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WEST COAST ARBORISTS, INC. (3) - 2015
No CONSULTANT AGREEMENT A-2015-126 THIS AGREEMENT is made and entered into this 8th day of July, 2015 by and between West Coast Arborists, a California Corporation, (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"), J RECITALS V-) A. The City desires to retain a consultant having special skill and knowledge in the field of Street Tree Maintenance Services, 6, Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration'of the mutual and SCOPE OF SERVICES Consultant shall perform those services as set forth in Exhibit A to this Agreement. Fllmmff•� a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B. The total sum to be expended under this Agreement shall not to exceed $1,082,516 annually, This is based on the WCA proposal fee of $1,032,516 with an additional $50,000 for GPS tree inventory in the first year and as -needed tree trimming in the second year. b. Payment by City shall be made within forty-five (45) days following receipt of proper Invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 30, 2017, unless terminated earlier in accordance with Section 14, below. The term of this agreement is subject to a two-year renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed $1,052,516 annually. n �. M. 4L iS ii. Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not Intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with ail applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. (Intentionally left blank] 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. dommercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following_ single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Consultant shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit C upon execution of this Agreement. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence, Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be Insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the Insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect by Consultant without thirty (30) days prior written notice to the City. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant wnivns thn rinht to rmpokim emmn.n fine the City. INDEMNIFICATION Consultant agrees to and shall Indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, to the extent that the injury, damages, just compensation, restitution, judicial or equitable relief is caused by the negligence of the Consultant. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding, in no case shall Consultant be required to indemnify or hold harmless the City from injury, damages, just compensation, restitution, judicial or equitable relief caused by the negligence of the City_ Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow Inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 9, CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that It shall not use or disclose such information except In the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no evert less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential Information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentlality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed_ by toe G. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 11. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given If delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647.6956 With courtesy copies to: Executive Director — Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-85) P.O. Box 1988 Santa Ana, California 92702 Fax 714- 647-3308 and To Consultant: City Attorney City of Santa Ana 20 Civic Center plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax 744- 647-6515 Patrick Mahoney 2200 E, Via Burton Street Anaheim, CA 92806 Fax 714-956.3745 A party may change its address by giving notice In writing to the other party, Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above, If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the trapsmissio0,report issued .._ ._.hv Yhn-YrnnemiHinn �f�noim iln....,v�n..kin.. calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 12. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, 13. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 14. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement, 15. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 16. JURISDICTION • VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 17, PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and In writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 18, MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. |NWITNESS WHEREOF, the parties hereto have executed this Ao�*m8o!the date and year first above W/rition, - ATTEST: Clerk of the Council APPROVED 4STOFORM: 3ON|AR. City At),prr Attoma RECVM NDED VFR West Coast Ar ri ts President Tax CITY OF SANTA ANA AVID CA AZOS City Ma n ager EXHIBIT A CITY OF SANTA ANA STREET TREE MAINTENANCE SERVICES SCOPE OF SERVICES Contractors must provide costs for each of the service categories described In the specifications outlined in EXHIBIT F. Contractors must also list all deviations from specifications, if any. The routine maintenance locations wilt serve as the basis for the RFP, At the discretion of the Projects Manager or designee, one or more optional add-on locations and specialized services may or may not be Included in the agreement with contractor, In addition, the City at the discretion of the Projects Manager or designee, reserves the right to decrease the scope of work during the duration of the agreement. FUNCTIONS AND RESPONSIBILITIES A. PROJECTS MANAGER The Projects Manager or designee shall have the authority to accept/reject materials, workmanship and to make minor changes In work or schedule. When the performance of the work or completion per schedule is determined to be sub -standard, he/she may (1) recommend that all or a portion of payment be withheld, and/or forfeiture for delay to be assessed; (2) direct the work be accomplished by either City forces or separate contractor, in nrdAr to rmmnlntm tha — nines. t- .a,t,.,A..L.. __ ..:111_u a _ resulting costs. Payment to be withheld shall be deducted from the next monthly payment due the Contractor, or if the amount is insufficient to cover payment, the Contractor shall be liable and will be billed accordingly. The Projects Manager or designee shall decide all questions, which may arise as to the manner of performance and completion per schedule, acceptable fulfillment of the contract by the Contractor, interpretation of the Specifications, and compensation to include completion of work by alternate sources. S. CONTRACTOR (1) Contractor's Office Contractor is required to maintain an offlcelyard within a sixty (60) minute response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or cell phone. Contractor shall have a maximum response time of sixty (60) minutes to all emergencies. There will be no on-site storage of equipment or materials. Contractor will have full responsibility for maintaining an office and a yard. (2) Submittals The Contractor shall submit to the Projects Manager or designee at the beginning of work, 1) a detailed job schedule, 2) time sheet, 3) names and titles of all persons working on the project, and 4) materials and/or chemicals to be used on the project for approval. All submittals shall be periodically updated as necessary. The Projects Manager or designee shall be Immediately notified of any deviation from schedule or material usage. Contractor shall provide sufficient personnel to accomplish the work within the allotted time frames as indicated in this specification. (3) Uniforms/Identification The Contractor shall provide to all field personnel a standard uniform with company identification. All vehicles and equipment on the project site shall also be properly marked with company Identification. (4) Licenses and Permits In addition to any and all relevant City, State and Federal permits and licenses required for the performance of the work required by this contract, prior to award of contract and without additional expenses to the City, the Contractor shall hold a valid and current California C-27 and a C -61/D49 Contractor License, and a City of Santa Ana Business License, and submit a copy thereof, Both State licenses must be In good standing for the previous seven (7) years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs. (5) Equipment 1, The Contractor's vehicles and equipment shall be neat in appearance and easily identified. Identification on the Contractor's vehicles shall consist of, at a minimum, company name, local telephone number and contract services provided by City of Santa Ana in print no less than eight (8) inches tall. 2. The' Contractor shall maintain its vehicles and equipment 1n safe and 3. The Contractor shall provide all personnel, vehicles, supplies and equipment necessary to perform services, (6) Compliance with Applicable Laws and Regulations 1, Contractor shall perform all requirements under and in strict observance of and compliance with all applicable laws, regulations, ordinances, codes and any other legislative or statutory requirements. 2. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated throughout the term of this contract. (7) Contractor shall provide sufficient personnel to accomplish the work within the allotted time frames as indicated in this specification. (8) Global Positioning System (GPS) The Contractor shall provide all vehicles working in the City with a GPS that enables the monitoring of the location of the contract vehicles at all times via computer. This system will also monitor the day-to-day operation of the vehicles, location of vehicle and the direction and speed of travel, The City and Contractor shall be enabled to view this information via computer at all times. GPS reports shall be available at the request of the Clty. it. SCOPE OF WORK DUTIES AND RESPONSIBILITIES A, INTENT (1) The intent of these specifications is to provide full and complete contract tree maintenance services for parkway and median trees throughout the City herein described, and that such trees be kept in a healthy, weed -free, vigorous, and well -kept state at all times. B. DESCRIPTION OF PROJECT (1) Furnish all labor, equipment, materials, and supervision to perform tree maintenance as described herein including, but not limited to, the following: 1. tree trimming, 2. tree removal 3, root pruning, 4, tree planting, and 5. electronic management of all work records. MINIMUM REQUIREMENTS (1) Proposer must have been in the business of providing full service tree maintenance programs to governmental agencies and/or municipalities that includes, but Is not limited to the pruning, removal and replacement of trees for at least five (5) years. In addition, Proposer must provide five (5) references with contact information for the main agency manager, (2) Proposers must show, through documentation by records of past performance and references, a corporate capability that includes the ability to perform the following work, both consistently and concurrent with other required services: Annually trim as many as fifteen thousand (15,000) trees and five thousand five hundred (5,500) palms, ranging in size from six (6) inches In diameter and larger, with work occurring during regular business hours, at night or during weekends. Trees and palms shall be trimmed from the safety of a certified aerial boom truck. The Proposer must be prepared to physically display an Inventory of equipment for inspection by the City that Includes certified aerial boom truck equipment with boom height capaclty in excess of ninety (90) feet. The City will not allow workers gaffing Into palms as a substitution for equipment that does not meet equipment height requirements. The Proposer must be prepared to trim trees based on seasonal appropriateness and the logistical needs of the City, 2. Annually remove and grind the stumps of as many as three hundred (300) trees ranging In size from thlrty-six (36) inches in diameter and larger, with work occurring during regular business hours. The Proposer must show documentable experience in the safe removal of mature trees using methods of rigging, including the use of cranes. 3. Annually, supply and plant as many as five hundred (500) trees ranging In size, from a fifteen (16) nallnn to a hnranWi fnur (911) Inch fn rY,lri,i_al� X36) inch box -size nursery stock. The Proposer shall exhibit, by portfolio and references, experience with planting projects of the scope and quantity described herein. 4. Annually water and maintain as many as five hundred (500) young trees with a regularly scheduled work plan. (3) The Proposer shall exhibit, by portfolio and references, the capacity to respond to emergency tree incidents, ranging from limb failures on single trees to storm related damages affecting many trees, in a manner that meets the needs of the City. D. WQRKING HOURS __,� . . ('l) Normal worklna hours shall he within a tr�n-hnnr riav hahnronn Yha hrn,rc n4 7 M rave aria o:uu mvl, Ivlonaay tnrougn 1 -ridgy. No Saturday or Sunday work is to be scheduled without prior written permission from the City, unless it is an emergency situation. No motorized equipment shall be operated before 8:00 AM or after 5:00 PM, 1. Normal business hours are according to the Municipal Code, Section 18- 314.(1) — Special provisions. 2. (1) Noise sources associated with the maintenance of real property, provided said activities take place between 7:00 a.m. and 8:00 p.m, on any day except Sunday or a federal holiday, or between the hours of 9:00 a,m. and 8:00 p,m. on Sunday or a federal holiday. E. LEVEL OF MAINTENANCE (1) All work shall be performed in accordance with the HIGHEST INDUSTRY STANDARDS, as stated In the enclosed maintenance specification description. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the sites. (2) If, in the judgment of the City, the level of maintenance Is less than that specified herein, the City shall, at its option, In addition to or in lieu of other remedies provided herein, withhold appropriate payment from the Contractor until services are rendered in accordance with specifications set forth within this document and providing no other arrangements have been made between the Contractor and the City. Failure to notify of a change and/or failure to perform an item or work on a scheduled day may, at the City's sole discretion, result In deduction of payment for that date, week, or month. Payment will be retained for work not performed until such time as the work is performed to City standard. (3) The Contractor Is required to correct deflcieneies within the time specified by the City. If noted defioient work has not been completed, payment for subject deficiency shall be withheld for current billing period and shall continue to be withheld until deficiency Is corrected, without right to retroactive payments. QUALITY OF WORK AND MATERIALS (1 } All material and equipment furnished by the Contractor shall be now, high grade, and free from defects and imperfections, unless otherwise hereinafter specified. Workmanship shall be In accord with the best standard practices. Both materials and workmanship shall be subject to the approval of the Project Manager or designee. All materials used shall be approved in advance by the Projects Manager or designee. G, WORKMANSHIP AND SUPERVISION (1) The work force shall include a thoroughly skilled, experienced, and competent supervisor who shall be responsible for adherence to the specifications expressed within the Scope of Work. All supervisory personnel must be able to communicate effectively in English (both orally and. in. writing). Any order given to by narne to ensure coordination and continuity. (2) At a minimum, Contractor shall provide, in addition to one (1) full time supervisor, and up to four (4) pruning crews. Each Pruning Crew shall consist of, at minimum: Three (3) employees — 1 foreman and 2 tree trimmers One (1) boom truck One (1) chipper truck One (1) chipper and pruning equipment including, but not limited to, chain saws, pole pruners, and pole saws. Foremen shall be proficient in English and be a qualified line clearance worker or qualified arbortst. Each Large Crews shall consist of at minimum: One (1) foreman Two (2) tree trimmers Six (6) ground workers Three (3) boom trucks One (1) loader with a grappler attachment Two (2) roll off forty (40) yard containers, Foreman and tree trimmers shall be qualified line clearance workers or qualified arborists, H. SUPERVISION OF CONTRACT (1) All work shall meet with the approval of the Projects Manager or designee, There shall be a minimum of a monthly meeting with the Contractor and the City representative to determine progress and to establish areas needing attention. A daily maintenance schedule will be submitted in writing to the City every morning, The supervisor of this contract shall be available to meet with the City's representative daily during working hours, as necessary. (2) Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and If not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory mariner as set forth in the specifications. SPECIFICATIONS (1) All work shall conform to the pruning standards as noted in the American National Standard Institute, ANSI A300 (Part 1) — 2008 Pruning Standard and the companion publication Best Management Practices, Tree Pruning (Revised 2008). In all cases the City's representative shall have complete and sole discretion in determining conformance and acceptability of trees trimmed by the Contractor. Trimmed trees rejected by the City's representative shall be excluded from payment. (2) Contractor shall comply with Standards of the Division of Occupational Safety and Health (CAL OSHA) and the American National Standard Institute (ANSI), Z133.1-1988, SafeReuirements. (3) These specifications are intended to cover all labor, material and standards of architectural, landscaping, and mechanical workmanship to be employed in the work called for in these specifications or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. CORRESPONDENCE All correspondence shall be addressed to: Danell Mercado — Projects Manager Public Works Agency — Maintenance Division 220 South Daisy Avenue — Building A Santa Ana, CA 92703 gm—eLoado @S —an nam-grg A. PROVISIONS FOR EXTRAS (1) No now work of any kind shall be considered an extra unless a separate estimate is given for said work and the estimate is approved in writing by the City before the work is commenced. The Contractor will be required to provide before and after photographs of safety items or emergency repairs which were made without prior City approval. Documentation of contract compliance may be required on some occasions. (2) Should a change or extra work be found necessary by the City, all changes and extra work shall be performed at the same unit price of any proposal itern listed. If the work is not listed as a proposal item, the Contractor shall submit a fair cost for the work to be performed. A change order authorization, In writing, will be issued by the City. (3) The City reserves the right to increase or decrease the quantity of any item(s) or portion(s) of the work described in the specifications or the proposal form or to omit portions of the work so described as may be deemed necessary or expedient by the City Arborist or designated representative and the Contractor shall agree not to claim or bring suit for damages, whether for loss of profits or otherwise, on account of any decrease or omission of any kind of work to be done. The City shall reduce the price accordingly. Alterations, modifications or deviations from the work described in the scope of services by Contractor shall be subject to the prior written approval of the City. Any price adjustments shall be made by mutual consent of the parties in that case, L STREET CLOSURE'S, DETOURS aARRICAQES (1) Warning signs, lights, and devices shall be Installed and displayed in conformity with "The California Manual on Uniform Traffic Devices' for use in performance of as (2) If the Contractor fails to provide and install any of the signs or traffic control devices required hereby or ordered by the City staff, staff may cause such signs or traffic control devices to be placed by others, charge the costs therefore against the Contractor, and deduct the same from the next progress payment. (3) A traffic control plan will be submitted to the Projects Manager or designee ten (10) days prior to starting this contract. M. DISPOSAL (1) All debris generated by the Contractor in the performance of work shall become the property of the Contractor from and after the time of site olean-up. The Contractor shall dispose of all generated debris at no additional cost to City and shall dispose of debris as is consistent with the requirements of AS 939. 1. Provide disposal reports. 2, As requested, City may request Contractor to dump tree mulch at City owned sites at no extra cost to City. 3. All green waste produced as a result of the Contractor's operations under this Agreement shall be reduced, roused, recycled, and/or transformed by Contractor. Weight slips shall be required as proof of final disposal and must be submitted by Contractor with each demand for payment. All brush generated from tree trimming operations shall be recycled where practical. 4. Wood chips: a. Reducing shall include but not be limited to chipping, grinding, and/or shredding operations, Disposal is to be at a recycling yard for use in a mulching program, and Contractor shall provide proof of such with each demand for payment. b, At the direction of the Maintenance Services Manager, wood waste generated from tree removals shall be chipped into pure wood chips with an even uniform size, These chips may be dumped in specific locations in the City, Reducing will include, but not be limited to using chipped, ground or shredded tree materials as mulch, If the Contractor has a location outside the City where such mulch may be applied, Contractor must provide the City with documentation (included In each demand for payment) from the property owner Including indicating location and amount of material to be used at that location, RECORDS if _ Contractor 'shall provide and operate at nocost to _ ___I ,-oQptput dtrae—__m__ inventory system that is capable of uploading historic data and that is compatible with the current tree Inventory provided by current contractor (Arbor Access) inventory system (web -based SQL Server 2008). This system shall be password accessible twenty four (24) hours each day of the year via the internet. 2. Historic tree inventory and work history data, to be provided by the City, shall be uploaded and operational within Contractor's tree inventory system prior to the commencement of any tree service work under the terms of an awarded contract. 3. Thereafter, the Contractor shall update and maintain the tree site specific, Internet accessible, computerized tree inventory system to reflect changes in baseline data (e.g. species, height, DBH) and to record the date, cost and crew identity for any trimming, removal, planting or emergency response work that occurs at any tree site at which tree work is performed. The system shall be upgraded to reflect the removal and replacement of trees, as well as the addition of trees to the inventory. 4. The system shall be capable of maintaining and displaying all past work histories for any and all tree sites In the inventory, bath individually and collectively by query, as well as future scheduling to the extent known, 5. All aspects of the system including, but not limited to, data entry, system maintenance, system hardware and/or software upgrades and server security and stability shall be the responsibility of the Contractor and shall be provided at no cost to the City. The system shall not be proprietary in the nature of its function and shall operate and interface with common computer software and web based applications, including the ability to export data Into common spreadsheet applications, The records created for the City shall be the property of the City. (2) The Contractor shall keep accurate records concerning all of his/her employees or agents. The Contractor shall provide this information in an organizational chart as changes In staffing occur. Additionally, the Contractor shall provide the City with names and telephone numbers of emergency contact employees. (3) Contractor will provide on a monthly basis to the Projects Manager or designee a report of any changes noted or performed by the Contractor to the existing street Park Tree Inventory, The City of Santa Ana reserves the right to adjust quantities to this contract. These adjustments will be determined by the Project Manager or designee. 0, EMERGENCY SERVICES The Contractor will provide the City a twenty4our (24) hour emergency phone number and name of at least two (2) qualified persons who can be called by City representatives when emergency maintenance conditions occurs. These Contractor representatives shall respond to said emergency within thirty (30) minutes of receiving notification and mobilize field staff to respond to the emergency within two (2) hours. LICENSE In addition to any and all relevant City, State and Federal permits and licenses required in the execution of the contract, the Contractor shall hold a valid and current California C-27 and a C-61ID49 Contractor License and submit a copy thereof. Both licenses must be in good standing for the previous seven (7) years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs. The name and permit number will be supplied to the City at the beginning of contract, and any changes forwarded within twenty-four (24) hours of said change. Q. CONTRACTOR'S OFFICE Contractor Is required to maintain an office within a sixty (600) minutes response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by cell phone or pager, Contractor shall have a maximum response time of sixty (60) minutes to all emergencies, Contractor will have full responsibility for maintaining an office and a yard There will be no on-site storage of equipment or materials, according to City ordinance: Sec. 36-145. - Same --Commercial vehicles. No person shall park and/or leave standing on any street, or portion thereof, in any residential district located within the city any commercial vehicle with a manufacturer's gross vehicle weight rating of ten thousand (10,000) pounds or more for a period of time longer than two (2) hours. Such restriction shall not apply to any commercial vehicle which is making pickups or deliveries of goods, wares, and merchandise from or to any building or structure located on the residential street, or for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling, or construction of any building or structure upon the residential street for which a building permit has previously been obtained. R. SCHEDULES The City operates on a four (4) year prune cycle trimming approximately 55,000 trees. The City annually prunes approximately '15,000 trees and approximately 5,000 palms by grid prune. (1) Annual Schedule Upon contract award, the successful Proposer shall be required to submit a work schedule based on the City's annual pruning requirements, removal and placement program, and planting projects. The proposal shall Include a recommended annual work program, dally work schedules, personnel and vehicles that would be required to complete the annual maintenance program. Depending on the City's current and future needs, the scheduled work may require multiple crews to perform concurrently within the same time constraints. a, The Contractor shall provide an annual maintenance schedule Indicating the time frames when items of work shall be accomplished per the performance requirements. b. The Contractor shall submit revised schedules when actual performance differs substantially from, planned performance. (2) Monthly Schedule Contractor shall meet with the City once a month to discuss work performance, special instructions, any problems encountered and upcoming schedules. 2. Changes to the schedule shall be received by the Projects Manager or designee at least twenty-four (24) hours prior to the scheduled time for the work. 3. Failure to notify of a change and/or failure to perform an item of work on a scheduled day may, at the City's sole discretion, result in deduction of payment for that date, week or month. (3) Daily Sc educe The Contractor shall meet with the City's representative daily for the purpose of reviewing the week's work, receiving special instructions, and to discuss any problems encountered on the job. Changes to daily schedule can be made verbally or by email to the Projects Manager or designee, (4) Performance on Schedule The Contractor has been provided the maximum latitude in establishing work schedules which correspond to its manpower and equipment resources. The Contractor has also been provided the opportunity and procedure for adjusting those schedules to meet special circumstances, Therefore, all work shall be completed on the day scheduled, as shown on the weekly schedule, S. PERFORM ANCEDURIN�C,,NCLEMENTWEATI�E (1) During the periods when inclement weather hinders normal operations, the Contractor shall adjust his/her work force In order to accomplish those activities that are not affected by weather. (2) The Contractor shall Immediately notify the Projects Manager or designee prior to removing the work force from the job site for agreement on degree of inclement weather or other reasons. If the Projects Manager or designee cannot be reached, the Contractor shall notify Maintenance Services Supervisor, T. PUBLIC NOTICING The Contractor shall supply and post standard signage on the trunk of the tree at the site work at which work is to be performed, at least seventy two hours (72) In advance of work with the signage clearly stating what type of work is to be done and what affect the work will have on parking availability at that particular site, Posting shall be affixed to the tree trunk using materials that do not cause permanent damage to the tree such as twine. In the event that a tree trunk Is not available for posting, the Contractor shall affix the posting to a standard size safety cone ora three foot stake and piece that cone in the center of the parkway where a tree Is to be planted or atop a stump that is scheduled for grinding. �_�:r�i�GL SANITAT� On all trees, including palms, known or suspected to be diseased, pruning tools and out surfaces shall be disinfected with a twenty-five (25) percent chlorine bleach solution or one hundred (100) percent Lysol, after each cut and between trees where there is danger of transmitting the disease on tools. Fresh solution shall be mixed daily. Old solutions shall be disposed of through proper disposal methods. Dumping used or old bleach solutions on the ground or down the storm drain and will result in severe penalties to the Contractor. WILDLIFE PROTECTION (1) The Contractor shall have a wildlife protection program that outlines employee protocol when discovering wildlife in trees scheduled for pruning. A copy of the program material shall be made available to the Projects Manager or designee. (2) Prior to the commencement of any work In the vicinity of any tree, each tree shall be visually surveyed, from all sides, for the sole purpose of detecting the presence of bird nests or wildlife of any type. If a nest Is found and is determined to be active, there shall be no work of any type in the tree in which the nest is found without the verbal or written permission of the City Arborist or designated representative. At no time shall any nest or wildlife be removed from its location. (3) In the event that wildlife is accidentally displaced and needs assistance, the Contractor shall notify the City's Animal Control service and/or the nearest appropriate animal rescue facility, as identified in the Contractor's submittal required herein regarding "Protection of Wildlife", shall be contacted for assistance. W, UNDERGROUND EXCAVATIONS The Contractor shall be responsible for locating all underground utility lines to Insure the safety of his/her work crew and to protect, in place, existing utility equipment before commencing any excavation. Contractor shall contact the Projects Manager or designee and Underground Service Alert (1-800-227-2600) 48 hours before commencing any excavation, to locate underground service lines. III. TECHNICAL, MAINTENANCE SPECIFICATIONS A. TF(EE INVENTORY (1) Upon contract award, the successful Proposer shall be required to provide a complete update of the City's tree Inventory at no additional cost to the City and submit the completed Inventory to the City within six (6) months of the contract award. The tree inventory data shall conform to the existing tree inventory database and Include but not be limited to the following data fields: (2) Tree Location A Global Positioning System (GPS) tree inventory shall be created with a new database using the City's standardized addressing system for all City owned or maintained easement. The Contm P.Mr shall hp rani ilrarl +n 2. The inventory shall be capable of showing the location of every existing tree site and vacancies on the City's existing GIS base maps (streets, parcels, addresses, ROW and hardscape, etc,). 3. The tree inventory shall be conducted by visiting each tree site or vacant planting site and plot the position. The data shall be compatible with the latest version of ArcView. The minimum accuracy shall be not more than one (1) sub -meter. 4. The systems should be able to export a shapefile that includes all tree attributes. Latitude/Longitude, Species, Height, DBH, Age or Date Planted (if available), ID number (for linkage to maintenance records), etc. (3) Tree condition General condition of individual trees 2. Condition of surrounding hardscape (i.e. displaced or recent repairs or any lift over three quarters (3(4") IV. GENERAL MAINTENANCE REQUIREMENTS All maintenance functions shall be performed In accordance with the following specifications, The City shall have the right to determine schedule days and the extent and frequency of additional .as needed" services. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the listed trees. All operations will be conducted so as to provide maximum safety for the public and minimize disruption of the public use of City streets. Hazardous evaluation of trees or palms at time of trimming and reported through work order system. While performing work of any type, the tree worker should inspect for any obvious hazards related to trees, Including uplifted sidewalk segments (lifted over three quarters (3/4"), all hazardous situations should be corrected or promptly reported to the City. Any structural defect or weakened tree shall be reported to the City's designated representative. This Information will be updated, at a minimum, on a weekly basis, Remove leaves, weeds, trash, and other debris from landscaped areas and disposed of off-site. Clean sidewalks, roadways, and any other areas littered or soiled by Contractor maintenance operations. Maintain the premises free of debris at ail times. Upon completion of any work project, the Contractor shall remove remaining excess materials, waste, rubbish, debris, and his/her construction and installation equipment from the premises. Any dirt or stains caused by the work shall be removed. Existing City trash containers shall not be used for the disposal of debris collected by the Contractor. Prune trees adjacent to roadway intersections to provide adequate sight distance for vehicles entering the Intersection. rune rees mat�rlals sot at al tra flo contCro signs are clearly visible to approacPriny drivers, Notify the City immediately of any unusual and hazardous conditions at the work site. A. HARDWOOD TREE PRUNING Any tree work performed on a City tree must be done according to the City's specifications. The criterion for pruning varies based on the type or purpose of pruning. (1) General Specifications for hardwood treo, pajj t c Contractor shall consult with the City Arborist before making any cuts that could result in permanent disfigurement of the structure of any tree. Trees shall be pruned so as to prevent branch and foliage interference with safe public passage, Street clearance shall be kept to a minimum of fourteen feet (14') above the paved surface of the street and nine (9) feet above the curb and surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. If pruning to these standards would result in permanent disfiguration of a tree, the Contractor shall not prune the tree until such time as direction is obtained from the City Arborist, 1 When removing a live branch, pruning cuts should be made In branch tissue just outside the branch bark ridge and collar, which are trunk tissue. If no collar is visible, the angle of the cut should approximate the angle formed by the branch bark ridge and the trunk. 4. When removing a dead branch, the final out should be made outside the collar of live callus tissue. If the collar has grown out along the branch stub, only the dead stub should be removed, the live collar should remain intact and uninjured. 5. Whenever pruning involves the removal of limbs that are too large to held securely In one hand during the cutting operation, the limb shall be cut off first at a point several feet beyond the Intended final cut. The final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. Cuts that result in tearing of tissue on limbs below cuts shall be corrected. 6. All final tree pruning cuts shall be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth. Excessively deep flush cuts, which produce large wounds or weaken the tree at the out, shall not be made. The branch collar should not be removed. 7. All dead and dying branches and branch stubs shall be removed. 8. All broken or loose branches shall be removed. 9. Branches that are developing In such a manner as to beoome larger than the Ilmbs they originate from shall be removed or reduced to half the diameter of the parent branch. 10. When encountering limbs that are weighted with more, foliage than the _ limb in order to reduce end weight and thus decrease the likelihood of limb failure, 11, Selectively reduce and/or remove branches that create sight line conflicts with traffic control signs and/or devices. 12. Selectively reduce and/or remove branches that are within five (5) feet of a structure, 13. Clear trees of sprout or sucker growth to a minimum height of ten (10) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. 14Prune so as to maintain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by the City Arborist to do otherwise. 15. Remove all vines entwined in trees and on tree trunks. Vine tendrils shall be removed without injury to trees. 16, Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property, 17. All tools used on a tree known to contain an Infectious tree disease shall be properly disinfected immediately before and after completing work on such tree, All major pest problems shall be promptly reported to the City. 18. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with an un -abrasive wood surface and secure bark remaining intact. '19. All trees six (6) Inches in diameter or less shall be pruned with hand tools only. 20. Chain saws will not be permitted to remove any branches two (2) Inches or less in diameter. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and/or future disease/decay problems. 21. Any extraneous metal, wire, rubber or other material interfering with tree growth shall be removed when possible. 22. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, unless specifically directed by the City to aid in the safety of climbers performing the removal of a tree. 23. Conifers shall typically be pruned in late winter or early spring. 24. Contractor shall avoid damaging the central leader on all conifers. 25. To control the growth of large, mature conifers contractor shall be required to prune the new growth of lateral limbs. (2) Prune Classifications far Hardwood Trees 1. A Light Prune is performed when conditions within the crown of a hardwood tree are such that only target pruning is needed. Trees that are identified for a Light Prune shall have no more than 15% of the live foliage removed. A Light Prune typically consists of one or more of the following pruning treatments found in sections b, and f below: 2. A Grid Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and Includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a Grid Prune shall have no more than 25% of the live foliage removed. A Grid Prune typically consists of one or more of the following pruning treatments found in sections a., b, c., d., e, and f below: 3. A Large Scale Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning Is recommended when the primary objective is to maintain or improve tree health and structure, and Includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a Large Scale Prune shall have more than 25% of the live foliage removed, have a diameter breast height above 29", and/or a 50' spread. All Large scale pruning shall be pre -authorized by the City Arborist or designee. A Large Scale Prune typically consists of one or more of the following pruning treatments found in sections a., b, c., d., e. and f below: 4. A Service Request Prune shall require Contractor to provide tree maintenance services on designated tree(s) as ordered by the City Arborist or designee, Duration of tree maintenance services could be less than one full work day, requiring Contractor to mobilize to another work area, Most assignments will require several job site set ups to perform the work dependent on field conditions, A Service Request Prune typically consists of one or more of the following pruning treatments found in sections a„ b, c, d., a, and f below: a. Structural Prune: Structural Pruning is the removal of live branches and stems to influence the orientation, spacing, growth rate, strength of attachment, and ultimate size of branches and stems. Structural pruning is used on young and medium -aged trees to help engineer a sustainable trunk and branch arrangement. If young trees are pruned to promote good structure, they likely will remain serviceable in the landscape for more years than trees that have not been structurally pruned. This pruning type can be summed up In the phrase: subordinate or remove codominant stems, Small -maturing trees and shrubs are structurally pruned to properly space codominant stems, reduce or remove rubbing limbs, and provide desirable crown configuration. All branches are to be kept less than half the trunk diameter. Spacing scaffold Iambs allows for the trunk and leader to develop properly, gives the canopy a more balanced form, and reduces wind resistance. Suppress growth on branches with Crowg Cleanino: Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low -vigor branches and water sprouts from the entirety of the tree crown. Cleaning Is the selective removal of dead, diseased, detached, and broken branches. This type of pruning Is done to reduce the risk of branches falling from the tree and to reduce the movement of decay, insects, and diseases from dead or dying branches into the rest of the tree, It can be performed on trees of any age but is most common on medium -aged and mature trees. Cleaning is the preferred pruning type for mature trees because it does not remove live branches unnecessarily. Cleaning removes branches with cracks that may fall when the Interior wood dries. c. Crown Thinning: Crown Thinning Includes the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulates and maintains Interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind -sail effect of the crown and the weight of heavy limbs. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown, This practice, known as "lion tailing" disrupts the structural integrity of the tree, making It subject to limb and branch failure, especially during high winds. Thinning the crown can emphasize the structural beauty of trunk and branches as well as improve the growth of plants beneath the tree by Increasing light penetration. When thinning the crown of mature trees, up to 25% of the live foliage may be removed unless directed otherwise by the City Arborist, d. Crown Reduction: Crown Reduction is used to reduce the height and/or spread of a tree, Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off liinbs that are subject to decay. Reduction is the selective removal of branches and stems to decrease the height and/or spread of a tree or shrub. This type of pruning is done to minimize the risk of Failure, to reduce height or spread, for utility line clearance, to clear vegetation from buildings or other structures, or to improve the appearance of the tree. Portions of the crown, such as individual limbs, can be reduced to balance the canopy, provide clearance, or reduce likelihood of breakage on limbs with defects. While reducing a crown, tree workers must adhere to basic tree trimming practices involving limb/branch size relationships and use of the branch bark collar In avoiding the onset of decay at cut sites, e. Crown Restoration: Crown Restoration is corrective pruning used as a means to restore the form of crowns that have been previously damaged by extenuating circumstances. Restoration Is the selective removal of branches, sprouts, and stubs from trees that have been topped, severely headed, vandalized, lion tailed, broken In a storm, or otherwise damaged. The goal of restoration is to improve a tree structure, form,_or appearance. rropeny aone, tnis tecnnique provides a more pleasing, unpruned natural look to the tree compared to topping or shearing. Crown Raising: Crown Raising consists of removing the lower branches of a tree In order to provide clearance for buildings, vehicles and pedestrians. It Is important that a tree have at least one-half of its foliage on branches that originate in the lower two- thirds of Its crown to ensure a well -formed, tapered structure and to uniformly distribute stress within the tree. B, PALM TREE PRUNING Any tree work performed on a City tree must be done according to the City's specification. The criterion for pruning varies based on the type or purpose of pruning, Palm Pruning consists of maintaining the crowns and trunks of palm trees Including the pruning of spent or declining fronds, seed pods and the skinning or shaping of spent petiole bases Into a ball or nut as applicable by palm type, (1) The specifications for the pruning of Queen Palm trees are as follows: 1. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Queen Palm (Syagrus romanzoffianum): Palm pruning is the removal of fronds, flowers, fruit, stems, or loose petioles that may create a hazardous condition. Palms also may be pruned for aesthetic reasons to eliminate sprouts and stems or dead fronds and seapods. Live, healthy fronds should not be removed. If they must be removed, however, avoid removing those that Initiate at an angle of 45 degrees or greater above horizontal. Fronds removed should be severed close to the petiole base without damaging living trunk tissue. Climbing spikes should not be used to climb palms for pruning. YEAR 3 ESTIMATED ANNUAL TRIM CYCLE 2017.2018 Fiscal Species Year .. Grid Praire. Licht Prune Large Scale rune Quantity Annual Trim Cycle Estimat Next Trim African Sumac loo 100 1 Ash Ton. Arm` 1519 430 1949 3 20/21 Avocado 12 10 22 31 Canary Island Pine (Winter Only) 1917 131 20482 Carrotwood 899 268 1167 2 Chinese Flame 169 106 275 2 Chinese Fringe 43 4 47 2 Chinese Pishuhe 4 I8 22 2 Chinese Tallow 12 12 3 20/21 CrapeT{yckle 2090....1010 ._...3100 -_.5,.i.2 --FleodarCedar 181-- 70 - 4 i722i Eucalyptus species combined Firewheeltree 319 1 37 38 394 1 2 4 ,;�21l22 Golden Rain tree 69 29 98 2 ew Zealand X rias 65 65 5 '- 223 Oak3738 1137 4895 4 21!22__ O38 4 25'2 42 2 2 Orchid tree (ter) 50 Pepper5 5 10 1 Pine Aleppo (nter) 55 55 11 dFino 4She58 Tore.ter) 11 Sl 109 3 20/21 Silk Fl3 3 3 20/21 Tipu 354 2 356 t Total Queen Palms: 5,361 Total Hardwood Trees: 15,084 Grid Prune: 11,644 Light Prune: 3,402 Large Scale Prune: 38 YEAR 4 ESTIMATED ANNUAL TRIM CYCLE 2018.2019 hiscal.I Year Species African Sumac Bunya Bunya(Dependson Elm Chinese Elm Siberian Fieri Benia,.Nitir(n, Ruble Jacarandas Locust (Black, Mary) London Plate (Sycamore Spec! Magnolias species combined Grid Prune Gigot Prune Targe Scale Prune Quantity Amwal Tr€m Cycle Estimated .next Trim .3 too Pecan 18 100 1 26 2 20/21 Pepper Brazilian, California 2 S 23/24 483 37 20 21 $20 3 21/22 41 6 1 47 3 ' 21/22 4 10l 4 88 193 2 20/21 354 2797 1416 7 4220 2 20/21 963 410 1373 2 20/21 44 30 1 74 2 20/21 6341 845 7186 4 737 406 1143 3 —2,1/22— BEE 38 4 42 .3 21/22 Pecan 18 8 26 2 20/21 Pepper Brazilian, California 567 60 627 2 20 21 Peppermint Tree 5 5 10 1 Redwoods (Coast & Sierra) 4 4 5 23124 T€pu 354 2 356 1 Total Palms: 6,261 Queen Palms: 5,361 Canary Island Date Palm: 44 date Palm: 203 Other Palms: 903 Total Hardwood Trees: 15,933 Grid Prune: 12,600 Light Prune: 3,238 Large Scale Prune: 95 3. While making an approach to the palm crown for pruning, the Contractor shall Inspect the trunk of the palm tree for signs of decay, insect frass, bees, rodents, bird nesting or any other condition suggestive of a structural abnormality. Upon finding any condition suggestive of a structural abnormality of the palm stem, the Contractor shall report to the City Arborist immediately, 4. Care shall be taken in the handling of fruit and flowers as they are likely to release clear liquids that react with and can cause staining to hardscape elements. The Contractor shall be responsible for removing palm fruit related stains from private property hardscape elements. (2) The specifications for the pruning of Canary Island Date Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2, Canary Island Date Palm (Phoenix canariensis): dead petiole bases shall be formed into an ornamental ball which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown. This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (8) feet below the lowest live frond in the crown. Ornamental balls with flattened or `stop sign' sides will not be accepted. The upper portion of theornamental ball shall not tanar In rPcuifinn in P°ni n�nn n" appearance as this treatment defeats the support capacity of the ball. The distal portion of the ball shall begin at a point flush with the periphery of the palm trunk and make a gradual taper upwards until it reaches the periphery of the shaped ornamental ball. The Contractor may use a clean chainsaw in forming and/or shaping the ornamental ball of a Canary Island Date Palm. The use of a sharpened shovels in shaping and maintaining ornamental balls often results in ornamental balls which have flat, untapered bottoms that are likely to relax and collapse into pedestrian and vehicular traffic zones with grave consequences. 3. Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be out close to the petiole base, taking into consideration the role of petiole bases In the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. 4. Fronds shall be trimmed using a handsaw, pole saw, or chainsaw that has been sterilized for no less than five (5) minutes by having the entirety of its cutting blade submersed in a twenty-five (25) percent chlorine bleach solution or one hundred (100) percent Lysol, before and after the tool is used to cut the fronds of any other palm tree. 5. Using properly sterilized equipment as described herein, any fruit or flower structures in the crown of the palm shall be removed concurrently with frond pruning. 6. The Contractor shall use care not to cut into live trunk tissue while maintaining the ornamental ball, The Contractor shall remove any foreign plant material that has sprouted in an ornamental ball. The Contractor shall verify that the ornamental ball meets the standard described herein each time a Canary Island Date Palm is pruned. (3) The specifications for the pruning of Date Palm trees are as follows: 1. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 1 Date Palm (Phoenix dactylifera): spent petiole bases are left to form a supportive "base" below the lowest green fronds of the crown. Unlike the ornamental ball of a Canary Island Date Palm (Phoenix canariensis), the base does not require ornate shaping, Instead, spent petiole bases are left uniformly long to form the base of the canopy, which shall extend no less than four (4) and no more than six (6) feet below the lowest [Iva frond In the crown. The Contractor may use a chainsaw In forming and/or shaping the base of a Date Palm by shortening a number of the lower petiole bases to bring the length of the nut to standard. The Contractor shall use care not to out into live trunk tissue while maintaining the nut. The Contractor shall verify that the base meets the standard described herein each time a Date Palm is pruned, (4) The specifications for the pruning of King Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 1 King Palm (Arohontophoanix cunninghamiana): loose petiole bases are to be removed each time the crown of e King Palm is serviced, Petiole bases that are attached to live trunk tissue shall be left undamaged. (5) The specifications for the pruning of Mexican Fan Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Mexican Fan Palm (Washingtonia robusta): spent petiole bases are left uniformly long to form a base which shall extend no more than four (4) feet below the lowest live frond in the crown. Using hand tools, the Contractor shall verify that the base meets the standard described herein each time a Mexican Fan Palm is pruned. (6) The specifications for the pruning of California Fan Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. California Fan Palm (Washingtonia filifera): spent petiole bases are left uniformly long to form a nut which shall extend no more than eight (5) feet below the lowest live frond in the crown. The Contractor shall verify that the base meets the standard described herein each time a California Fan Palm Is pruned. (7) The specifications for the pruning of Windmill Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Windmill Palm (Trachycarpus fortunei): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (8) The specifications for the pruning of Pindo Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Pindo Palm (Buds capitata); Live, healthy fronds, Initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (9) The specifications for the pruning of Mediterranean Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Mediterranean Palm (Chamaerops humilis): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (10) The specifications for the pruning of Guadalupe Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Guadalupe Palm (Brahea edulis): Live, healthy fronds, initiating at an angle of 90 degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking Into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. (11) The specifications for the pruning of Palmetto Palm trees are as follows: Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows: 2. Cabbage Palm (Sabal palmetto): Live, healthy fronds, initiating at an angle of go degrees or greater from the horizontal plane, shall not be removed. Fronds removed should be out close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. C. TREE REMOVAL Tree removal consists of the removal of the entirety of a hardwood tree or palm tree and the removal of its root system. (1) The Contractor shall comply with all general specifications standards described herein. (2) The diameter price given by the Contractor for tree removals shall be Inclusive of all staff, materials and equipment necessary to remove trees as described herein. (3) All diameter measurements for tree and stump removals shall be at diameter at trunk flare. (4) All diameter measurements for tree only removals shall be at diameter at breast height. (5) As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the removal of a tree and its root system. The Contractor shall notify the City Arborist or designated representative, to writing, of any condition that prevents the removal of a tree and/or the grinding of Its root system. The Contractor shall take all responsibility for any damage that occurs once the process of removing a tree and/or associated root grinding begins. (6) The Contractor shall comply with wildlife protection standards described herein whenever removing a tree. (7) The Contractor shall not remove any tree .without first confirming that the tree being considered is indeed the -tree _to, be removed_ Any confusion -should be — ---. resolved by contacting the City Arborlst for assistance. (8) During a tree removal, the Contractor shall maintain control of the tree and Its parts at all times, which shall include the selection and use of proper techniques and equipment. At no time shall branches, limbs or tree trunks be allowed to freefali and create damage of any type. Loss of control incidents shall be penalized. (9) While loading and handling debris, the Contractor shall maintain control at all times so as not to result in damage to the public rights or way or private property. In addition, the Contractor shall not drop logs or trunks so as to create undue noise or impact shock related damages to public and/or private property. (10) Stumps, including the root flare shall be ground to a depth of no less than eighteen (18) inches, Surface roots shall be traced and ground to a depth of no less than eight (8) inches. Debris generated by stump grinding and root removal shall be removed from the site and replaced with native soil. Chips and stump grindings shall not be used as a backfill material. (11) The Contractor shall be responsible for the repair of any private property Irrigation system components damaged during a tree removal or stump grinding. Repairs shall be made using components matching those that were damaged. D. TREE PLANTING & YOUNG TREE CARE (1) Tree Planting Tree planting consists of the Installation of nursery stock container or palm trees supplied by the Contractor. 2, The Contractor shall comply with all general specifications standards described herein. 3. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree. The Contractor shall assume full responsibility for any damage that occurs during the planting of any tree. 4, The Contractor shall supply quality nursery stock which Is fully rooted and representative of recognized standards for size and quality of the material being planted. 5. Brown trunk height (BTH) for palm trees shall be measured from the top of root ball to the lowest green frond attached to the trunk at an angle of ninety (90) degrees. 6. Planting stock shall be well watered prior to shipping and covered for the duration of transport. Trees that are delivered uncovered, with a dry or fractured root ball or with broken scaffold limbs will be rejected, Root bound material will be rejected. Palms that are delivered uncovered, with a dry root ball or with a soilless root ball will be rejected. 7. The Contractor shall not begin excavation for the planting of a tree without first confirming that the planting site being considered is indeed the site intended for the planting, of a tree, Any confusion should be planting pits, the Contractor shalt not excavate deeper than the depth of the root ball of the tree being installed. The bottom of the planting pit shall be undisturbed so that the planted tree will not settle below top of root ball grade standards defined herein. As the width of the parkway allows, the Contractor shall excavate the planting pit to be two (2) times the width of the root ball of the nursery stock being planted. 8. All nursery containers and box sides shall be removed from tree root balls prior to planting. The Contractor shall not install trees with box bottoms left on. All container debris (e.g. strapping, box fragments, and nails) shall be removed from the planting pit prior to backfilling. 9, The Contractor shall install the tree or palm so that the top of root ball is at grade with top of curb so that the trunk flare is completely exposed. In the event that there Is no curb (I e. park site), the Contractor shall install the tree or palm so that the top of root ball is two (2) Inches above surrounding finish grade. The Contractor shall not resort to cutting or trimming the root ball as a means of meeting grade standards, 10, The Contractor shall backfill hardwood tree plantings with excavated native soil. 11. The Contractor shall backfill transplanted palm plantings with one hundred (100) percent washed mortar (plaster) sand. 12. While backfilling, the Contractor shall cease backfilling when the planting pit is one half (1(2) full and apply water to remove air pockets from the backfill. Once the water has drained, the Contractor shall resume backfilling the planting pit. A watering basin shall be constructed in a uniform circle and shall extend from the center of the tree trunk to six (6) inches beyond the edge of the root ball. The top of the watering basin shall be graded and maintained uniformly with the upper edge of the basin maintained at a grade of four (4) inches above the root flare of the tree. 13. The Contractor shall be responsible for the stability of planted trees. The nursery stake stall be removed from the trunk of the tree (as applicable) and the tree shall be double staked using two (2), two (2) Inch lodge pole stakes of a length sufficient to be installed beyond the depth of the planting stock root ball and to extend to the upper branches of the Installed tree's crown. The stakes shall be installed an equal distance from the trunk of the tree and shall be installed perpendicular to the street or sidewalk and shall be installed so that one stake is orientated to be one hundred eighty (180) degrees opposite the other. The root ball shall not be damaged by the installation of stakes, The trunk of the tree shall be attached to the stakes using City approved tree ties Installed as per manufacturer's specifications. (2) New Tree Care New Tree Care consists of the irrigation of young trees which have been installed by the Contractor and the cultivation of new canopy coverage, 1. The Contractor shall comply with all general specifications standards described herein. 2. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree, The Contractor shall take all responsibility for any damage that occurs during the planting of any tree. 3. The Contractor shall not use hoses, equipment or water from private properties when watering parkway trees. 4. While performing tree watering, the Contractor shall maintain the tree watering basin to include the removal of weeds and debris and the maintenance of the watering basin to size and grade standards defined herein. 5. Trees shall be watered in such a manner that does not result in erosion of the tree watering basin, splashing of parked vehicles or damage to any of the tree's surroundings. Haphazard riggings and/or watering out of the window from the cab of watering equipment will not be tolerated. B, The Contractor shall maintain a dairy log of trees watered. The log shall list the tree watered by site. A printed copy of the log, which shall be maintained in digital format, must accompany invoicing for tree watering services by the Contractor. E. ROOT PRUNINCp SPECIFICATIONS (1) In an effort to minimize future damage to public sidewalks and curbs and gutters, the City is initiating a root pruning and root barrier installation program. The Contractor will be provided a listing of trees to be root pruned. The list shall include the location of the tree, tree species, lineal feet to be root pruned and area to be pruned such as sidewalk or curb and gutter, (2) Roots shall be pruned adjacent to the edge of the sidewalk, curb and gutter or other improvements as indicated. Root pruning cuts adjacent to the sidewalk shall be up to four (4) inches wide/twelve (12) Inches deep, and a minimum of twelve (12) feet in each direction from the centerline of the tree as measured from the top of the sidewalk or other improvements. Root pruning cuts adjacent to the curb shall be four (4) inches wide, eighteen (18) Inches deep, and a minimum of eight (8) feet In each direction from the centerline of the tree as measured from the top of the curb or other improvements. (3) Root pruning equipment shall be specifically designed for this purpose with cutting teeth sharpened adequately to sever roots In a clean manner and equipped with padded tracks or rubber tires to prevent scraping or marking the sidewalk. (4) After the pruning out has been completed, the Contractor shall install the appropriate amount of root pruning barrier by peep Root Corporation, or an approved equal. All cuts shall be backfilled immediately upon completion of root pruning and barrier installation at each location. Backfill material shall consist of soil and/or mulch from root pruning and shall be free of rocks and other debris. All debris generated by these operations shall be immediately removed from the site and properly disposed of by the Contractor. (6) The Contractor shall repair or replace all utility service connections or sorinklar systems within the right- of -way that are damaged or removed as a result of the root pruning operation. Repairs shall be Implemented immediately and completed by the end of the same working day. Repairs and replacements shall be at least equal quality and configuration to existing improvements and shall match them In finish and dimension. (6) The Contractor shall submit a lineal foot cost for the root pruning and root barrier installation. The cost of providing all labor, tools, equipment and materials necessary for performing the specified work will be included in the Proposal price and no additional compensation will be allowed. F. CONSULTANT ARBORIST The contractor will provide the service of a consultant arborist. When requested , the consultant arborist will be performing tree health assessment which should include 360 degree, ground-based visual inspections of the tree crown, trunk, trunk flare, above ground roots and branch and stem defects, drilling evaluation of target risk Increment, boring, probing, , sounding, sub -surface root and soil assessment and site conditions around the tree in relation to targets. Am ff A-51 WE CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES CITY OF SANTA ANA TREE SPECI isl—cal Name ('nmmnn MAMA BRISBANE aLOX :__ QUEEN PALM LUSTRALLAN WILLOW LAVENDER TRUMPET TREE TULIP TREE RRAZILI&N PEPPER �CHINESE ELM MEXICAN FAN PALM jCHANTICLEER PEAR KING PALM WHITE CRAPE MYRTLE FERN PINE GLOSSYPRIVET INDIAN LAUREL FIG 5,497 5,351 4,218 3,510 2,966 2,048 1,901 1,646 1,355 1,293 1,206 1,132 801 632 534 527 520 476 442 394 356 312 275 253 251 200 194 192 165 132 '129 128 127 123 121 109 108 105 SYCAMORF BQTTLE TREE SILVER DOLLAR GAi BLOODGOOD PLANE V61HITE ALDER MEXICAN SYCAMORE PINK TRUMPET TREE CALIFORNIA PAN PALM WINDMILL PALM CHINESE FRINGE TREE OAK VICTORIAN BOX PECAN BLUE GUM FI G MODESTO ASM 100 99 99 98 98 97 95 92 90 88 86 85 83 78 77 74 71 69 65 59 59 55 53 51 50 47 47 46 46 44 43 42 40 33 33 32 32 32 27 26 26 26 26 25 ROUND-LEA_FFD SWEETGUM AVOCADO _. ITALIAN STONE PINE CHINESE PISTACHE BLACK ACACIA BOTTLEBRUSH _WEEPING FIG LOCUST CHINESE TALLOW TREE cha GOLDEN TRUMPET TREE SILK TREE RED FLOWERING GUM TOYON PRIVET STAR PINE MEXICAN BLUE PALM MEDITERRANEAN FAN PALM RED GUM CHINESE JUNIPER JAPANESE BLACK PINE QUEENSLAND PITTOSPORUM SOU'T'HERN LIVE OAK BRUSH CHERRY PINDO PALM 23 22 22 22 22 19 19 19 19 18 17 16 14 13 13 12 12 12 11 11 11 10 10 10 9 8 8 7 7 7 6 6 6 6 5 5 5 5 5 5 5 5 5 4 MAD) IRA BAY FIG PALMETTQ BRUSN_CNERRY SPANISH ©_AGGER ACACIA SILVER MAPLE PEACH POMEGRANATE IDAHO LOCUST LEMON GREEN GEM INDIAN LAUREL FIG KUMQUAT WALNUT JUNIPEP. RUSSE"F MAGNOLIA MAGNOLIA ERASERS PHOTINIA MOCK ORANGE 4 4 4 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 ASH GUM `j\ AMP MAHOGONY EDIBLE FIG MONTEREY PINE PtNDOCARPUS NAGI FREMONT COTTONWOOD Y LO_MBA_RDPOPLAP LAT FUJI CMEF�RY, ALMOND _APRICOT PERUVIAN PEPPER FIREWNEEL TREE PINK TRUMPET TREE 'LAWTOOTH ZELKQVA m 1 1 1 ,I 1 1 1 .I 1 1 1 1 1 1 1 1 1 1 EXHIBIT C CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PLANTING STANDARD T. PREF SPACING MI 3F MIN, CR ON MAS. 2. PLANT IN MIN. FROM PCR 6N4 THE THE OCR TO AN INTERSECTION T10N pN0 td' FROM THE 0CR ON THE ex�r SIDE. $ PLANT FD' MIN. FROM EDGE OG DRIVE Ap NkMYu. 9, PLANT 90' MIN. FROM STREET LIGHT ^"�'�'STANDARDS AND POWER POLES. 8. PLANT RY MIN. FROM FIRE HYDRANTS, TRE TIE7, TREE TO 8C CENTERED IN S' K 3' SRCE WELL.nla.}MIN.CR EDUIN)tREK CVARD —^--------------- LLODCEPQ%LE E�VARiAR KEEP M CH AWAY PRN O&UNH •,.%.�,.�•_ �'�� b IX 9` TREE WELL.� ................—. „� GUAR & GUt'FER''VARIMILE uNDiANRBa'454b. ^-� ✓ f. ' f COMPACTED Stbt MFX _•,,..•–. i }E... tz^.f3• P4_Y"yfllE4iNE PLkgNr. — l ROQ RMRIo.R: REFLCC11N6 (UBS / 4g LV�IIyN��,AI�D.E ALOUD, CURB & PAGKED BACKFILL SOIL FERTiVaR 1 421 (.t TOTAL) » I� I �V FAIN. 24" RO% TREE "^^^^^�. —' i Pf 4' MIN SDH, M9UND 9ENEATH TRES 3TMES PLACED 4UrAUE ROODOALL EXCAVATED SOL FLARE '^. , a CITY OF SANTA ANA a f?" PUBLIC WORKS AGENCY STREET TREE PLAN IN PARK4+IAY �NUMt9ER PLANTING C TRIL 11246 CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES YEAR 1 ESTIMATED ANNUAL TRIM CYCLE 2015.2016 Total Queen Palm: 5,361 Total Hardwood Trees: 14,682 Grid Prune: 10,254 Light Prune: 4,390 Large Scale Prune: 38 RI11111BI, 1, .r.% CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES PROPOSER'S CERTIFICATION and PROPOSAL ITEM PRICING Certification • I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals, I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations, I ant familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on a unit cost for services described in Exhibit A. Fee must be Inclusive of all costs, including but not limited to, direct and Indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing, Proposal f0iwllf be based on Pruning Section Grand Total Price, v PRUNING SECTION q S :- C � Descr( tion Unit UPtT;Pi10E ?Estimated ;Annual Un7ts A x B G IOTA PRICE ,- Light Prue Each s 37,00 4,390 ear 1Z_ s 162,430.00 a Grid Prune Each s 63.00 Dasa,(roar 1),-_ s 646,002.00 Annual Queen Palm Prune Each 29.0013e '155,469,00 s rear g c Bi -Annual pate Palm Prune Each $ 95.00 203 Year2 s 19,285,04 d Bi -Annual Canary Island Palm Prune Each $ 96,00 44 z 4,180,00 ear $ 81 -Annual All Other Palm Prune Each 50,00 $ soa roar z S 45 150,00 GRAND TOTAL PRICE _ PRUNING SECTION ONLY t8+6+ctd+Vf-n $_1,032,51 6.00 City of Santa Ana Straet Tree Maintenance FtPP �� �� Page 43 Exhibit 4 Unit "NIT pml'C� P PElfirii Skinnin � _L�L§��'LuM Removal r�—e Service Re uest Prune "a r — — --- Per Foot Diameter Standard Height ht Per Inch 15.00 0 $ 27.00 $ 27.00 free Only Removal Each Diameter Standard Height t Per Inch qh %00 %00 Sturn Onl Removal $ 19-00 Diameter Standard Height Height I Per Inch S::nly LS8 INSPECTIONS trees, water truck operator CREW REN Day8g gpp,p LS Ins ectlon ncluqLin. ss _�� q Rk�!L Assessment Coqsuitant.ArboriM inspection -11, 2 or 3) per Hour r Per Tree t 200.00 Per i -four 140.00 PLANTING 7LYE-S—IGNATED SPECirs 210,00 .00 JOE Plant l5 Gallon with roof NLrrler Each $ 160,00 Plant 24 inch Box with root barrier Each 300,00 Plant 36 inch Box with root barrier -- Each Plant 48 inch Box with root barrier Each $ 2,400,00 Plant 60 Inch Box with root barrier Each $ 4,200,00 PLANTING —SPECIAL VARIETY TREES Plant 15 Gallon with root barrier Each 175.00 Plant 24 inch Box with root barrier Plant 36 Inch Box with root harder Each Each $ 350.00 $ 1 050,00 Plant 48 Inch Box with root barrier Each $ 2550, 0 Plant 60 inch Box with root barrier Each s 8 0.40 SPECIALTY SERVICES Service Re uest Prune "a r — — --- Each $ 200.00 La e Soale Prune LPrunln Each $400.00 Root Pr 11 u I with I with 12"' barrier Foot $ 19-00 Root unj Root Prunin with 1 R" barrier with 1 8 Foot 2400 trees, water truck operator CREW REN Day8g gpp,p LS Crew Reg mum 3 Hours per Hour r 2 UO $ 2%00_ I rn= Emer enc Crew Rental 1 men Minimum 3 hours (Minimum 3 hours Per Hour Par Hou EL$ 210,00 .00 JOE City of Santa Ana StreetrrW—Mainisenance RFP Page 40 YEAR 2 ESTIMATED ANNUAL TRIM CYCLE 20.16.2017 Fiscal Species Grid Light urge Scale Quantity Annual Trim Estimated Year Prune Prune Prune - Cycle Nesmated rim African Sumac 100 t0o 1 Australian Willow 605 194 799 3 Bottle Brush, All Lemon, �V'eephtg 107 43 150 3 Bottle Tree 75 13 88 3 Cape Chestnut 76 182 258 5121122 Carob 120 1 121 3 Catalpa 11 i 1 4 20/21 Cherry Brush 8 1 9 4 20/21 Fern Pine 108 21 129 3 Ficus Benin Mdela, Rubiginosa 101 4 88 193 2 _- Jacarandas 2797 1416 7 4220 2 Liquidambar 963 410 1373 2 Locust (Black, honey) 44 30 74 2 Nfutberry 9 1 10 2 Pear species combined 1900 448 2348 3 Pecan 18 8 26 2 Pepper Brazilian, California 567 60 627 2 PeppermiatTree 5 5 to 1 Pittosporum Mock Orange 2 2 3 Pittosporum Queensland 5 5 3 Privet Glossy 62 66 128 3 Sweetshade 58 13 58 3 Tipu 354 2 356 1 Tulips f 534 154 380 4 20/21 White Alder (Raise Only) 1 83 83 4 20/21 Total Palms: 6,261 Queen Palms: 5,361 Canary Island Date Palm: 44 Date Palm; 203 Other Palms: 903 Total Hardwood Trees: 11,879 Grid Prune: 8,712 Light Prune: 3,072 Large Scale Prune; 95 GPS Tree inventory cost only applies to new trees planted after compiotion of Initial Tree Inventory, �oboeratfve PureMts n It is intended that any other public agency (e.g„ city, county, school district, public authority, public agency, municipality, and other political subdivision or public corporation) shall have the option to participate in any award made as a result of this solicitation at the same prices. The City of Santa Ana shalt incur no financial responsibility in connection with any purchase by other public agency. The public agency shall accept sale responsibility for placing orders and making payments to the vendor. Labor Clas lflcatlon The, work perfonnud on this contract Is routine, recurring, and usual. The work includes watering trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on prevailing wage determination "Landscape Maintenance taborer", West Coast Arborists, Inc. (800) 5243714 / Fax: (714) 991.1027 2200 E. Via Burton, Anaheim, CA 92806 THl3 FORM MUST BE H COMPLETED AND INCLUDED WiTHE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN TI FORM WILL BE CONSIDERED NONRESPONSIVE. City of Sante Ana Street Tree Maintenance RFP Page 50 EXHIBIT C ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # _____ relating to the following: 1, The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed _ by_ or, on, behalf of th@_named insured, such insurance as is._afforded.by-this policy is - primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 1 This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liabllity. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included, 4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, Including countersignature, is required to make this endorsement effective.) Effective Policy#_ Issued to this endorsement form as a part of Named Insured Countersigned t0 Authorized Representative by Certificate of Insurance Y AND CONFERS NO RIGHTS This is to Certify that I WEST COAST ARBORISTS, INC 2200 EAST VIA BURTON NAME AND ° ANAHEIM CA 92806 ADDRESS e I OFINSURED INSURANCE Is, at the issue date ofthis cmtificate, asaired by tltc Company andorthc p.1sy(i.B listed bolo v. The insurance aRbrdud by the Iialcd poliey(lus) is subject to all their have, c.0mions and Condition, and is not mored by any requirement, Itoo or condition of any conlmat or other doewncat with respect to which this cenlficate fray irc issued. 4 V ilf, certificate expiration date is continua. or extended term, you will be notitlod ifaosxmte is n, rohmcd cr ,educed hcfmn the ccniftente expiration date. NO'nCE OF CANCELLATION: (mI r APPLICABEL UNLESS A NUMBER Ol' DAYS IS ENTERED ELBOW,) BEFORE THE STATED EXPIRATION DA'I'S THE COMPANY WILL. NOT CANCEL Oil REDUCE THE INSURANCE AFFORDED UNDER THE ABOVE POLKIFS UNTIL. At LEAST 30 DAYS NOTICE- OFSUCH CANCELI A'IION HAS BFFN MAILEDTI7: City of Santa Ana Public Works Agency M85 9 220 South Daisy Avenue Building -A %s Santa Ana CA 92703 v Liberty Mumat Insurance Group 7a LQ�� Elaine Ulan Los Angeles / 0603 ALIreo RIZED REPRESEYTA LIVE 818 W 7th Street, Suite 850 0564408 J Los Angeles CA 90017 213-4430782 6/12/2018 OFFICE PHONE DATEissUED This certificate is executed by LIBERTY MUTUAL INSURANCE GROUP as respects such Ltsurauce as is afforded by those Companies NM 772 07-10 92480M 1 LM 2619 l 7/18 '1/19 - GL/2/1, ny,/2, KC11, a/s I crorc scStala 1 s/12/2018 12:05:1a PM iCa'r? 1 nage 1 of 2 WIWI 268896 02 11 rledi4-t1AJled 'i'ri'tj ► alp ta EXP DATE TYPE OF POLICY UOUS ©CONTNED �EXTFNDFD POLICY NUMBER LIMIT OF LIABILITY ® POEICY TERM WORKERS COMPENSATION Statutory Limits 7/1/2019 WA7-66D-039499-078 COVERAGE AFFORDED UNDER WIC LAW OF EHE FOLLOWING s I ArES: All States Excapp1: NO, OH, WA, WY EMPLOYERS LIABILITY Hourly lliury by Areidnm 1 000 OOOraeh "'i. Bodily htjoy By Discasc $1,000,000 Badily Injury By Disuasc $1,000,000 .. COMMERCIAL GENERAL LIABILITY 7/1/2019 TBR -661-039499-018 General Aggrcgmc ®OCCURRENCE _$2,000,000 Products/ Completed Opomtions Alsegam --�— ❑ CLAIMS MADE $2,000.000 Each Occmia¢c $1 1000,000 REPRO DATE Personal dt Advonising lnjury $1,000,000 Per Porsnni0rganizmlon Dama e to remises rented to you 000 0 Medical Expense $5,000 AUTOMOBILE LIABILITY 7/1/2019 AS7-661-039499-038 H.1`.cidem_.rinyleLimu $2,000,000 R.LAndP.D.Cambtvcd Each Person rpt OWNED Each Accidmtt or Occur enc, NON -OWNED HIRED Bach Accidcm or Ocon,ranca OTHER 7/1/2018-7/1/2019 TH7-661-039499-048 $5,000,000 Per Occurrence/Aggregate Umbrella Excess Liability ADDPPIONAL CONIMENTS See Addendum 4 V ilf, certificate expiration date is continua. or extended term, you will be notitlod ifaosxmte is n, rohmcd cr ,educed hcfmn the ccniftente expiration date. NO'nCE OF CANCELLATION: (mI r APPLICABEL UNLESS A NUMBER Ol' DAYS IS ENTERED ELBOW,) BEFORE THE STATED EXPIRATION DA'I'S THE COMPANY WILL. NOT CANCEL Oil REDUCE THE INSURANCE AFFORDED UNDER THE ABOVE POLKIFS UNTIL. At LEAST 30 DAYS NOTICE- OFSUCH CANCELI A'IION HAS BFFN MAILEDTI7: City of Santa Ana Public Works Agency M85 9 220 South Daisy Avenue Building -A %s Santa Ana CA 92703 v Liberty Mumat Insurance Group 7a LQ�� Elaine Ulan Los Angeles / 0603 ALIreo RIZED REPRESEYTA LIVE 818 W 7th Street, Suite 850 0564408 J Los Angeles CA 90017 213-4430782 6/12/2018 OFFICE PHONE DATEissUED This certificate is executed by LIBERTY MUTUAL INSURANCE GROUP as respects such Ltsurauce as is afforded by those Companies NM 772 07-10 92480M 1 LM 2619 l 7/18 '1/19 - GL/2/1, ny,/2, KC11, a/s I crorc scStala 1 s/12/2018 12:05:1a PM iCa'r? 1 nage 1 of 2 WIWI 268896 02 11 rledi4-t1AJled 'i'ri'tj ► alp ta AGENCY CUSTOMER ID: LM 2819 LOC #: ADDITIONAL REMARKS SCHEDULE Page —of AGENCY Liberty Mutual Insurance Co. National Insurance West NAMED INSURED WEST COAST ARBORISTS, INC 2200 EAST VIA BURTON ANAHEIM CA 92806 POLICY NUMBER CARRIER NAIC CODS EpPECTIVE DATE: THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, HOLDER: Re: All jobs performed by the named insured during the policy term City of Santa Ana, its officers, employees, agents, volunteers and representatives are additional insureds with regards to general liability as their interest may appear where required by written contract. The insurance afforded by the GL policy for the benefit of the additional insured shall be primary and non-contributory. ACORD 101 (2008101) The ACORD name and logo are registered marks of ACORD -12480200 1 wa_281s 1 )/1B -1/1s - ./2/1, AL/z, WC/1, U/E I omnia 8mic41a I 6/12/2oae 12:05:13 PM (coa) I saa� 2 of 2 ADDENDUM reviewact WA 204(o POLICY NUMBER: TB2-661-039499-018 COMMERCIAL GENERAL LIABILITY CG 2010 0413 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. `lacy., , Y , i ,. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section It — Who Is An Insured is amended to Include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury', "property damage" or "personal and advertising injury' caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 1 If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: Name Of Additional Insured Person(s) Or Organization(s): Any owner, lessee, or contractor for whom you have agreed in writing prior to a loss to provide liability insurance 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. SCHEDULE This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. Location(s) Of Covered Operations Any location work is performed Information required to complete this Schedule, if not shown above, will be shown in the Declarations. CG 2010 0413 ®r Insurance Services Office, Inc., 2012 Page 1 of 1 nevi 34(a Zil�[IIOL�1�l:S�ii➢I��:iQilr�Z�F!E+SFJ COMMERCIAL GENERAL LIABILITY CG 20 37 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, f •' #' , 1. 41 PQRSIL414i MUM 10Ail I Lei This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work' at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products -completed operations hazard". However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional Insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations: whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations, SCHEDULE Name Of Additional insured Person(s) Or Organization(s): Location And Description Of completed Operations All persons or organizations with whom you have All locations as required by a written contract or entered into a written contract or agreement, prior to an agreement entered into prior to an occurrence or occurrence or offense, to provide additional insured offense. status. Information required to complete this Schedule, if not shown above, will be shown in the Declarations, CG 20 37 0413 O Insurance Services Office, Inc., 2012 Page 1 of 1 rev;ouucd `}oC(o POLICY NUMBER:AS7-661.039499-038 COMMERCIAL AUTO CA 20 48 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form, Name Of person or organization whom you have agreed in writing to add as an additional insured, but only to arage and minimum limits of insurance required by the written agreement, and in no event to exceed either scope of coverage or the limits of insurance provided in this policy. information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained In Paragraph A,1. of Section 11 - Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2, of Section I - Covered Autos Coverages of the Auto Dealers Coverage Form. CA 20 4810 13 V Insurance Services Office, Inc., 2011 Page 1 of 1 {6V; S or is POLICY NUMBER: T132-661-039499-018 COMMERCIAL GENERAL LIABILITY CG 20 0104 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. 0 Q41 MWA-011' 11 This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance (2) You have agreed in writing in a contract or Condition and supersedes any provision to the agreement that this insurance would be contrary: primary and would not seek contribution Primary And Noncontributory Insurance from any other insurance available to the additional insured. This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured Is a Named Insured under such other insurance; and CG 20 0104 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 C2vi��.1 Gaol tv