HomeMy WebLinkAbout22A - SPEC - PURCHASE TRUCKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 15, 2015
TITLE:
CONTRACT AWARD TO GUARANTY
CHEVROLET FOR THE PURCHASE OF
CHEVROLET COLORADO TRUCKS
(SPEC. NO. 15 -077)
{STRAT�EGI P A N!;: }
J 70
� C_/>
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2 I Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and payment of purchase order to Guaranty Chevrolet for the
acquisition of three Chevrolet Colorado trucks, in an amount not to exceed $85,605 subject to
non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides
guidelines and criteria for determining when vehicles need replacement. This criteria includes
vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's
replacement criteria, two compact trucks purchased in 2001, and one Chevy Blazer purchased in
2002 have been identified for replacement with mid -sized Chevy Colorado trucks. Two of these
trucks will be utilized by the Public Works Agency and one by the Parks, Recreation &
Community Services Agency.
The notice inviting bids was advertised on July 21, 2015, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
42 Vendors were notified
1 Santa Ana vendor was notified
1 Bid received
1 Bid received from a Santa Ana Vendor
The bid was opened on August 20, 2015. The bid received from Guaranty Chevrolet, a Santa
Ana vendor, is responsive to the specifications and meets the City's requirements. To allow for
unanticipated charges, an additional $5,000 contingency has been included in the award
amount.
22A -1
Contract Award for Chevrolet Colorado Trucks
September 15, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's effort to meet Goal #6 Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $85,605 are available in FY 2015 -16 Fleet Maintenance Equipment
Replacement account (07510101- 66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
CL./DS /sp
22A -2