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Home My WebLink About13A - COUNCIL CMT MINUTES4 CITY OF SANTA ANA COUNCIL COMMITTEE MEETING AGENDA FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY September 14, 2015 5:30 PM CALL TO ORDER City Hall, Ross Annex Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Michele Martinez, Chairperson Vincent Sarmiento, Vice - Chairperson Vacant — Councilmember #3 Recording Secretary: Teresa Ramirez, Executive Secretary PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Approval of Minutes for July 22, 2015, Special Meeting 2. Fiscal Year 2014 -2015 Audit Schedule {Strategic Plan No. 4, 1 c} (Francisco Gutierrez, FMSA) 3. Update on Downtown Wayfinding (Strategic Plan No. 5, 4a) (Kelly Reenders, CDA) 4. Update on Economic Development Strategic Plan (Strategic Plan No. 3, 1 a) (Kelly Reenders, CDA) Update on Affordable Housing RFP (Strategic Plan No. 5, 31 (Kelly Reenders, CDA) Proposed Hotel Incentive Program {Strategic Plan No. 3, 3c} (Kelly Reenders, CDA) If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Miguel A. Pulido, Vincent F. Sarmienlo, Michele Martinez, Angelica Amezcua, P. David Benavides, Roman Reyna, Sal Tinalero, Mayor Mayor Pro Tern Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 MPu11tlogV rta- ana.om Ward MMarlineli n!.ans..ro AAmezcuarolsena ene u PBe avldes(o)sansane RR,ananwanry a STlnee ololsanW eneoa VSartnlenb(dsanE, -a City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714. 647.6900 • Agenda Item Inquiries: 714. 647.6520 • Website: www.santa- ana.ora 13A -1 FEDT Agenda 2 September 14 2015 Update on the Community Engagement Strategy {Strategic Plan Nos. 5, 1a; 5, 1h; 3, 2a; 3, 21b } (Hassan Haghani, PBA) 8. Update on Procurement/Contracting {Strategic No. 5, 1b} (Francisco Gutierrez, FMSA) STAFF MEMBER COMMENTS: COMMITTEE MEMBER COMMENTS: ADJOURNMENT — Next regularly scheduled meeting is Monday, November 9, 2015 13A -2 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY SPECIAL MEETING MINUTES JULY 22, 2015 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 1600 Santa Ana, CA 5:39 p.m. ATTENDANCE: Council Committee members: Michele Martinez, Chairperson Vincent Sarmiento, Vice - Chairperson Vacant, Committee Member #3 STAFF PRESENT: GUESTS PRESENT: PUBLIC COMMENTS None None Francisco Gutierrez, FMSA Sergio Vidal, FMSA Teresa Ramirez, FMSA Sandy Simon Haney Mostofa, PSA Jorge Garcia, CMO Robert Cortez, CMO Kelly Reenders, CDA Sylvia Vasquez, CDA Deborah Sanchez, CDA Susan Gorospe, CDA Alma Flores, CMO Peter Katz, Com -Link; Joseph Baclit, AMCAL; Jim Lentz, I.T. Contactor 1. Approval of Minutes from the Special Meeting of May 18, 2015. MOTION: Martinez SECOND: Sarmiento VOTE: AYES: Martinez, Sarmiento (2) NOES: None (0) ABSENT: None (0) a July 22, 2015 (Special) I Finance, Economic Development, & Technology Minutes 13A -3 Chairperson Michele Martinez would like the following items to recur on committee agenda for timeline and updates: • Downtown Wayfinding • Economic Development Strategic Plan • Audit / Audit Plan (Items taken out of order.) 7. CDBG Funding and Timeline (Strategic Plan No. 4, 3e) — (CDA) Sylvia Vasquez, Community Development Analyst, provided presentation on Fiscal Year 2016 -2017 Public Service Funding, for Community Development Block Grant (CDBG). Presentation outlined program and purpose; estimated allocation for fiscal year 2016 -2017; and three funding ideas for FY 2016 -17: 1) Award FY 2015 -16 CDBG funded nonprofits for a second year; 2)Conduct a new application process; 3)Participatory Budgeting. Next Steps would be City Council Work -study Session this fall. Committee Chair Michele Martinez would like a list of nonprofits identified for funding. Guidelines needed to evaluate process; if it's working, what's been done, is community engaged, and how many commissioners needed. Committee Vice -Chair Vince Sarmiento agrees and likes having options to review. Engage community so all included, not just special interest groups. Possible review at council retreat scheduled for August 18tH 4. Update on potential Transportation or Infrastructure Bond Measure(s) (Strategic Plan No. 4) Committee Chair Michele Martinez would like to review options put together by Sonia Carvalho, City Attorney, on bond measure that included list of different options of tax measure and bond measure to prepare for upcoming election. Is this something we want to do? Need good public transportation to succeed in economic development. Finance could connect with Sonia, to provide different options to committee's next meeting to help make decision to fund a comprehensive bond measure. 10. RFP Process for Mousing Funds (Strategic Plan No. 5, 3) — (CDA) Kelly Reenders, Executive Director of Community Development Agency, provided update of RFP released June 1St with an August 21St deadline. CDA has received interest from several nonprofits agency developers. Funding consists of 24 project based vouchers, $500,000 CDBG funds, July 22, 2015 (Special) I Finance, Economic Development, & Technology Minutes 13A -4 $1.8M inclusionary housing funds, $830,000 home funds, and $1.4M home program funds. The outreach was conducted on the City bidding website and Housing Authority website. To date 28 bids registered for this proposal online with Planet Bids. The RFP was included in two Kennedy Commission newsletters; also emails and letters were sent to developers, and a public notice in Orange County Register. Requirements for eligibility for tenants to be researched as to whether they are required to be legal residents or can be undocumented. CDA monitors files for income compliance of low income; will need to review checklist if legal status is reviewed. Report of process and timeline requested for full council review. Council members looking for balanced panel. 8. Procurement Process (Strategic Plan NO. 5, 1 b) — (FMSA) Francisco Gutierrez, Executive Director provided City Charter, Municipal Code, and Purchasing Policies & Procedures which were provided to City Attorney's office for review and awaiting direction. Committee Chair desires process and guidelines to be reviewed for transparency and compliance for ultimate authority and sole sourcing. Subsequent discussion of buying process versus internal controls was clarified as two different processes. Need to review competitive process, renewal options, and preferred preferences. Other cities' policies could be reviewed for possible suggestions on better practice processes. 9. Reserve Policy for Deferred Maintenance for City Infrastructure (Newport Beach Model) (Strategic Plan No. 6, 2a) Committee Chair Michele Martinez would like to see policy in place regarding surplus funds and possible ongoing reserves, as current approach not working. Look into Newport Beach model. 2. IT Assessment Update (Strategic Plan NO. 6, 1 i) - (CMO) Robert Cortez, Special Assistant to City Manager, introduced Roy Hernandez, President/CEO of Third Wave who provided presentation on Information Technology Assessment & Implementation Roadmap. Overview of opportunities and benefits of proposed changes were discussed and will be presented at August 18th, City Council retreat. July 22, 2015 (Special) I Finance, Economic Development, & Technology Minutes 13A -5 Overview of the Upcoming Implementation of the Workforce Innovation Opportunity Act (Strategic Plan No. 2, 4) — (CDA) Deborah Sanchez, Economic Development Specialist reviewed presentation on Workforce Innovation and Opportunity Act — WIOA. The four priority areas for implementation are: 1) Sector Partnerships, 2) Career Pathways, 3) Data and Credentials, and 4) One Stop Delivery System. Orange County has been identified as a workforce region and the local workforce board size has been reduced. Committee members would like listing of recommendations and names for board. 11. Grant Funding Update {Strategic Plan No. 4, 3e) — (CMO) Jorge Garcia, Senior Management Assistant provided prints of FY 2014 -15 Grant Summary for council committee members. ITEMS MOVED TO NEXT COMMITTEE MEETING - None COMMITTEE MEMBER COMMENTS: - None STAFF MEMBER COMMENTS: - None Adjournment — 7:12 p.m. July 22, 2015 (Special) I Finance, Economic Development, & Technology Minutes 13A -6 CITY OF SANTA ANA• i ll0[$]1Ill11rhnf111ii *4Prf4=1110ILIW AGENDA 1711 =3111 [e3:f September 22, 2015 5:30 P.M. CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Councilmembers Benavides, Tinajero, Amezcua Police Chief, OCFA Division Chief, Senior Assistant City Attorney Recording Secretary: Eileen Greene PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Approval of Minutes of the 8 -11 -15 Meeting 21 at Century Policing (Discussion of the President's Task Force Report on 21 St Century Policing) — Chief Carlos Rojas {Strategic Plan Goal No. 1, 1b and 1f} Recruitment and Downtown Unit Update (Status on Hiring Police Officers and the Creation of a Downtown Policing Unit) — Police Administrative Manager Robert Carroll {Strategic Plan Goal No. 1, 1i and 1j} Social Media Outreach (Overview of the Police Department's Use of Social Media) — Commander Chris Revere [Strategic Plan Goal No. 1, 2d} If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.1021 Santa Ana City Council Miguel A. Police, Vince Sarmiento, Michele Martinez, Angelica Amezcua, P. David Benavides, Roman Rayne, Sal Tinajero, Mayor Mayor Pro Tam, Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 MPuld.P—t --., Ward MMatllnezRSraMeana . om AA.— z.r— t.- ana.om DB— id..R ... t. a.om BRevnaralsanlaana.Dm STl sle o(tdsanaan VSartnieMa]aan�a- ana.ora City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714 - 647.6900 . Agenda Item Inquiries: 714. 647.6520 . Website: www.santa- ana.orq 13A -7 21 5. Integrated Software (Update) — Deputy Chief Jim Schnabl {Strategic Plan Goal No. 1, 2a) 6, Landlord Penalties (Review of current SAMC Ordinance in Relation to Rental Properties and Associated Penalties /Fines) — Community Preservation Manager Alvaro Nunez {Strategic Plan Goal No. 5, 4e} COMMITTEE MEMBER COMMENTS FUTURE AGENDA ITEMS Animal Services E- Cigarette Regulations Police Body Cameras ADJOURNMENT — The next Public Safety and Neighborhood Improvement meeting is scheduled for Tuesday, November 24, 2015 at 5:30 PM at the City Hall Ross Annex, Room 1600, 20 Civic Center Plaza, Santa Ana, CA. The complete Strategic Plan document is available at hftp:/ /www.santa- ana.org /strategic- planning/ If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A. Purdo, Vince Sarmlento, Michele Martinez, Angelica Amezcua, P. David Benavides, Roman Rayne, Sal Tinajero, Mayor Mayor Pro Tem, Ward Ward Ward Ward Ward Wu'tloRo na ana om Ward MMaNnezfa sanean AA,.eZ,ari06a.W-ana . om DBenuidecdowle-ana om RRevna(AsaaW ananm STlnelem®sanra ananm VSano enWRsanta- ana.0c City Hall, 20 Civic Center Plaza • P.O. Box 1988 . Santa Ana, California 92702 Mayor & Council Telephone: 714. 647.6900 • Agenda Item Inquiries: 714- 647 -6520 • Website: v ,santa- ana.ora 13A -8 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON PUBLIC SAFETY AND NEIGHBORHOOD IMPROVEMENT MINUTES August 11, 2015 CALL TO ORDER: Ross Annex, Room 1600 City Hall, 20 Civic Center Drive Santa Ana, California 5:30 PM ATTENDANCE: Council Committee members: David Benavides Angelica Amezcua Sal Tinajero (absent) STAFF PRESENT: David Cavazos, CMO Carlos Rojas, PD Anthony Espinosa, OCFA John Funk, CAO Ken Gominsky, PD Jason Viramontes, PD Robert Cortez, CMO Jorge Garcia, CMO Eileen F. Greene, Recording Secretary PUBLIC SPEAKERS: Tim Rush Alison Stanley Tish Leon Cherie Kerr Irma Macias Eamon Garcet Chairman Benavides pulled items No. 4 (Social Media Outreach), No. 6 (Landlord Penalties) and No. 7 (Integrated Software) from the Agenda; these items will be continued to a future date. 13A -9 AGENDAITEMS 1. Approval of Minutes of 5 -26 -15 Meeting Motion: Approve the Minutes of 5 -26 -15 meeting. MOTION: Amezcua SECOND: Benavides VOTE: AYES: NOES: ABSENT Motion carries. PUBLIC COMMENTS Benavides, Amezcua None (0) Tinajero Tim Rush, Wilshire Neighborhood Association, asked the Public Safety Committee to place the issue of fireworks on the City Council agenda, specifically a motion to ban fireworks of all kinds city -wide, permanently. Alison Stanley, resident of Park Santiago neighborhood, seconds the idea of banning fireworks. Ms. Stanley provides a handout to the Committee regarding research she has done on the Internet, along with a grand jury report done in 2008 and Santa Ana's response to it. Tish Leon, resident, is very upset with fireworks and how they disturb the quality of life for the citizens and their animals. She suggested that non - profits could sell their fireworks at Centennial Park. Expressed appreciation of the community forums on the police worn body cameras. Cherie Kerr, resident on Heliotrope, Floral Park neighborhood, explained how her house was ignited and went on fire during the 4`h of July holiday. 34 cities in Orange County and Santa Ana is only one of six that still allows fireworks, which are dangerous and unnecessary. She would support fireworks in an area that is safe and courteous to everyone. Ms. Kerr also has a written communication from a neighbor, Peggy Waleri, who is asking to ban all fireworks in the city of Santa Ana. Irma Macias, resident and member of Com -Link, supports banning fireworks in the city of Santa Ana. Eamon Garcet, resident of Floral Park neighborhood, lost his home to an electrical fire in 2008. Mr. Garcet expressed his concern about the fireworks and said that when Ms. Kerr's house was on fire with firetrucks on scene, it was not a deterrent; half an hour later people were lighting off 13A -10 fireworks. He said it was wanton disrespect for property and complete lawlessness. Mr. Garcet is a medical doctor who pointed out the ERs are filled with people who suffer injuries due to fireworks. AGENDA ITEMS (Continued) 2. 4t" of July (Update on Fireworks Enforcement) — Commander Ken Gominsky {Strategic Plan Goal No. 1, 2d} Commander Ken Gominsky summarizes an overview of an action report related to enforcement operations which began in early June continuing through the 01 of July holiday. Over 5,000 pounds of illegal fireworks were seized through social media contacts and undercover buys. Additional staff was deployed geographically this year with an emphasis on the problem areas identified through the tip line and calls for service. Enforcement was two -fold: administrative cites /confiscation of fireworks and criminal cites /arrests. There were 223 calls for service received by SAPD Communications which equates to one firework/skyrocket call every two minutes for eight hours in one night. The Police Department's costs associated with the 41t' of July this year was approximately $132,000.00. ACTION: Chairman Benavides requested a report from the Police Department on fireworks: net costs to enforcement, the enforcement plan if the City were to ban fireworks, what the true impact would be, and potential phasing out or reduction of enforcement. The report should include information on the true revenue received by non - profits, how many of them are out there, and the spectrum of the upper and lower end. Finally, include reports from other cities that have either legalized safe and sane fireworks or completely banned them. 3. Body Cameras (Update on Pilot Program) — Commander Jason Viramontes {Strategic Plan Goal No. 1, if and 3b} Commander Viramontes provides a power point presentation giving a brief update on what the Exploratory Committees has been doing as the Police Department moves forward with the Body Worn Cameras. A pilot program is being conducted with one of the units within Special Investigations. Six cameras have been purchased from the vendor, Taser, because they are one of the leaders in body cameras. The recordings will be uploaded and information stored on the iCloud, which is a secure data storage site. Policies regarding usage will be directed by the Chief s Office. Community forums have been held, and there will be one more in the near future. At that time, every police district will have had the opportunity to see what the body cameras are about. 13A -11 5. OCFA Annual Update on Fire /EMS Services — Battalion Chief Anthony Espinosa {Strategic Plan Goal No. 1, 5b} Battalion Chief Anthony Espinosa talked about the services provided by OCFA in the city of Santa Ana over the past year. There was a 9.5% increase of emergency response incidents in the city. OCFA implemented a state -of -the -art CAD system that enhances response time and service delivery to citizens. OCFA does community outreach by being involved in many community events throughout the year, such as the City -wide Drowning Prevention Campaign, City -wide Fire Alarm Installation Campaign, the clean -up at Santiago Creek, and other events like the Spark of Love Toy Drive during the holidays. Old fire apparatus was replaced, and CDBG funds were used to update and improve some of the stations in the city. Fire inspections for new businesses have increased 20 percent. In line with the City's Five -Year Strategic Plan, OCFA developed a portal in the City's website. An Explorer Program was created and has been very successful with young people. ACTION: Division Chief Leonard will report back with information on how the application process works for the OCFA Explorer Program. COMMITTEE MEMBER COMMENTS Chairman Benavides states that the Council Committee did receive some written communication which will become part of the record: one from Ms. Kerr who also appeared in person at the meeting and the other from Ray & Evangeline Gawronski. All parties have expressed their opinion to have fireworks banned in the city of Santa Ana. Chairman Benavides and Committee Member Amezcua were in attendance to discuss the above agenda items. The Public Safety Committee is willing to consider a ban on fireworks due to the cost to the city monetarily and taxing the resources of the PD, as well as the lawlessness. They were open to the use of the police worn body cameras, requesting that conversations take place with other departments who have been pioneers using body cameras. The City Manager points out that the Police Department has requested grant funding for body cameras; however, if funding is not received, it will go to City Council for approval. The Committee members were impressed with the increase of new businesses and constriction going on within the city. They were also appreciative of OCFA's efforts and collaboration with the community through events and programs. The City Manager emphasized the partnership with OCFA, thanking them for the clean -up project at Santiago Creek, 13A -12 FUTURE AGENDA ITEMS • Social Media Outreach • Landlord Penalties • Integrated Software • 21" Century Policing • Animal Services • E- Cigarette Regulations Chief of Police 13A -13 13A -14 CITY OF SANTA ANA LEGISLATIVE CITY COUNCIL COMMITTEE MEETING CANCELLATION NOTICE The regularly scheduled Legislative City Council Committee meeting scheduled for Wednesday, September 23, 2015 at 12:00 p.m. has been cancelled. The date of the next meeting is October 19, 2015. If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title Il, 28 CFR 35.102] Miguel A. Pulido, Vincent F. Sarmiento, Michele Martinez, Angelica Amezcua, P. David Benavides, Roman Rayne, Sal Tinajem, Mayor Mayor Pro Tam, Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 MPdldorotaanaan m Ward wartnetitsanta -ane om Ame uansan. ana om eBenavidesrdaanre ane.orr RRevnansante ananm STlnalero(la sanla -a VS— ienloGJaanta -ana om City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714. 647.6900 + Agenda Item Inquiries: 714- 647 -5200 • Webslte: www.santa- ana.ora 13A -15 13A -16 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON DEVELOPMENT AND TRANSPORTATION CANCELLATION NOTICE The City Council Committee meeting on Development and Transportation scheduled for Thursday, October 1, 2015 at 5:00 p.m. has been cancelled. The next meeting will be held Wednesday, October 14, 2015 at 5:00 p.m. City Hall Ross Annex Conference Room 1600 20 Civic Center Plaza Santa Ana, California 13A -17 13A -18