HomeMy WebLinkAbout65A - SURPLUS ALLOCATION PLANREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 20, 2015
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
❑ As Recommended
REVIEW AND ADOPT THE FY 2014 -15 ❑ Amended
El O Or rdinance on 1� Reading
SURPLUS ALLOCATION PLAN, AND ❑ Ordinance on 2" Reading
APPROVE APPROPRIATION ❑ Implementing Resolution
ADJUSTMENT ❑ Set Public Hearing For
{STRATEGIC PLAN NO. 4, 1; 6, 1, 2}
CONTINUED TO
_/ a Z FILE NUMBER
CITY MANAG ' R
Recommended Action
1. Review recommendations and adopt a Fiscal Year 2014 -15 Surplus Allocation "List of Projects"
for consensus approval by Mayor and City Council:
Options
• Review options and direct staff to make adjustments to the Fiscal Year 2014 -2015
Surplus Allocation Plan at the discretion of the Mayor and City Council. Approve a
combination of surplus eligible projects from the 'List of Projects" and direct staff to
appropriate funds in the amounts identified by the Mayor and Council.
• Review and approve identified projects that are CDBG eligible according to the discretion
of the Mayor and City Council funded by the sale of Bristol Street Remnant Parcels in the
amount of $2,000,000.
• Review and approve Santa Ana Regional Transportation Center's 'maintenance and
improvements' in the amount of $3,800,000 pending completion of city -wide credit
analysis indicating the use of the Economic Investment funds would have no adverse
impact on the City's credit rating.
Approve the establishment of the Council Special Projects Fund (fund 50) and the appropriation
adjustment recognizing $11,250,000 from the Fiscal Year 2014 -15 General Fund Balance and
appropriating the same to the Council Special Projects Fund expenditure and reserve accounts
as outlined in the Surplus Allocation Plan.
DISCUSSION
During the Fiscal Year 2015 -16 budget approval process, the staff identified a substantial General
Fund surplus due to increased revenue and decreased expenditures across the City. It was
65A -1
Budget Surplus Allocation Plan
October 20, 2015
Page 2
estimated that the surplus would be at least $10 million in one -time funds. The City's Charter
requires that the City Manager present a Fiscal Year Budget. Any available and unappropriated
funds after the adoption of the budget are reviewed with input from the Mayor and City Council for
use and allocation of these funds.
Staff first met with the City Council individually and summarized those comments and priorities at the
August 18, 2015 City Council Retreat. Staff also presented on the City's various funding needs that
included parks deferred maintenance, safety and security needs, strategic investments, facility and
asset repair /replacement, and technology upgrades that accumulated to nearly $60 million.
The City Manager and Finance and Management Director began meeting with the Mayor and City
Council to discuss the priorities and receive additional feedback. A revised budget surplus allocation
proposal was presented at the September 15, 2015 City Council Meeting as a Work Study Session
item. During this meeting, general consensus priority items were presented and staff was given
direction to finalize the Surplus Allocation Plan and to continue receiving feedback from the Mayor
and City Council. Direction was also given to identify additional funding sources to complete high
priority projects that would otherwise not be completed, by utilizing the City's Economic Uncertainty
Reserve Account, as well as the potential revenue from the sale of a CDBG surplus property
(Attachment 4).
Staff continued to meet with the Mayor and City Council, in addition to numerous community groups
and residents. Attachment 1 represents the proposed Surplus Allocation Plan as best synthesized
from the input of the Mayor and City Council. The Fiscal Year 2014 -15 budget surplus is
$11,250,000.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #4 City Financial Stability, Objective #1
(Maintain a stable, efficient and transparent financial environment.) Goal #6 Community Facilities
& Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City
assets.) Objective #2 (Address deferred maintenance on City buildings and equipment.)
FISCAL IMPACT
The appropriation adjustment will recognize and carry forward from Fiscal Year 2014 -15 an
available General Fund balance (account no. 01102002 - 50001) of $11,250,000. This amount will be
allocated to a new Council Special Projects Fund (account no. 05002002 - 59000 -011) and
appropriated to various departments for projects over the next three fiscal years (Attachment 1):
Fiscal Year
Allocation Amount
2015 -16 (Current Year)
$6,511,816
FY 2016 -17
$4,226,520
FY 2017 -18
$511,66 4
Total
$11,250,000
65A -2
Budget Surplus Allocation Plan
October 20, 2015
Page 3
Fiscal Year 2015 -16's appropriation will be distributed as follows: $6,511,816 to project expenditures
and the remaining $4,738,184 to reserve appropriations. The reserve amount will then be
reassigned per the Surplus Allocation Plan to various projects as part of the Fiscal Year 2016 -17
and Fiscal Year 2017 -18 budget process.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez S�
Executive Director
Finance and Management Services Agency
Attachment 1: List of Projects - Surplus Allocation Matrix
Attachment 2: Surplus Allocation Description
Attachment 3: Public Letters & City Response
Attachment 4: SARTC & Expressed Interest Items - Matrix
65A -3
65A -4
$Q
W J
Z
W 6
U
Q
2
0
O
N
.-1
65A -5
ry
0.
0
�o
0
N �
m
�
r d
I•.
47
N1
lP
5°
p
ui
p
t°
O
Cs
N
O
�
.yam
ou
iLLV
y
M
!M1
U1
!R
Y1
U3
f»
ff3
Vp3
M
fA
vp3
N
pp
O
pW
O
O
N
o
O
Op
o
S
O
pM
N
O
O
q
VJ
ry �
M
de'
flR
H
PR
69
Vi
Vl
Efi
ER
Vi
49
64
V}
»
o
µE9
W
°
b
E
O
w
E
c+
o
E
m
$
o
�
�
-
-
a�aa�aaaeee
�
e
�
�•
�
�•
�
e
�
q
e
�e
UL
e
e
7 °o
in
a
53
CB
a
m
m
w'
w
n
�n
ti
v3
in
�n
yr
LL
LL
w
LL
LL
LL
LL
w
C7
U'
CD
U'
CD
0
U'
C7
S
N p
Y.
.9
r
h�
A
tR
Ns
fsi
M
:R
ET
W
Vi
W
!9
bl
Vi
fn
Ff3
64
lq
e}
`m
n
`m
`m
v
m
`m
to
.62
g
s
.�
U
m
m
d
m
m
a
v
v
a
v
vv
'vo
a
•f°o
°°
U
U
U
U
CS
U
J
0
O
v
EL
•0.y
m
a
E
a
v m
a
M
m
U
�
m
m
ri`i'
r°i
o
�
°c"f
c� ,�
�'
L•
?
�
;D
:�'
,'.u_^
df
4�±
•� �
.� c
'_°
c'
o :�
� m
,{�5
N
N
a
N
C/]
Cn
fn
x°
—U'
z U
�' .Pa3
E
d
U V
dP Z
�-
o_
a
o
o
n
0.
—
c
oc .
o.
V
r.
m
4
65A -5
ry
0.
65A -6
w
h
b r
N F �
Y V V
vl f9 to Vl
O �
W
N N
y r
J
Q O
Q N ~ r4
� Ili N
b
f- In N N
Y
N N
W 4.
N
a
r'o
0
N
�
Y
N
pp
=
yi
4N
fR
O
a
E
�
U
°
K
u3
y
y
rn
w
m
e
6
6
�y l7
LL
LL
LL
LL
LL
k
LL
LL
w
LL
_ a
� o y
c
O1
o
g
S
S
O
O
O
g
C
u0'i
pO
N
N
d'
VS
r
N
o
O
H
69
bT
bi
Vi
(Pl
F%yi
6?
fR
Yl
Vy
bA
y,
io
N
w
li
lL
Il
lL
li
W
LL
L2
lL
N
c
c
�
m
LE
U
NNL. o
v
w
>
�
P,
a
:
pE
ro
Q
E
All
-
�
O
o
'
Ea
a.
Lz:
LL
IS
U
U
65A -6
w
h
b r
N F �
Y V V
vl f9 to Vl
O �
W
N N
y r
J
Q O
Q N ~ r4
� Ili N
b
f- In N N
Y
N N
W 4.
N
a
Exhibit 2
SURPLUS ALLOCATION DESCRIPTION
• ANGEL RESTROOM RENOVATION ($50,000)
o Angel Park restroom was installed approximately 40 years ago. The restroom is heavily
used and vandalized. Complete renovation is needed. Work will Included fixture
replacement, re- roofing, patching, vandal resistant doors, painting, etc.
• RIVERVIEW COURT AND PARKING LOT RENOVATION (96,200)
o The existing basketball court has large cracks, game lines are faded and court needs
complete resurfacing to avoid any potential injury. Similar situation is evident in the
parking lot. Project will include renovating both the parking lot and basketball court.
• SANTIAGO BIKE TRAIL RESURFACING PROJECT ($70,000)
o Tree roots have lifted various sections of the existing bike trail through Santiago Park.
Project will include section removal, root pruning and resurfacing to the bike trail.
• SANTIAGO PLAYGROUND EQUIPMENT REPLACEMENT ($230,000)
o Replacement parts are no longer available for the existing play equipment. As sections
of the play equipment wears out or gets vandalized, the area is blocked off or modified
with other parts. The play equipment will be replaced as part of this project.
• BOMO KORAL SIDEWALK /WALKWAY RENOVATION ($160,000)
o The existing concrete walkway and picnic area are lifting and cracking due to tree roots
and soil condition. Sections of the walkway and the entire picnic area will be removed
and replaced as part of this project.
• DAN YOUNG SOCCER FIELD #2 SYNTHETIC TURF REPLACEMENT ($640,000)
o The synthetic turf warranty on field #2 has expired. The field shows signs of extreme
wear. Sections of the synthetic turf have been patched several times and the GMAX
rating is below is below average. Project will include removal of the existing turf carpet
and replaced with a new carpet and additional rubber material.
• CABRILLO TENNIS COURT RENOVATION ($75,000)
o The existing tennis court on the east side of Cabrillo Park is not playable. Tree roots
have lifted sections of the court to make it unsafe to use. Project will include removal of
the court section and tree, new concrete surface, color coating, fence repair, and nets.
• WINDSOR TENNIS COURT ($140,000)
o The existing tennis court at Windsor Park is not playable. Tree roots have lifted sections
of the court to make it unsafe to use, Project will include removal of the court section
and tree, new concrete surface, color coating, fence repair, and nets.
• CIVIC CENTER JOINT POWERS AUTHORITY RENOVATION ($419,000)
o The Civic Center budget includes several projects that are managed by the County
and /or the City. The Civic Center Budget that was approved by the City Council required
the City and County to provide $820,000 each to balance the budget request. Funding is
needed for the city's share of the match. Projects include Renovation of Civic Center
Storm water lift stations, repair of lifted sidewalks, re- caulking to Plaza of the Fountains
and Plaza of the Flags, ADA Improvements by City Hall Council Chambers,
Courthouse /Library Parking Structure (Elevator modernization, generator replacement,
65A -7
and structural assessment), and Stadium Parking structure elevator modernization
plans.
• BODY CAMERAS ($350,000)
o The body -worn camera program will outfit 200 officers with body -warn camera. The
program will include the cameras, hardware, accessories, docking stations, and monthly
service fees for data storage /management. The program will be coordinated by a new
special projects Sergeant and Police Evidence and Supply Specialists.
• SECURITY LIGHTING: WINDSOR, SANTA ANITA, LILLIE KING, MADISON, FISHER. SANTIAGO,
BOMO KORAL AND HERITAGE PARKS ($540,000)
o The existing security lighting at Windsor, Santa Anita, Lillie King, Madison, Fisher,
Santiago, Bomo Koral, and Heritage Parks were installed as wooden or metal poles with
High Pressure sodium or Metal Halide fixtures 30 to 20 years ago. The wooden and
metal poles have deteriorated and are a safety concern. The project replacement with
concrete security lighting poles and energy efficient LED fixtures /lamps.
• HOMELESS ($400,000)
• GIS SYSTEM DEVELOPMENT ($125,000)
o For a city the size of Santa Ana, GIS technology is not being used to its potential. The
goal of this project is to enhance the existing GIS program to provide spatial analysis of
citywide date, including infrastructure /ROW data, City facilities, census data, zoning
information, and permit work. A robust GIS system will provide a solid foundation for
integration with the future Asset Management System, which is identified in the City's
Strategic Plan.
• NETWORK, DATA CENTERS AND SERVERS /SOFTWARE, COMMUNICATIONS UPGRADE
($1,065,000)
o The recommended allocation invests in infrastructure upgrades in order to increase
system reliability while providing the necessary infrastructure to advance and take
advantage of new technologies. Initial projects will focus on datacenter development
and relocation, critical network component upgrades, critical software upgrades, and
new functionality / integration of the current phone system and computing systems
(unified messaging).
• IT EQUIPMENT UPGRADES- COMPUTERS /LAPTOPS, MOBILE TECHNOLOGY, PHONES ($273,600)
o IT equipment upgrades, specifically computers /laptops, mobile technologies such as
smartphones and tablets are vital to the efficiency and productivity of City staff.
Investing in the upgrade of IT equipment will help take advantage of improved desktop
and mobile communications technologies and provide the necessary platform and
computational resources needed to access City related information such as email, data
files and folders, mobile applications, and multimedia files like audio and video.
Upgrades to IT equipment will also provide access to essential City computing systems
such as printing, Wi -r-i access, server -based and desktop -based applications, and online
resources such as the Internet, cloud -based technologies, and web - enabled
applications.
65A -8
• FINANCIAL BUDGETING APPLICATION ($400,000)
o The System functionality includes reporting tools such as weekly, quarterly, or monthly
budget reports. It would have the ability to integrate with our payroll software to
populate personnel costs (salary distribution, positions, Medical, PERS costs, etcetera),
prepopulate monthly cross charges to provide a base budget. The System would also
have the ability to provide fund projections, run various budget and capital scenarios,
and provide standardization of the budget document. Furthermore, the System will
have the ability to integrate with the financial system (Lawson /Infor) to upload the
approved budget. There are additional features as well, but I provided a brief synopsis
of the recommendations.
• PLANNING & BUILDING PERMITTING APPLICATION ($300,000)
o The Planning and Building Agency has been assigned the Strategic Plan objective of
evaluating our existing enterprise zoning and permitting system. This effort would allow
for an assessment of our technology inventory and online services, and would
recommend technology infrastructure and possible commercial products that could
potentially be customized.
• STRATEGIC COMMUNICATION ($140,000)
o Funding requested to enhance communication tools and strategies, including translation
services, public relations and communications related consulting services, explore and
expand new technologies, and equipment needed for outreach activities (projectors,
mobile screens, laptop computers, podiums, microphones and cameras). Funding
request also includes marketing and advertising for promotional placement, collateral,
and other equipment such as stand up banners and canopies.
• PUBLIC WORKS CIP, ASSET MANAGEMENT, AND PROJECT MANAGEMENT APPLICATION
($300,000)
o Enterprise Funds to Contribute. This project will identify the software and licensing
specifications, hardware costs, and implementation schedule.
• SANTA ANA CITY -WIDE BRANDING STUDY ($200,000)
o The key to an effective branding effort is the consistent use of language and graphics
that convey a unified strategic theme. Over time, the City of Santa Ana has used a
variety of logos and graphic visuals to communicate its brand in advertising, brochures,
outreach efforts, special events, public relations and even emails. These branding tools
now are outdated and are part of a diluted approach to convey our message. In order to
undertake such an effort, the City is seeking a qualified consultant to develop a new
marketing and branding plan that will support the City's communications efforts while
conveying this important new theme and tagline to the business and development
community.
• GENERAL PLAN UPDATE ($1,000,000)
o A General Plan is the City's long -term blueprint for the community's vision of future
growth. It is the long -range constitution that sets forth all of the goals, policies and
programs for the City to ensure successful accomplishment of the City's vision.
65A -9
• METRO EAST ZONE EXPANSION ($100,000)
o Amend the Metro East Zoning Ordinance and prepare required technical studies to
allow for expansion of Residential and Mixed Use development opportunities west of
the Santa Ana Freeway, along the First Street corridor. The Metro East Zoning Update
will facilitate additional housing opportunities to meet local and regional needs, within
nearby access to transit at the Santa Ana Regional Transportation Center (SARTC).
• PENSION STABILITY FUND ($500,000)
• PLACEMAKING CITY -WIDE ($100,000)
o Public space is at the heart of a community's social fabric. It is where residents,
employees and visitors come together to share ideas, develop lasting relationships,
celebrate diversity and enjoy all that a city has to offer. The City of Santa Ana, the
fourth - densest city in the United States, would benefit not only from more abundant,
more accessible public space, but from better designed public spaces - this includes
making improvements to existing, underutilized public space assets. A "placemaking"
strategy could be used to improve the gathering places within the community —its
streets, sidewalks, parks, buildings, and other public spaces —so they invite greater
interaction between people and foster healthier, more social, and economically viable
communities.
• SARTC Deferred Maintenance- HVAC Replacement ($850,000)
o Rebuild 29 complex air handlers with difficult access.
• CORBIN CENTER IMPROVEMENTS- RESTROOM RENOVATION & FACILITY IMPROVEMENTS
($50,000)
o Replacement of domestic commode with commercial commodes; paint exterior and
interior of Center.
• CORPORATE YARD: ROOF RESTORATION & FACILITY RENOVATIONS ($850,000)
• GRAND CENTRAL: CHILLER REPLACEMENT — CAL STAE FULLERTON 2a0 ST. PROMENADE
($450,000)
• POLICE DEPARTMENT JAIL: FACILITY RENOVATIONS ($150,000)
• CITY HALL FACILITY AND SAFETY RENOVATIONS ($155,000)
o City Hall rebuild original (1972) 9 -HVAC Air Handlers; Annex 1st floor failed carpet
replacement; Elevator smoke measures to contain smoke in shafts in case of fire
(mandated by OCFA).
• NEWHOPE LIBRARY -HVAC PROJECT ($40,000)
o Rebuild Air Handlers that distributes air in the library.
• JEROME CENTER GYM & SOUTHWEST SENIOR CENTER — FACILITY RENOVATIONS ($50,000)
• EL SALVADOR CENTER- UPGRADE EXTERIOR HVAC SECURITY ENCLOSURES ($15,000)
c Modification of the HVAC security enclosures, as they are a weight hazard for
maintenance.
• FLEET ($1,300,000)
o Slightly reduced. Replacement of City vehicles that are 15 years old and have excessive
mileage. There currently is no funding available to replace vehicles that were purchased
65A -10
after 2012. This allocation will provide funding to replace 42 vehicles that were
purchased 10+ years ago and have excessive mileage and repair costs, The older
vehicles are expensive to maintain and expose the City to potential liability hazards.
• CALLE CUATRO STREET SIGNS AND PLAZA CALLE CUATRO SIGNAGE ($25,000)
o Complete the design, fabrication, and installation of signage related to Calle Cuatro.
• SARTC Strategic Investment- Maintenance, Safety /Liability, Tenant space, signage
($3,800,000)
o Completion of essential deferred maintenance to attract and retain quality businesses
and transform SARTC into a destination location for travelers and the community. City
staff will begin to contract work for the critical areas as soon as funding is available.
Future projects will be coordinated by the on -site property management firm, once the
agreement is finalized.
• BIRCH PARK RESTROOM AND FENCING ($140,000)
o The only restroom available at Birch Park is in the Senior Center, Patrons of the park
only have access to the restroom when the center is open. Continual use of the
restroom also disrupts senior programs. A park restroom Is needed to service the public
and to minimize disruption in the senior center. A fence along the north and west side
of the park is proposed in order to close the park at night and be designed to enhance
the historical image of the park. Birch Park is the first and oldest park in the City of
Santa Ana.
• JOINT USE- GODINEZ FIELD AND TRACK ($500,000)
o Centennial /Godinez Fields are part of an existing Joint use agreement. The existing
sports field and track is of natural turf, decompose granite surface with sports lighting.
To improve programming and expand use of the Godinez football /soccer field and track,
both agencies are proposing to share the cost to install synthetic turf and rubberized
running track, Additional funding is needed to fund the city share of this project.
• SKATE PARK ($800,000)
o The community has been requesting a 2nd Skate Park in the City of Santa Ana. The first
skate park at Centennial Park is heavily used on a daily basis by skaters. The location of
the 2nd skate park should be placed at another section in the city, in a park that has the
space, and parking, and enough buffer to deal with the noise from the skaters.
• THORNTON PARKING LOT RENOVATION ($270,000)
o The asphalt on the existing parking lot is breaking down, turning to loose gravel and
parking stall lines are fading. Renovation is needed to preserve the parking lot. Work
will include removal, replacement, striping and ADA improvements.
• WALKWAY /SIDEWALK IMPROVEMENTS: CENTENNIAL, LILLIE KING & MEMORIAL ($590,000)
o The existing concrete walkway and asphalt walks are lifting and cracking due to tree
roots and soil condition, Sections of the walkway will be removed and replaced as part
of this project.
• CABRILLO TC CLAY COURT INSTALLATION ($400,000)
65A -11
o The clay court installed on the southwest corner of Cabrillo Tennis Center is reserved on
a regular basis. Space is available to install 2 additional clay courts on the south portion
of Cabrillo Tennis Center. Project will include grading, clay courts, sports lighting,
fencing and nets.
• SECURITY LIGHTS: CENTENNIAL & KIWANIS BARRIER FREE PARK ($500,000)
• The existing security and parking lot lighting at Centennial Park was constructed with
wooden poles and high pressure sodium lighting. The poles are rotting at the base and
are a potential liability concern. The project will include replacing the wooden poles
with concrete poles and upgrading the lighting to energy efficient LED fixtures and
lamps.
• Kiwanis Barrier Free Park was constructed in Phases and the security lighting phase still
needs to be implemented. The park is heavily used during the day and early evening.
Security lighting is needed to provide safety to our park patrons during the evening and
to allow additional programming /use of the park by disadvantage children.
• SANTA ANA SENIOR CENTER 3RD ST- HVAC, LIGHTING, ELECTRICAL REPAIRS ($80,000)
o HVAC upgrade system; install Lighting controls to reduce kwh; upgrade obsolete electric
panel
• MAIN LIBRARY- HVAC REPLACEMENT ($55,000)
o Rebuild original (1958) air handlers that distribute air in library.
• GIS System Development (an additional $100k from Enterprise)
o Development of GIS System to increase functionality and software improvements.
65A -12
rl,lyb
EL C NT RO
Exhibit 3
CULTURAL
DE MEXICO
319 N. BWh Street Santa Ana, Ca. 92701
September 22, 2015
To the City of Santa Ana Council Members, Mayor, and Staff:
It is with great pleasure that we write to you with information regarding el Centro Cultural de
Mexico's Building Acquisition Project. The Centro Cultural de Mexico has grown
tremendously over the past twenty years, playing an important role in the cultural landscape of
the City of Santa Ana. Today we find ourselves with a unique opportunity to give this treasured
community asset a proper and permanent home in this great city. Furthermore, this project fits
nicely into the City's Strategic Plan, fostering economic development that makes downtown
Santa Ana a thriving, culturally diverse and entertainment destination.
Regarding this year's budget surplus, we hope you consider the following important points.
The California Endowment has granted $800,000 for the Centro Cultural de Mexico's
building acquisition project.
• This amount leaves us just past halfway, One prospective building, at 820 N Parton St. is
listed at $1.4, Million. This amount does not include minor renovations to the building,
which we have estimated will cost up to $200,000.
• The Orange County Community Housing Corporation, a non - profit developer of 87 years
in the County, has partnered with the Centro to offer their expertise in building
management and development.
• The UCl School of Law, The Kennedy Commission, and Santa Ana Building Healthy
Communities are among the many Community Partners who are committed to use the
space for diverse programming, service, and meeting needs.
• Aside from the Centro's own EducArte weekly workshops and classes — 20 different
community based, volunteer- driven workshops on dance, music, and art— the Centro's
building will be a space for artistic collaborations and production, including multi -media
production in video, graphic design, and audio production.
• The building will house Radio Santa Ana, Santa Ana's first Low Power FM Community
Radio, putting Santa Ana's local voices, news, and music on the air.
"Cuando la cultura muere, la genie muere,,."
vuww.else.nlrncu,ituraldorncx co.org
65A -13
The Santa Ana Building Healthy CommLmities Initiative has submitted a list of
recommendations for the use of this $10 Million+ surplus. The Centro wholeheartedly
supports this set of community proposals, and has included our building project in this list
under "Community Spaces" funding.
We thank you in advance for your attention and support, and herein request to meet with each
of you, at your earliest convenience, before the October 61h vote on this matter, to answer any
questions you might have. Please feel free to contact me at ] u; ;gi(aJelcentroculturalderracx co.ur
or (714) 425 -5562.
Respectfully,
Luis A. Sarmiento
Centro Cultural de Mexico
65A -14
Page 2
Santa Ana Healthy Neighborhoods Alliance ,1,t T
October 1, 2015
C IIT Y r r;
TO: Mayor MiguelPulido, MayorProTern VincentSarmiento, Councilmembers— MicheleVaRnez,Angelica
Amezcua, Roman Reyna, David Benavides, Sal Tinajero, and City Manager Mr. CavazYSS,.
RE: City Surplus Funds — Requests for Lights on the Pacific Electric Trail
Dear Esteemed elected officials and Mr. Cavazos, City Manager
The Santa Ana Flealthy Neighborhoods Alliance enthusiastically requests the approval for funds to install
lampposts/ lights along the Pacific Electric Trail from Chestnut to South Main. Residents from six surrounding
neighborhoods - Madison Park, Eastside, Heninger Park, Wilshire Square, Delhi and Memorial Park, totaling
53,000, and others throughout the city, consistently walk the bike trail either early in the morning or after work.
During the early morning hours it is still dark when residents can be seen walking in groups with baseball bats and
sticks for protection. Lights along the bike trail that function during dark hours are much needed for basic safety.
From Sunset to daybreak, the trail becomes a no man's land riddled with gang activity, muggings and assaults.
A well —lit trail is a win -win for all of us Involved. Walkers will feel safer and encouraged to walk more. The city
would send a strong message— reinforcing wellness, exercise and promoting healthy behaviors. The lighting will
demonstrate that we all care about safety on our bike trail, and very importantly: that residents continue to work
in partnership with our elected officials and city manager for a healthier Santa Ana.
Our community commitment and work for a better Santa Ana is strong and continues to be very present in our
events and community engagement. Madison Park neighborhood has been working on the bike trail for the past
10 years, such as planting of trees, numerous clean ups and community events to promote health and exercise.
Most recently the successful Walk a Than and Resource Fair on September 26, 2015 promoted the use of the bike
trail by 500+ youth and adult residents.
The Santa Ana Healthy Neighborhoods Alliance ( SAHNA) was Founded in 2012 and brings together Madison Park,
Eastside, Heninger Park and Wilshire Square neighborhoods to work on Health, Education and Safety for a better
Santa Ana. We have partnerships with schools, churches, businesses, the South Main Merchants Association,
other neighborhood associations and community groups.
SAHNA is actively engaged in residents taking ownership for fostering and building a safer, healthy and productive
environment. We recognize the power of the community to be actively engaged in leadership roles, creating
solutions, impacting policy and working in partnership with our elected officials and city government.
Approving safety lights on the bike trail will benefit thousands and everyone wins. Together we can light tip the
city with a beautiful and safer bike trail.
Thank you for your consideration of this funding request as you make very important decisions on the application
of the city surplus monies.
mdest Reg c "s,� ~
o5 Cndval, Irma P.laur ,l Healthy Neighborhoods Alliance
65A -15
rj
{f�ti14I ++ j
75:11�Fk Li�i u
Building healthy
C nities
, 'SCknfxal S�M1Ya ���
October 12, 2015
Santa Ana Building Healthy Communities
1505 E 17`h St, Suite 111, Santa Ana, CA 92705
PHONE: (714)597 -6630 1 FAX: (714)647 -0901 1 www.sa- bhc.org
Re: Condensed City Budget Surplus Recommendations
Item
Who
Amount
Fund to provide incentives to local micro- enterprises that
Community
$250,000
promote local health, arts, and culture. (e.g. worker cooperatives,
Development in
the establishment of a mercadito as a market place for locally
collaboration with
prudced artisanal goods, and the establishment of a community-
Community Orgs.
run micro - farm).
Extend City Council Special Event Sponsorship program to fund
Community
$400,000
community -led programming that promotes health, arts, culture
Development in
among underserved populations (e.g., low- income, refugee and
collaboration with
immigrant youth and families), such as the recently approved.
Community Orgs.
Funding for Community - Building Infrastructure:
Community
$2', Million
Grants /incentives to support capital investment projects
Development in
(community buildings /properties) by non - profit organizations
collaboration with
that serve a public benefit through promoting health, wellness,
Community Orgs.
arts, and culture programming such as establishment of Non -
Profit Community Clinics, El Centro Cultural de Mexico building,
Familias Corazones Verdes Park, The LGBT Center OC, the
KidWorks Youth Center expansion, and The Cambodian Family.
One -year expansion of youth internship program to certify them
Cmty Development
$250,000
as health enrollers & navigators to enroll Santa Ana residents in
in collaboration
ACA & Medi -Cal and expose them to careers in the health field.
with Community
Orgs
Additional funding for the check -in center pilot program for the
Cmty Development
$100,000
homeless community, to cover improved storage and sanitation
in collaboration
services, and allow for the center to be open during times that
with community
accommodate for homeless peoples' schedules.
orgs
TOTAL
$3,000,000
65A -16
City Response to SASHC Funding Proposal
65A -17
Pop -up market places can be created through the special
event permitting process. This is currently done with the
monthly Art Walk, weekly Farmers' Market, and other
special events with local vendors, The process can
Fund to incentivlze local micro - enterprises that promote
currently be pursued by members of a worker's co-
local health, arts, and culture. (e.g. worker cooperatives,
operative operating a mercadito. The City also operates a
the establishment of a mercadito as a market place for
Community Development
Small Business Incentive Program that Is designed to
locally prudced artisanal goods, and the establishment
In collaboration with
encourage local entrepreneurs. Qualifying local businesses
of a community -run micro-farm). _
Community Orgs.
$ 1,000,000.00 are relmbursed up to $5,000 of thier start -up costs.
The Arts and Culture commission Is currently funding
grant projects across the City. The latest round included
Fund RFP or city sponsorships for community -led
$50,000 In funding for 10 artists, The City has also
programming that promotes health, arts, culture, such
Community Development
developed a process to provide the City Council with
as the recently approved mini -grant donation program
In collaboration with
$70,000 In discretionary funds to support community
to community groups,
Community Orgs.
$ 500,000.00 events.
The 2015 -2016 CDBG grant process budgeted $340,000 to
local non - profits including KldWorll America On track,
Council on Aging - OrangeCounty, WISE Place, Human
Options, OC Fair Housing Council, The Cambodian Family,
Community Spaces: Grants for community centers
Public Law Center, Boys & Girls Club of Santa Ana, Orange
providing health, wellness, arts, culture programming
County Children's Therapeutic Arts Center. An additional
to support Infrastructure, new services and providers
$80,000 was provided to Goodwill Industries and the
for Non - Profit Community Clinics, El Centro Cultural de
Illumination Foundation was also provided by City Council
Mexico, Families Corazones Verdes Park, The LGBT
Community Development
approval. The City of Santa Ana has recently provided
Center OC, the Kk Works youth Center expansion, and
in collaboration with
$200,000 in support of the ADA renovations of the Delhi
The Cambodian Families.
Community Orgs,
$ 2,500,000.00 Center.
The feasibility of Public Restrooms at Plaza Calle Cuatro
and other key locations in the downtown are being
evaluated as part of the Downtown Modernization and
Public Restroom & drinking fountain at Plaza Calle
Parking Enhancement Project. An option forcleveloping
access to the the restrooms in the downtown parking
Cuatro.
Parks Rae
$ 500,000.00 garages are also being evaluated.
A comprehensive way finding plan for the Downtown is
currently being Implemented by the Community
Development Agency. The City was also recently awarded
Wellness Corridor signage /wayfinding along 5 routes to
$11 million in active streets grants, a portion of which will
promote walking and biking and Improve connectivity to
include a major expansion of downtown bike lanes from
the business district. _
Public Works
$ 250,000.00 SARTC into the business district.
_
_
The Santa Ana Police Department recognizes the
Importance of mitigating the risk factors that create the
potential for physical risk within neighborhoods. The Re-
Entry Services for Employment programs aim to educate
and establish collaborative working relationships with
Funding for Community Violence Intervention Worker
residents to promote public safety within the community.
Certification Program to train, educate and empower
The Santa Ana Work Center along with partners such as
community members with tools to mitigate risk factors
the OC Re.-Entry Partnership, the Network for Behavloral
that contilbute to violence, In addition to serving the re-
Health, and South Coast Counseling Services will continue
entry population. Training Is administered by the
to work to empower local community members with the
Professional Community Intervention Institute,
resources that they need to reduce the levels of violence
University of Southern California, and University of
SAPD in collaboration with
In their communities.
California, Irvine.
Project Kinship
$ 60,000.00
65A -17
City Response to SABHC Funding Proposal
65A -18
The Santa Ana Police Department Is currently an active
partner with the Orange County Re -Entry Partnership.'
This existing rehabllltatlon program is headed by the
Funding for a Community Intervention Worker
Orange County Sheriff's and Probation Department, These
Community- Based Violence Intervention and Re -entry
efforts are geared to reducing the overall 3 year recidivism
Service to provide crisis intervention, re -entry services,
rate from 75% down to 25% for those that remain
trauma care, family support, and long term case
enrolled In the projects support services. There are
managed services to youth and families affected by SAPID in collaboration with
currently 56 local partner organizations involved In these
violence, gangs, and Incarceration. Community Orgs $
100,000.00 efforts.
_
The City currently utilizes $708,255 In CDBG funding for
after school youth programs. New Investments In joint use
facilities with SAUSD Including the $5 million Roosevelt -
SAPD In collaboration with
Walker facility is set to open during the 2015 -2016 school
Diversion program for ellglble youth Project kinship $
100,000.00 year. _ _ _
_ _ _
In accordance with the Sunshine Ordinance, the City has
Increased the requirements for community outreach for
new developments, during changes to key City planning
documents, and continued to support community
SAPD In collaboration with
involvement through Neighborhood Association
Community Conferencing Community Orgs $
100,000.00 gatherings,
The Public Works Agency was recently awarded $11
million worth of bike Improvement projects by the State
of California. These programs will provide protected bike
lanes along Santa Ana Blvd, 5th Street, and Edinger
Bike infrastructure Improvements and extension of the
Avenue. A Civic Center Bike Blvd. will also be added to
Maple bike trail, including improved signage, lighting,
help provide Safe Routes to School for the residents of
etc. Public Works or Parks $
500,000.00 Santa Ana.
City staff has met with community representatives to find
publicly available land meeting the required zoning, size,
and availability requirements set out by the Wellness
Strategy Resolution adopted by the city council on 6 -2 -15.
An area meeting these requirements has not been
Cmty Development in
currently Identified by interested parties. City staff will
Funding to cover costs for leasing public land for a collaboration with
continue to work on developing City -wide guidelines on
pilot community -run micro -farm Community Orgs $
750,000.00 the leasing of public property to private entitles.
, _.
The 3 homes on 6th and Lacy are already pending
conversion to open space perthe terms of the Station
District Settlement Agreement. An additional block of
open land at Lacy and Vance has also been identified by
Council and City staff as a location forfuture open space
near the Lacy neighborhood. Staff remains open to
Funding to purchase boarded up houses & convert to an
Identlfying potential locations across the City for
open space In the Lacy neighborhoods, Parks and Recreation $
50.0,000.00 additional open space. _
The Carfield Community Center currently operates the
center for 87.5 hours per week at an annual cost of
Expand Lacy Community Center hours and clays for
$215,000 Any additional hours has a cost of $2,457 /hour
community use. .._ Parks and Recreation $
200,000.00 to operate on an annual basis.
65A -18
City Response to SABHC Funding Proposal
65A -19
The City has previously partnered with local non - profits to
expand participation In the Affordable Care Act and Mack-
Cal programs. Outreach centers were created during the
open enrollment period at various community centers and
at City sponsored events. Funding was provided by
Funding for RFP to sub - contract health enrollers &
Cmty Development In
Federal and State outreach programs such as Covered
navigators to enroll Santa Ana residents In ACA & Medi-
collaboration with
California. The City remains open to continuing these
Cal.
Community Orgs _
$ 200,000,00 partnerships with the area's based health enrollers.
The City of Santa Ana has hired 21 Interns since July 2014
Expansion of youth Internship program, Including to
after the policy was adopted as part of the 5 -year strategic
connect students with community -based health careers
Cmty Development in
plan. The City Is currently recruiting 11 more interns for
(to address shortage of health care providers in Santa
collaboration with
the 2015 -2016 school year. These Interns serve
Ana) _ _
Community Orgs
$ 100,000.00 throughout every Department In the City.
In March of 2014 the City Council voted to work with
Mental health and wellness services forvulnerable
Taller San Jose and Saint Joseph's Community Hospital to
communities, Including a Youth Wellness Program for
renovate the historic YMCA as a 19,000 sq ft, fitness and
low Income families /refugee and immigrant families
Craty Development In
wellness center. Staff members are currently working with
that Include physical activity, healthy eating, arts and
collaboration with
these community partners to ensure the success of this
crafts, music and scholarship programs._
community orgs
$ 500,000.00 proposed $18 million wellness facility,
Funding for the Check -in Center Identified and authorized
by the City pending the approval of a site location, The
Additional funding for the check -in renter pilot program
City's currently proposed location would require the
for the homeless community, to cover Improved storage
approval ofthe Orange County Board of Supervisors,
and sanitation services, and allowfor the centerto be
Cmty Development In
Alternative site proposals are being reviewed and City
open during times that accommodate for homeless
collaboration with
staff welcomes additional stakeholder participation in
peoples schedules. _ _ _commu
nityorgs
$ 100,000.00 addressing the needs of the City's homeless community.
7,960,000.00
65A -19
65A -20
K
W
v
`v
v
a
c
U
N
� e
�o-
E .g
a
3
h
b
3 � m
d
5
W
c
g,
�
LL
M
mM
N
}
N
c
8
� N
Y
� o
3
5�
y �
N
U
y
r
u
d
5
W
65A -21
a'
c
8
� o
r
�
s
U
b
�
LL
z18
z
z
z
z
z
z
z
z°
s
z
U SLL
gg
s
a
F
N
c L'
o
U
N
Ll
11
W
E
N
Fz
$
CJ
U
U
U
4
N
�
Z
U
m
V_
LT
V
=
yEy
u
R
a
SE
E9
��
flea
.�w
b
ttdd
¢¢
IM
`J
x
D
m
m
w
c'
y
u
u
3
�
65A -21
65A -22
Mitre - Ramirez, Norma
From: Huizar, Maria
Sent: Tuesday, October 20, 2015 9:44 AM
To: Mitre - Ramirez, Norma; Trujillo, Rose Ann; Orozco, Norma
Subject: FW: Slight Change in One of the Projects Being Considered (Agenda Item 65A) at
Tonight's Council Meeting
Importance: High
Please add to packet for Agenda Item 65A. Thank you.
From: Mouet, Gerardo
Sent: Tuesday, October 20, 2015 9:13 AM
To: Cavazos, David
Cc: Cortez, Robert; Ono, Ron; Carvalho, Sonia R.; Huizar, Maria
Subject: Slight Change in One of the Projects Being Considered (Agenda Item 65A) at Tonight's Council Meeting
Importance: High
Dear Mayor and Council:
The City and the School District have been having successful discussion on joint use matters and our partnership efforts is
progressing very nicely. At a meeting yesterday, the Superintendent informed the City Manager that the concept we have
been considering in adding $500,000 to the project cost of converting the Sport Field and Track to Synthetic Field and
Rubberized Track for Godinez High School will be better served as a joint use project to focus instead to the Sport Field and
Track at Segerstrom High School. There are benefits of focusing first on Segerstrom. 1) The School District is closer to
implementing the Segerstrom project. 2) The need for a joint use football /soccer field and track at this part of town will better
serve the community since Centennial Park already has many recreational options for the community.
If the City Council decides to prioritize this project at tonight's meeting, please keep in mind that it is best not to specify
Godinez at this point but to say that the monies would be focused on a joint use project either at Godinez or Segerstrom
pending further discussions with the School District as to what location would best serve the public. The field in either of these
options will serve youth football, youth soccer, and adult soccer needs in the community.
Let me know if you have any questions.
Gerardo Mouet
Executive Director
Parks, Recreation, and Community Services Agency
(714) 571 -4204
Learn Have Fun Get Fit Be Respectful
65d -23
65A -24