HomeMy WebLinkAbout25D - AGMT - VIDEO SECURITY SYS 2CITY COUNCIL MEETING DATE:
DECEMBER 1, 2015
TITLE:
AGREEMENT WITH SIEMENS, INC. FOR
VIDEO SECURITY SYSTEM
ENHANCEMENTS
(STRATEGIC PLAN NOS. 1, 1J)
CITY MANAGE
1.7=07�iI IT, I :4oI
CLERK OF COUNCIL USE ONLY:
F_177 Ti1TW
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s` Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Siemens, Inc.
for Professional Services (to include procurement and installation) of the City's Video Security
System Enhancements in the Historic Downtown District, and Santa Ana Police Detention
Facility, for the period December 2, 2015 through November 30, 2016, in an amount not to
exceed $1,377,493 plus a 10% contingency ($137,750) for a total amount not to exceed
$1,515,243, subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
In 2010, the City of Santa contracted with Siemens, Inc. to design and build a complete video
security system for the Police Administration Building and the Orange County Civic Center. The
Orange County Civic Center (including the Police Administration Building) is located in the center
of Santa Ana and is the County Seat, which houses key Federal, State, County, and local
governmental facilities. After conducting a comprehensive site vulnerability assessment, a gap in
the protection capabilities of the Orange County Civic Center was identified and funds from the
UASI Grant were used to enhance the physical security of the area. The installation of an
integrated video security system provided law enforcement and agencies at all levels of
government the ability to maintain real -time situational awareness within the area and increased
their capability to support investigations through the review of stored video.
Currently, there are 48 cameras protecting the perimeter of the Police Administration Building,
and 53 cameras providing coverage throughout the Civic Center and surrounding area, including
the Main Library and Garfield Community Center. All were installed, designed, and configured by
Siemens' Infrastructure & Cities team.
2501-1
Agreement with Siemens, Inc.
December 1, 2015
Page 2
The existing City of Santa Ana Video Security System is an over - arching network of camera and
software subsystems that are federated. This means though they each have some autonomy,
they are all connected to the Police Department's dedicated data center which houses the main
control servers. The subsystems include the Police Administration Building, Civic Center, Main
Library, and the Garfield Community Center.
The City now desires to expand the existing camera system with two additional subsystems to
further increase the safety of residents, visitors, and all employees. The expansion will begin
implementation of the "Santa Ana Video Security Enhancement Program ". This program will
increase the presence of video security as well as other public safety services into the City's
Downtown Historic District with the installation of 60 strategically placed cameras, and seven
Courtesy Communication Monuments (CCM) mounted in the most critical areas of Downtown.
The CCM's will each be equipped with a pan /tilt/video camera on top, four inter - connected
cameras providing a 360 degree picture, a forward- facing camera at eye - level, an emergency
"911" call button (direct to SAPID dispatch), and a courtesy (411) button for citizens needing local
information or direction (direct to Downtown private security). The cost for this phase of the
project is $670,348.
Furthermore, the second phase of the enhancements will replace the legacy camera system
within the Santa Ana Police Detention Facility utilizing modern technology, 160 cameras, and new
hardware. The enhancement program will increase the City's security camera system capabilities
by 220 cameras, for a City -wide total of 321 cameras. The cost for this phase of the project is
$707,145. The base agreement is for $1,377,493 and a 10% contingency has been added for
unanticipated and /or necessary improvements, for a total not to exceed amount of $1,515,243 for
a 12 month period.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #1 Community Safety, Objective #1
(Modernize the Community Policing philosophy to improve customer service, crime prevention
and traffic / pedestrian / bicycle safety), Strategy J (Partner with downtown business and
merchant associations to enhance security measures and provide a safe environment [e.g. video
surveillance, additional security and police efforts, etc]).
25D -2
Agreement with Siemens, Inc.
December 1, 2015
Page 3
FISCAL IMPACT
Funds in the amount of $1,515,243 are available in the FY 2015 -16 Criminal Activities Fund —
DOJ Contract Services account (02614450 62300) and are expected to be expensed in the
current fiscal year (2015 -16).
f
Carlos Rojas
Chief of Police
Santa Ana Police Department
APPROVED AS TO FUNDS AND
ACCOUNTS:
l�AA, )
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
25D -3
THIS VIDEO SECURITY ENHANCEMENT PROGRAM AGREEMENT is made and entered into this 1st
day of December, 2015 by and between Siemen's Industry, Inc., a Delaware corporation, (hereinafter
"Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing
under the Constitution and laws of the State of California (hereinafter "City ").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of video
security system design, engineering, architecture, and installation for enhancement/expansion
of the City's existing video security system into the Historic Downtown District.
B. The City desires to retain a consultant having special skill and knowledge in the field of video
security system design, engineering, architecture, and installation for replacement of the Santa
Ana Police Detention Facility's legacy video security system.
C. Consultant represents that Consultant is able and willing to provide such services to the City.
D. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this Agreement
will be performed in compliance with such standards as may reasonably be expected from a
professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A (downtown security system)
and Exhibit B (detention security system) to this Agreement which will include design, engineering,
architecture, complete installation, and initial training.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the
rates and charges identified in Exhibit A and Exhibit B respectively. The total sum to be
expended under this Agreement shall not exceed one million, three hundred seventy -
seven thousand, four hundred and ninety -three dollars ($1,377,493.00) plus a 10%
contingency ($137,750.00) to be used at the sole discretion of the City for a total not to
exceed amount of one million, five hundred and fifteen thousand, two hundred and forty -
three thousand dollars and zero cents ($1,515,243.00) during the term of this
Agreement.
b. Payments will be made as follows:
a. 50% of the Agreement cost will be billed within the first three months (by March 31,
2016) for equipment and engineering costs;
b. 40% of the Agreement cost will be billed within the next six months (by September
30, 2016); and
c. 10% of the Agreement cost will be billed between September 2016 and November
30, 2016 during the commissioning and after the punch list is completed.
25D -4
C. Payment by City shall be made within forty -five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth in
the Recitals which may reasonably be expected by Clty.
3. TERM
This Agreement shall commence on the date first written above and terminate on November 30,
2016 unless terminated earlier in accordance with Section 15, below. The term of this Agreement may
be extended upon a writing executed by the City Manager and the City Attorney.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be
provided in a manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance
and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer portable drives or compact discs, which are prepared or caused to be
prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require all
subcontractors to agree in writing that City is granted a non - exclusive and perpetual license for any
Documents & Data the subcontractor prepares under this Agreement. Consultant represents and
warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes
no such representation and warranty in regard to Documents & Data which were provided to Consultant
by the City. City shall not be limited in any way in its use of the Documents and Data at any time,
provided that any such use not within the purposes intended by this Agreement shall be at City's sole
risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors; if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection
against claims arising from bodily and personal injury, including death resulting
therefrom and damage to property, resulting from any act or occurrence arising out of
Consultant's operations in the performance of this Agreement, including, without
limitation, acts involving vehicles. The amounts of insurance shall be not less than the
following: single limit coverage applying to bodily and personal injury, including death
resulting therefrom, and property damage, in the total amount of $2,000,000 per
occurrence, with $3,000,000 in the aggregate. Consultant shall supply City with a fully
executed additional insured endorsement in substantially the form attached hereto as
Exhibit C upon execution of this Agreement.
2501-5
b. Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700
of the Labor Code, Consultant, if Consultant has any employees, is required to be
insured against liability for worker's compensation or to undertake self- insurance. Prior
to commencing the performance of the work under this Agreement, Consultant agrees to
obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) Insurance, with a combined single limit of not
less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant pursuant
to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been
procured and is in force and paid for, the City shall have the right, at the City's election,
to forthwith terminate this Agreement. Such termination shall not affect Consultant's
right to be paid for its time and materials expended prior to notification of termination.
Consultant waives the right to receive compensation and agrees to indemnify the City for
any work performed prior to approval of insurance by the City.
INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the direct or indirect
operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from
any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due
by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless
agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief
suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by
reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to
indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for
special counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or
equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from
this Agreement. City may make all reasonable decisions with respect to its representation in any legal
25D -6
proceeding. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in the work product or
documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under
this Agreement. Consultant shall maintain complete and accurate records with respect to the costs
incurred under this Agreement and any services, expenditures, and disbursements charged to the City
for a minimum period of three (3) years, or for any longer period required by law, from the date of final
payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business
hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related
to this Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise
the same degree of care it uses to protect its own information of like importance, but in no event less
than reasonable care. "Confidential Information' shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in
rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without reference to
information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement,
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner
provided in this Section, to the following persons:
25D -7
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Fax 714- 647 -6956
With courtesy copies to:
And
To Consultant:
Chief of Police
City of Santa Ana
60 Civic Center Plaza (M -96)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 245 -8007
City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647 -6515
Siemens Industry, Inc.
10775 Business Center Drive
Cypress, CA 90630
Fax (619) 252 -1306
Michael.Dietsch @siemens.com
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent
by fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the
time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set
forth above. For purposes of calculating these time frames, weekends, federal, state, County or City
holidays shall be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the
event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail, This Agreement may not be modified except by written instrument signed by
the City and by an authorized representative of Consultant. The parties agree that any terms or
conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the
terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this
Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein,
25D -8
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
15, TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
As a condition of such payment, the Police Chief may require Consultant to deliver to the
City all work product completed as of such date, and in such case such work product
shall be the property of the City unless prohibited by law, and Consultant consents to the
City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
16. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable
law, in the recruitment, selection, training, utilization, promotion, termination or other employment related
activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
17. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that Orange
County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and
required by the laws and regulations of the United States, the State of California, the City of Santa Ana
and all other governmental agencies. Consultant shall notify the City immediately and in writing of its
inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability
shall be cause for termination of this Agreement.
19. MISCELLANEOUS PROVISIONS
Each undersigned represents and warrants that its signature here in below has the
power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify City fully, including reasonable costs and attorney's
25D -9
fees, for any injuries or damages to City in the event that such authority or power is not,
in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Laura A. Rossini
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Carlos Rojas
Chief of Police
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
SIEMEN'S INDUSTRY, INC.
Eric Ackerman
Area Fire Safety & Security Manager
Tax ID#
25D -10
Exhibit A
Statement of Work and Proposal
Historic Downtown District
25D -11
October 29, 2015
Michael Dletsch
Enterprise Account Executive
Southern California
City of Santa Ana Police Department
Santa Ana, California
Project Name: Downtown Safety Program
• Courtesy Communications Monuments
• Surveillance Systems
• 36o Degree Cameras at Towers (rev 7)
Statement of Work:
1. Siemens to provide all equipment and services to the City of Santa Ana (CoSA), per this scope of
work document. It is the intent of this proposal to provide a turnkey installation solution for
the described systems, Installation shall include City of Santa Ana traffic assets, parking
garages, public buildings and sidewalks, as well as specifically identified privately owned assets
and the use of federal building rooftop locations.
2. Siemens has utilized quantities and counts per drawings and specifications developed in
conjunction with the Santa Ana Police Department (SAPD). The BASE SYSTEM can be
summarized as follows:
a. Seven (7) Courtesy Communication Monuments (Towers) located throughout the Santa
Ana Downtown District. Monuments will include
I. Custom paint and graphic scheme
1. "Courtesy"
ii. Two Button operation
1. Emergency 911
2. Information
iii. Cellular Communication with SAPD Dispatch (E911)
iv. Information connection to SAPD internal extension (non E911)
v. fixed Cameras (7) for viewing caller
vi. PTZ cameras (7) mounted above tower
vii. 360 camera appliance (7) mounted above tower
viii. Speaker Array (7) for mass notification
b. Eighteen (18) PTZ cameras to be mounted on City assets
1. Parking Garages
ii. Traffic Poles
Radio Communications to provide Wifi communication of video to SAPD video
management systems (existing). Radios shall be mounted on City provided assets:
i. Parking Garages
ii. Traffic Poles
iii. Private owned property in partnership with City (Chase Properties- Yost
Theatre, etc,)
SOW Page I 1
25D -12
SIEMENS
Michael Dietsch
Enterprise Account Executive
Southern California
d. Repeater/ Link equipment shall be installed on Federal Courthouse Building (tinder
agreement with SAPD).
L Switches, Radios, Enclosures, Antennas, UPS
e. Head -end system enhancements:
I. Servers and Storage for 365 days of archived video for the new 33 cameras.
Siemens calculations are based on typical video bandwidth requirements and
includes 30 days of high resolution, multi -frame rate recording with 335 days of
single frame reduced resolution archiving. All storage calculations are provided
by Milestone.
ii, Network Switches
iii. Software and Licenses
iv. Programming
v. Training
vi. Commissioning
vii. Engineering Documentation
3. Siemens shall provide a qualified project manager for coordination of all installation activities.
The Siemens PM shall conduct weekly status updates with the client for coordination of all
installation efforts.
4. All equipment for installation is provided in detailed bill of materials. Equipment not specified
in this proposal or outside of described quote shall be provided at additional charge, including
storage and licenses.
5. Bill of Materials
1
1 Tripplite
SU1500RTXL2UA
Cisco Catalyst 3850 -24P -S - Switch - 24 Ports - Managed - Desktop,
1
Cisco
WS- C3850 -24P -S
Rack - Mountable
1
Cisco
PWR- C1- 715WAC=
Cisco - Power Supply - Hot-Plug / Redundant -715 Watt
7
Netonix
WS -6 -MINI
Cisco Industrial Ethernet 3000 Series - switch - 4 ports - managed -
2
Cisco
Cisco IE- 3000 -4TC
DIN rail mountable
7
Axis
0658 -001
Cisco AC -DC Power Module for POE solution - power adapter - 65
2
Cisco
PWR- IE65W- PC -AC=
AXIS F1005 -E Sensor Unit, 3 m,w /F8201 Mt
17
Axis
5504 -621
Watt
Tripp Lite External Battery Pack - Battery enclosure ( rack-
1
Tripplite
BP48V27 -2US
mountable) - 2U -19"
1
1 Tripplite
SU1500RTXL2UA
Tripp Lite SmartOnLine- UPS - 1.2kW- 1500VA
1
Tripplite
SNMPWEBCARD
Tripp Lite- remote management adapter
10
Netonix
WS -8- 250 -AC
8 -Port Managed POE Switch, AC 250Watt
7
Netonix
WS -6 -MINI
5 -Port Managed POE Switch, AC
25
Axis
0694 -004
AXIS Q6045 -E MI( II
7
Axis
0658 -001
AXIS F41 Main Unit
7
Axis
0675 -001
AXIS F1005 -E Sensor Unit, 3 m,w /F8201 Mt
17
Axis
5504 -621
AXIS T911361 Wall Mount
SOW Page 12
25D -13
SIEMENS
Michael Dietsch
Enterprise Account Executive
Southern California
7
Axis
0636.001
AXIS 016000 -E, 360 Degree Network Camera
Im
17
LIZ=
Axis
5017 -671
AXIS T91A67 Pole Bracket
8
Axis
5502 -431
AXIS T94AOID Pendant Kit; Q60Pendant
7
Axis
5505 -801
AXIS F8002 Din Rail Clip
1
Axis
0217 -101
VT CORNER MOUNT WCWA
1
Videolarm
PRM50G
PRM50G Parapet Mount
17
Videolarm
APM3W
VIDEOLARM APMW POLE BRACKET
2
HP
DL380Gen9NVR32TB
HP DL380 Gen9 32TB NVR
1
HP
HPMSA204OCTRL72TB
HP VISA 2040 SAN Controller 7276
1
HP
HPMSA2040ENCL
HP VISA 2040 ES LFF ENCLOSURE 72
17
Ubiquiti
NBE- SAC -19
NanoBeam AirMax AC
17
Ubiquiti
NBE -WMK
NanoBeam Wall Mount Kit
2
Ubiquiti
AF24HD
AlrFiber24HD
4
Ubiquiti
AF5
AlrFiber5GHz
8
Ubiquiti
RSAC -PTMP
Rocket AirMaxAC PTMP
8
Ubiquiti
AM- 5AC21 -60
AlrMax AC Sector Antenna
1
Black Hawk
Labs
MRQ351S14
IOU + 4UMinIRaQ Secure - Compact with Vented Bottom
1
Black Hawk
Labs
S14 PRO KIT
MiniRaQSecure 14U Professional Accessory Kit
_
1
Black Hawk
Labs
BH2O26
MfniRaq 4G Magnetic Filter Set 14U
6
Siemon
9C604 -E1
Category 6 UTP Outside Plant Direct Burial 4 -Pair cable, Black PE
Jacket, 1000 ft. Reel
2
Siemon
HD6 -'24
24 -port flat HD 6 patch panel, T568A /B,1 RMS
32
Siemon
MC6 -03 -07
3' CAT6 Mod Cord
24
Slemon
MC6 -12 -07
12' CAT6 Mod Cord
2
Siemon
HD6- 89D -12
12 -port panel, T568A/B wiring, mounted on 589D bracket
8
Commscope
760170886
Commscope 1572A CAT 6 F /UTP CABLE, OUTDOOR, BLACK JACKET,
ALUMINUM TAPE SHIELD, INNER
1
Tripplite
8070- 016.19 -IP
Tripp Lite NetCommander KVM console -19"
2
Tripplite
8078- 101 -USB -8
Tripp Lite KVM Switch USB Server Interface Unit Virtual Media -
keyboard / video / mouse / USB adapter (pack of 8 )
8
Transactor
1101 -959
TRANSECTOR ALPU -PTP -M OD METAL
ENCLOSURE
9
Commscope
M "r- 651.96
COMMSCOPE PLAIN END GALVANIZED 2 3/8" OD & 8' TALL PIPE
9
Commscope
WMA238
Commscope Wall Mount for 2 -3/8 in OD Pipe
1
Veracity
VTN -TN
Veracity NTP Server
9
Hoffman
A1412CHQR
HOFFMANI4 .00x12.00x6.00 STEEL GREYJ -BOX
3
Hoffman
ECL404020CH
Hoffman Comline Type 4X, 15.70 x 15.70 x 7.90 Enclosure
3
Hoffman
ESSF14020 __
Hoffman Sunshield ESSH4020
SOW Page 13
25D -14
SIEMENS
Michael Dletsch
Enterprise Account Executive
Southern California
3
Hoffman
I PTWK
Hoffman PTL36B Locking wing nut with 2 keys
2
lIoffman
F CPMK16
Hoffman CPMK16 Pole Mount
6
Rohn
FRM238SP5HC
ROHN NON - PENETRATING ROOF MOUNT2 3/8" & 5' TALL
6
Rohn
FRMMAT
ROHN MAT KIT FOR FIRM MOUNTS 42 -1/2 "x36 "x1 /8" THICK
33
Milestone
XPCODL
Milestone XProtect Corporate Device License
33
Milestone
YXPCODL
Milestone XProtect Corporate Device SUP
2
BlackEox
JHOOK -I2 -S -100
Black Box J -HOOK 3/4" Standard, Size 12 - cable hook (pacl<of 100 )
7
CodeBlue
BB12BD14065
Signature Help Points Tower (Custom PN)
7
Netonix
PA- 50V -65W
50V 65W Power Adapter 2.5mm barrel Conn.
2
Cisco
IEM- 3000 -4PC=
CISCOExpansionPOE /POE +Module - expansion module
Clarifications and Exclusions: j
• Siemens pricing assumes execution of work during normal business hours.
• Siemens scope of work excludes temporary power and lighting.
• One Year Warranty on Parts.
• Dedicated 110v power shall be provided by the client for connection to by Siemens. Siemens
assumes 110v power shall be accessed at parking garages, traffic control boxes and on Federal
Building rooftop.
• Siemens assumes all existing conduits from traffic boxes to poles and across intersections are
in good working order and shall be designated for use by Siemens. No additional conduits are
included in Scope of Work within intersections.
• Siemens assumes use of mounting assets, as described herein and as directed by SAPD during
project site walks, are to be freely accessible. Sites include all City parking garages (and
electrical rooms), traffic control enclosures, traffic poles, Federal Building, Chase Properties
(Yost Theatre) and SAPD Building.
• All GSM cellular contracts are the responsibility of the client and excluded from Siemens
pricing. Siemens shall provide radios for integration with Code Blue.
• Siemens has provided no exposed contingency for unforeseen scope changes and obstructions
that may appear in the field.
• All equipment not itemized on detailed bill of materials will be at additional cost. Siemens has
provided equipment based on submittals and drawings. Locations or devices not indicated on
drawings will be at additional cost.
• Siemens Industry, Inc. Terms and Conditions apply.
• Siemens requires signed agreement or acceptable client Purchase Order, prior to all work
commencement, including parts acquisition or project mobilization.
SOW Page 14
25D -15
SIEMENS
Michael Dietsch
Enterprise Account Executive
Southern California
Investment Summary:
Downtown Safety Program Base Project ................................ ............................... $ 670,348.00
ACKNOWLEDGEMENT
I have read the attached Terms and Conditions of Sale, understand them fully, and agree to abide by
them. I understand that payment is due upon receipt of the invoice. Equipment will be invoiced
upon shipment from the designated shipping point and installation charges will be invoiced as the
job progresses,
Siemens Quotation ID# 101915.14342 -0352
Proposal Amount: $670,348.00
Six Hundred Seventy Thousand, Three Hundred Forty Eight Dollars and no 1100's
CUSTOMER REPRESENTATIVE
Accepted By:
Name:
Title:
Date:
Respectfully:
a /�ee%�ietse% deta6er29 2093
Michael Dietsch
SIEMENS Industry, Inc.
Infrastructure & Cities Sector
25D -16
SOW Page 15
Exhibit B
Statement of Work and Proposal
Santa Ana Police Detention Facility
25D -17
October 21, 2015
City of Santa Ana
Santa Ana, California
Project Name: Santa Ana Jail Surveillance System Convergence Program
• Replace ViconNet VMS with City standard Milestone XProtect
Michael Dietsch
Enterprise Account Executive
Southern California
• Upgrade existing analog cameras with IP High Definition Cameras
• Extend archiving capabilities to 365 days retention of video
• Create 3o day High Resolution/ High Frame Rate recorded video archive stream
• Integrate Jail Surveillance System with converged City of Santa Ana network and
surveillance platforms
Siemens to provide all equipment and services to the City of Santa Ana (CoSA), per this scope of
work document. It is the intent of this proposal to provide a turnkey installation solution for
the described systems:
a, Jail security /surveillance systems
b. Storage system expansion
c. Expanded network
d. New camera installation
e. Upgrade existing cameras
Siemens has utilized quantities and counts per drawings and specifications developed in
conjunction with the City of Santa Ana Police Department. The BASE SYSTEM can be
summarized as follows:
Siemens to replace existing analog cameras throughout the Santa Ana Jail Surveillance
System. Access System (used for manual verification and jail system controls) is not
included in this scope of work. The existing analog matrix switch will not be controlled
or interfaced with, unless specifically called out.
Siemens to install high definition cameras throughout, per the camera schedule and this
scope of work. Siemens will conduct a final engineering document prior to
commencement of work. Changes, additions and deletions will be detailed at that time
and a modification to the scope of work and agreement will be agreed by both parties,
as required.
o Passage hallway to County Jail will utilize existing cameras and be monitored in
the new system, in parallel. These cameras shall remain analog and will be
encoded for inclusion in digital system (-22 cameras)
SOW Page I 1
25D -18
SIEMENS
Michael Metsch
Enterprise Account Executive
Southern California
• Siemens to install a new expansion to existing Police Department security /surveillance
systems. The system will based on the existing Milestone XProtect Corporate platform.
0 160 Single Channel Licenses are included in scope.
Ill replacements
• 22 analog to remain
— 27 new HD cameras
o One year Software Upgrade Plan provided.
o HP Storage system shall provide 30 days of high resolution, high frame rate
video.
o Archive video shall be provided within a separate and parallel stream for 365
days at significantly reduced resolution and frame rate (but consistent with
current recording capabilities).
• Siemens to provide switches and mount for expansion to existing Santa Ana network.
All Siemens provided Cisco equipment shall be designed and specified in accordance
with City standards. The City of Santa Ana will provide configuration, integration into
existing network and will coordinate the configuration with Siemens, for the purpose of
this system.
• Siemens to provide minimal amounts of conduit, as required. Conduit is limited to
outdoor areas (rear yard, inmate exercise yards). All other conduits are existing and to
be utilized by Siemens for this project.
• Siemens to utilize existing Fiber Network. Testing of fiber will be required and provided
by Siemens to ensure integrity. All additional fiber will need to be identified and
proposed separately,
• Siemens to provide necessary UPS backups for supplied equipment and systems.
Siemens will assume all emergency power shall be provided by client, as appropriate
and required.
• Siemens to install cameras throughout the facility and install connectivity, network,
storage and servers in designated IDF's and Server Room at the Santa Ana Police
Headquarters Building.
3. Siemens shall provide a qualified project manager for coordination of all installation
activities. The Siemens PM shall conduct weekly status updates with the client for
coordination of all installation efforts.
4. All equipment for installation is provided in detailed bill of materials. Equipment not
specified in this proposal or outside of described quote shall be provided at additional
charge, including storage and licenses,
SOW Page 12
25D -19
SIEMENS Michael c t
Enkerprise Account Executive
Southern California
5. Bill of Materials:
SOW Page 13
25D -20
2
Cisco
WS- C3850- 12XS'E
CISCO CATALYST 3850 12 PORT 10G FIBER SWITCH IP SERVICES
Cisco
WS- C3850 -24P -E
Cisco Catalyst 3850 -24P -E - Switch - 24 Ports - Managed - Desktop,
2
Rack- Mountable
3
Cisco
PWR- C1- 350WAC=
Cisco - Power Supply - Hot-Plug / Redundant -350 Watt
2
Cisco
PWR- C1- 715WAC=
Cisco - Power Supply - Hot-Plug / Redundant -715 Watt
1
Cisco
C3850- NM- 2 -10G=
Cisco - Expansion Module - 2 Ports
Cisco
WS- C3850 -12S -S
Catalyst 3850 -12S -S - switch - 12 ports - managed - desktop, rack -
1
mountable
Cisco
WS- C296OX- 24PS -L
Cisco Catalyst 2960X - 24PS -L - Switch - 24 Ports - Managed - Desktop,
8
Rack- Mountable
4
Cisco
SFP4OG -LRS=
Cisco - SFP+ transceiver module - 10Gbps
Cisco
GLC- SX -MMD=
Cisco - SFP (mini- GBIC)transceiver module -
20
1 Gbps
12
Cisco
GLC- LH-SMD=
Cisco - SFP (mini -GBIC) transceiver module - 1 Gbps
Tripplite
BP48V27 -2US
Tripp Lite External Battery Pack - Battery enclosure ( rack- mountable) -
2
2U -19"
Tripplite
SU15O0RTXL2U
Tripp Lite SmartOnLine - UPS - 1.2 kW - 1500
5
A
VA
5
Tripplite
SNMPWEBCARD
Tripp Lite- remote management adapter
18
Axis
0658 -001
AXIS F41 Main Unit
18
Axis
0675 -001
AXIS F10O5 -E Sensor Unit, 3 m,w /F82O1 Mt
$5
Axis
0761 -001
AXIS P3225 -LV Network Camera
4
Axis
0586 -001
AXIS P3365 -V Network Camera
g
Axis
0616 -001
AXIS Q3505 -V 9mm Network Camera
8
Axis
0618 -001
AXIS Q3505 -VE 9mm Network Camera
7
Axis
0406 -001
AXIS P33O7 -V Dome Network Camera
22
Axis
0710.001
AXIS Q8414 -LVS White
85
Axis
5505 -581
AXIS T94MO1L RECESSED MOUNT
2
Axis
0542 -004
Axis P7216 video encoder- 16 channel
HP
DL380 Gen9 NVR 32TB
HP DL38O Gen9 32TB NVR
2
HP
iP MSA 2040 ENCL
HP VISA 2040 ES LEE Enclosure 72TB
3
72TB
Black Hawk
MRQ351S10
6U +4U MiniRaQSecure- Compact with Vented Bottom
4
Labs
Black Hawk
S10 PRO KIT
MiniRaQSecure 10U Professional Accessory Kit
4
Labs
Black Hawk
BH2O25
MiniRaq 4G Magnetic FilterSet 10U
4
Labs
SOW Page 13
25D -20
SIEMENS
Michael Dietsch
Enterprise Account Executive
Southern California
152
Siemon
MX407
Cat 6A Shielded Workstation Green Jacks
26
Siemon
9C6P4- E2- 07 -RXA
CAT6 System 6 Plenum 4 -Pair UTP Cable (CMP, CSA Type FT6), 1000 ft.
Reelex _ T
_
6
Siemon
HD6 -24
24 -port flat HD 6 patch panel, T568A /B, 1 RMS
152
Siemon
MX- SM2 -02
Two Port Surface Mount Boxes - White 7-Max
152
Siemon
MC6 -01 -07
V CAT6 Mod Cord
152
Slemon.
MC6 -07 -07
T CAT6 Mod Cord
160
Milestone
XPCODL
Milestone XProtect Corporate Device License
160
Milestone
YXPCODL
Milestone XProtect Corporate Device SUP
8
BlackBox
JHOOK- 64 -S -25
Black Box 1 -HOOK 4" Standard, Size 64 - cable hook (pack of 25
16
BlackBox
JHOOK -32 -5 -100
Black Box 1 -HOOK 2" Standard, Size 32 -cable hook (pack of 100 )
24
BlackBox
JHOOK -I2 -S -100
Black Box J- 1-I001K 3/4" Standard, Size 12 - cable hook (pack of 100 )
28
Axis
5031 -511
AXIS T8351 Microphone 3.5 mm
28
Axis
5033.541
AXIS T8353B Microphone Phantom Power
6, TECHNICAL APPROACH:
-Final Proposal
-City Council Approval
-PO Issuance
-Drawings/ Locations at Schematic Level (50 %)
-Schedule Development/ End -user coordination/ IT Coordination
-Design Drawings to 100% (incorporate any changes due to field conditions,
-Preliminary Order Placed for cabling, software, recording devices
Detailed Site Approach (schedule confirmed)
-Implementation Plan (Tool Plan, Safety Plan, 0A /QC Plan)
-Testing Plan
-Site Coordination/ Mobilization
-Install/ New System Standup
-Ste Testing
-As Built
-As-Built Submittals
- Testing and Close -Out Documentation
• Maintenance /warranty Turnover
SOW Page 14
25D -21
SIEMENS Michael ieti
✓` Yi`i Enterprise Account Executive
Southern California
Noto, Clarifications Exclusions:
• Siemens assumes AutoCAD backgrounds shall be provided for engineering purposes. Siemens
to provide a block architecture diagram, floor plans and logical network diagram as part of
engineering package.
• Siemens has excluded costs for scissor lifts within the jail mods. Siemens will provide outdoor
lift, if required, for rearyard installation.
• Siemens excludes all patch and paint required by removal of existing cameras.
• Siemens
• Siemens pricing assumes execution of work during normal business hours.
• Siemens scope of work excludes temporary power and lighting.
• One Year Warranty on Parts and Workmanship and equipment supplied and Installed by
Siemens. All existing equipment, wiring and hardware /software not supplied by Siemens is
excluded from the limited warranty.
• Dedicated 110v power shall be provided by the client for connection to by Siemens. Siemens
will require access to 110v circuits at each IN location within the Jail.
• Siemens excludes all fiber and assumes existing fiber shall be utilized for this project. Where
existing fiber is absent or in poor operational condition, additional charges may apply.
• All camera equipment specified shall be Axis Communications.
• All network equipment specified shall be Cisco. Siemens to mount and terminate network
backbone appliances. Siemens excludes all programming and configuration. It is assumed that
the City of Santa Ana IT Department shall provide all network configuration and management.
Siemens to coordinate and assist.
• All equipment not itemized on detailed bill of materials will be at additional cost. Siemens has
provided equipment based on submittals and drawings. Locations or devices not indicated on
drawings will be at additional cost.
• Siemens Industry, Inc. Terms and Conditions apply.
• Siemens requires signed agreement or acceptable client Purchase Order, prior to all work
commencement, including parts acquisition or project mobilization.
SOW Page 15
25D -22
SIEMENS
Michael Dietsch
Enterprise Account Executive
Southern California
Investment Summarv:
City of Santa Ana Jail Convergence Program Base Project $ 707,145.00
ACKNOWLEDGEMENT
I have read the attached Terms and Conditions of Sale, understand them fully, and agree to abide by
them. I understand that payment is due upon receipt of the invoice. Equipment will be invoiced
upon shipment from the designated shipping point and installation charges will be invoiced as the
job progresses.
Siemens Quotation ID#k 102115 - 12452 -0353
Proposal Amount: $707,145,00
Seven Hundred Seven Thousand, One Hundred Forty Five Dollars and no /100's
CUSTOMER REPRESENTATIVE
Accepted By:
Name:
Title:
Date:
Respectfully:
�alaeej%ieG�a /, OetoAr 21 20�f
Michael Dietsch
SIEMENS industry, Inc.
Infrastructure & Cities Sector
25D -23
SOW Page 16
Exhibit C
Sample Additional Insured Endorsement
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy #
relating to the following:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers,
employees, agents, volunteers and representatives are named as additional insureds ( "additional
insureds ") with regard to liability and defense of suits arising from the operations and uses performed
by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by or on behalf
of the named insured, such insurance as is afforded by this policy is primary and is not additional to or
contributing with any other insurance carried by or for the benefit of the additional insureds.
3. This insurance applies separately to each insured against whom claim is made or suit is
brought except with respect to the company's limits of liability. The inclusion of any person or
organization as an insured shall not affect any right which such person or organization would have as a
claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been given to the
City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement effective.)
Effective this endorsement form as a part of
Policy #
Issued to
Named Insured
Countersigned by
Authorized Representative
25D -24