HomeMy WebLinkAbout22B - SPEC - MANHOLE FRAMESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 15, 2015
TITLE:
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 16' Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing I -or
CONTINUED TO
FILE NUMBER
Award a contract to Alhambra Foundry Company, Ltd., subject to nonsubstantive changes approved
by the City Manager and City Attorney, for the purchase of manhole frames and covers for a one -year
period expiring September 30, 2016, with provisions for three one -year renewals exercisable by the
City Manager, in an annual amount not to exceed $73,800, for a total contract amount not to exceed
$295,200.
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The Public Works Water Resources Division maintains the City's sanitary sewer system consisting of
approximately 390 miles of pipelines and 8,500 manholes. Approximately 160 manhole covers are
replaced annually due to damage or wear and tear. The manhole covers are purchased through the
Central Stores warehouse for distribution to the Maintenance Services Division. The Central Stores
warehouse provides a one-stop shop for stock items which expedites services and improves
response time, The contract for manhole covers and frames is designed to provide quality products
at a significant savings based on quantity pricing.
The notice inviting bids was advertised on July 28, 2015 on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
3 Vendors were notified
0 Santa Ana vendors were notified
3 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana vendors
The bid was opened on August 20, 2015 and evaluated. The bid received from Alhambra Foundry,
Company, Ltd. is responsive to the specifications and meets the City's requirements.
22B -1
Contract Award for Manhole Frames and Covers
September 15, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure, Objective
#1 (establish and maintain a Community Investment Plan for all City assets), Strategy B (equitably
maintain existing streets and associated assets in a state of good repair so they are clean, safe and
aesthetically pleasing for all users).
FISCAL IMPACT
Funds in the amount of $73,800 are available in FY 2015 -16 Budget in the Sanitary Sewer Service
account (05617640 - 63001). If the three annual options are renewed, $73,800 will also be budgeted
in FY 2016 -2017, FY 2017 -2018 and FY 2018 -19,
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Executive Director
Public Works Agency
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APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
228-2