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Home My WebLink About FULL PACKET_2015-11-03HOUSING AUTHORITY MEETING AGENDA NOVEMBER 3, 2015 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vincent F. Sarmiento Vice -Chairperson - Ward 1 VSarmrento( ~aura .ine tt Angelica Amezcua Authority Member- Ward AAmeccua,A-:samta ana_or Roman A. Reyna Authority Member - Ward 5 RftcymaSti vaz®ta='%sxa,� rx. Sonia R. Carvalho Authority General Counsel Miguel A. Pulido Chairperson Authority Member telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Kelly Re enders Executive Director Michele Martinez Authority Member - Ward 2 NiMarnne.z(gLssanta arta arm. P. David Benavides Authority Member - Ward 4 DI3_cnavrdes(a sun to-ana,org Sal Tinajero Authority Member - Ward 6 S_I'ina�t ro(rr`s_anta ana_r�ry;, Maria D. Huizar Clerk of the Council �! NOTE: Ifyou need special assistance to particip ate in this Council meeting, please contact Michael Ortiz, City ADA Progt an Coordinator, at (714) 647-5624. Please call prior to the meeting date, to Allow the City enough time to make reasonable Arrangements for accessibility to this meeting, — ,Americans with llisabilmes Act, 11de II, 28 CFR 35.1021 Basic Housing Authority Meeting Information Five-Year Strategic Plan (2014-2019) Detailed information at: http.//www.santa-ana.oL/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2-Youth, Education, Recreation Goal 3 - Economic Development Goal - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity Honesty Responsibility Fairness Accountability Respect Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls' an items) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non -confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on C-1 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 NOVEMBER 3, 2015 CITY OF SANTA ANA HOUSING AUTHORITY MEETING NOVEMBER 3, 2015 CALL TO ORDER CHAIRPERSON PI„LIDO IMUSING AUTHORITY BOARD MEMBERS SARMIENTO, AMEZCUA, BENAVIDF,S, MARTINEZ, REYNA, TINAJE,RO City Manager, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input' for description.) 1 2. 3 CONSENT CALENDAR RECOMMENDED ACTION. Approve staff recommendation on Consent Calendar Items: 1 through 3 REGULAR MEETING MINUTES OF OCTOBER 6, 2015 {STRATF_GIC PLAN NO. 5, 11 RECOMMENDED ACTION. Approve Minutes. EXCUSED ABSENCES RECOMMENDEDACTION: Excuse Housing Authority Members absent. QUARTFRT,Y IMPORT FOlt HOUSING CHOICE VOiKI-IER PROGRAMS j ULY 2015 — SEPTEMBER 2015 {STRATEGIC PIAN NO. 5} RECOMMENDED ACTION: Receive and file. *** END OF CONSENT CALENDAR *** HOUSING AUTHORITY AGENDA 3 NOVEMBER 3,201-5 COMMENTS 4. HOUSING AUTHORTTY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non -agenda matters and ask questions of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law. ADJOURNMENT MOUSING AUTHORITY AGENDA 4 NOVEMBER 3, 2015 MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY MEETING SANTA ANA, CALIFORNIA OCTOBER 6, 2015 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 7:46 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL PULIDO, Chair VINCENT F. SARMIENTO, Chair Pro Tem ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN REYNA SAL TINAJERO PUBLIC COMMENTS - None AUTHORITY MEMBERS Absent: NONE STAFF Present: DAVID CAVAZOS, City Manager SONIA CARVLHO, Authority Counsel MARIA D. HUIZAR, Authority Secretary CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Consent Calendar Items 1 through 3. MOTION: Reyna SECOND: Tinajero VOTE: AYES: Benavides, Amezcua, Martinez, Reyna, Pulido, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) HOUSING AUTHORITY MINUTES 1 OCTOBER 6, 2015 1 2. 3. n 5 REGULAR MEETING MINUTES OF SEPTEMBER 1, 2015 {STRATEGIC PLAN NO. 5,1) MOTION: Approve Minutes. EXCUSED ABSENCES — None QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR{STRATEGIC PLAN NO. 4) MOTION: Receive and file. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR ITEM ANNUAL LICENSE RENEWAL FOR YARDI SYSTEMS {STRATEGIC PLAN NO. 4, 1) MOTION: Authorize the Community Development Agency Executive Director to execute a revised agreement for the annual license renewal of services of Housing Authority software with Yardi Systems, Inc. in an amount not to exceed $60,000, for up to a one-year term, subject to non -substantive changes approved by the Executive Director and the Housing Authority General Counsel. MOTION: Tinajero VOTE: AYES: SECOND: Sarmiento Benavides, Amezcua, Martinez, Reyna, Pulido, Sarmiento, Tinajero (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) COMMENTS HOUSING AUTHORITY MEMBER COMMENTS — None ADJOURNMENT - 7:47 P.M. Maria D. Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 2 OCTOBER 6, 2015 MEETING DATE: NOVEMBER 3, 2015 TITLE: QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JULY 2015 — SEPTEMBER 2015 (STRATEGIC PLAN NO. 5) P F � CUTh%E DIR TOR RECOMMENDED ACTION Receive and file. (D RECORDING SECRETARY USE ONLY: APPROVED ❑ As Recommended ❑ As Amended CONTINUED TO COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION At its Regular Meeting on October 14, 2015, by a vote of 5:0, the Community Redevelopment and Housing Commission approved the recommended action. DISCUSSION The July 2015 — September 2015 Quarterly Status Report for the Housing Choice Voucher (HCV) Program provides statistics for the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three sections: Applicants, Participants, and Production. Applicants: During this reporting period the Santa Ana Housing Authority exhausted the 2007 Waiting List. The Santa Ana Housing Authority accepted applications from July 1, 2015 through July 30, 2015 and received a total of 16,375 applications. A random lottery procedure was executed and the Santa Ana Housing Authority accepted 5,000 of the 16,375 applications and established a new 2015 HCV Waiting List. Charts 1 and 2 depict the characteristics of those currently on the waiting list. .i'M Quarterly Report For Housing Choice Voucher Program November 3, 2015 Page 2 Chart 1 illustrates the percentage of those on the 2015 HCV Waiting List who work or live in Santa Ana These applicants are given a preference on the list. Chart 2 illustrates the number of applicants by total household size. The majority of families on the waiting list consist of only one or two members. Nearly half of all applicants (2,827 of the 5,000 applicants or 57%) have one or two member households and would qualify for a one - bedroom voucher. The Santa Ana Housing Authority's occupancy policy is one bedroom for every two family members. Participants: At the end of the reporting period, there were 2,562 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by number of family members. Three-fourths (77%) of families receiving assistance have three or fewer members. M 1,600 1,400 1,200 1,000 800 600 400 200 0 1. Residency Preference Work in Santa Ana 29% Veteran 1% LiveinSanta 1% Ana 78% fl 2. Household Size 1 2 3 4 5 6 7 8 9 10 11 12+ 6 Persons 3 Family Size 3% 3 5 Persons 8% 1 Person 35% -- 2 Persons 25% Quarterly Report For Housing Choice Voucher Program November 3, 2015 Page 3 Chart 4 illustrates the family type for program participants. Over half (64%) of participating households have elderly and/or disabled members. ["Other" consists of households that are non -elderly, non -disabled, with no minor children.] Chart 5 depicts participants by percentage of Orange County area median income. As of September 2015, the County's area median income was $85,900. Approximately 89% of families on the program earn less than 30% of the area median income, which is $28,100 per year for a family of four. Participants' incomes come from a variety of sources, as illustrated in Chart 6. 70% Over a third (33%) of participating families have income from employment. 60% 50% Participating families pay a portion of their monthly rent based upon their income and the 40% payment standard for their unit. The Housing 30% Authority pays the difference between the tenant's portion and the contract rent. This 20% payment is the Housing Assistance Payment (HAP). The average HAP for July through 10% September was $891. 0% W Below Medi; Elde 49% 4. Family Type Other 11%_ Fa mily 25% 5. Income as Percent of Median Below 80% 01d_ Disabled 15% 6. Sources of Income ow30%of Medlan,89% With any wages With any Welfare With any SS/SSI With any other income Quarterly Report For Housing Choice Voucher Program November 3, 2015 Page 4 Production: HQS Inspections: Each year, the Housing Authority must inspect every assisted -unit to ensure it meets the Housing Quality Standards (HQS) in compliance with the federal regulations. From July to September a total of 834 inspections and re - inspections of our assisted -units were performed. Chart 7 illustrates the number of inspections performed monthly since July 2015. Recertifications / Interims: Each year, the Housing Authority must re -certify each assisted -family to ensure compliance with program eligibility. In addition, when a participant's income changes an interim examination must be performed. During the reporting period, a total of 857 recertifications/interims were conducted. Chart 8 illustrates the number of recertifications and interims performed since July 2015. 350 300 250 200 150 100 50 0 7. HQS Inspections 450 ann 8. Re -exams & Interims July August September Re -Exams __'' Interims Other Change of Unit: These actions are completed when a family moves to a different rental unit. Twenty change of unit actions were processed during the reporting period. New Admissions: This action is completed when a family is admitted to the HCV Program. Sixteen new admissions were processed during the reporting period. M Quarterly Report For Housing Choice Voucher Program November 3, 2015 Page 5 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal # 5 (Community Health, Livability, Engagement & Sustainability). FISCAL IMPACT There is no fiscal impact associated with this action. Judson Brown Housing Division Manager Community Development Agency MZ/JB/If 3-5