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Home My WebLink About AGENDA_2015-11-03 City Council Meeting Agenda November 3, 2015 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vincent F. SarmientoMichele Martinez Mayor Pro Tem – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org MMartinez@santa-ana.org Angelica AmezcuaP. David Benavides Councilmember - Ward 3 Councilmember - Ward 4 AAmezcua@santa-ana.org DBenavides@santa-ana.org Roman Reyna Sal Tinajero Councilmember - Ward 5Councilmember - Ward 6 RReyna@santa-ana.org STinajero@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho David Cavazos Maria D. Huizar City Attorney City Manager Clerk of the Council DCavazos@santa-ana.org NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: • Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” Guiding Principles • Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana ********* Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Comments may be emailed to eComment@santa-ana.org before the City Council meeting and will be made part of the record. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in Time Warner Cable the Council Chamber or other designated locations which are televised live on CTV3 will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting CITY COUNCIL AGENDA 2 NOVEMBER 3, 2015 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING NOVEMBER 3, 2015 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE AMBER G. PEREZ, KENNEDY ELEMENTARY INVOCATION ERIC WAKELING, POLICE CHAPLAIN PRESENTATIONS EMPLOYEE SERVICE AWARDS presented by MAYOR PULIDO to: 25 YEARS OF SERVICE Jason P. Clemente, Water Services Meter Repairer II, Public Works Agency Gerardo R. Mouet, Executive Director; Parks, Recreation and Community Services Sandra Reafleng, Senior Office Specialist, Finance and Management Services Agency David Valentin, Police Captain, Police Department CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER REYNA to the following individuals for being a strong community leader in the field of sports in the City of Santa Ana: Frank Alvarado; Larry Arason; Isaac Curtis; Earl Engman; Harry Evans; Steve Fryer; Scott Glabb; Lucy Guerrero; Bruce Hamlin; Marvin Jones; Charlie Shaw; Jeff Watts; Jerry Witte. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. CITY COUNCIL AGENDA 3 NOVEMBER 3, 2015 PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 31A. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF OCTOBER 20, 2015 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. BOARDS / COMMISSIONS / COMMITTEES 13A. COUNCIL COMMITTEES – AGENDA AND MINUTES {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Receive and file. NAME MEETING DATE Legislative 10/19/2015 Parks, Recreation, Education & Youth (PREY) 10/26/2015 CITY COUNCIL AGENDA 4 NOVEMBER 3, 2015 MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. QUARTERLY REPORT FOR HOUSING DIVISION PROJECTS AND ACTIVITIES (JULY 2015 – SEPTEMBER 2015) {STRATEGIC PLAN NO. 5, 3} - Community Development Agency Community Redevelopment and Housing Commission approved recommended action on October 14, 2015, by a unanimous vote of 5-0. RECOMMENDED ACTION: Receive and file. 19D. STATUS REPORT - REPAIR OF SIDEWALK AND REPLACEMENT OF PARKWAY STREET TREES ON CABRILLO PARK DRIVE {STRATEGIC PLAN NOS. 6, 1B, 1C & 1G} - Public Works Agency RECOMMENDED ACTION: Receive and file. 19E. PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY REPORT FOR OCTOBER 2015 {STRATEGIC PLAN NO. 5, 1} - Public Works Agency RECOMMENDED ACTION: Receive and file. BUDGETARY MATTERS SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. SPEC. NO. 15-081 – PURCHASE AND INSTALLATION OF SODIUM HYPOCHLORITE GENERATION UNITS FOR DRINKING WATER {STRATEGIC PLAN NO. 6, 1C} (Public Works Agency) - Finance & Management Services RECOMMENDED ACTION: Award a contract to Process Solutions, Inc., subject to non-substantive changes approved by the City Manager and the City Attorney, for a three-year period expiring October 31, 2018, with provisions for two one-year renewals exercisable by the City Manager, in an annual amount not to exceed $600,000, for a total amount not to exceed $3,000,000, including all approved renewals. CITY COUNCIL AGENDA 5 NOVEMBER 3, 2015 22B. SPEC. NO. 15-076 - SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) NETWORK TO MONITOR AND AUTOMATE WATER PRODUCTION FACILITIES {STRATEGIC PLAN NO. 6, 1C} (Public Works Agency) - Finance & Management Services RECOMMENDED ACTIONS: 1. Reject the bid from Coast Pneumatics as nonresponsive to the specifications. 2. Award contracts for SCADA network Programmable Logic Controller programming services, subject to non-substantive changes approved by the City Manager and City Attorney, for a one-year period expiring October 31, 2016, with provisions for three one-year renewals exercisable by the City Manager, in an annual amount not to exceed $85,000, for a total maximum not to exceed $340,000, including all renewal options, with the following vendors: Vendor Location ACS Engineering, Incorporated Irvine Beavens Systems, Incorporated Torrance CPC Powertec, Incorporated Rancho Santa Margarita 22C. SPEC NO. 15-109 – UPGRADE THE DURESS ALARM SYSTEM UPGRADE AT THE SANTA ANA DETENTION FACILITY - {STRATEGIC PLAN NO. 6, 2} Police Department - Finance & Management Services RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to Primary Systems in an amount not to exceed $50,000, subject to non-substantive changes approved by the City Manager and City Attorney. AGREEMENTS 25A. AGMT - APPROVE OPTION TO PURCHASE AGREEMENT FOR SALE AND SUBSEQUENT RENOVATION AND REUSE OF THE YMCA PROPERTY AT 205 WEST CIVIC CENTER DRIVE {STRATEGIC PLAN NO. 3, 5A} - Community Development Agency RECOMMENDED ACTION: Authorize the City Manager and City Attorney to approve an Option to Purchase Agreement on behalf of the City of Santa Ana with St. Joseph Health System for the sale and subsequent renovation and reuse of the YMCA property located at 205 W. Civic Center Drive, subject to non-substantive changes approved by the City Manager and City Attorney. 25B. AGMT - ON-THE-JOB TRAINING DEVELOPMENT SERVICES FOR BRIDGES TO ENGINEERING PROGRAM {STRATEGIC PLAN NO. 2, 4B} - Community Development Agency CITY COUNCIL AGENDA 6 NOVEMBER 3, 2015 RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement with Network Kinection, LLC for a one-year period ending June 30, 2016 in an amount not to exceed $127,028.82, subject to non- substantive changes approved by the City Manager and City Attorney. 25C. AGMT - MAIL PROCESSING SERVICES {STRATEGIC PLAN NO. 7, 5} - Finance & Management Services RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement with Pitney Bowes Presort Services, Inc., subject to non-substantive changes approved by the City Manager and City Attorney, for a three-year period beginning November 3, 2015 and expiring October 31, 2018, in an amount not to exceed $20,000 annually, with provision for two, one-year extensions exercisable by the City Manager and City Attorney. 25D. AGMT - DIGITAL CONTENT HOSTING AND DISTRIBUTION – E-BOOKS, E- AUDIOBOOKS AND VIDEO STREAMING “E-LIBRARY” {STRATEGIC PLAN NO. 5, 4B} - Parks, Recreation & Community Services Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an amendment with Overdrive, Inc., increasing the compensation by $25,000 for a total annual amount of $50,000, for the remaining term of February 27, 2013 through February 27, 2016, and renewal term of February 28, 2016 through February 28, 2018, subject to non-substantive changes approved by the City Manager and the City Attorney. 25E. AGMT - MEMORANDUM OF UNDERSTANDING WITH THE POLICE OFFICERS ASSOCIATION (POA) {STRATEGIC PLAN NO. 7, 6} - Personnel Services Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute a Memorandum of Understanding with the Police Officers Association, subject to non-substantive changes approved by the City Manager and City Attorney, regarding wages and other terms and conditions of employment for a two-year period ending June 30, 2017 for a total cost of $4,740,000. 25F. AGMT - PARKING MANAGEMENT PLAN CONSULTING SERVICES AT THE SANTA ANA REGIONAL TRANSPORTATION CENTER (SARTC) {STRATEGIC PLAN NO. 6, 1C} - Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement with IBI Group, subject to non-substantive changes approved by the City Manager and City Attorney, for a term expiring June 30, 2016, in an amount not to exceed $35,000. CITY COUNCIL AGENDA 7 NOVEMBER 3, 2015 MISCELLANEOUS - BUDGET 29A. PRE-LOAN COMMITMENT FOR AFFORDABLE HOUSING AT 1666 NORTH MAIN STREET {STRATEGIC PLAN NO. 5, 3A; 3C} - Community Development Agency RECOMMENDED ACTION: Award a pre-loan commitment to Meta Housing Corporation/Santa Ana Arts Collective and authorize the City Attorney and the Community Development Agency to draft loan agreements in an amount not to exceed $4,635,000 for the Santa Ana Arts Collective project that will be conveyed to City Council for approval at a future date. LAND USE MATTERS CONDITIONAL USE PERMIT/VARIANCES 31A. VARIANCE NO. 2015-07 TO ALLOW ADDITIONAL WALL SIGNS ON TWO BUILDING ELEVATIONS FOR DEL AMO MOTORSPORTS LOCATED AT 2401 SOUTH PULLMAN STREET - SCOTT KING, APPLICANT {STRATEGIC PLAN NO. 3, 2} - Planning and Building Agency Planning Commission approved recommended action on October 12, 2015, by a vote of 5- 0 (Nalle and Verino absent). RECOMMENDED ACTION: Receive and file the staff report approving Variance No. 2015-07 as conditioned. **END OF CONSENT CALENDAR** CITY COUNCIL AGENDA 8 NOVEMBER 3, 2015 BUSINESS CALENDAR RESOLUTIONS 55A. APPROVE THE RELOCATION PLAN FOR DEPOT AT SANTIAGO PROJECT, 923 NORTH SANTIAGO STREET {STRATEGIC PLAN NO 5, 3C} - Community Development Agency RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE RELOCATION PLAN FOR RESIDENTIAL PROPERTY LOCATED AT 923 N. SANTIAGO STREET 55B. ESTABLISH A HOTEL DEVELOPMENT INCENTIVE PROGRAM {STRATEGIC PLAN NO. 3, 3C} - Community Development Agency RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO ESTABLISH A HOTEL DEVELOPMENT INCENTIVE PROGRAM 55C. NOTICE OF INTENT TO OVERRULE THE AIRPORT LAND USE COMMISSION’S DETERMINATION OF INCONSISTENCY FOR THE HERITAGE MIXED-USE DEVELOPMENT PROJECT AT 2001 EAST DYER ROAD {STRATEGIC PLAN NO. 3, 2} - Planning and Building Agency RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA NOTIFYING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION AND THE STATE DIVISION OF AERONAUTICS OF THE CITY’S INTENTION TO OVERRULE THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S DETERMINATION THAT THE PROPOSED HERITAGE MIXED-USE DEVELOPMENT PROJECT IS INCONSISTENT WITH THE 2008 JOHN WAYNE AIRPORT ENVIRONS LAND USE PLAN CITY COUNCIL AGENDA 9 NOVEMBER 3, 2015 REPORTS 65A. DIRECT STAFF TO BEGIN DISCUSSIONS WITH THE CITY OF GARDEN GROVE REGARDING OPTIONS FOR THE WILLOWICK GOLF COURSE SITE {STRATEGIC PLAN NO. 5, 4A}- Planning and Building Agency and Parks, Recreation and Community Services RECOMMENDED ACTIONS: 1. Authorize staff to begin discussions with the City of Garden Grove to discuss options for the Willowick Golf Course site. 2. Direct staff to review and identify opportunities for Willowick. 3. Update the Development and Transportation Council Committee on the progress of the discussions with the City of Garden Grove and potential options. 4. Designate the City Manager to assume the role, with team effort support from the Planning and Building Agency and Parks and Recreation, of managing and developing the direction of the discussions relating to Willowick. HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. 2.ORAL REPORTS - REGIONAL BOARDS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, November 17, 2015 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS • Mater Dei High School Parking Structure Project • Community Engagement Plan • General Plan Update CITY COUNCIL AGENDA 10 NOVEMBER 3, 2015