HomeMy WebLinkAbout22B - SPEC - COPPER TUBINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 17, 2015
TITLE:
CONTRACT AWARDS FOR COPPER
TUBING (SPEC. NO. 15 -099)
{STRATEGIC PLAN NO. 6, 1C}
CITY MANAAR
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
El Ordinance on 2otl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for copper tubing for a one -year period expiring October 31, 2016, with
provisions for three one -year renewals exercisable by the City Manager, in an annual aggregate
amount not to exceed $85,000, subject to nonsubstantive changes approved by the City Manager
and City Attorney, with the following vendors:
Vendor Location
Ferguson Enterprises Santa Ana
H. D. Supply Waterworks Santa Ana
S & J Supply Co. Inc. Santa Fe Springs
DISCUSSION
The Public Works Agency Water Resources Division maintains 50,000 water service connections
to deliver 40,438 acre -feet of water to businesses and residents in Santa Ana. To perform
maintenance and repairs on the City's extensive water distribution system, the Water Resources
Division staff requires various sizes of the industry standard grade K copper tubing. The tubing is
purchased through the Central Stores warehouse for distribution. The contract for copper tubing
is designed to provide quality products at a significant savings based on quantity pricing.
The notice inviting bids was advertised on September 14, 2015, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
13 Vendors were notified
3 Santa Ana vendors were notified
5 Vendors downloaded the bid packet
3 Bids received
2 Bids received from Santa Ana vendors
22B -1
Contract Awards for Copper Tubing
November 17, 2015
Page 2
Three bids were received, opened on September 28, 2015, and evaluated. All three bids,
two of which are from Santa Ana vendors, are responsive to the specifications and meet the City's
requirements. Copper tubing has a very volatile price pattern and fluctuates based on current
market value supply and demand. Staff recommends awarding three contracts to allow for
competitive quotes on any given day.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy
C (invest resources and technology to extend the service life of existing infrastructure to protect
the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $85,000 are available in FY 2015 -16 Water System Maintenance account
(06017641- 63001) and, if annual renewal options are exercised, will be budgeted in FY 2016-
2017, FY 2017 -2018 and FY 2018 -19.
APPROVED AS TO FUNDS & ACCOUNTS:
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Fre ®usavipour Francisco Gutierrez
Eaceoutive IIrectar Executive Director
Public Works Agency Finance & Management Services Agency
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