjusted to include a 10 percent contingency for a total not -to- exceed
contract of $103,540 (Exhibit 2).
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G
(develop and implement the City's Capital Improvement Program in coordination with the Community
Investment and Deferred Maintenance Plans).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the Housing Related Parks Grant Fund (Account 16113267- 66220) in the amount
of $103,540 and will be expended in Fiscal Year 2015 -16.
Public Works Agency
-w,
,{v, Qerar o Mousk
Executive Director
Darks, Recreation & Community $vos, Agency
FM /EWG /SF
Exhibits: 1. Location Map
2. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25L -2
CONSULTANT AGREEMENT
CITY OF SANTA ANA
THIS AGREEMENT is made and entered into this 1st day of September, 2015 by and between David
Evans and Associates, Incorporated, a sole ownership entity, (hereinafter "Consultant "), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California (hereinafter "City ").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
Landscape Architecture.
B. Consultant represents that Consultant is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this Agreement
will be performed in compliance with such standards as may reasonably be, expected from a
professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services the
fee of $94,128, at the rates and charges identified in Exhibit B attached hereto and
incorporated by reference. A contingency of ten percent (10 %) or $9,412 shall be
available, at the discretion of the Executive Director of Public Works, for services that
are currently not anticipated, but may be required to complete the Project. The total sum
to be expended under this Agreement shall not exceed $103,540 during the term of this
Agreement.
b. Payment by City shall be made within forty -five of days (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance set
forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on August 31,
2016, unless terminated earlier in accordance with Section 15, below. The tern of this Agreement may
be extended for 2 one -year periods upon a writing executed by the City Manager and the City Attorney.
4. INDEPENDENT CONTRACTOR
25L -3
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be
provided in a manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance
and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ( "Documents & Data "). Consultant shall require all subcontractors to agree in
writing that City is granted a non- exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the
legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection
against claims arising from bodily and personal injury, including death resulting
therefrom and damage to property, resulting from any act or occurrence arising out of
Consultant's operations in the performance of this Agreement, including, without
limitation, acts involving vehicles. The amounts of insurance shall be not less than the
following: single limit coverage applying to bodily and personal injury, including death
resulting therefrom, and property damage, in the total amount of $1,000,000 per
occurrence, with $2,000,000 in the aggregate.
b. Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of
the Labor Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self - insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees to
obtain and maintain any employer's liability insurance with limits not less than
25L -4
$1,000,000 per accident.
d. I£ Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim with $2,000,000 in the aggregate,
C. The following requirements apply to the insurance to be provided by Consultant pursuant
to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be famished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
If Consultant fails or refuses to produce or maintain the insurance required by this section
or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for; the City shall have the right, at the City's election, to
forthwith terminate this Agreement. Such termination shall not affect Consultant's right
to be paid for its time and materials expended prior to notification of termination.
Consultant waives the right to receive compensation and agrees to indemnify the City for
any work performed prior to approval of insurance by the City.
7. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their
behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that
personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of
the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies
to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or
effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay
all costs for the defense of the City, including fees and costs for special counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or
property rights arises by reason of the terns of, or effects arising from this Agreement. City may make
all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the
foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above
indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out
25L -5
of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant
S. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in the work product or
documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under
this Agreement. Consultant shall maintain complete and accurate records with respect to the costs
incurred under this Agreement and any services, expenditures, and disbursements charged to the City for
a minimum period of three (3) years, or for any longer period required by law, from the date of final
payment to Consultant under this Agreement, All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business hours.
Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise
the same degree of care it uses to protect its own information of like importance, but in no event less
than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (e) is in
rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without reference to
information disclosed by the City.
IL CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified in Certifications,
Exhibit C, attached hereto and incorporated in this Agreement by reference.
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner
provided in this Section, to the following persons:
25L -6
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Fax 714- 647 -6956
With courtesy copies to:
To Consultant:
Fred Mousavipour
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza M -36
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647 -5622
David Evans & Associates
Kim S. Rhodes, Vice President
4200 Concours, Suite #150
Ontario, CA 91764
(909) 481 -5750 (office)
(909) 481 -5757 (fax)
ksr a deainc_com
Jose Sandoval, City Attorney
City Attorney's Office
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647 -6515
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays
shall be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the
event of a conflict between the terns of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail. This Agreement may not be modified except by written instrument signed by
the City and by an authorized representative of Consultant. The parties agree that any terms or
conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the
terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this
Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
25L -7
embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant
consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
16. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable
law, in the recruitment, selection, training, utilization, promotion, termination or other employment
related activities. Consultant affinns that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations and as further specified in Certifications, Exhibit
C, attached hereto and incorporated in this Agreement by reference.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Consultant shall notify the City immediately and in writing of its inability to
obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
25L -8
19, MISCELLANEOUS PROVISIONS
a. Additional provisions, if airy, are identified as Additional Provisions, Exhlbit D, attached
hereto and incorporated into this Agreement by reference.
b. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the teens of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held
by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fhlly set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: 12
Jos ,� doval
A s' fant City Attorney
RECOMMENDED FOR APPROVAL:
Fred Mousavipour
Executive Director
Public Works Agency
CITY OF SANTA ANA
David Cavazos
City Manager
CONSULTANT:
Kim S. Rhodes, Vice President
DAVID EVANS & ASSOCIATES
Tax ID#
25L -9
EXHIBI`i' A
SCOPE OF SERVICES (from Attachment I of REP)
EXHIBIT B
FEE PROPOSAL, including hourly rates (from separately sealed envelope included with Consultant Proposal)
EXHIBIT C
CERTIFICATIONS (from Attachment 3 of RFP)
25L -10
I,' F17s
m i av:i.i
£
Memory Lane / Santa Ana River Park
RFP No.: 15.058
in
DAVID EVAN
ANoASSOCIATES INC.
July 6, 2015
Ms. Suzi Furjanic, Project Manager
City of Santa Ana
Public Works Agency
20 Civic Center Plaza, 3rd Floor Reception, Ross Annex
Santa Ana, CA 92701
Dear Ms. Furjanic:
On behalf of David Evans and Associates, Inc. (DEA), we would like to thank you for the opportunity to
submit a proposal including an in depth project approach given your goals, objectives and available budget.
We have an outstanding team of professional landscape architects, irrigation specialists, civil engineers,
surveyors and construction managers available 'in house' to assist the City of Santa Ana on the Memory
Lane / Santa Ana River Park project. Additionally, DEA has Certified Irrigation Designers (CID) and water
auditors with expertise in AB1881.
Based upon our review of the RFP, and coupled with our extensive portfolio of trail, park, and streetscape
projects throughout Southern California (including several in Orange County), we feel ideally suited to assist
with the final plans for the Memory Lane / Santa Ana River Park project.
We have provided a comprehensive scope of services based on the City's preliminary conceptual plan.
Our experience providing river trail parks and staging areas include award winning projects emphasizing
environmental stewardship. We have been involved in projects adjacent to the L.A. River, Kern River and
Santa Clarita River; providing comprehensive trail and park design. Our proposal highlights many of these
which directly relate to the services needed for the Memory Lane / Santa Ana River Park.
We concur with the contract language; however if possible, DEA respectfully requests the addition of the
words "to the extent" within the Indemnification language of the contract. (....claim for property damage, "to
the extent" which....; and.... equitable relief is due "to the extent" by reason......).
DEA has the in -house resources to begin your work immediately and complete the work within your desired
timeframe. We have provided a comprehensive schedule to indicate how best to accomplish your scheduling
needs both during design and construction. We thank you again for your consideration of our qualifications
and look forward to the next step in the selection process.
Sincerely,
DAVID EVANS AND ASSOCIATES, INC.
tU. _ I
Chris Giannini, L.A. 4287 Kim S. Rhodes, LA 3867
Project Manager Vice President / Principal in Charge
4200 Concours, Suite 150 Ontario, CA 91764 T: 909.481.5750 F: 909.481.5757
25L -12
APPENDIX
ATTACHMENT 3 -1: NON - COLLUSION AFFIDAVIT
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
MEMORY LANE /SANTA ANA RIVER PARK
REP NO.: 15 -058
NON - COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid
is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or
corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or
solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or
agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has
not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price
of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other
BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed
contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly,
submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository,
or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non -col iglt Affidavit is part of the Proposal. Signing this Proposal on the signature portion
thereof shall also c a $tu ignature of this Non - collusion Affidavit, BIDDERS are cautioned that making a false
certificaElot).Tti ect rc certifier to criminal prosecution.
Signed
State of California
County of c7ti)cJttci' no
Subscribed and sworn to (or affirmed) before me on this cA 144,day of JAM. , 20 E5; by 01 p g
proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Notary Public Signature
0. T, L. EASTER
• ComtnlBBlop No. 19NSW
Notary Public Seal r /T NOTARY PUBLICLALIFORNIA
,BAN BERNARDINO COUNTY
My CbMM- EVIMS OCTOBER BC, pig
MNAI
City of Santa Ana RI=P 15 -058
Page 23
25L -13
APPENDIX
ATTACHMENT 3 -2: NON - LOBBYING CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
MEMORY LANE /SANTA ANA RIVER PARK
RFP NO.: 15 -058
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and
belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any federal contract, the malting of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure
of Lobbying Activities ".
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section
1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of
this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify
and disclose accordingly.
Firm
Sigm
Title
Date
City of Santa Ana RFP 15 -058
Page 24
25L -14
APPENDIX _1
ATTACHMENT 3 -3: NON - DISCRIMINATION CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
MEMORY LANE /SANTA ANA RIVER PARK
RFP NO.: 15 -058
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:
The Consultant shall not discriminate against any employee or applicant for employment because of race,
color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without, regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the
Consultant, state that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he /she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising the said
labor union or workers' representatives of the Consultant's commitments under this section, and shall post
copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 1.1246 of September 24, 1965, and of
the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September
24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit
access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for
purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant's non- compliance with the nondiscrimination clauses of this contract or with
any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole
or in part and the Consultant may be declared ineligible for further Government contracts or federally
assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in
Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or
as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of
City of Santa Ana RFP 15 -058
Page 25
25L -15
September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the
administering agency may direct as means of enforcing such provisions, including sanctions for
noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened
with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the
Consultant may request that the United States enter into such litigation to protect the interests of the United
States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious
creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such
persons, except as provided in SgNtion 1420, and any consultant of public works violating this Section is subject
to all the penalties impose br iolation of the Chapter.
Signed:
Title; Senior Associate / Project Manager
Firm: David Evans and Associates Inc
Date: .lulu A 2(315
City of Santa Ana RFP 15 -058
Page 26
25L -16
FIRM AND TEAM EXPERIENCE
Since our founding in 1976, David Evans and Associates, Inc. (DEA) has become a recognized leader in
the design and management of complex land development, transportation, water resources and energy
projects nationwide. The firm combines the talents of professional individuals holding licenses as landscape
architects, civil engineers, land surveyors, construction managers, and transportation planners to provide
our clients access to a complete range of services. DEA has 25 offices spanning the Western United
States and employs over 650 professional and technical staff members.
Landscape architecture is an integral part of DENS interdisciplinary Project Manager / Point of Contact`
approach. Our experience includes park, trail, residential and Chris ciannini, LA4287'
commercial site planning; transportation / interchange design; [4200 Concours, Suite 150 Ontario, CA 91764
Phone: 909.912.7351 1 Fax 909.481 5757;
streetscape & bikeway design; and urban planning. Landscape Emai :ccg @aeainccom
architecture combines art and science in such a way as to provide
harmony between the natural and built environment. The work of the DEA landscape architect involves
planning, design, and preserving the land. We blend the art of attractively shaping land and the objects
upon it for use and enjoyment, with a talent for producing practical, yet innovative designs. Our landscape
architects have the design expertise necessary to combine attractive designs with functional solutions,
assuring the client the highest quality of work. Found below is our organizational chart followed by brief
bios for key staff assigned to this project. Resumes can be found at the end of this submittal.
QLganizatLqn.gil Chilrt
25L -17
Chris Giannini, LA 4287 will lead the design efforts and serve as the main point of contact with the City
of Santa Ana. He is an award - winning landscape architect with over 22 years of experience in park &
open -space planning, trails, streetscapes, sports facilities, commercial and developer housing design.
Chris has served as project manager for numerous projects including the CPRS award- winning Freedom
Park in the city of Palm Desert, Deleo Regional Sports Park in Riverside County, and Hunter Hobby Park
in the city of Riverside. His recent park project featuring water wise, drought - tolerant landscapes with
colorful and contrasting decomposed granite and inert materials, was the winner of a Coachella Valley
APWA award for overall design. 50% Availability
Kim Rhodes, LA 3867 will serve as Principal -in- Charge and QA/QC manager. She is a California registered
landscape architect and vice president with DEA. For the past 30 years, she has been responsible for
design and management on numerous projects, including design and planning for parks, trails, streetscapes
/ roadways, sports facilities, transportation corridors, structure aesthetics, and schools. Kim has served as
principal in charge and project manager on numerous projects throughout Orange County including her
current efforts on the Tracks at Brea (multi -modal Citywide trail). She has been involved in the planning
and design of the Kern River Trail, numerous trails throughout Santa Clarita adjacent to the Santa Clara
River, the Chandler Bike Trail in Burbank and Los Angeles, the Kahler Russell Nature Trail in Covina, the
Staging Area in Southgate, and the LakeAlameda Neighborhood Access Trail in Burbank. 25% Availability
Almabeth Anderson, LA 4986 is a landscape architect with experience in park, trail and transportation
projects. For the past 18 years, she has coordinated with public agencies and various other disciplines
involved in the design process. She has experience with community advisory groups, regulatory
agencies, and other mixed audiences, in which she has organized consensus - building activities. She has 4
performed several duties ranging from the conceptual design to design development, through completion
of construction documents. Her experience also includes bid assistance and construction observation.
Most recently, she has been instrumental in the design of several trail projects in the City of Brea. 35%
Availability
Jon Oen, CID is a certified commercial irrigation designer (CID) and also a partner with the U.S.
Environmental Protection Agency's (EPA's) WaterSense program. For the past 16 years, he has worked
on a wide variety of irrigation projects including trails, sports parks, hotels, residential, and commercial
developments. Jon provides construction observation including submittal review and site visits (main
line testing) specifically focused on irrigation systems and controls. He is well versed in the regulatory
guidelines associated with AB1881 (Model Water Efficient Landscape Ordinance). Jon's experience in
Orange County includes his irrigation design efforts with Moulton Smart Street in the city of Laguna Woods,
El Camino Real Park in Orange, and the Tracks at Brea. 50% Availability
Rob Bathke, PE, QSD is an associate and senior civil engineer at DEA with more than 28 years of
experience. His experience includes site civil engineering, multi -modal trail design, traffic control,
infrastructure improvements, and storm drainage improvements. Rob has been involved in numerous
park and trail planning / design projects including the on -going Brea Trails Master Plan, Park to Playa
Trail project in Los Angeles County, Chandler Boulevard Bikeway in Burbank, and the Santa Clara and
South Fork River Trails Phases ll, III, and IV in Santa Clarita. 30% Availability
Bryan Lirley, PE, QSD has 11 years of civil engineering experience with an emphasis on water
resources, master planning, hydrology and hydraulics, and grading and utilities related to public works
and land development projects. His additional responsibilities include the preparation of stormwater
pollution prevention plans and water quality management plans. Bryan's recent experience includes his
engineering design and production efforts on the Park to Playa Trail project in Los Angeles County, as
well as Whitewater Park in Cathedral City, and Marshall Park in the City of San Gabriel. 40% Availability
25L -18
Ted Young, CILIA is a Certified Landscape Irrigation Auditor and landscape construction inspector. For
the past 17 years, he has been responsible for landscape irrigation design, project management, and
construction management / inspection on numerous municipal park projects. Possessing certifications
for landscape irrigation auditing (CLIA) and Storm Water Pollution Prevention (SWPPP) inspection, he
brings several added benefits to his construction knowledge and experience. 40% Availability
Subconsultants
In 1946, Professor Frederick J. Converse established Converse Consultants (Converse) in
Pasadena, California to provide the construction industry with geotechnical engineering and
geological services. Converse provides professional consulting in the fields of geotechnical
engineering, engineering geology, groundwater sciences, environmental sciences, and soils
and materials testing and inspection. Their team will be led by Dr. Siva K. Sivathasan,
PH.D., PE, GE, DGE, QSD, F. ASCE. Dr. Sivathasan is a registered civil and geotechnical engineer in
California, with 20 years of geotechnical, earthquake engineering, and construction experience. He is
skilled at analyzing complex geotechnical problems and has prepared comprehensive reports with detailed
recommendations. He also has extensive knowledge of construction projects from managing geotechnical
observation and testing, special inspection and material testing, and Caltrans source inspection services.
He is a subject matter expert for the California Board of Professional Engineers, Land Surveyors, and
Geologists for geotechnical engineering exam development.
Design West Engineering is a full- service Mechanical, Electrical, Plumbing, and
Energy Consulting Firm. They offer a diversified range of practical experience in
governmental, healthcare, educational, and private building sectors. Their team of
DE;1 N WEST ENG,NEENNG innovative designers and engineers stays familiarwith the overall project requirements
in addition to their specific area of expertise in order to deliver a coordinated and
integrated project. Their team will be led by Mr. Leo Maya, P.E., LEED AP BD +C. With over 18 years of
design and project management experience, he has worked on a wide array of projects including sports
field lighting, large commercial and industrial buildings, health care and institutional facilities, street and
area lighting, golf course electrical systems, and various dry utility designs. Apart from standard electrical
and lighting design, Leo oversees the electrical BIM design team; solar photovoltaic design; specialized
analyses including arc flash, coordination studies and load flow evaluation; all low voltage applications
including fire alarm, security, data and signal, and AN systems.
PROJECT UNDERSTANDING / SCOPE OF WORK
Project" Understandin
The City of Santa Ana has secured approximately $1 million dollars for the development of the Memory
Lane / Santa Ana River Park. Funding is being provided by a State of California, Department of Housing
and Community Development, Housing related development program. The .465 acre project site is
bordered to the north by Memory Lane, east / southeast by the Santa Ana River and to the west by the
Vista Del Rio Housing community. The site will provide a desired connection to the adjacent Santa Ana
River Regional Bike, Equestrian and jogging trail. The concept plan indicates the following proposed
improvements:
• Bike and equestrian rest stop (Inc. bike racks, drinking fountains, a hitching rail and water trough
for horses
• Shade Shelter with picnic tables and benches
• Picnic area with tables and trash receptacles
Themed playground
25L -19
• Security lighting along walkways
• Drought tolerant planting in addition to a riparian plant palette where appropriate
• Dry stream bed (river rock / cobble)
• Automatic drip irrigation system
• Decomposed granite walkways and monument signs
• Wrought iron fencing with river rock pilasters
• Exercise Fitness Area (w/ ADA and ASTM compliance)
The project schedule highlights the need for construction completion on or before April 30, 2016; thus
necessitating that all plans must be complete, approved and ready for bid advertisement by October 30,
2015. DEA has prepared a comprehensive and aggressive schedule that requires full cooperation by our
design team members as well as the City and outside agencies to ensure the work is completed prior to
the above noted date.
Scheduling Consideration
We have created a schedule that strives for plan completion by mid - October, provided the project NTP
is authorized on or before August 4th. If there is an opportunity to provide DEA with a purchase order to
complete Tasks 2 and 3 given that the fee for said efforts might be below the threshold of necessitating
City Council approval, our team can begin the work by mid to late July and thus commence work on
the construction documents after the August 4th Council approval. This will allow a seamless transition
between design development and the construction document phase.
Our scope and fee addresses each of the elements denoted in the RFP in addition to the tasks necessary
to prepare a comprehensive set of construction documents. Given our extensive experience with park
and trail projects, we look forward to sharing our ideas with you on how best to implement your project
within the available funding and prior to the deadlines set forth.
Scoke of Work
Task 1 — Pre - Design / Project Start -Up Meeting
The DEA project team will attend a start -up meeting with the City staff to review the scope of services,
project goals, deliverables, budget and schedule. This task will also include a site visit with City staff.
Deliverables: Attendance at project start -up meeting and site visit by key members of the project team.
Task 2 — Topographic Survey
1. Provide topographic surveying services (via conventional
field methods) to depict existing ground elevations and
sufficient to generate contours. In addition, all visible above
ground evidence of improvements and utilities shall be
located to facilitate the design work.
2. DEA shall obtain a current, client supplied Title Report to
which Title exceptions shall be reviewed and applicable
easements /encumbrances shall be plotted on the CAD
basemap for future design purposes.
3. OPTIONAL TASK: If the City wishes to formally delineate
the parcel boundary, DEA can provide field work sufficient to delineate the boundary limits of APN
No: 101 - 055 -29 in the City of Santa Ana, County of Orange based on the client supplied Title report
or Grant Deed. The boundary survey is shown as a separate optional task in our fee schedule for
your convenience as we realize that this may not be necessary for the proposed improvements.
25L -20
Task 3 — Geotechnical Investigation
Project Set -up and Coordination
Under the direction of the project manager, a staff professional from Converse will set -up the project
to provide the services outlined under our scope of work. The assignment under the project set -up will
include the following:
• Coordinate with IDEA and the City representative to schedule the field investigation.
• Stake the boring locations prior to drilling.
• Notify Underground Service Alert (USA) to clear the boring locations of conflict with underground
utilities.
• Arrange for a drill rig.
Field Exploration:
Our field exploration program will include drilling exploratory borings. The purpose of the borings will
be to obtain subsurface information and undisturbed and bulk samples of the various soil types for
laboratory testing. We plan to drill three (3) borings ranging in depth between five (5) to twenty (20)
feet below existing ground surface. The borings will be drilled using a truck - mounted rig equipped with
hollow -stem augers for soils sampling. Soils will be continuously logged and classified by the geologist/
engineer in the field by visual examination in accordance with the Unified Soil Classification System.
Both undisturbed ring samples and bulk samples of the subsurface materials will be obtained at five -
foot intervals, at changes in soil profiles, or where unusual conditions are encountered. The relatively
undisturbed ring samples will be obtained using a Modified California Sampler (2.4 -inch inside diameter
and 3.0 -inch outside diameter) lined with thin - walled sample rings. The sampler will be driven into the
bottom of the boreholes with successive drops of a 140 -pound hammer falling thirty (30) inches. The 7
number of successive drops of the driving weight ( "blows') required for one (1) foot of penetration will
be shown on the boring summary sheet in the "blow /foot' column. The soil will be retained in brass
rings (2.4 -inch in diameter and 1.0 inch in height). The central portion of the sample will be retained
and carefully sealed in waterproof plastic containers for shipment to the laboratory. Bulk samples of
representative soil types will be collected in plastic bags. Groundwater levels, if encountered in the
borings, will be recorded.
The borings will be backfilled loose with soil cutting. As a result, the surface may settle over time. If
construction is delayed, we recommend the owner monitor the boring site and backfill any settlement or
depression that might occur, or provide fencing around the area of the boring locations to prevent trip and
fall injuries from occurring near the area of any potential settlement.
Water Infiltration Tests
The five (5) foot deep boring will be prepared to perform water infiltration tests. This will include installing
a two (2) -inch diameter perforated plastic pipe inside the boring. Pea gravel filter pack will be poured
down the center of the auger while withdrawing the auger to surround the pipe casing and bottom with
the gravel filter pack. Water will be added to the bore hole until the water level is as near the ground
surface as could be achieved, and allowed to pre -soak for at least two (2) hours. After presoak, we will
conduct the test. Each separate trial will be conducted by adding water to the borehole until the water
level is at ground surface. The water level will be measured every ten (10) minutes to the nearest 1/10 -
foot. At least four (4) sets of measurements will be taken for each test.
Attempts will be made to remove the pipe from the boring. If the attempts fail, the pipe will be abandoned
in place and the boring backfilled with soils cutting. We have assumed that water will be available on site.
25L -21
Laboratory Testing Program
The laboratory testing program will depend upon the type of soils encountered during ourfield exploration
and the quality of samples obtained. Laboratory tests will include, but may not be limited to, the following:
• In place moisture and density tests.
• Collapse.
• Expansion.
• Chloride, sulfate, minimum electrical resistivity, and pH.
• Sieve Analysis.
• Modified Proctor.
• Direct Shear.
Data Analysis and Report Preparation
Data obtained from the exploratory borings and the laboratory testing program will be evaluated. One (1)
report will be prepared which will include the following items:
• Project and site description.
• Discussion on the field procedures used in the investigation.
• A discussion of the materials encountered in the borings and their measured
properties.
• Logs of the exploratory borings summarizing the subsurface conditions encountered
indicating the locations of the explorations.
• Depth to groundwater (if encountered) and its impact on the proposed development.
• Discussion on the laboratory test results.
• Water infiltration rate
• Seismic design recommendation based on 2013 CBC.
• Site grading recommendation.
• Shrinkage and subsidence co- efficient associated with grading.
• Allowable soils bearing pressure for foundation design.
• Lateral earth pressures.
• Foundation subgrade preparation recommendations.
• Walkway subgrade preparation recommendation.
engineering
and a plan
Task 4 — Design Development Plan
Based on the conceptual plan provided by the City, DEAwill prepare a 50% design development package
including landscape architectural, civil and electrical engineering plans, in addition to draft technical
specifications and a preliminary cost estimate. Prior to moving forward with the 50% plans, DEA will
collaborate with the city and obtain approval of the site plan to ensure our interpretation of the conceptual
plan is in accordance with the overall design intent. We understand that while the conceptual plan
that was included in the RFP included Orange County Flood Control Property, the final design will not
encroach on Flood Control land.
Deliverables: Preparation of design development level site plan for initial approval prior to commencing
work with the remainder of the 50% complete PS &E package as described above.
CONSTRUCTION DOCUMENT PHASE
Deliverables during the construction document phase are as follows: Two full sets of the construction
documents for review at 90% in addition to one electronic PDF copy on CD in AutoCAD 2012 or 2015 (as
desired). At 100% completion, DEA will provide two full sized sets of signed and sealed bond copies in
addition to one electronic PDF copy. Technical specifications shall also be reviewed at 90% and 100%
completion and prepared in accordance with City requirements. Two hard copies and two electronic
copies (MS Word and PDF) will be provided at each of the 90% and 100% submittals.
25L -22
Task 5 - Project Meetings
The DEAteam will attend up to three meetings with staff throughout the duration of the project in addition
to the start -up meeting. Fees are based on an average meeting time of 3.5 hours which includes travel
time. If additional meetings are required or desired, they will be charged on a time and material basis
and approved by the City prior to attendance.
Deliverables: Attendance at up to 3 project meetings during the design development / construction
document phase of work.
Task 6 — Site Utility Plan
DEA will perform utility research in preparation of the preparation of a site utility plan. This research will
include searching for available record utility data within or adjacent to the project limits. DEA will gather
available information from the utility purveyors regarding their facilities in the project area. Underground
plan utilities will be mapped by record public information only; subsurface utilities that are not identified
on existing record maps will not be shown.
The record utility information will be used to determine points of connection for irrigation and domestic
water in the preparation of a site utility plan. DEA's engineers will prepare the site domestic water plan.
DEA's Landscape Architects will prepare the site irrigation plan as noted below.
Deliverables: Data collection, utility research and the preparation of a site utility plan to provide irrigation
and domestic water to the project site.
Task 7 — Horizontal Control Plans
DEA will prepare a 1"= 20' scale horizontal and vertical control plan for the project depicting a survey
control line and dimensions to pertinent site features for use in the layout of the park and site features
during construction.
Deliverables: V'= 20'scale horizontal and vertical control plan.
Task 8- Preliminary Hydrology and Hydraulics Report and Grading and Drainage Plans
DEA will prepare a preliminary drainage study for the project site. A rational method analysis of the site
will be performed addressing the pre and post construction 10- and 50 -year storm events. The rational
analysis will determine the pre -and post - construction surface flow and serve as the basis for sizing of
on -site drainage facilities to retain the difference in the pre- and post- construction conditions.
DEA will prepare a 1"= 20' scale precise grading, drainage and paving plan for the project depicting
grading contours, slopes, retaining walls (if required), finish surface elevations, drainage patterns,
swales, typical cross sections, details and proposed civil related improvements including pavement,
hardscape flatwork, and access ramps. The plan will consider ADA requirements for accessibility.
Deliverables: I"= 20'scale grading and drainage plan.
Task 9 — Water Quality Management Plan (WQMP) (Optional Task if necessary)
In the event that impervious paving improvements at the play area and fitness area are greater than
5,000 sf, DEA will prepare a WQMP for the project site. The WQMP will include Best Management
Practices (BMP's) required, per current regulation, to be implemented upon completion of the project and
throughout the use of the project site. The WQMP will be prepared in accordance with the requirements
of the County of Orange NPDES Stormwater Program requiring the preparation of the plan.
Deliverables: Preparation, processing and obtaining approval of the WQMP.
Task 10 — Erosion Control Plan
Plan will include the preparation of erosion control measures for use in construction to reduce sediment
transport within the site.
Deliverables: I" = 20' Erosion Control Plan.
25L -23
Task 11 -Site Amenities Plan
This plan will include the recommended placement of amenities throughout the Memory Lane / Santa
Ana River Park in addition to design and specification data of the proposed elements such as benches,
drinking fountains, bike racks, bike `Fix -it' stations (if applicable), trash receptacles, lighting components,
signage, fitness stations, a pedestrian bridge, play equipment, shade structure and fencing etcettera.
Deliverables: 1" = 20'site amenities plan.
Task 12 - Planting Plans
Plans will include a plant legend indicating trees, shrubs, and ground covers in addition to information
regarding the placement of materials such as decomposed granite, mulch and boulders. The legend
will indicate the botanical and common names, quantity, size, and remarks (such as variety and staking
procedure). The plans will provide an appropriate palette utilizing sustainable landscape materials
including California - friendly, drought tolerant plants that are appropriate for the project area climate.
Deliverables: V= 20' planting plan and details.
Task 13 - Irrigation Plans
The irrigation plans will provide the necessary information for a complete and fully automatic irrigation
system for the park. The plans will indicate the point of connection based upon agency requirements,
backflow prevention and pressure regulation (as necessary), and equipment size and type in the irrigation
legend. We understand that reclaimed water is available for the project, therefore we will work with the
County water department regarding coordination and connection to the reclaimed water line. "Smart"
Water Application Technologies (SWAT) will be utilized. Flow monitors, moisture sensors, and ET based
controllers will be implemented. Effective January 2010, the State of California implemented a new
water ordinance and together with the Governors mandated water restrictions, many new requirements
are being requested from both the State and local agencies. We anticipate providing the following
information:
• Prepare water usage calculations (MAWA and ETWU) based on the new water ordinance.
• Provide water efficient landscape worksheet and hydrozone table for each remote control valve
per new ordinance (water use category, area served in s.f., controller number, valve size and
flow).
• Obtain horticultural soils report (Agronomic data) based on soil samples obtained from site by
DEA. Report to be provided by Soil and Plant Laboratory in Orange, CA or equal.
• Provide irrigation run time schedule per ordinance based on soil type.
Rain and wind sensors will be added per ordinance.
• Statement note will be added regarding ordinance.
• Add WUCOLS water use classifications for all plant material.
The following items are not included at this time but can be provided in the future if desired: regular
maintenance schedule, certificate of completion, and irrigation audit report following project completion.
Deliverables: 1" = 20' irrigation plans and details
Task 14 — Electrical Plans
Services Include:
1. (1) Pre- design site visit as required for verification of existing conditions
2. (1) Design meeting(s).
3. Electrical specifications provided in book format
4. State of California Board of Professional Engineers & Land Surveyors Electrical stamp and
signature
25L -24
10
5. Completion of applicable governing agency comments (plan check comments)
6. Estimate of probable construction cost and /or quantity take -off
7. Electrical site plan including the following:
a) Coordination of power service with serving utility
b) Site lighting layout, circuiting, and control wiring diagram for general lighting purposes
C) Point by Point of site lighting foot candle levels as necessary to comply with plan check
requirements
d) Schedule of lighting fixtures
e) Title 24 lighting compliance forms
f) New service entrance design
g) Distribution and branch panel locations
h) Single line diagram
i) Load schedules
D Site lighting pole base structural calculations and associated fees
8. Construction administration support services:
a) Provide response to RFls to Architect
b) Review and return to the Architect, shop drawings and submittals
9. Preparation of record as -built drawings based on contractor provided red -lines
Task 15 - Construction Details / Structural Engineering
DEA will prepare construction details for hardscape elements, footings, site furnishings (if necessary),
planting and irrigation components. In most instances, footing details and calculations (if necessary) for
pre- fabricated items such as picnic shelters and play equipment will be provided by the manufacturer. 11
For items such as the picnic structure, the structural drawings and calculations will be a deferred submittal
that will be provided as part of the construction submittal process once the contractor purchases the
structure. Structural calculations /details will be provided for light post fixtures.
Deliverables: Construction details as noted above.
Task 16 - Technical Specifications
DEA will prepare technical specifications for each of the components in CSI format. City staff will be
responsible for combining these specifications with the City provided boiler plate information such as
general conditions, special provisions, notice inviting bids etc.
Deliverables: Preparation of technical specifications.
Task 17 — Final Opinion of Probable Cost
The project team will prepare a final construction cost estimate in a per unit basis (or lump sum) of
proposed park improvements once the construction documents have been completed to 90 %. This
format will directly match the contractor bid schedule for ease of comparison. The estimate will be in
tabular form for each construction item indicating quantity, unit, unit price, and total cost.
Deliverables: Construction Cost Estimate.
Task 18 - Plan Submittals, Approval Process, and Permitting
The construction documents will be prepared in accordance with the 2013 California Building Code.
These plans will be submitted to the City Planning and Building Departments for review and approval. All
plans will be signed by a licensed professional as appropriate. DEAwill submit the 90% completed plans
for review by the Public Works Design Engineering department. The 100% plans will then be submitted
for final review and approval by the Parks, Recreation and Community Services Agency, the Planning
and Building Agency and Public Works Agency. This task includes two sets of revisions based on plan
check comments.
Deliverables: Submittal, review, and revisions associated with obtaining project approval as noted above.
25L -25
BID ADVERTISEMENT, CONSTRUCTION ADMINISTRATION & RECORD DRAWINGS
Task 19 — Bid Advertisement
DEA will attend the pre -bid meeting and will provide responses to bid RFI's and assist with answering
questions, and providing clarification if conflicts arise. Each item will be reviewed by the City prior to
release of information.
Deliverables: Attendance at pre -bid meeting and bid assistance as noted above.
Task 20 — Construction Administration
DEA's construction management team will answer questions, review submittals, shop drawings and
schedules required 'to be submitted by the contractor for conformance with the design plans and
specifications'. The DEA team will review and respond to RFI's and clarifications during construction
within five calendar days of receipt. We understand that the City will handle the day to day construction
management process; therefore (at this time) construction site visits are not included in our scope as
directed by the City through the Q &A RFP process.
DEA has anticipated the hours denoted in the fee schedule for each of the respective disciplines. Please
note that this task shall require compensation on a time and materials basis in accordance with the level
of effort required / desired. The fees for this task are shown for budgetary purposes only and shall be
determined prior to the start of construction to allow the City to decide how best to utilize the DEA team
resources along with their own staffing. At this time, it is difficult to determine the level of effort for the
tasks listed and therefore we recommend negotiating this task once the contractor has been selected
and prior to construction.
Task 21 — Record Drawings I As Built Plans 12
Utilizing General Contractor provided red lines, DEA will incorporate As Built information into the drawing
files such that we can provide the City with 'Record Drawings'.
Deliverables: One set of As Built plans based on contractor provided red lines.
RELEVANT PROJECT EXPERIENCE
Over the course of nearly 40 years of landscape architectural design, DEA has endeavored to find the
best solutions for our clients, bringing forward innovation and creativity that not only meet our clients'
schedules and budgets, but gives back to the greater community in which our clients operate. Aside
from creative, leading -edge work, DEA maintains a strong resume for day -to -day municipal projects. In
all of our work, we are guided by our core purpose; as a company, we strive to improve the quality of life
while demonstrating stewardship of the built and natural environments. The following is a sample of our
work and demonstration of our recent success. This experience was chosen to represent our diversity in
problem solving skills as well as our ability to efficiently bring the best expertise to bear on a given project
regardless of the location or the nature of the challenge. By having offices in the Southern California
region since 1986, we have worked with over 60 cities throughout Los Angeles, Orange, Riverside, San
Bernardino. and Riverside counties.
Tracks at Brea - Segment 3, Brea, California
DEA landscape architects and civil engineers prepared conceptual
and final construction documents for a one mile segment of Class I
meandering trail through an abandoned rail corridor in Brea. Segment
3 included work between Brea Boulevard and State College Boulevard
and incorporates both hard and soft surface trail, native plantings, site
furnishings, and a lighted parking area. Future uses include a restroom
building, splashpad, plaza space, community gardens, bioswale, fitness
area and interpretive signage.
25L -26
Year Completed: 2015; Client Name: City of Brea; Contact Name and Number: Kathie DeRobbio -
714.671.4403
Tracks at Brea - Segment d, Brea, California
In close collaboration with the City of Brea, DEA landscape architects
prepared a conceptual master plan for a one mile long multi -modal
trail between State College and Birch Street. The trail is located within
an abandoned rail corridor and consists of separate paths for both
pedestrians and bicyclists. The meandering path is approximately 20'
in width, allowing 10' for each use. This segment of trail passes under
the SR 57 freeway and hence provides for unique and creative solutions
incorporating 'Art in Public Places' — an important component of any
project in Brea. The corridor will include groves of trees, meandering areas of California Poppy and
Lupine, children's play areas, seating and fitness areas, bike skills zones, interactive elements, butterfly
gardens, site furnishings, lighting, and custom entry signage. The proposed plant palette will consider
'water -wise' landscaping and 'smart' irrigation systems to ensure sustainable solutions.
Year Completed: Ongoing; Client Name: City of Brea; Contact Name and Number: Kathie DeRobbio
- 714.671.4403
Wrightwood Village Trail, Wrightwood, California
DEA landscape architects and planners assisted Caltrans District 8 on
design development and construction plans for a 1.25 mile hiking trail in
the community of Wrightwood, California. DEA responsibilities included
research and design of interpretive signage for trail and area information
as well as construction details for trail, benches, and existing signage
rehabilitation and fabrication quality control. DEA also worked closely
with District 8 landscape architects to obtain accurate field data in order
to address ADA requirements and minimize construction impacts on
existing trees, shrubs, and historical artifacts along the trail path.
Year Completed: 2012; Client Name: Caltrans District 8; Contact
Name and Number: Ray Desselle - 909.383.4147
Year Completed: 2010; Client Name: City of Yucaipa; Contact Name and Number: Ray Casey -
909.797.2489
25L -27
13
Year Completed: 2010; Client Name: City of Burbank; Contact Name and Number: Maribel Leyland
- 818.238.5180
Salt Lake Park, Huntington Park
DEA landscape architects and irrigation designers provided conceptual and
final design plans for the improvements to the Salt Lake Park trail system.
The design included a new walking path, fitness stations, modifications
to picnic areas and seating, lighting improvements, new landscaping, in
addition to a full yet phased irrigation retrofit. The park was funded by
various grants and hence the use of sustainable products and techniques
will be implemented throughout the park.
Year Completed: 2014; Client Name: City of Huntington Park; Contact Name and Number: Danny
Bueno - 323.584.6218
`E' Strut Park, San Bernardino, California
DEA landscape architects assisted MVR Consulting in facilitating
community workshops and developing a conceptual master plan for the
two acre'E Street Park' in San Bernardino. These tasks were instrumental
in formulating the Proposition 84 Grant Application that encourages
sustainability in design. The park is located on a busy corner in an
underserved neighborhood and will include many of the elements identified
throughout the community input process, such as a water'sprayground',
a skate park, soccer field and open space play, picnic areas, a basketball
court, signage, fitness area, a restroom, art in public places, and parking.
Sustainable features include permeable paving, drought tolerant planting,
solar lighting, 'Smart' irrigation techniques, recycled/ recyclable materials
and groundwater recharge. The DEAteam assisted with facilitation at five
community meetings and the development of the final master plan.
Year Completed: 2014; Client Name: San Bernardino Valley Municipal Water District; Contact Name
and Number: Wen Huang - 909.387.9223
25L -28
E.
ADDITIONAL RELEVANT PROJECT EXPERIENCE
River Park and Trail System, Santa Clarita, California
The DEA project team worked with the city of Santa Clarita on the master
plan of a 12 -acre River Park adjacent to the Santa Clara River. The
park is passive in nature and provides native planting areas with trails
and equestrian routes, a custom water feature which acts as a filtration
system for allowing clean water discharge into the river, picnic areas,
parking, a restroom /nature center, and children's play areas. Active
sports areas were considered during the conceptual planning phases;
however, it was the City's desire to keep the park rustic in character. DEA
was responsible for trail feasibility studies, design and cost estimates in
addition to documentation for easements related to the trail.
Southern Avenue Bike Trail and Staging Area, South Cate,
DEA was selected by the city of South Gate to provide professional design
services for this bike trail project which provides a link to the Los Angeles
River Bike Trail Program. Initially, DEA researched and collected all
pertinent information along the corridor and staging area site. DEA then
performed a topographic surrey of the site and prepared base maps.
DEA landscape architects prepared two conceptual plans for the staging
area to be displayed for public comment. Elements of the staging area
include an informational kiosk, arbor structure, bicycle racks, drinking
fountains, benches, trash receptacles, outdoor lighting, and landscaping.
DEA also provided pavement signing and striping plans for the bike trail,
street improvement plans, grading and drainage plans, hardscape and
site furnishing plans, a planting plan, irrigation plan, construction details,
technical specifications and a final cost estimate.
California
Santa Clarita River Trails Phase 11 and III, Santa Clarita, California
DEA provided plans, specifications, and construction cost estimates for
the Santa Clara River trail projects for the City of Santa Clarita, located
north of Los Angeles. The trail serves as a multi -modal recreation trail
for commuter bicyclists, pedestrians, and equestrian users. For the most
part, the trail consists of a 16- foot -wide surface, providing two five -foot
lanes of travel for bicyclists, a four - foot -wide pedestrian path, and one -foot
shoulders for fencing and buffer purposes. The equestrian trail is signed
and uses "post -to- post" travel through the river area, occasionally traveling
parallel to the bicycle - pedestrian trail.
Kern River Specific Trails Plan and BIR, Kern County, California
DEA worked with the Kern County Planning Department on the
development of a comprehensive multi -use trails master plan for a 15 -mile-
long segment of trail along the Kern River. The project also involved
the preparation of a program EIR. The westerly project limits begin in
Bakersfield and continue easterly to the mouth of the canyon en route
to Lake Isabella. The design team worked closely with special interest
groups such as the equestrians and bicyclists in a'community workshop'
forum to ensure successful consensus building.
25L -29
15
D61P VANSANDASSOCIATES,INC.
PROJECT SCHEDULE
10
Task Name Corsican SbM1
6 Ad 9'15 Au 15 'I6 Ao 23'15 Au 30
T W T F S 6 M T W T F 9 S M W T F S S M T W T F S 9 pA
1
Q P,Dasgn meal Stan pMasong ltley[ Wetl SI6 /15
-
2
Topographic Solvay 14 days i Man M916
3
,.10 [ hnl.1 gave shaft o 1-0' aya M 6j5
-
4
T Pension Oevddpment Plans 20 ays* huBSl6
..t ..s EE 5 -
IP
Martin, 42 1tlay Fr10 /9116
-
1
P f tM sting M9 i 1day =- Fri 11/6115
a
C Ste llpllly Plan 26tlays; Mrin 9114115
- : '
9
t Nor[onlal and Venral COnVOI Plans 26 do, Mon 9/14115
i 1
to
It Posting and 021nage Plans 25 days Mon 9114115
t 1
II
Ei Water Quelty Mldpshon Plan 25 days Mon 9 /14116
E a
12
Emslo Conlml Plan - 12 tlaysi Thu 1011)15
! -'
13
Site Amended Plan - 25 days i Mon 9114115
14
L'Planbn9 Plans 26 it Mon 9/14116
- -
16
ilrnget oa Plans —26—days s on
15
Lgh[ gPlan 26daysi Non9/1-4/15
-
—71—
f.0 nVn Otlon Oetael5hu[ IEng(nae ng keys MMan9114 /I6
10
t—f h'al Spsclflpal one _ ��tleys' Mo-n-91-1411 5
IB
xF ICipnlo Pnorobable-d 16days! —Mon 9121 ic
6g %PI 9ubmiLLIDl App Pao ese, and 1' Tde -z Tho-ot
21
K—M—Pan—Chrol, Alopravni P es s,andI frays' Man1oll
1
22
U 100 %Pla Submmical Approval P ce CI ]tlaysi Wetletl 1CV18115
_ <
23
I8lh Advertisement 20tlys Wed—M&15
-
24
IC t ont nA or r� 30 tlaysi Mon 1/4110
25
A R wNOrawmgslASBd,It Plans 16 tlaysi Mon S /41119
Task Milestone ® External Tasks"`.
Pmjac: Santa Ana_Pmjea Schedule
Delp: Wetl ]IV16
Sp9t Summery E%tamal Mleetpne
Progress Project Summary Deadline Lt
DEA REFERENCES
Mr. Wen Huang 1 909.387.9223 Mr. Marcus Fuller 1 760.322.8380
San Bernardino Valley Municipal Water District City of Palm Springs
380 E. Vanderbilt Way 3200 E. Tahquitz Canyon Way
San Bernardino, CA 92408 Palm Springs, CA 92262
Mr. Danny Bueno 1 323.584.6218 Ms. Kathie DeRobbio 1 714.671.4403
City of Huntington Park City of Brea
3401 East Florence Avenue 1 Civic Center Circle
Huntington Park, CA 90255 Brea, CA 92821
Ms. Martha Van Rooijen 1 951.845.4391
MVR Consulting
P.O. Box 236
Calimesa, CA 92320
25L -30
16
CHRIS GIANNINI, LA 4287
Project Manager
Education ; Chris is a California registered landscape architect and award- winning project
B.S., Landscape Architecture, i manager with DEA. He has been involved in landscape architecture for 22
1993, California State Polytechnic years responsible for design, management and construction observation
University, Pomona : on numerous projects, including design and planning for parks, trails, sports
facilities, streetscapes, commercial, industrial, retail facilities, developer housing,
Registration and memorial developments.
Registered Landscape Architect,
California, (4287), 1998 Experience:
Professional Memberships
American Society of Landscape i Salt Lake Park, Huntington Park, California
Architects (ASLA) : As project manager, Chris provided conceptual and final design plans for the
improvements to Salt Lake Park. The design included a new walking path,
California Parks & Recreation fitness stations, modifications to picnic areas and seating, new landscaping,
Society (CPRS) in addition to a full irrigation retrofit. The park was funded by various grants
and hence the use of sustainable products and techniques will be implemented
Years of Experience ; throughout the park.
22
Awards Gene Autry Trail Gateway, Palm Springs, California
CPRS Award of Excellence in As lead landscape architect, Chris oversaw the landscape architectural and civil
Design - Freedom Park, : engineering design efforts for the Gene Autry Trail Streetscape and Gateway
Palm Desert, 2007 Park project. The project consists of landscape improvements to the parkways
and median on Gene Autry Trail north of Vista Chino as well as the development
CPRS Achievement Award -: of a 1.7 -acre passive park. Chris was also involved in various construction
Ovrom Park, Burbank, 2009 management tasks.
APWA Project of Merit Award - Tracks at Brea - Segment 4, Brea, California
Gene Autry Trail and Park,
Palm Springs, 2011 Chris served as assistant landscape architect for the conceptual master plan for
.
a nearly one mile long multi -modal trail between State College and Birch Street.
The trail is located within an abandoned rail corridor and consists of separate
paths for both pedestrians and bicyclists. The meandering path is approximately
20' in width, allowing 10' for each use. This segment of trail passes under the SR
57 freeway and hence provides for unique and creative solutions incorporating
Art in Public Places' — an important component of any project in Brea. The
corridor will include groves of trees, meandering areas of California Poppy
and Lupine, children's play areas, seating and fitness areas, bike skills zones,
interactive elements, butterfly gardens, site furnishings, lighting, and custom
i entry signage. The proposed artistic elements will consider the existing 'poppy'
imagery on the highway retaining walls. The proposed plant palette will consider
'water efficient' landscaping and 'smart' irrigation systems to ensure sustainable
solutions.
Whitewater Park, Cathedral City, California
Mr. Giannini led the landscape architectural efforts for a proposed 5 -acre
park in Cathedral City. Working closely with the city appointed grant writer,
DEA developed a plan for active recreation facilities while considering the
incorporation of sustainable features such as recycled materials, the use of
decorative rock and decomposed granite, 'Smart Irrigation' techniques, and
drought tolerant plant material. The park featured playground and picnic areas,
walking paths, a ball field with soccer field overlay, parking, plaza space and
picnic shelters, in addition to fitness stations, a restroom, lighting and signage.
25L -31
17
KIM S. RHODES, LA 3867
Principal -in- Charge / QA /QC
Education ; Kim is a California registered landscape architect, client manager and vice
B.S. Landscape Architecture, : president with DEA. For the past 30 years, she has been responsible for
1985, California State Polytechnic ;landscape architectural design and management on numerous projects,
University, Pomona i including design and planning for parks, trails, streetscapes / roadways, sports
facilities, transportation corridors, structure aesthetics, schools and universities,
Registration i commercial, residential, and industrial developments.
Registered Landscape Architect,
California, (3867), 1993 1 Experience:
Professional Memberships
American Society of Landscape i The Tracks at Brea, Segment 3, Brea, California
Architects (ASLA) — Board of : Kim managed conceptual and final construction documents for a one mile
Directors Student Liaison : segment of Class I meandering trail through an abandoned rail corridor in Brea.
(2010- Present) Segment 3 includes work between Brea Boulevard and State College Boulevard
E and incorporates both hard and soft surface trail, water -wise plantings, site
CLASSFund - Scholarship i furnishings, and a lighted parking area. Future uses include a restroom
Co -Chair (2011 - present) : building, splashpad, plaza space, community gardens, bioswale, fitness area
California Parks and Recreation and interpretive signage.
Society (CPRS)
Southern Avenue Bike Trail and Staging Area, South Gate, California
American Public Works : As project manager, Ms. Rhodes provided professional design services for
Association (APWA) - Coachella : this bike trial project, which provides a link to the Los Angeles River Bike Trail
Valley Program. She was responsible for researching and collecting all pertinent
information along the corridor and at the staging area site. She then supervised
Years of Experience i the preparation of the topographic maps. She prepared two conceptual plans
30 for the staging area that were displayed for public comment. Elements of the
Awards staging area include an information kiosk, arbor structure, bicycle racks, drinking
ASLA Project of Merit Award -; fountains, benches, trash receptacles, outdoor lighting and landscaping. Ms.
Oak Glen Creek, Yucaipa, 2010 Rhodes was also responsible for supervising the pavement signing and striping
plans, hardscape and site furnishing plans, a planting plan, irrigation plan,
APWA Project of Merit Award — construction details, technical specifications and a final cost estimate.
Gene Autry Trail and Park,
Palm Springs, 2011 Kern River Trail Specific Plan, Kern County, California
As lead landscape architect, Ms. Rhodes provided master planning for
approximately 15 miles of multi -use trail along the Kern River from Bakersfield,
east to the mouth of the canyon beyond Rio Bravo. She assisted special interest
groups, the community, and governmental agencies to develop three separate
alternatives for the trail alignment including research for destination points,
access, ingress, egress, rest stops, signage, trail surfacing, fencing, and mixed
uses. The project included research and data collection, site analysis, project
coordination and conflict resolution, a needs analysis, trail planning and design
and the preparation of an Environmental Impact Report.
Oak Glen Creek Recreational Trails, Yucaipa, California
Ms. Rhodes served as lead landscape architect for the multi -award winning
project which consisted of providing conceptual design including recreation
planning, detention basin design, hydrology, sediment yield / hydraulics,
permitting assistance, and environmental planning & analysis for a portion
of Oak Glen and Wildwood Creeks. She worked closely with civil engineers,
hydrologists, biologists, and environmental planners to develop a master plan
that addressed critical flood control issues such as the protection of life and
property.
25L -32
ID
Education
B.S. Landscape Irrigation Science,
1998, California State Polytechnic
University, Pomona
Certifications i
Commercial Irrigation Designer
#3085
Los Angeles County Sanitation
District Certification — Recycled
Water Users Site Supervisor
Training Program, 2013
Professional Affiliations
Irrigation Association
U.S. Environmental Protection
Agency's WaterSense program
(Partner)
Years of Experience
16
JON S. OEN, CID
Landscape Irrigation Designer
Mr. Oen is a certified commercial irrigation designer (CID) and also a partner
with the U.S. Environmental Protection Agency's (EPA's) WaterSense
program. For the past 16 years, he has worked on a wide variety of irrigation
projects including sports parks, hotels, resorts, residential, and commercial
developments. His responsibilities also include preparing irrigation master
meter plans for various master planned community developments. Mr. Oen
provides construction observation including submittal review and site visits
(main line testing) specifically focused on irrigation systems and controls. He is
well versed in the regulatory guidelines associated with AB1881 (Model Water
Efficient Landscape Ordinance).
Experience:
The Tracks at Brea, Segment 3, Brea, California
Mr. Oen provided irrigation design for The Tracks at Brea - Segment 3 project
which includes work between Brea Boulevard and State College Boulevard and
incorporates both hard and soft surface trail, native plantings, site furnishings,
and a lighted parking area. Future uses include a restroom building, splashpad,
plaza space, community gardens, bioswale, fitness area and interpretive
signage.
Salt Lake Park, Huntington Park, California I
Mr. Can provided irrigation design for the improvements to Salt Lake Park. The 19
park design included a new walking path, fitness stations, modifications to picnic
areas and seating, lighting improvements, new landscaping, in addition to a full
irrigation retrofit. The park was funded by various grants and hence the use of
sustainable products and techniques will be implemented throughout the park.
Lake Alameda Neighborhood Access Trail, Burbank, California
Mr. Can provided irrigation design for the Lake Alameda access path which is
located adjacentto the LosAngeles County Flood Control Channel, between West
Alameda Avenue, and South Victory Boulevard — a distance of approximately
one quarter mile. The project consists of a 6'- 8' wide meandering concrete path
with access from each of the intersecting cul -de -sac streets. Site furnishings
include bollards, light fixtures, decorative hardscape, trash receptacles, doggy
stations, signage, and omega fencing. Landscaping will include colorful drought
tolerant plantings. DEA prepared colored plans, cross sections, and a preliminary
construction cost estimate.
Deleo Regional Sports Park, Riverside County, California
Mr. Oen provided irrigation design for a 27 -acre sports park in western Riverside
County. The park site includes two softball fields, four soccer fields, basketball
courts, a tennis court, two play areas, a dog park, a skateboarding area, walking
trails, picnic shelters, restroom and concessions area, and a trail connection
to regional hiking and equestrian trails. Park amenities were discussed at
community meetings where they were prioritized according to the needs of the
local community. In addition to meeting the needs of the community, the park
also considers sustainable design practices such as the use of reclaimed water,
bio- swales for storm water treatment, and recycled materials for site furnishings.
25L -33
ROB BATHKE, PE, QSD
Civil Engineer
Education : Mr. Bathke is an associate and senior civil engineer at DEA with more than 28
B.S., Civil Engineering, 1985, i years of experience. He manages projects that require site civil engineering,
Northern Arizona University, : street improvement design, traffic control, infrastructure improvements, and
Flagstaff : storm drainage improvements. His client base includes public agencies, public
works departments, and private developers of commercial and residential
Registration projects.
Professional Civil Engineer,
California (48138), 1991 Experience:
Qualified SWPPP Developer,
2011, ( #01081) ; Tracks at Brea — Segment 3, Brea, California
The IDEA team prepared conceptual and final construction documents for a one
Years of Experience : mile segment of Class I meandering trail through an abandoned rail corridor
28 : in Brea. Segment 3 included work between Brea Boulevard and State College
i Boulevard and incorporates both hard and soft surface trail, native plantings,
site furnishings, and a lighted parking area. Mr. Bethke was responsible for
design of the trail alignment, materials, infrastructure and street improvements.
Santa Clara River Trail, Phase ll, Santa Clarita, California
Mr. Bethke served as assistant project manager for Phase II of the Santa Clara
River trail project in the city of Santa Clarita. The trail serves as a multi -modal
recreation trail for commuter bicycle, pedestrian and equestrian use. This project
was a vital link in the Santa Clara River trail system that links the city of Santa
Clarita with the Pacific Ocean in Ventura. 20
South Fork River Trail, Phase IV, Santa Clarita, California
Mr. Bethke served as project engineer for this 1.3 -mile recreational trail. This
project involved coordination with numerous governing agencies for design
compliance. Design of the project included grading, drainage, hydraulic analysis,
and concrete structural design for elements within the Santa Clara River.
Santa Clara River Trail, Phase III, Santa Clarita, California
Mr. Bethke served as project manager for Phase III of the Santa Clara River trail
project. He provided conceptual design, which included two alternate studies
involving route alignment for an undercrossing at Bouquet Canyon Road and a
route over an existing sanitation district outfall facility. Mr. Bethke prepared final
construction documents, which included trail plan and profile, grading, drainage,
hydraulic analysis, and concrete structural calculations.
Kern River Trail Specific Plan, Kern County, California
As lead engineer, Mr. Bathke was involved in the master planning for
approximately 15 miles of multi -use trail along the Kern River from Bakersfield,
east to the mouth of the canyon beyond Rio Bravo. Three separate alternatives
were developed for the trail alignment including research for destination points,
access, ingress, egress, rest stops, signage, trail surfacing, fencing, and mixed
uses. The project included research and data collection, site analysis, project
coordination and conflict resolution, a needs analysis, trail planning and design
and the preparation of an Environmental Impact Report. The final report included
such items as a Mission Statement, background data, coordination with other
planning efforts, natural resources and trail facilities, trail development codes,
design standards, signage, maintenance, and implementation.
25L -34
_�.
a
EXHIBIT A
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
MEMORY LANE /SANTA ANA RIVER PARK
RFP NO.: 15 -058
Introduction and Description of Work:
The proposed Memory Lane /Santa Ana River Park involves the development of a.465 acre property owned by the
City of Santa Ana. Located in north Santa Ana, the site is bordered to the north by Memory Lane, east/southeast by
the Santa Ana River (including the Santa Ana River Regional Bike, Equestrian and jogging trail) and to the west by
the Vista Del Rio Housing Community. This community is a 41 -unit facility that provides 100% affordable housing
to individuals with physical and developmental disabilities.
The new neighborhood park, as represented in the concept plan included herein as part of this Attachment 1, shall
include the following components:
• Bike and Equestrian Rest Stop, with bike racks, drinking fountain/water bottle filling station, hitching rail
and water trough for horses
• Shade Structure with picnic tables, benches
• Picnic area with picnic table, trash receptacles
• Themed Playground
• Security Lighting along walkways
• Riparian plant palette, with drought tolerant planting
• River Rock Dry Stream
• Automatic (drip) irrigation system
• Decomposed Granite Walkways
• Monument signs (2)
• Wrought iron fencing with River Rock pilasters
• Exercise Fitness Area
This project is funded with State of California, Department of Housing and Community Development, Housing -
Related Development Program funds. Total Project Budget is $1 million.
Construction must be completed by April 30, 2016.
Contact Documents must be complete and ready for Bid Advertisement by October 30, 2015.
Note, as shown onpage 4 of this RFP, that additional weight will be given to the schedule aspart of the evaluation
criteria; consultants that demonstrate the ability to meet the aggressive timeline will receive higher ranking.
City of Santa Ana RFP 15 -055
25L=36
d
Z
VJ
w
yK
efC
/
n
ti
f
z
i
S
L
V'
Z.
h
S
aM4
44
d�
n Y
1Vb7 �
X .
�
a s°
0 p
�� al
a
/
A
\
\
4
z
i
S
L
V'
Z.
h
S
aM4
44
d�
n Y
1Vb7 �
X .
�
a s°
0 p
�� al
a
A
\
\
4
z
i
S
L
V'
Z.
h
S
Consultant Responsibilities:
The Consultant's responsibilities include the following, and shall consist of the following project tasks:
Consultant is responsible for providing all engineering as required for design of all components within the project
scope of work. This includes, but is not limited to, survey, civil engineering, geotechnical investigation and report,
structural engineering, electrical engineering.
Consultant shall provide review sets in .pdf format.
Final plans shall be provided in AutoCAD or N icrostation format, and .pdf format.
Task 1: Pre - Design
Preliminary design shall include Kick -off meeting with City Staff to discuss scope of work, project goals and
objectives, potential elements and issues and schedule.
Task 2: Design Development (50% plans)
Design development will involve the schematic development of plans based upon City- provided conceptual design
plan (attached herein as part of Attachment 1), which shall include landscape architectural, architectural, civil
engineering, and electrical engineering (including photometrics), draft technical specifications and "opinion of
estimated cost'.
➢ Deliverables shall include a 50% set of plans, draft specification and "Opinion of Probable Cost'.
Task 3: Construction Documents (90% and 100% plans)
Construction Documents (CDs) shall include finalizing approved deliverables from the Design Development phase.
This includes the provision of detailed engineering and construction drawings that will serve as the basis for both
bidding and construction by a general contractor.
➢ Deliverables shall include 90% and 100% plans, final technical specifications, and a finalized "Opinion of
Probable Cost ".
Plans: Plans shall include, but are not limited to the following:
• Title Sheet
• Civil Engineering
o Site Erosion Plan
• Horizontal and Vertical Control Plan
• Grading And On -Site Drainage Plan
• Site Utility Plan
• Landscape Architectural
• Site Layout/Construction Plans And Details (including plumbing)
• Site Sections, as applicable
• Planting Plans /Details /Notes
• Irrigation Plans/Details /Calculations/Notes
• Electrical
• Electrical Site Plan to include walkway lighting, shade structure lighting, irrigation.
• Location of panels, switchgear, meters
• Schedules
• Details
o Notes, specifications
City of Santa Ana�pRFP 15 -058
25 L38
Plan Check & Permits:
Construction drawings shall be in accordance with the 2013 California Building Code and will require
review /approval by the City Planning and Building Agency.
As a condition of plan check approval, plans, specifications and structural calculations must be signed by a
California licensed architect / landscape architect / civil engineer as appropriate.
Construction drawings shall be submitted at 90% completion for review by Public Works Design Engineering and
revised per Division comments. The 100% complete construction drawing package will then be submitted for final
City review to the following City Agencies:
• Parks, Recreation and Community Services Agency
• Planning and Building Agency
• Public Works Agency
The Public Works Agency Project Manager will coordinate the submittal and review process. Once complete, the
consultant will revise the Contract Documents
Technical Specifications
Technical specifications for all components listed above shall be provided by Consultant, or their Sub - consultants,
to the City in CSI (Construction Specifications Institute) format. City Staff will combine these specifications with
the City Boiler Plate which together, will become the Project Manual.
Final Opinion of Prohahle Cost
Consultant shall provide updated opinion of probable construction cost which shall reflect finalized plans,
materials, systems, details of construction, and known or anticipated changes in the bidding market relative to the
project. Should project scope exceed available budget, project plans /specifications will be phased as appropriate.
Task 4: Bid Advertisement, Construction Administration, Record Drawings:
Bid Advertisement
Consultant shall provide support to the City during the Bidding phase by assisting with questions, requests
for information/clarification, or conflicts arising out of the bidding process. Consultant shall also attend pre -
bid meeting, if scheduled.
Construction Administration
Consultant shall provide support to the City during the Construction Administration phase by assisting with
questions, requests for information/clarification, and /or reviewing submittals.
Record Drawings /As -built Plans:
Upon construction completion, consultant shall incorporate as -built information, as provided by the
General Contractor, into the drawing files to provide record drawings for City archives.
City of Santa Ana RFP 15 -058
2 6E =39
Fee Proposal:
In addition to Section IV.13.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured to
correspond to the above mentioned tasks as follows:
Task 1:
Pre - Design
Task 2:
Design Development
Task 3:
Construction Documents
Task 4:
Bid Advertisement, Construction Administration, Record Drawings
Total Fee:
Fee schedule for each task should include an hourly breakdown that corresponds to the task total.
City Responsibilities
The City will be responsible for the following items:
• Providing copies of available plans and existing documentation on file.
• Providing standard City boilerplate specification.
• Acting as a liaison with the appropriate decision making bodies, as necessary.
• Furnish electronic design file with City title block and title sheet (24" x 36 ")
• Process plans for governmental agency approvals having jurisdiction over the project.
City of Santa Ana RFP 15 -058
25Le-140
� N
0, N
4 c m
� P �
(~p N m
N
0 4 v
Q Q
4 N
N
� b
� b o
o r] N
� Q
° m m
� N
EXHIBIT B
(A
C v
o
o
v ❑
n m
'J w
N �
2 �
° v
N
O N
° a
y N
b
m 9
� N
N +.
2
N 4
N M
W
N
N w
w w
w �
o
O
0
AraD,j
Classification
Project Manager
$165
Professional Engineer
$160
Professional Land Surveyor
$160
Senior Landscape Architect
$155
Landscape Architect
$130
Survey Analyst
$145
Civil Engineering Designer
$125
Irrigation Designer
$115
Landscape Designer
$100
Clerical
$85
Field Staff:
2- Person Survey Crew
$235
Note: Per union agreement, there is a 4-, 6- and 8 -hour minimum charge forfield survey
work.
Reimbursable Expenses:
Client shall pay the costs, plus 15 %, for any applicable governmental fees,
title company charges, subconsultant fees, outside vendor reproduction
costs, in -house reproduction costs, mileage, and delivery or messenger
services incurred on Client's behalf.
"rates subject to annual increase
25L -42
E
a
k
z
LL
0
0
�� e]
APPENDIX
ATTACHMENT 3-1: NON-COLLUSION AFFIDAVIT
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
MEMORY LANE /SANTA ANA RIVER PARK
RFP NO.: 15 -058
NON - COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid
is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or
corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or
solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or
agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain firm bidding; that the BIDDER has
not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price
of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other
BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed
contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly,
submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository,
or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non -col ion Affidavit is part of the Proposal. Signing this Proposal on the signature portion
thereof shall also a t litu Ignature of this Non - collusion Affidavit. BIDDERS are cautioned that making a false
eettificatiot nTa;' Ne €t e certifier to criminal prosecution.
Signed 1-- .,_j
State of California
County of
Subscribed and sworn to (or affirmed) before are on this C;(q*`day of j�& e , 20 11, by
proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Cjj_&:&
Notary Public Signature
T. L. CASTER
u QOMMIB6I0R 0. JOWS60'
Notary Public Seal Lc s NOTARY PUBLIC-CALIFORNIA
,BAN BERNARDINO COUNTY
MY Cp M E10M OCTOBER 3), 2016
City of Santa Ana RFP 15-058�m
Page 23
25L -43
APPENDIX
ATTACHMENT 3 -2: NON - LOBBYING CERTIFICATION
_ CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
MEMORY LANE /SANTA ANA RIVER PARK
RFP NO.: 15 -058
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and
belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any federal contract, the snaking of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
2. If any fiords other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure
of Lobbying Activities ".
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section
1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of
this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify
and disclose accordingly.
Firm
Sigm
Title
Date July 6 2015
City of Santa Ana RFP 15 -058
Page 24
25L -44
APPENDIX
ATTACHMENT 3 -3: NON - DISCRIMINATION CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
MEMORY LANE /SANTA ANA RIVER PARK
RFP NO.: 15 -058
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows;
The Consultant shall not discriminate against any employee or applicant for employment because of race,
color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without, regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the
Consultant, state that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he /she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising the said
labor union or workers' representatives of the Consultant's commitments under this section, and shall post
copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of
the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September
24, 1965, . and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit
access to his /her books, records, and accounts by the administering agency and the Secretary of Labor for
purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant's non - compliance with the nondiscrimination clauses of this contract or with
any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole
or in part and the Consultant may be declared ineligible for further Government contracts or federally
assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in
Executive Order 1.1246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or
as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of
City of Santa Ana RFP 15 -058
Page 25
25L -45
September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the
administering agency may direct as means of enforcing such provisions, including sanctions for
noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened
with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the
Consultant may request that the United States enter into such litigation to protect the interests of the United
States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious
creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such
persons, except as provided in S tion 1420, and any consultant of public works violating this Section is subject
to all the penalties impose or ' iolation of the Chapter. -
Signed: t
Title:. Senior Associate / Project Manager
Firm: David Evans and Associates Inc
Date: Jul ye 7015
City of Santa Ana RFP 15 -058
Page 26
25L -46