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25I - AGMT - MANAGED PRINT SRVS
REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 20, 2015 TITLE: CONTRACT AWARD TO C3 OFFICE SOLUTIONS FOR MANAGED PRINT SERVICES AND GE CAPITAL, LLC FOR LEASE OBLIGATIONS FOR COPIERS {STRATEGIC PLAN NO , 5} CITY MANAG R RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Authorize the City Manager and Clerk of the Council to execute an agreement with C3 Office Solutions, subject to non - substantive changes approved by the City Manager and City Attorney, for Managed Print Services along with contract contingency of ten percent for one year (November 1, 2015 through October 31, 2016), for an amount not to exceed $177,670. 2. Authorize the City Manager and Clerk of the Council to amend the existing agreement with C3 Office Solutions for the period November 1, 2012 through October 31, 2015, subject to non - substantive changes approved by the City Manager and City Attorney, for Managed Print Services related to invoices to close -out existing account balance for an amount not to exceed $39,000. 3. Authorize the City Manager and Clerk of the Council to execute a lease agreement with C3 Office Solutions which is anticipated to be assigned to GE Capital, LLC for the purpose of consolidating all leases with GE Capital, LLC, subject to non - substantive changes approved by the City Manager and City Attorney, for the consolidation of approved and existing Capital Leases, along with two additional Capital Leases of City Multi- Function Printers for a three - year term beginning November 1, 2015 through October 31, 2018, for an amount not to exceed $470,330. DISCUSSION The above - referenced recommended action allows for C3 Office Solutions ( "C3 ") to provide managed print services to the City Departments for a period of one -year (November 1, 2015 — October 31, 2016) only. At this time Staff is recommending, prior to the conclusion of the one -year term, a Request for Proposal to be issued for the purpose of soliciting bids for Managed Print Services. This would allow for the City to re- evaluate its managed print services program and seek to identify efficient and effective solutions regarding respective Departments printing needs. 251 -1 Contract Award for C3 Office Solutions for Managed Print Services and Leases October 20, 2015 Page 2 In addition, the City has entered lease obligations with GE Capital, LLC ( "GE Capital ") and De Lage Landen ( "DLL "). The recommended action allows for the consolidation of the City's existing leases with GE Capital and DLL with C3. Subsequently C3 will assign the existing leases solely to GE Capital. The City will be making lease payments directly to GE Capital after completion of the assignment and for the remaining term of the lease obligation. Prepaying the lease obligation during the upcoming fiscal year is an option however the City would need to advance approximately over $400,000 rather than financing the said amount over a three year -term, resulting in a negative cash flow approximating $250,000. Manacled Print Services: C3 has provided managed print services for the City since November 2012. The proposed contract includes but is not limited to the following: on -going support, repair and maintenance of MFP's, copiers and printers; four hour response time to disposition on all service calls requested by the City; provide toner, replacement parts or equipment (on per click charge basis) along with consulting and training to City staff in order to achieve the optimal and most efficient usage of copier equipment. Additionally, due the purchase of additional equipment and related printing charges, by various City Departments; the City is requesting allocation to close -out account balance of invoices for an amount not to exceed $39,000 incurred during the current fiscal year. The breakdown of costs related to the contract, contingency and additional funding is as follows: Managed Print Services — Contract Amount (November 1. 2015 - October 31, 2016) Amount Contract Amount $ 157,972 Contract Contingency 19,698 Contract Amount $ 177,670 Amount Contract Amount (see above) $ 177,670 Invoices — close -out of account balances incurred July 2015 -Oct. 2015 39,000 Total Request $ 216,670 Since the inception of the C3 contract the City has been able to reduce its fleet of copiers, MFP and printers from a high of 577 to existing equipment mix of 412, see below for more details: Copiers Multi- Function Copier Printers Totals: Equipment Equipment Net prior to C3 during C3 Change 22 0 (22) Copiers Majority of the City's printing is incurred via utilization of the MFP, however upon recommendation of C3 a reduction of the City's printer inventory will allow for additional cost - savings. Specifically C3 has provided Consulting, as required in the agreement, where equipment needs to be placed to 251 -2 39 88 49 516 324 (192) 577 412 (165) Majority of the City's printing is incurred via utilization of the MFP, however upon recommendation of C3 a reduction of the City's printer inventory will allow for additional cost - savings. Specifically C3 has provided Consulting, as required in the agreement, where equipment needs to be placed to 251 -2 Contract Award for C3 Office Solutions for Managed Print Services and Leases October 20, 2015 Page 3 achieve optimal use by City staff and allow for the transition of Staff printing needs from printers to MFP's. Furthermore, as the City transitions from its use of printers for its printing needs to MFP's the number of equipment will decrease along with the corresponding maintenance and related equipment replacement needs. C3 has been a pivotal partner for the City in achieving a cost savings via the implementation of the managed print services program. Prior to C3 the City spent an estimated amount of $550,000 which included but not limited to the following: leasing of MFP, copier and printer equipment; toner inventory, staff time spent processing invoices; and Information Technology staff time spent on troubleshooting and providing support to failed equipment. Contracting with C3 has allowed the City to consolidate the above - referenced items to be provided by one firm and has reduced the burden of existing staff in completing the referenced tasks. Additionally, C3 has included within its managed print services contract the opportunity to provide training to City staff on an on -going basis. The training will allow for new and existing City staff to obtain a better understanding of the equipment and its related functionalities along with knowledge in operating the said equipment to obtain the optimal results and maintain or prolong their useful life. Leases: As discussed the City on various dates had previously entered into Capital Lease obligations with C3 and its financing arms; GE Capital DLL for the purpose of leasing Multi- Function Printers ( "MFP "). Since October 2012 the City has leased eighty eight (88) copiers for the following Departments: No. of City Agencies Copiers City Attorney 2 Community Development 6 Clerk of the Council 1 City Manager's Office 1 Finance & Management Services 13 Planning and Building 9 Personnel 3 Police 28 Parks and Recreation 20 Public Works 5 TOTAL 88 The total lease obligations for the 88 MFP's leased by the City as of August 2015, approximates $439,390 (includes principal and interest). As a result of C3's assessment regarding the Departmental needs a recommendation is made to purchase two additional copiers totaling $30,940. Thus, the total proposed lease obligations for the City amount to $470,330. City Lease Obligations Amount Leases (P &I) $439,390 2 additional copiers 30.940 Total (3 year term) $470,330 251 -3 Contract Award for C3 Office Solutions for Managed Print Services and Leases October 20, 2015 Page 4 Staff in conjunction with C3 will re- convene with City Departments to identify the most efficient location to implement the new equipment. A thorough analysis will be completed by C3, prior to the City entering into a lease for the purchase of an additional copier(s), which will identify the potential cost - saving opportunities in obtaining the additional equipment along with detailing the item(s) (copier and /or printer) for which it will be replacing. Leases were entered into by the City during various dates since November 2012 and thus maintain various lease end -dates through June 2018. At the end of the lease term the City will be the owner of leased equipment after payment of a nominal amount ($1- bargain purchase option) to obtain the rights to the said equipment. The consolidation of the City's existing leases will not increase the principal amount owed by extending the term of the leases(s) through October 2018, however the City will gain increased cash flexibility during the upcoming twelve months. For example the proposed amount owed for the period November 2015 through October 2016 totals $233,613. Assuming the City enters into the above - referenced lease obligation in the amount of $470,330 for annual amount of $156,777, positive net cash flow during the period November 2015 through October 2016 in the amount of $76,836 will be realized. Existinq City Lease Obligations Amount Existing Leases payment owed (11/1/15- 10/31/16) $ 233,613 Annual payment after consolidation ($470,330 total amount /3 years) 156,777 Net Positive Cash Flow $ 76,836 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #7 Team Santa Ana, Objective #5 (create a culture of innovation and efficiency within the organization). FISCAL IMPACT Funds in the amount of $687,000 (lease obligations - $470,330 and managed print services - $216,670) are /will be budgeted and available in following account numbers and fiscal year: Account Number: 07110100 -62300 - $216,670 — Payable to C3 Office Solutions, LLC (term ending 10/31/16) 07210102 -62501 - $470,330 — Payable to GE Capital, LLC c/o C3 Office Solutions, LLC Fiscal Year: Fiscal Year FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Total Managed Print Services Leases 144, 44 8.00 104, 517.78 72,222.00 156,776.67 - 156,776.66 52,258.89 $216,670.00 $470,330.00 251 -4 Total by FY 248,965.78 228,998.67 156,776.66 52,258.89 Contract Award for C3 Office Solutions for Managed Print Services and Leases October 20, 2015 Page 5 APPROVED AS TO FUNDS AND ACCOUNTS/ TARN[" n .7 � u Francisco Gutierrez Executive Director Finance and Management Services Agency SV Exhibits: 1. Agreement for Managed Print Services 2. Second Amendment to Managed Print Services Agreement 3. C3 Office Solutions Lease Purchase Agreement 251 -5 251 -6 AGREEMENT FOR MANAGED PRINT SERVICES CITY OF SANTA ANA THIS AGREEMENT is made and entered into this 20th day of October, 2015 by and between C3 Office Solutions, LLC ( "Provider "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS A. On October 15, 2012, following a Request for Proposals for managed print services for its multi- function printers, the City entered into Agreement No, A- 2012 -219 with Provider for such services during the three year period from November 1, 2012 through October 31, 2015. B. The parties now wish to enter into a new agreement ( "Agreement ") for the same services for a one -year period. C. In undertaking the performance of this Agreement, Provider represents that it is knowledgeable in its field and that any services performed by Provider under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Provider shall furnish managed print services on a cost -per -click basis for all the City's multi- function office equipment and printers. These services shall include the following: (a) full equipment and service for all printers and copiers, (b) installation and configuration services, (c) end -user training, and (d) provision of all operating supplies, including without limitation toner, cartridges, developer, fuser oil, rollers, print heads, drums, circuit boards, imaging unit, and staples. The services shall be performed in accordance with the guidelines and standards appearing in Exhibit A. Provider shall not be responsible to supply paper for any multi- function office equipment or printer. 2. COMPENSATION a. City agrees to pay, and Provider agrees to accept as total payment for its services the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement shall not exceed $177,670 during the term of this Agreement. This amount includes a contingency of up to $19,698 for services as may be performed by Provider at the sole discretion of City. b. Payment by City shall be made within forty -five of days (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 251 -7 3. TERM This Agreement shall commence on November 1, 2015 and terminate on October 31, 2016, unless terminated earlier in accordance with Section 13, below. 4. INDEPENDENT CONTRACTOR Provider shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationslp, or to allow the City to exercise discretion or control over the professional manner in which Provider performs the services which are the subject matter of this Agreement; however, the services to be provided by Provider shall be provided in a manner consistent with all applicable standards and regulations governing such services. Provider shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Provider shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Provider shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Provider's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall: (1) name the City, its officers, employees, agents, volunteers, and representatives as additional insureds; (2) be primary and not contributory with respect to insurance or self - insurance programs maintained by the City; and (3) contain standard separation of insured provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Provider, if Provider has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the perfonnance of the work under this Agreement, Provider agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Provider pursuant to this section: (i) Provider shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. 251 -8 (ii) Certificates of insurance shall be Punished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Provider fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall not affect Provider's right to be paid for its time and materials expended prior to notification of termination. Provider waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Provider agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of Provider or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. Provider further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Provider's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Provider. 7. RECORDS Provider shall keep records and invoices in connection with the work to be performed under this Agreement. Provider shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Provider under this Agreement. All such records and invoices shall be clearly identifiable. Provider shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Provider shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to rovider under this Agreement. 251 -9 8. CONFIDENTIALITY If Provider receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Provider agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Provider disclosed in a publicly available source; (c) is in rightful possession of the Provider without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Provider without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Provider covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Fax 714- 647 -6956 With courtesy copies to: Executive Director, Finance and Management Services Agency City of Santa Ana 20 Civic Center Plaza (M -17) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647 -5414 2541 -10 City Attorney's Office City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647 -6515 To Provider: C3 Office Solutions Tricia Sanchez 1565 McGaw, Suite C Irvine, CA 92614 Fax: 714-641-2717 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Provider regarding the subject matter therein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Provider. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Provider or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Provider, Provider may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Provider shall be entitled to receive and the City shall pay Provider compensation for all services performed by Provider prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Provider to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Provider consents to the City's use thereof for such purposes as the City deems appropriate. 2 §1 -11 b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 14. NONDISCRIMINATION Provider shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Provider affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of in connection with or by reason of this Agreement. 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: t - John64. Funk Assistant City Attorney David Cavazos City Manager C3 Office Solutions, LLC Tricia Sanchez 2 §1 -12 RECOMMENDED FOR APPROVAL: Francisco Gutierrez Executive Director, Finance & Management Services Agency 241 -13 Services EXHIBIT A Scope of Work 1. C3 is a Factory authorized dealer for the full line of copiers and printers from Sharp USA, Canon USA, and HP. 2. All C3 technicians are factory trained and certified. 3. All service calls are directed to our customer service representatives from our Santa Ana office. At no time will our customers be subjected to choosing voice recorded options or interacting with an automated phone system or be transferred overseas for support. Initial service calls will be logged with details of the technical issue and 5 -digit equipment identification number (to identify equipment location and model information). a. Once logged, a service ticket is created and dispatched to one of our technicians. The assigned technician immediately receives the service work order on their smart phone and is required to contact the customer within 1 hour to provide an ETA of onsite arrival. The technician will log the time that they spoke to the customer and the system will capture the time of this event. The technician will then arrive on site within 4 business hours and again will log the time. Upon completion of work, the technician will close out the call. b. If the 4 hour response falls after hours, the technician will arrive first thing the next morning based on the customer's hours of operation. c. If the service call is for an urgent matter, the CSR may ask upper management for an exception to prioritize the call. d. If technician requires a part and does not have said part in their vehicle to address the issue, the technician could ask another C3 staff member to deliver the part from our local warehouse or the technician could drive to the warehouse to obtain part and return to complete the job. The technician may also reschedule for a follow up appointment. The technician will provide ETA to customer in either case and record notes for any rescheduled appointment. e. Service reports are reviewed every day to ensure our commitments to our customers have been met. If a given unit fails continuously, 2nd level specialists will be dispatched to address the issue i. If the problem continues to persist, C3 will replace the device with another device with similar specifications and features. Performance of every one of our devices is reviewed on a monthly basis to proactively address issues. Service reports will be shared with customer during scheduled account reviews for ongoing feedback. ii. C3 will repair Printers and Copiers on a timely basis. Parts, service and supplies are covered under contract. In the event that a Copier requires major repairs, C3 will "replace the device with another device with similar specifications and features ". To the best Proprietary and Confidential 251_14 P; It, I1 echnology Services Cwt c.,M wm fto• murnitW.Icu P,.Mm of our ability, we will care for the Printers and notify the user when we can no longer repair the device. Because the Printers are city owned devices, we cannot replace the units. We have recommended replacements in the past and will continue 4. C3 is committed to offering City Departments including its twenty -four operations optimum uptime. C3 will provide loaners onsite to address the need for down printers Monday to Friday. When a loaner is used to replace a down printer, Santa Ana PD will notify C3 of this event and C3 will send a technician to repair the down printer during normal business hours. Once the printer is repaired, the loaner will be put back into loaner status. C3 in collaboration with Santa Ana P.D. will assess the quantity and model types of the loaners. a. There are currently 3 printers loaners on site at the City of Santa Ana PD. The police department will also receive emails to confirm closure. b. C3 will close all service calls with Santa Ana PD IT staff with Included address pdprinteradmins@santa- ana.org 5. C3 uses only OEM parts and supplies for all our Sharp and Canon MFP's. Allot the Sharp and Canon supplies and parts are included in the Service Agreement. Desktop printers may be supplied by LMI (newly manufactured compatibles not refills). C3 will provide full warranty of all parts and supplies and guarantee our workmanship. b. C3 will offer a loaner if the City is down for more than one day with similar capabilities and features. See response 3.e.ii 7. Preventive Maintenance is pre - scheduled by C3 based on manufacturer's recommendations and may be scheduled at a mutually acceptable time.C3 completes preventative maintenance on devices once we are able to see volumes and alerts. Currently we complete total call process. When the technician performs service on the machine, he is checking to see if items are worn and are in need of repair. The life expectancy of the ccnsumables are also checked. 8. For emergencies or urgent matter - C3 is local and can easily hand deliver toner from our warehouse. These services will be included in our basic pricing and there will not be any additional costs. In addition, C3 will provide additional toners to have on hand for such emergencies. 9. C3 has always received glowing reviews for training end -users and providing ongoing support. The more the users are trained, the less service calls we get. C3 will provide videos and user manuals which can be accessed 24 hours per day to supplement in- person trainings. C3 will provide as much support as necessary to maximize utilization of the devices. a. C3 will conduct retraining as needed to refresh features and troubleshooting. 10. Our analysts will configure all features of the copiers and MF °'s, including but not limited to copying, faxing, network printing, all available forms of scanning, and integration with back end Technology Services. These services are all inclusive in our bid pricing. 11. C3 will not sub - contract any work to any other vendor. 12. Tricia Sanchez as your Account Manager will continue to be the first point of contact. Davis Tran will be the second point of contact for minor projects. We Proprietary and Confidential 251-15 Page 12 Services hire very experienced service technicians that share our company core values. As we dedicate our most experienced and loyal account managers and service technicians, we expect to deliver consistent performance with familiar faces who will intimately understand the needs of the City of Santa Ana, 13. As mentioned before, all Sharp and Canon equipment will only use OEM parts and supplies. If the City of Santa Ana requests OEM toners for the HP devices, C3 may accommodate the request with a higher per -click charge as described in our proposal pricing. 14. C3 is an environmentally friendly company. By choosing C3, The City of Santa Ana will receive recycling services in which a box is provided with free freight to collect all your toners, regardless of manufacturer. Sharp has been awarded SmartWay's Excellence Award for the third consecutive time. Sharp products are energy star compliant and uses LED technology, uses low fusing temperature, and the fuser is idle when not being used (which does not affect warm up times). These all contribute to lower energy usage and is the best in class compared to any other comparable product from another manufacturer. 15. Supplemental Information: C3 also offers sales and service for Interactive Digital Monitors, LED -LCD monitors, projectors, document management systems, document solution integration, facilities management, as well as business consulting. Soff ware Details C3 will use FMAudit as our Data Collection Agent (DCA) to monitor toner levels, meter counts, and device status to proactively manage the fleet of printers as well as connected multifunctional devices on the network. Data from locally connected devices can also be collected, provided that the Local Print Agent application is installed on each computer connected to a local printer. Typically, triggers are set at 25% toner capacity to alert our staff of a toner replenishment order; however, C3 will set the threshold for toner orders to accommodate The City of Santa Ana's needs. 1. The City's Microsoft NT Network is compatible with all tracking features of our monitoring system. In addition to the information above, FMAudit operates on port 80, 21, or 443, as well as through a proxy server (as deemed necessary by the City of Santa Ana and S.A.P.D.'s network security) during client- specified time intervals. Your network requires no altercations or modifications to the existing security and upholds the integrity of said networks. Data collection consists of page counts, device description (configuration) and device status and is collected via SNMP (Simple Network Management Protocol) and ICMP (Internet Control Message Protocol). Standalone workstation is not needed to run the Printer DCA monitoring service and discreetly runs in the background for end - users' convenience. 2. C3 will delivery toner only if machines are networked and reading on FM Audit Billing and Reports C3 will provide monthly billings with included copies and prints in one single invoice. 1. C3 will accommodate monthly billing and is open to any other schedule the City of Santa Ana requests. Proprietary and Confidential 251 -16 P ❑ r 13 Services 2. Prices presented in this proposal will remain the some throughout the entire term of the agreement. Prices established in the continuing agreements may be adjusted due to inflation or changes in operating costs. C3 will submit any price adjustment 90 calendar days prior to the anniversary of the agreement and will be presented with all supporting documentation, as provided by the U.S. Department of Labor Consumer Price Index (CPI). C3 agrees that the published national CPI serves as the maximum amount that can be adjusted to the price and that the price adjustment is subject to the City of Santa Ana's approval. 3. C3 will allow the personnel from the City of Santa Ana to gain access to our fleet monitoring system with full access to view meter and device status 24 hours. Whether the City chooses to engage in having full access or not, C3 will provide full reports associated with the quarterly billing, including meter readings per device as well as the total click count for the quarter. 4. C3 will provide quarterly account reviews along with full reports from the Data Collection Agent to provide assessment of asset utilization. Should the City of Santa Ana choose to meet with us to hear our recommendations on an ongoing basis, C3 will provide floor plans with device locations, average monthly volume per device, frequency of device failure, device downtime, and recommend changes as C3 sees appropriate to maximize return on investment and achieve higher productivity. The City is not obligated to adhere to any of the recommendations. Funding Out Clause 1. In the event that sufficient budgeted funds are not available for a new fiscal period, C3 and any third party financing company will agree to terminate the contract on the last day of the fiscal period in which the City has notified C3 of such occurrence. Pricina 1. C3 will provide a monthly fixed cost that will include a monthly allowance as stated in the Pricing portion of this proposal and includes the cost of the equipment, configuration, all- inclusive maintenance, delivery, installation, set up, end -user training, all operating supplies (toner, developer, fuser oil, drums, rollers, circuit boards, staples, etc) with the only exception of supplies provided being paper and staples. 2. Lease pricing structure will be fixed pricing for the full one year contract agreement. 3. Payment terms will be net 30 days. 4. C3 will cover all costs associated with delivery/freight costs. Proprietary and Confidential 251 -17 P �i : , 14 Services V ckeN C0p1^I. COIM /IH, Proposal The undersigned contractor agrees to provide services in accordance with the specifications. I /We have stated herein the services and fees that I /we will furnish and Proprietary and Confidential 251-18 1 a g o 15 1 COPIERS leased Pooled overage Black and white click charge: Pricing for 90* MFP's: 36 Month Lease $1 $0.0079 out *includes 2 net new Black and white monthly allowance: 350,000 $12,205.27 - Monthly Lease consolidation Pooled Color overage click charge: $0.059 (GE Capital, LLC is the Lessor) Color monthly allowance: 120,000 Monthly Maintenance base Reconciled quarterly $2,765.00- Black and White base $7,080.00 - Color base 2 Printers OEM Compatible Toners and Supplies: Pooled overage Black and white click charge: Network printers reading on FM Audit only $0.0199 Monthly Maintenance base Black and white monthly allowance: 100,000 Reconciled quarterly Pooled Color click charge: $0.0997 $1,990.00- Black and White base $1,329.33 - Color base Color monthly allowance: 13,333 When OEM Toners and Supplies are requested: Pooled overage Black and white click charge: $0.035 Pooled Color click charge: $0.15 The undersigned contractor agrees to provide services in accordance with the specifications. I /We have stated herein the services and fees that I /we will furnish and Proprietary and Confidential 251-18 1 a g o 15 SE?t"VICGS fir/ clloni.,ft mO liyj ,11011O9M w,4.p YkJw deliver as specified. Award shall be based upon the evaluation criteria included in Section III. Where there is a discrepancy between words and figures, WORDS SHALL GOVERN. The City of Santa Ana reserves the right to cancel any agreement in the event that terms under which vendor is contracted are violated. C3 Technology Services Name of Vendor, Person, Firm, Corp 1536 E Warner Ave Address Santa Ana, CA 92705 Address 714.689 -1700 Signature of Authorized Rep. Tricia Sanchez Name and Title (Please Print) October 5th, 2015 Date 714 -641 -2717 Telephone Number Fax Number Proprietary and Confidential 251-19 Page 16 251 -20 SECOND AMENDMENT TO MANAGED PRINT SERVICES AGREEMENT THIS SECOND AMENDMENT to the above - referenced agreement is entered into on October 20, 2015 by and between C3 Office Solutions, LLC ( "Provider "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS A. On October 15, 2012, the parties entered into Agreement #A- 2012 -219 ( "Agreement ") with Provider, by which Provider agreed to furnish managed print services for the City's multi- function printers. B. On November 18, 2014, the parties executed a First Amendment to Agreement #A- 2012 -219, by which the total compensation was increased by $163,908 to pay for additional services. The term of the Agreement is for a period of three years, from November 1, 2012 through October 31, 2015, and the Agreement remains in effect. C. The parties wish to further amend the Agreement to provide for additional compensation through the conclusion of the Agreement. The Parties therefore agree: 1. Section 2, Compensation, is fiuther amended to include an additional $39,000 in compensation through the conclusion of the Agreement. 2. Except as modified by this Second Amendment, and all prior amendments, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. ATTEST MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By 7OF .FUNK Assi ant City Attorney Page I of 1 251 -21 CITY OF SANTA ANA DAVID CAVAZOS City Manager C3 OFFICE SOLUTIONS, LLC Name: 251 -22 C OfficeSolutions Model 8 Description Q See attached SChedule TO, additional Equipineltl r ACCessoni SLG Tax - Exempt Pricing Lease Purchase Agreement tt Billing Address. 20 Civic Canter Plaza Santa Ana CA 92702 j EaunDment Location: same Lease Rate % (Must c,x piete IIx AR. GA NID. NH. NJ. Nkl Tx WE) j Purchase Option: S1 00 C3 Office Solutions, LLC Lease Rate Fatter .02986 Daps•canokro Cry all omeT SSles7 1565 MCGaW, Suite C Lease Payment:S 12.205.27 (plus applicable taxes) Term- _3(p__(months) Irvine, CA92614 Billing Period: © Monthly [:]Quarterly Semi- Annually C] Annually (MOnthyIf not checktd) The following additional payments are due on the date this Lease is signed by you: Advance Payment: S_- -_ (plus applicable taxes) Applied to: ❑ First ❑ Last Document Fee: S75.00 (included on first YOU HAVE SELECTED THE EQUIPMENT THE SUPPLIER AND ITS REPRESENTATIVES ARE NOT AUew IS uF ANT AS]NiweE UJF LN]SUH AMU Aide NO Au 1 HpLLeu I MUWFY THE TERMS OF THIS LEASE YOU ARE AWARE OF THE NAME OF THE MANUFACTURER OF EACH ITEM OF EQUIPMENT AND YOU WILL CONTACT EACH MANUFACTURER FOR A DESCRIPTION OF YOUP WARRANTY FnGHTS WE MAKE NO WARRANTIES TO YOU EXPRESS OR IMPLIED AS TO THE MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE. SUITABILITY OR OTHERWISE WE PROVIDE THE EQUIPMENT TO YOU ASAS YOU AGREE TO USE THE EQUIPMENT ONLY IN THE LAWFUL CONDUCT OF YOUR BUSINESS AND NOT FOR PERSONAL HOUSEHOLD OR FAMILY PURPOSES WE SHALL NOT BE LIABLE FOR CONSEQUENTIAL OR SPECIAL DAMAGES WE MAKE NO REPRESENTATION OR WARRANTY OF ANY KIND. EXPRESS OR IMPLIED. YWTR RESPECT TO THE LEGAL. TAX OR ACCOUNTING TREATMENT OF THIS LEASE AND YOU ACKNOWLEDGE THAT WE ARE AN INDEPENDENT CONTRACTOR AND HOT A FIDUCIARY OF LESSEE YOU WILL OBTAIN YOUR OWN LEGAL TAX AND ACCOUNTING ADVICE RELATED TO THIS LEASE AND WILL MAKE YOUR OWN DETERMINATION OF THE PROPER LEASE TERM FOR ACCOUNTING PURPOSES EXCEPT TO THE EXTENT PROVIDED IN SECTION 2 YOUR PAYMENT OBLIGATIONS ARE ABSOLUTE AND UNCONDITIONAL AND ARE NOT SUBJECT TO CANCELLATION REDUCTION OR SETOFF FOR ANY REASON WHATSOEVER BOTH PARTTES AGREE TO WANE ALL RIGHTS TO A JURY TRIAL THIS LEASE SHALL BE DEEMED FULLY EXECUTED AND PERFORATED IN THE STATE OF LESSEES PRINCIPAL PLACE OF BUSINESS AND SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH SUCH LAWS TO HELP THE GOVERNMENT FIGHT THE FUNDING OF TERRORISM AND MONEY LAUNDERING ACTIVITIES FEDERAL LAW REO IRE. ALL FINANCIAL INSTITUTIONS TO OBTAIN VERIFY AND RECORD INFORMATION THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT WHAT THIS MEANS TO YOU MAIEN VOL' OPEN AN ACCOUNT WE WILL ASK FOP. YOUR NAME ADDRESS AND OTHER INFORMATION THAT "LL ALLOW IDS TO IDENTIFY YOU WE MAY ALSO ASK TO SEE IDENTIFYING DOCUMENTS HI SIGNING THIS LEASE YOU ACKNOWLEDGE RECEIPT O PAGES I AND 2 OF THIS LEASE ANO AGREE TO THE TERMS ON PAGES 1 AND 2 OFFAL AGREEMENTS. OR CONIMITMLNTS TO LOAN MONEY. EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT O A DEBT INCLUUING PROMISES TO EXTEND OR RENEW SUCH DEBT ARE NOT ENFORCEABLE TO PROTECT YOU AND US FROM MISUNDERSTANDING OR DISAPPOINTMENT ANY AGREEMENTS WE REACH COVERING SUCH MATTERS ARE CONTAINED M THIS WRITING WHICH IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN US EXCEPT AS WE MAY LATER AGREE W WRITING TO MOOIFY IT TERAT€ AND CGN17 TION E _ I J..I A..I •A� n. Ii JU]�I. 1. Jl t.i LI.: %.Ya. `LOIy1.I1W!! tnilY'1'..tY1 tips I TTY'/ is.1.lap n I'VN. i.y I x era f..Y : 11. r )- {..In ci! I r W,tt..la 11 .1 L:., nYn!r; III. 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You mpW en thee: gl you ere the enll(y Indlcale0 'n fella L eam: O) any documents required 10 be dallvend In COnn001I0n With this Lease Ieollsc UPaly, the - DOCUIPOhg') Lave boon duly aublOrized by you In mneordmica with all applicable law,. rules, ordinances and regulations: 10) Na Dmanang M sid, b14, dndlnp agreements. mdorcsobN wpb their gam will Ina p.,am(,) A l to Oawmeru have Ns 4u11i NO do an. m inns, AM dm MP sghabedgn of puf gal Up Mdy, and MW Ot scan.. hdcagb below IWr eta& m; to) Iw "cqubmanl is amount to the M,nBdlmB MMmama of a dwafmanW aplo b M, Waa M you MNM Me want of rWA W of IL eM elan M own d1t4m dal T Mry gy y% W mr I Tl such s comp (d yw Imam b use Na aw twa KK chair m Ian Mtl 0 tW dl mceaeery WWSt ImMdall nn annual Mdpel ant Mob regime b nor ad Dolptmma each decd perlotl tluyvlp Uw Temr (R pU Mee apm M( logy MN al gnmeo and! L to debt y mbn mn!Inge, tar.1 dpMg eM apxbpbbmo rmbima M our a l ca wM sus Luw and ONdateradarappiMpb Nmre o(plyore obsmd.Ib "It Lease P %mostxMYMgsnammNuMMa and! under cause to IO pl)nt shall Mae. on yo eMyour r MV out and mature; ON (World IllfglllpYyl yar MVe pONlgd N WB eM a reawrlmM npnaBntellm 01 pDr fi1mICI0I COntllwn; � ypY anaM not d0 a CeDN la be alma My KI whlCh anpM aW90, a by IXIIb3br a! Iny mI BbM tlb Mlmaal figi Of MY Laua Prement W became holudble M do, grou hmme for FedOml bcome gxadna WPauS under IM Internal Reymbe Snrko Coax Of 1 as O.,b d Me'CpIGIR (it) you Thad mahMfi a EapYBg ant BCCUWO mucamt Or IN uvg~ts d No Luse h Ua Ian aMdobnl Ia notably MN book m%ruu4rembna OI anon 140(M d Ina Done and do regulators w96odbed Moe dm train Mm No we: mad (1) you µNY 1W nobly MO No h1cou n hapadnp Mattagami d Sa01bn 149(al M Mn Cote. Such Ca la @ Man hcMde, bur ml be Itmuld ID, die uacWOn of 0030 -0 or SWg`OC 1Momews, Ream, Tnb Law*; 0) manag ee da orbsepremunl OINa Mpet wtlM cot to Uro aubbCl malls IpelabE(D alpelarlm waNU wNMps, cwnrrwrbnMna,uMemluntlgys, agrmm�mlAmMtem oWms, adkdelbn dewMnb gndldmg,vMwYI Mmaekan. MY legwaL Sur Pmpoad antl responses harolo paid aMr WeIM documents (uageNa, he'D1d DOwmmb "g M0 doer tormeNWEm,'asim. a Ire W CPda UntleragMhpa'). gal may not M Cmmckaod a mmgee by Prior UMaateloYm; Rod 01) may be breaded Or modified any by wµ amamrla d* aWhaload. aaadugtl and d*M Od by are INNOa. TIYe Lon Is bbWrrg on you star your wcwaaae wW nagan, You ma M, cur "Mo am camp"* W: in) *L , gall made Ma meet aedll Nathlu:( b)(mteh Your InbmNNwt. Mgmang atoll mppYdel4m, Cayndm Wvy send maaad Wfamadm on Cmad repalkp mamma, mill as 1-"-. Pq rahamum or invsabraaM padbe nevep on aconomit kmumdh du LeMt a 01, EGepmant. In Ag, MMWul NilNdon, in. Wd .Sp Oaramly memlaC:umd do EqupamN; NOW Initial kmOUMY pna as the poem se pepaa, SIM an Wit Wish of aP(tldgte).NW me, dmpadaa %aalsouslee Unccm CommertW CoN rUCC') Jggwmdp sngnunA no may amommb mw a cwO,wM toured n N NO ft EmHMaw11, ant cO by My other b*am mPMal by Oe.,Vlc*YO UM MY slain per low" mg4a1 its muµM made "Sri YWD f2) pma all dN MaLMrob national A. IF a mud pia any pabout d IIM LWbb MmearIXOVahN, all alnnf Wrmt IhM f0lndn Weggs meth epaCndln. Yana✓ibMO Of to CCr.VCI miednp kibnnaamIIM Lon. mckL N, paproper Sugar hang, MrW rmmpan aid" oar IwNMWIr dreablp Me Eadgsena of you m mail. antl wn p tho @My Ioannina Grain LAm, Yaa apres b ROY lag Ia wMl Inothuga. THE PNZRFS INTENOTlitS TO BE A'FWAIICF. LE:ASE"UNDF,R A1171I yA OF fHE UCC YOU WAIVENL RIGHTS ANfI REMEDIES CONFERRED UPON A LERSEF, BY AITTI MILE lIA OF THE UCC. YOU FURTHER HEW-BY Ar,IOiDWLEDGE AND AOREE THAT WE MOLOR SUPPLJENW.Y MAyE A PROFIT ON ANY MAD ALL FEES REFERENCED HFAEIN MD, IN 60 DOING WNVF. ANY Al M.L CLNM WHICH YOU MAY HALE FOR U NJUS'I ENRICHMENT, We may manta own mUl l Mm go awu ho ea araMl SL"µ d PN MllglmmA b artfnr h mdhN uk to andi IM Linµ O Mln Loan blow MIN ws ant Rn would Change. Y we maeNad emh canb adogna. Mrs mrtuc l n dm wet d URN Loon le mkotm in as Lauo Peprwd. Iii, FIW*. PRICE. You InWrerarnd Ilal MD Equipmad may M PYmMaell la Garb (fie "EaelalwV Cut`) a wmMnd Witted W Saw lMab for a TMb P&G arlual W ad Liera PMmm1U mu dN mmta Of I man "..it%pna Um bcdumm, Fm, plus ILL Pppau (kam mrolnl, am "M ad' m MOO 1 Of IVs Lease, old by unwelg Ole Lease you Itwe amen W diatom alb Eaap sal W call Time Plbe. --- 1677MABL'RATETACT00. Eeab'Laate PaYrnen)'vlduarn u ➢gal d Our Mruabgrd M tla ECWgoaY (]all vul a alum an she Yweiinanl In Oals Lease: Tht IWnI mesas M ous Yva.tr % Isla IdW pMmo drugs) n ENmnbrJ by M^Iyhg Me Luse Pawranl Imes ant member of Lean PeyyrwYi, Ron Adding ba 0%C nl FN and OLD Purdnae Opt. Orm.11 fall as set forth to page i of he Loam. helm dedimlow No ElPdgmt Pont In mlmraha0 a ornaL TM M '. au dma mean w Iha ls"" b M m Our aeroso l Ole bW fill -- pipe). The Out Of r9deh OuanM nW) my M delumind by starting to the Egdp it Cans. pea rag bra wa Molt" MY EaAMn Carl sane n ant R Mae Opbin Nnanl by ambrol0 as paWBDrHa, III. LDan Nationals spa IM Owsnm11 Fu. Fa maxomi d 1 W armaaadm. soon Leann PaYMVL ,mp dng we Mvance Delmont. AS be c-sk NC'ahmJ m as des it it rRhgmd le be poll Inds, lbt Loam, NW On Doarmon fwe wa be bMLo MI hing,red 011 Me Cog d Nis Loan IF. LILNTATIONBDYt CHA14ES. Thla 6wdal canWq verwgry elnNpadd Mb LMMmW wprwwKKpawnbryelhOYV erMb'PmNirag;n llVa Laden We nMh nWMncamryy wlO elmpkaNe 1pvS, toMWWIIwa wW degas or owed my mggmI a mods offices allowed by mare an Dow. A`ly pM d NI9 Lease a my oaa occuimrM Ilaw or hameda pNINnNq to Me Linea teal cook, cart 10, title Swgm, M rare a der any drdmwlmba in a hav let a dwgs N9hN Than Oµ OIO An older any uppdable bpi age. is haled anal m oimd W )tie b'9CdM W Goal Me - '-"at' M1Ngublb comer #a Ulan b Ilse muumth emeua wowed Jma dm legal Wad. 11,11 My circumstance, Nry nmeunl W axnun Of sal Rhost d by 1. is charged or meaea, my foot, &alga WYI W UOOmM begled by Mo ammnV laorgY:Vbwed nob any amount mr awed by w h amass, d Mal Iap1Ya d whi no ptbrld by us to Use Miami of emaala legally awnd IupaBlb Lane. orrnMmbtl b Yar. III . ELECIHOWC 1RANUAIIS8ION W UCCUMENTATOH. Inn Laen may W wocWed h naadem;ulg. T1H ewdrtm DaauNpaq which hu w, angYw sgmliuc anapr M n sue Inamadm mhµl camlhM n11a0p papa es all Io111 Ia dCOmd in IM UM end"amalitag No U'Riml agmoatmU Wr a pnounde, kneading, wa0D4r maWdal'. (I) any Muslim, t het or MM9mbg MN mm)mL b dis Lvau: sic Ldl a" doW mNlwD1'. as m wNOh wrmtpll of NN I.Nbdf COA161 Sus Nn Ingo Mad a glul Urn of chadel pace, 'spa the UCC. II Oil Shin end Natural tow 1001. W u9 by IwaMdd Or slid, o!MIanW IlanRnigron, de 12MmYlmd copy area m mi,d, tpon me Papua You agree WI IM !meat or bhp ilmar offeraic Ifanemlulm W doe Loan nwNMN soon ly u6, wMn nog, to ten Masai a DIM, dnt,olld cn% sIMJ Iry You. "EomaMln the ndynm IFYaanraa her 80 plmanM. Tm ""W Alma agree Ina, Sur pon o ds of Go"Qua 1p MY Laan. and aefeEl To Our Pda mlxwd and at an SONG dnragan: fa) n tl UVIOU 1a111md Np Jobsal IW by rammus a dour tdodxTb tanumassion dull Do nnewrl M en aapnal Namnanh (bl dm sgMtm of any Daly on audit doomwit SRwI Sun wuNdaOd 8a all arlaral sppam m; to) His dmumanl ursMrniuDd WWI Mime old Mns spree m e magerptd Maloof cam.hing algWl sight.': Y %I (dl a Bm ra cowl. you MID mreNWd 90, Lalee And VOMldlgrl Ba nomaira by (Damon a caal elmdman IRMnll,O,n MOD mwWO Ln0 CWIllamed d %a Imtlw llddn rig )our agblal units' Grow evous No paN maYrang" 010 adgwe ladhaanlDbemanbfN IOAHg NRIT kIC6YPM aJdwfdfiOlfaiC hagIrtsmbnwas tWJ la Imneml any abrjor, DLo ponyW Ind Lease Page 2 aft 251 -24 - CS SLG 2OHm$EO Tan Emrhp ID112 SCHEDULE "A" Lease /Agreement # Equipment Model 8 Description Serial Number Accessories Sharp MX -4111 71899 25066819 Inner Finisher, 3 Hole Punch, Fax Sharp MX -4111 77278 25065869 Inner Finisher, 3 Hole Punch, Fax Sharp MX -4111 71859 25066979 Inner Finisher, 3 Hole Punch, Fax Sharp MX4111 71903 25065849 Inner Finisher, 3 Hole Punch, Fax Sharp MX -5111 71904 25107266 Inner Finisher, 3 Hole Punch, Fax Sharp MX -5111 71573 1509752X00 Inner Finisher, 3 Hole Punch, Fax Sharp MX -5111 71908 25105456 Inner Finisher, 3 Hole Punch, Fax Sharp MX -3610 71566 25131753 Sharp MX -3610 71562 25132123 Sharp MX -2615 71561 25085059 Sharp MX -2615 71560 25086319 Sharp MX -264 71565 25039247 Sharp MX -264 71893 25039527 Sharp MX -264 71892 2503951700 Sharp MX -4111 71567 25067069 Inner Finisher, 3 Hole Punch, Fax Sharp MX -4111 71568 25067059 Inner Finisher, 3 Hole Punch, Fax Sharp MX -4111 71564 2506656900 Inner Finisher, Fax Sharp MX -904 71890 25004045 Staple finisher, 3 Hole Punch Sharp MX -5111 71858 251061973 Inner Finisher, Fax Sharp MX -5111 71895 25106417 Inner Finisher, Fax Sharp MX -5111 71909 2513370Y Inner Finisher, Fax Sharp MX -3110 71563 15090488 Fax Sharp MX -6240 71900 2509137X Staple Finisher, Punch Unit, Paper Pass By: X spoau. a Autliwhaa sy,.� Name: Title: Date: DaYM9pnaWra 251 -25 SCHEDULE "A" Lease /Agreement# Equipment Model & Description Serial Number Accessories Sharp MX -6240 71569 25071645 Staple Finisher, Punch Unit, Paper Pas Sharp MX -3640 77263 25137830 Inner Finisher, Fax, Right Exit Tray Sharp MX -3640 71905 25137870 Inner Finisher, Fax, Right Exit Tray Sharp MX -5111 71906 2513424Y00 Inner Finisher, Fax, Right Exit Tray Sharp MX -6240 71936 25117842 Staple Finisher, Punch Unit, Paper Pas Sharp MX -3640 71902 2513777000 Fax, Right Exit Tray Sharp MX -3640 71907 25138660 Fax, Right Exit Tray Sharp MX -3640 71909 25137910 Fax, Right Exit Tray Sharp MX -4111 71931 35020783 Inner Finisher, Right Exit Tray, Fax Canon iR6265 71932 NML02198 Staple Finisher, 3 hole Punch, Paper Deck, Fa Sharp MX -3640 77277 25137730 Inner Finisher, Exit Tray Sharp MX -5111 71901 35002372 Inner Finisher, Exit Tray Sharp MX -6240 71866 351182624 Staple Finisher, Large Capacity Tray, Paper Pass uni Sharp MX -5141 71938 35073545 Tandem Featl Drawer, Right Exit Tray, 3 Hole Punch, Slacking Sharp MX -3640 71933 35036196 Inner Finisher, Fax Sharp MX -2640 71934 35037813 Inner Finisher, Fax Sharp MX -3640 71935 3503620600 Inner Finisher, Fax, Right Exit Tray Sharp MX -3640 71940 35036246 Inner Finisher, Fax, Right Exit Tray Sharp MX -3640 71939 35036406 Inner Finisher, Fax, Right Exit Tray Sharp MX -3640 71910 35178873 Inner Finisher, Fax, Right Exit Tray Sharp MX -3640 71861 35095438 Inner Finisher, 3 Hole Punch, Right Exit Tray Sharp MX -3640 71868 35095918 Inner Finisher, 3 Hole Punch, Right Exit Tray, Large Capacity Tra Sharp MX -3640 71864 35096088 Inner Finisher, 3 Hole Punch, Right Exit Tray, Large Capacity Tra By: X 9ianaWia m Autumn :aa s�.r Name: Paaw Prhl Title: Date: Dab of elp�aM1Ve 251 -26 PL &Wub A rw 037 SCHEDULE "A" Lease /Agreement# Equipment Model & Description Serial Number Accessories Sharp MX -4141 71862 35071375 Inner Fleisher, 3 Hole Punch, Right Exit Tray, Large Capacity Tra Sharp MX -4141 71863 35070915 Inner Finisher, 3 Hole Punch, Fight Exit Tray. Large Capacity Tra Sharp MX -4141 71867 35072045 Inner Finlaher.3 Hale Punch, Right Exit Tray, Large Capacity Tra Sharp MX -3640 71869 3509784800 Inner Finisher, 3 Hole Punch, Large Capacity Tra Sharp MX -5141 71870 35081937 Inner Finisher, 3 Hole Punch, Large Capacity Tra Sharp MX -2640 71871 3506554X00 Inner Finisher, 3 Hole Punch, Fax Sharp MX -264 71877 3502504X Inner Finisher Sharp MX -264 71878 3502505X Inner Finisher Sharp MX -3640 71875 3506299X00 Inner Finisher, Fax Sharp MX -3640 71876 3506304X Sharp MX -3140 71873 3506704X Sharp C402SC 71872 3512550X00 Inner Finisher Sharp C30OW 72034 45134125D Sharp MX -365 72038 45005529 Inner Finisher, Fax, 3 Hole Punch Sharp MX -365 72037 45002558 Inner Finisher, Fax, 3 Hole Punch Sharp MX -565 72043 45007928 Inner Finisher, Fax, 3 Hole Punch Sharp MX -2640 72039 45051039 Inner Finisher, Fax, 3 Hole Punch Sharp MX -365 71889 45005979 Inner Finisher, Fax, 3 Hole Punch Sharp MX -2640 72033 45051019 Inner Finisher, Fax, 3 Hole Punch Sharp MX -2640 71884 45050929 Inner Finisher, Fax, 3 Hole Punch Sharp MX -2640 72031 45051029 Inner Finisher, Fax, 3 Hole Punch Sharp MX -3640 71883 45076969 Inner Finisher, Fax, 3 Hole Punch Sharp MX -3640 72035 45076749 Inner Finisher, Fax, 3 Hole Punch By: X SgnaMa of Auhadvid Signer Name: P4au Ahl Title: Dale: Dale of Sgnatue PL ScMtlule A tau 0]N1 251 -27 SCHEDULE "A" Lease /Agreement# Equpmw Model & Description Serial Number Accessories Sharp MX -4141 77448 4511664000 Inner Finisher, Fax, 3 Hole Punch Sharp MX -4141 77443 45116690 Inner Finisher, Fax, 3 Hole Punch Sharp MX -4141 71882 45116620 Inner Finisher, Fax, 3 Hole Punch Sharp MX -5141 72040 45105508 Inner Finisher, Fax, 3 Hole Punch Sharp MX -365 72044 45029610 Inner Finisher, Fax, 3 Hole Punch Sharp MX -365 72042 45029800 Inner Finisher, 3 Hole Punch, Fax Sharp MX -365 72047 45029880 Inner Finisher, Fax, 3 Hole Punch Sharp MX -565 71888 45007958 Inner Finisher, 3 Hole Punch Sharp MX -2640 72046 45057770 Inner Finisher, Fax, 3 Hole Punch Sharp MX -2640 72041 45057780 Inner Finisher, 3 Hole Punch Sharp MX -3640 72049 4503027X Inner Finisher, Fax, 3 Hole Punch Sharp MX -3640 72048 4503035X Inner Finisher, Fax, 3 Hole Punch Sharp MX -3640 72045 4503044X Inner Finisher, Fax, 3 Hole Punch Sharp MX -3640 72050 4503056X Inner Finisher, Fax, 3 Hole Punch Sharp MX -4141 72055 4502119900 Inner Finisher, 3 Hole Punch Sharp MX -5141 72032 45025479 Inner Finisher, 3 Hole Punch Sharp MX -5141 72036 45025489 Inner Finisher, 3 Hole Punch Sharp MX -2640 72063 55010413 Inner Finisher, Fax, 3 Hole Punch Sharp MX -7040 72056 55014561 Staple Finisher, Paper Pass Unit ATTEST: MARIA D. HUIZAR, Clerk of Council APPROVED AS TO FORM: JOM M. FUNK, Assistant City Attorney By: X 9pndved Name: _ Pba»RW Title: Date- 251-28