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Home My WebLink About25E - AGMT - PRESSURE WASHING SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 20, 2015 TITLE: AGREEMENT AMENDMENT WITH SUPERIOR PROPERTY SERVICES FOR PRESSURE WASHING SERVICES (STRATEGIC PLAN NO. 6, 1B) CITY MANAGit RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1a` Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Superior Property Services for pressure washing services, increasing the contingency by $8,250 for a total annual amount of $105,100, for the third year period of the five -year agreement, subject to non - substantive changes approved by the City Manager and the City Attorney. DISCUSSION On October 15, 2012, a Request for Proposals was issued for providing hardscape pressure washing services in the Civic Center, On December 17, 2012, the City Council awarded a five - year contract to Superior Property Services in the amount of $57,950. In November 2014 the scope of service was increased to include additional days and areas of service. The cost of the increased scope of work resulted in increasing the existing contract by $30,900. In June 2015, $8,000 was added to the contract to replenish the contingency used for services performed during the Cinco de Mayo event. In September 2015, the Parks, Recreation and Community Services Agency ( PRCSA) held the Fiestas Patrias event. In order to clean the affected areas after the event the City needed to hire a pressure washing company. PRCSA used the existing contract authority with Superior Property Services to obtain the needed service. As a result, the contingency available for the Civic Center area was reduced. Staff is recommending increasing the contingency by the amount that was used for the Fiestas Patrias event to replenish the contingency available for the Civic Center area. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy 25E -1 Agreement with Superior Property Services October 20, 2015 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy B (Equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users). FISCAL IMPACT Funds are available in the Recreation Community Services Contract Services- Professional account (no. 01113230 62300) for the contingency that was used at the Cinco de Mayo event for the following fiscal year: FY 2015 -2016 - $8,250. Gerardo Mouet, Executive Director Parks, Recreation and Services Agency EXHIBIT: Agreement Amendment APPROVED AS TO FUNDS AND ACCOUNT: aws� )"-t)YL.9, Francisco Gutierrez, t Executive Director Finance and Management Services Agency 25E -2 THIRD AMENDMENT TO AGREEMENT FOR PROVISION OF PAVEMENT CLEANING SERVICES THIS THIRD AMENDMENT to the above - referenced agreement is entered into on October 20, 2015 by and between Superior Property Services, Inc., a California corporation ( "Contractor "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS A. The parties entered into Agreement #A- 2012 -248, dated January 1, 2013 ( "Agreement "), by which Contractor agreed to provide hardscape pressure washing services at various City -awned properties. B. On November 18, 2014, the parties executed a First Amendment to Agreement #A- 2014 -296, by which the original scope of services was expanded and the total annual compensation was increased to pay for the additional services. The total annual compensation includes a contingency amount of $10,000. C. On May 14, 2015, the parties executed a Second Amendment to Agreement #A- 2015 -095, by which the contingency amount for the period of January 1, 2015 through December 31, 2015 was increased by $8,000 and the obligation imposed on the Contractor to use reclaimed water in the performance of its services. D. The term of the Agreement is for a period of five years, from January 1, 2013 through December 31, 2017, and the Agreement remains in effect, E. The parties wish to further amend the Agreement to provide for an additional contingency amount during the period of January 1, 2015 through December 31, 2015 in order to replenish the annual contingency for this period that has been exhausted. The Parties therefore agree: 1. Section 2, Compensation, is further amended to include an additional $8,250 in annual contingency funds for the period of January 1, 2015 through December 31, 2015, 2. Except as modified by this Third Amendment, and all prior Amendments, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA MARIA D. HUIZAR DAVID CAVAZOS Cleric of the Council City Manager -- signatures follow on next page -- Page 1 of 2 25E -3 APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: 0' •k. L JOH M' F''UNK Assistant City Attorney Page 2 of 2 25E -4 CONTRACTOR Mine: