HomeMy WebLinkAbout25I - AGMT - SOLID WASTE CONSULTINGL4101
CITY COUNCIL MEETING DATE:
DECEMBER 15, 2015
TITLE:
AGREEMENT WITH SLOAN VASQUEZ,
LLC, FOR SOLID WASTE CONSULTING
SERVICES
(STRATEGIC PLAN NO. 4, 1; 5)
CITY MANAGE
2
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
d As Recommended
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As Amended
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Ordinance on 1 ®t Reading
Ordinance on 2 n Reading
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Implementing Resolution
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Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Sloan Vasquez,
LLC, subject to nonsubstantive changes approved by the City Manager and City Attorney, to
provide solid waste consulting services for a three -year period expiring December 31, 2018, in an
amount not to exceed $164,654.
DISCUSSION
The City's agreement for collection and handling of solid waste is due to expire on June 30, 2018.
The Public Works Agency is developing a strategy to provide appropriate solid waste services in
Santa Ana that considers changes in legislation and recycling trends. The City is interested in
contracting with a solid waste expert for these services.
The consultant will be required to survey the rates and services provided in waste hauling contracts
of ten Orange County cities and the unincorporated areas, perform rate data collection and analysis
of existing contracts, and complete a financial analysis that evaluates and compares program
components as they relate to rates. The process would include a review of the City's Source
Reduction and Recycling Element, Household Hazardous Waste Element, Non - Disposal Facilities
Element, and applicable laws related to solid waste, including the City's Integrated Waste
Management Ordinance and Municipal Code. In addition to developing new service specifications,
the consultant will identify the options for either contract renegotiation or issuance of a solid waste
services Request for Proposal (RFP) and assist the City in RFP preparation and /or contract
negotiation, as needed.
Staff issued a Request for Proposals (Exhibit 1) for the Solid Waste Consulting Services on the
City's website on September 15, 2015. Four proposals were received. Each proposal was
evaluated and ranked by a review committee comprised of staff from the Public Works Agency, the
City Attorney's Office, the City of Huntington Beach City Manager's Office, and the Orange County
Public Works Agency. The ranking criteria included the experience of the firm and team, relevant
251 -1
Agreement with Sloan Vasquez, LLC, for
Solid Waste Consulting Services
December 15, 2015
Page 2
project experience, understanding of the scope of work, the work plan, references, schedule, and
fee. The top two firms were interviewed with the following ranking results:
Firm
Score
Proposed Fee
Sloan Vasquez, LLC
95.25
$164,654
R3 Consulting Group, Inc.
81.25
Staff recommends awarding a contract to Sloan Vasquez, LLC, based on its experience with
similar work in the solid waste industry, expertise in the solid waste industry, familiarity with the
Orange County solid waste contracts and environment, and approach to complete the work within
the specified time. The proposal contains a clear path toward achieving City goals and objectives
as required by the RFP. The total agreement (Exhibit 2) compensation is in the amount of
$164,654.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #4 - City Financial Stability, Objective
#1 (maintain a stable, efficient and transparent financial environment); and, Goal #5 - Community
Health, Livability, Engagement & Sustainability.
ENVIRONMENTAL IMPACTS
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds in the amount of $164,654 are available in the Refuse Enterprise account (06917640-
62300) for expenditure in FY 2015 -16. Unspent encumbered funds will be carried forward into
subsequent fiscal years of the agreement.
A ), ���
'Fr 4d Mo savipour
Executive Director
Public Works Agency
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Exhibits: 1. Request for Proposal
2. Agreement
APPROVED AS TO FUNDS & ACCOUNTS:
.s p
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
251 -2
REQUEST FOR PROPOSALS (RFP)
FOR
SOLID WASTE CONSULTING SERVICES
REP NO.: 15 -096
FOR THE
CITY OF SANTA ANA
Santa Ana Public Works Agency
20 Civic Center Plaza
Santa Ana, CA 92701
Christy Kindig
Project Manager
(714) 647 -5088 Office
ckindig(rdsanta- ana.org
for Release:
Fred Mousavipour
Executive Director
Public Works Agency
KEY RFP DATES (Subject to change at discretion of City):
Issue Date:
Deadline for Requests for Information:
Pre - Proposal Meeting:
Proposal Due Date:
Presentation/Interviews:
Projected Award Date:
Ci
Tuesday, September 15, 2015
Monday, September 21, 2015
There is no scheduled meeting.
Tuesday, September 29, 2015; 5:00pm.
Monday, October 12 to Wednesday, October 14, 2015
Tuesday, November 3, 2015
Ef
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms for solid waste consulting
services.
Responses to this Request for Proposals (RFP) will be accepted until September 29, 2015 at 5:00 p.m.
Proposals received after this date /time will not be considered. It is the responsibility of the proposer to ensure
that any proposals submitted have sufficient time to be received by the City of Santa Ana prior to this proposal
due date and time.
Proposals shall be enclosed in a sealed envelope and marked clearly with following information, formatted as
follows:
"SEALED PROPOSAL FOR
RFP NO. 15 -096
SOLID WASTE CONSULTING SERVICES
IN THE CITY OF SANTA ANA
DO NOT OPEN WITH REGULAR MAIL."
City of Santa Ana
Attn.: Christy Kindig
Public Works Agency;
20 Civic Center Plaza; 4th Floor Reception, Ross Annex
Santa Ana, CA 92701
Proposals shall be mailed, hand delivered, or sent by courier service.
Proposals shall NOT be sent via telegraphic, electronic or facsimile.
All notifications, updates and addenda will be posted on the City's RFP Bid page at www.santa- ana.org bids -
rfpss. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation.
Failure to respond to required updates may result in a determination of a nonresponsive proposal.
City of
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SOLID WASTE CONSULTING SERVICES
RFP NO.: 15 -096
TABLE OF CONTENTS
L GENERAL
H. PROPOSAL TERMS AND CONDITIONS
III. INSTRUCTIONS TO PROPOSERS
A.
CITY RESPONSIBILITIES
B.
PROPOSER RESPONSIBILITIES
C.
REQUEST FOR INFORMATION OR CLARIFICATION
D.
ADDENDA
E.
LICENSES & PERMITS
F.
INSURANCE
G.
PAYMENT INFORMATION PACKET
H.
PRE- PROPOSAL MEETING
L
CITY RIGHT TO REJECT
J.
PROTESTS
IV. SUBMITTAL REQUIREMENTS
A. GENERAL
B. PROPOSAL CONTENTS
1. STATEMENT OF QUALIFICATIONS
2. SCOPE OF SERVICES & SCHEDULE
3. FEE PROPOSAL
4. CERTIFICATIONS
V. PROPOSAL REVIEW (CONSULTANT SELECTION)
A. EVALUATION AND RATING
B. SELECTION
VI. AWARD OF AGREEMENT
A. REQUEST FOR COUNCIL ACTION
B. EXECUTION OF AGREEMENT
VII. IMPLEMENTATION
A. KICK -OFF MEETING
B. NOTICE TO PROCEED
VIII. PUBLIC RECORDS
LX. APPENDIX
ATTACHMENT 1: SCOPE OF WORK
ATTACHMENT 2: STANDARD AGREEMENT
ATTACHMENT 3: CERTIFICATIONS
ATTACHMENT 4: ADDITIONAL PROVISIONS
City of SarZbIASP 15 -096
Page 3
t
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SOLID WASTE CONSULTING SERVICES
RFP NO.: 15 -096
I. GENERAL
Nature of Work:
The City of Santa Ana is seeking a solid waste consulting services provider. A detailed Scope of
Work is included in the Appendix of this RFP as Attachment 1.
Number of Proposals and Signature:
Four hard copies and one (1) digital file on labeled USB Flash Drive (or equivalent) of your proposal
shall be signed by a company official with the power to bind the company and submitted to the City
of Santa Ana. One (1) copy of your Fee Proposal shall be submitted.
Proposal Evaluation and Rating:
The criteria for evaluating the proposals submitted will take the following items into consideration:
• Finn/Team Experience
25%
• Understanding of Need
20%
• Relevant Project Experience
20%
• Schedule
15%
• References
10%
• Fee
10%
The City has established a proposal review committee to evaluate proposers based on the response to
the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria
set forth above. A final score will be calculated for each submitted proposal and used to rank: the
proposers.
II. PROPOSAL TERMS AND CONDITIONS
By submitting a Proposal, the Proposer acknowledges that it has thoroughly examined and accepts
the Terms and Conditions of this RFP as described below:
A. EXAMINATION: Proposer represent that it has thoroughly examined and become familiar with
the services and responsibilities required this RFP and that it is capable of effectively and
efficiently performing quality work to achieve the City's objectives. Any attachments referenced
herein or any interpretations, clarifications or amendments subsequently posted in the relation to
this RFP are fully incorporated.
B. EXECUTION OF AGREEMENT: The City and the selected Proposer will enter into an
Agreement similar to that as shown in Attachment 2, in the Appendix of this RFP. If a Proposer
is unwilling or unable to execute an Agreement within thirty (30) days after being notified of
City of S*l AQAFP 15 -096
selection under this RFP, the City reserves the right to select the next most qualified Proposer or
call for new Proposals, whichever the City deems most appropriate.
C. PROPOSAL VALIDITY: Services, pricing and warranties indicated in a respondent's Proposal
must be valid for a period of 120 days after the submission of the Proposal.
D. PRE - CONTRACTUAL EXPENSES: Santa Ana shall not, in any event, be liable for any pre -
contractual expenses incurred by Proposers in the preparation of its proposal.
E. JOINT OFFERS /SUBCONSULTANTS: Where two or more Proposers desire to submit a single
Proposal in response to this RFP, they should do so on a prime - subconsultant basis. The City
intends to contract with a single firm and not with multiple firms doing business as a joint
venture. Should the use of subconsultants be offered, the Proposer shall provide the same
assurances of competence for the subconsultant plus the demonstrated ability to manage and
supervise the subcontracted work. Subconsultants shall not be allowed to further subcontract
with others for work under the Agreement. The provisions of the Agreement shall apply to all
subconsultants in the same manner as the Proposer.
III. INSTRUCTIONS TO PROPOSERS
A. CITY RESPONSIBILITIES
The City will provide information in its possession relevant to preparation of required information
in RFP. The City will provide only the staff assistance and documentation specifically referred to
herein.
B. PROPOSER RESPONSIBILITIES
Point of Contact: The selected proposer will assume responsibility for all services in its proposal.
The selected proposer shall identify a sole point of contact with the greatest knowledge in regard
to the required service operations and contractual matters, including payment of any and all
charges resulting from the Agreement.
Evidence of Financial Capacity: Proposer may be requested to submit its most recent audited
financial statement, evidencing proposer's financial capacity to fully perform the required
services, including provision of equipment and personnel expenses over a ninety (90) day period.
If said financial statement does not reflect full ninety (90) day operational capacity, proposer may
include a letter of credit as evidence of supplemental capacity.
C. REQUEST FOR INFORMATION OR CLARIFICATION
All questions or requested clarifications shall be made in writing via e-mail to the Project
Manager (contact information as noted on the cover page to this RFP) by or before the "Deadline
for Requests for Information" date noted on the cover page of this RFP. No verbal requests or
responses will be accepted. Significant interpretations or clarifications will be addressed via
addenda to this RFP, as indicated in Section III.D.
D. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an addendum or
amendment. Notification of such addendum or amendment shall be posted on City's website,
www.santa- ana.orgNds -rfps
E. LICENSES & PERMITS
The selected Proposer shall be required to obtain a City of Santa Ana Business license within ten
(10) business days of selection and must provide a copy to the City Project Manager or designee
prior to commencing any work in Santa Ana.
Additionally, Proposer will be responsible for obtaining any licenses /permits required by the
Scope of Work.
F. INSURANCE
The selected Proposer shall provide the required evidence of insurance coverage as set forth in the
standard agreement within ten (10) business days after receipt of notice of award.
G. PAYMENT INFORMATION PACKET
The selected Proposer shall return a completed payment information packet within ten (10)
business days after the successful Proposer has received notice that the agreement has been awarded.
The packet is available on the City's website: www.santa- ana.or ids -rfpss
H. PRE - PROPOSAL MEETING
A pre - proposal meeting, if scheduled, will occur on the date, time and location identified on the
cover page of this RFP. The meeting will include discussion of the project scope and a question -
and -answer session. It is highly recommended that the Proposer's key team members attend this
meeting. Significant interpretations or clarifications will be addressed via addenda to this RFP, as
described above in "Section III.D: Addenda ".
I. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is made
hereby that any agreement will be awarded pursuant to this RFP or otherwise.
The City reserves the right to accept or reject the combined or separate components of this
proposal in part or in its entirety or to waive any minor inconsistency, informality or technical
defect in the proposal.
The City reserves the
right to reject, replace and
approve any
and all subcontractors. All
subcontractor(s) shall
be identified in the response
to the RFP.
Subcontractors shall be the
responsibility of the
successful Proposer and the
City shall assume no liability of such
subcontractors.
J. PROTESTS
Proposers with concerns or rebuttal of any staff determination of non - responsiveness or non-
responsibility may submit, in writing within five (5) business days, to the Project Manager, any
concerns regarding the RFP process or staff determination. Such writing shall be considered by
the City Manager or his designated representative, and may be acted upon within five (5) business
days. If no action is taken within such time, there shall be no change to the staff determination.
The exercise by Proposer of its right to submit written concerns shall be a condition precedent to
seeking judicial review of any award of a contract hereunder.
City of
15 -096
IV. SUBMITTAL REQUIREMENTS
A.GENERAL
Number of Copies and signature: Refer to Section I: General.
2. Deadline: Proposals are due to the City of Santa Ana, at the date, time, and location set
forth above in the Notice Inviting Proposals.
B. PROPOSAL CONTENTS
A responsive proposal shall contain the following documentation:
1. STATEMENT OF QUALIFICATIONS
The Statement of Qualifications shall be limited to a MAXIMUM of (10) DOUBLE -SIDED
PAGES (excluding front and back covers, section dividers and attachments such as resumes,
forms). Font size shall be minimum 11 -point Arial. Proposal exhibits shall be maximum 11"
x 17 ". The Statement of Qualifications includes the following:
a. Cover Letter: Proposals shall include a letter signed by a principal or authorized
representative who can make legally binding commitments for the entity. Include type of
business entity.
b. Agreement Statement: Proposal shall include a statement outlining your concurrence or
concerns with any and all provisions as contained in the standard agreement attached as
Attachment 2, in the Appendix of this RFP.
c. Firm and Team Experience: Proposal shall include a profile of the firm's experience.
Include resumes of project team /sub - contractors that outline their technical and design
experience. At a minimum, this should include the project manager /principal agent,
associates in charge when project manager /principal agent is unavailable, key personnel,
firm size, and an organization chart identifying only those who will perform work for the
proposed project and the percentage of each individual's time devoted to this project. The
project manager /principal agent shall be the primary contact person to represent your
firm.
d. Understanding of Need: Proposal shall include an outline which demonstrates the firm's
understanding of the scope of work. This outline should include anticipated approach,
tasks necessary for successful completion, and suggestions or special concerns that the
City should be made aware of
e. Relevant Project Experience: Proposal shall include a list of projects which your firm or
personnel have completed within the last 5 years, including significant work with public
agencies. Project information should include project description, year completed, client
name, along with a person to contact and their telephone number.
f. Schedule: Proposal shall include a detailed schedule, with a written statement which
provides information on current workload and how this project would be accommodated.
City of Sant SJR,.%P 15 -096
g. References: Proposal shall include a listing of relevant projects with references for three
public entities for which Proposer has performed similar work within the past five (5)
years
h. Fee: Fees shall be included as part of evaluation criteria. Refer to 'T GENERAL ", and
IV. SUBMITTAL REQUIREMENTS, B.3 FEE PROPOSAL, below. (this item not part
of page limit)
2. SCOPE OF SERVICES & SCHEDULE
Proposal shall include a Scope of Services and Schedule which details the work phases to be
completed, the tasks to be accomplished, the deliverables to be provided, and the schedule /
timeline to complete the project, based upon the requested Scope of Work, detailed in
Attachment 1, which is included in the Appendix of this REP.
3. FEE PROPOSAL:
Proposer's fee proposal shall be submitted concurrently with the technical proposal, but in a
separately sealed envelope, clearly labeled as "Fee Proposal." This shall include the firm's
Standard Hourly Fee Schedule, and /or a Project Fee Schedule where applicable and as
outlined in the Scope of Work.
Where fees are NOT included as part of evaluation criteria, the fee proposal will not be
opened until the proposals have been evaluated by the proposal selection committee. The
City will select the consultant based on qualifications, and then negotiate a contract price
based on available funding.
Where fees ARE included as part of the evaluation criteria, the fee proposal will be opened
and reviewed concurrently with the proposal, and weighted per the percentage identified in
"I. GENERAL ".
4. CERTIFICATIONS:
The following forms, included in Attachment 3 in the Appendix of this RFP shall be signed
and included as part of the proposal submittal package:
• Attachment 3 -1: Non - Collusion Affidavit
• Attachment 3 -2: Non - Lobbying Certification
• Attachment 3 -3: Non - Discrimination Certification
V. PROPOSAL REVIEW (CONSULTANT SELECTION)
A. EVALUATION AND RATING
Refer to Section I, General.
B. SELECTION
The committee may interview the top ranking proposers. The City will recommend award of the
agreement to the proposer who will provide the best quality and value to the City. City reserves
City of VrJ;PA (f P 15 -096
the right to begin negotiations and enter into an agreement without interview or further
discussions.
VL AWARD OF AGREEMENT
A. REQUEST FOR COUNCIL ACTION
Following evaluation and rating by the proposal review committee, the Executive Director will
recommend award of an agreement to the proposer providing the best quality and value to the
City.
B. EXECUTION OF AGREEMENT
A standard agreement is included as Attachment 2, in the Appendix of this RFP. "Proposer" will
hereinafter be referred to as "Consultant' in standard agreement. The term of the agreement will
begin after the agreement is fully executed, and all required bonds, insurance documents and
contents of the payment information packet have been received and approved.
VII. IMPLEMENTATION
A. KICK -OFF MEETING
A kick -off meeting will be held after award of contract. Consultant and its team will meet with
City of Santa Ana staff to conduct introductions, discuss scope of services, and implementation
process.
B. NOTICE TO PROCEED
Following the kick -off meeting, a formal Notice to Proceed (NTP) may be issued after the
agreement is fully executed, and all insurance documents and contents of the Payment
Information Packet have been received and approved.
VIII. PUBLIC RECORDS
All responses to the RFP shall become property of the City, and proposals will become public record
after award of agreement. Proposer information identified as proprietary information shall be
maintained confidential, to the extent allowed under the California Public Records Act.
City of Sajj47jMjFT 15 -096
Page 9
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SOLID WASTE CONSULTING SERVICES
RFP NO.: 15 -096
The Public Works Agency is developing a strategy to providing the appropriate solid waste services in the City
of Santa Ana. The City is interested in contracting with a subject matter expert to perform rate data collection
and analysis of existing contracts. Should the City choose to extend the current contract or issue an RFP, the
services of the selected consultant may be needed for contract development and negotiation. Proposers are
required to respond to Tasks One, Two, and Three and include the preferred approach and recommended work
schedule for each. Components may be modified through negotiation and /or by written addendum issued by the
City and will be made a part of the Agreement.
Part One
The City of Santa Ana Public Works Agency requires the services of a consultant to survey the rates and
services provided in waste hauling contracts of ten cities and the Orange County unincorporated areas. Also
required is a financial analysis that evaluates and compares program components as they relate to the rates.
Minimum Requirements
Rate Evaluation:
1. Survey the rates and identify services provided in the following waste hauling contracts: the cities of
Anaheim, Fullerton, Garden Grove, Huntington Beach, Irvine, Lake Forest, Mission Viejo, Orange,
Santa Ana, Westminster, and the Orange County unincorporated areas.
2. Perform a financial analysis on city contracts to estimate and attribute value of each and all program
components.
3. Develop and provide presentation of survey results
Solid Waste Program Analysis:
1. Advise City on the latest solid waste and recycling trends.
2. Provide a summary of recent solid waste and recycling legislation.
3. Develop recommendations for solid waste programs and technologies
City of 8910" I)FP 15 -096
Part Two
The City of Santa Ana is considering an option to extend or renegotiate the current solid waste contract. The
City may require the services of a consultant to assist in the process.
Minimum Requirements
Extension or Renegotiation of Current Contract:
1. Review City's Source Reduction and Recycling Element, Household Hazardous Waste Element, and
Non - Disposal Facilities Element.
2. Review applicable laws related to solid waste, including the City's Integrated Waste Management
Ordinance and Municipal Code.
3. Participate in at least two public workshop meetings with the City Council to establish residential
and commercial solid waste programs and service levels.
4. Collect community data on solid waste service levels through surveys, questionnaires, and meetings
with homeowners and business representatives.
5. Develop new service specifications.
6. Assist the City of Santa Ana in negotiating an extension or new agreement for Solid Waste
Management Services with the current services provider, in consultation with City staff and
representatives of the City Attorney's office.
Part Three
The City of Santa Ana is also considering an option to complete a Request for Proposal (RFP) process for a new
solid waste services contract. The City may require the services of a consultant to assist in the process.
Minimum Requirements
1. Review City's Source Reduction and Recycling Element, Household Hazardous Waste Element, and
Non - Disposal Facilities Element.
2. Review applicable laws related to solid waste, including the City's Integrated Waste Management
Ordinance and Municipal Code.
3. Participate in at least two public workshop meetings with the City Council to establish residential
and commercial solid waste programs and service levels.
4. Collect community data on solid waste service levels through surveys, questionnaires, and meetings
with homeowners and business representatives.
5. Develop new service specifications.
6. Develop the RFP for City of Santa Ana Solid Waste Management Services, in consultation with City
staff and representatives of the City Attorney's office.
7. Assist in the evaluation of the proposals and finns, and final contract negotiations.
City of SqXbjmTU 15 -096
Page 11
Appendix
ATTACHMENT 2
STANDARD AGREEMENT
CONSULTANT AGREEMENT
CITY OF SANTA ANA
THIS AGREEMENT is made and entered into this day of , 201 by and between
a [insert type of business: sole ownership entity, LLP, etc], (hereinafter
"Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing
under the Constitution and laws of the State of California (hereinafter "City ").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of solid
waste consulting services.
B. Consultant represents that Consultant is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this Agreement
will be performed in compliance with such standards as may reasonably be expected from a
professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terns
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the
rates and charges identified in Exhibit B. The total sum to be expended under this
Agreement shall not exceed $ during the term of this Agreement.
b. Payment by City shall be made within sixty (60) days following receipt of proper invoice
evidencing work performed, subject to City accounting procedures. Payment need not be
made for work which fails to meet the standards of performance set forth in the Recitals
and Scope of Work, which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on ,
201X, unless terminated earlier in accordance with Section 15, below. The term of this Agreement may
be extended upon a writing executed by the City Manager and the City Attorney.
City of P 15 -096
Lrq
ae
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional marmer in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be
provided in a manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance
and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ( "Documents & Data"). Consultant shall require all subcontractors to agree in
writing that City is granted a non - exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the
legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection
against claims arising from bodily and personal injury, including death resulting
therefrom and damage to property, resulting from any act or occurrence arising out of
Consultant's operations in the performance of this Agreement, including, without
limitation, acts involving vehicles. The amounts of insurance shall be not less than the
following: single limit coverage applying to bodily and personal injury, including death
resulting therefrom, and property damage, in the total amount of $1,000,000 per
occurrence, with $2,000,000 in the aggregate.
b. Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than $1,000,000 per occuurence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of
the Labor Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self- insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees to
obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant pursuant
to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f If Consultant fails or refuses to produce or maintain the insurance required by this section
or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to
forthwith terminate this Agreement. Such termination shall not affect Consultant's right
to be paid for its time and materials expended prior to notification of termination.
Consultant waives the right to receive compensation and agrees to indemnify the City for
any work performed prior to approval of insurance by the City.
7. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their
behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that
personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of
the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies
to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or
effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay
all costs for the defense of the City, including fees and costs for special counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or
' L it �•.
property rights arises by reason of the terms of, or effects arising from this Agreement. City may make
all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the
foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above
indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out
of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in the work product or
documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under
this Agreement. Consultant shall maintain complete and accurate records with respect to the costs
incurred under this Agreement and any services, expenditures, and disbursements charged to the City for
a minimum period of three (3) years, or for any longer period required by law, from the date of final
payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business hours.
Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise
the same degree of care it uses to protect its own information of like importance, but in no event less
than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in
rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without reference to
information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified in Certifications,
Exhibit C, attached hereto and incorporated in this Agreement by reference.
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Fax 714 -647 -6956
With courtesy copies to:
, Exec. Director
XXXXX Agency
City of Santa Ana
20 Civic Center Plaza (M -)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647 -XXXX
To Consultant:
, City Attorney
City Attorney's Office
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647 -6515
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays
shall be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the
event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail. This Agreement may not be modified except by written instrument signed by
the City and by an authorized representative of Consultant. The parties agree that any terns or
conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the
terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this
Agreement acknowledges that no representations, inducements, promises or agreements, orally or
of
15 -096
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant
consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
16. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable
law, in the recruitment, selection, training, utilization, promotion, termination or other employment
related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations and as further specified in Certifications, Exhibit
C, attached hereto and incorporated in this Agreement by reference.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
ice' 1•.
governmental agencies. Consultant shall notify the City immediately and in writing of its inability to
obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
19. MISCELLANEOUS PROVISIONS
a. Additional provisions, if any are identified as Additional Provisions, Exhibit D, attached
hereto and incorporated into this Agreement by reference.
b. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fiilly, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held
by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Name of Attorney
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Name
Executive Director — (Agency)
City of
CITY OF SANTA ANA
David Cavazos
City Manager
CONSULTANT:
(name)
(title)
Tax ID#
15 -096
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT B
FEE PROPOSAL, including hourly rates
City of SM kgP7P 15 -096
EXHIBIT C
CERTIFICATIONS
APPENDIX
ATTACHMENT 3 -1: NON - COLLUSION AFFIDAVIT
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SOLID WASTE CONSULTING SERVICES
RFP NO.: 15 -096
NON - COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORDS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid
is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or
corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or
solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or
agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has
not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price
of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other
BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed
contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly,
submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository,
or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non - collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion
thereof shall also constitute signature of this Non - collusion Affidavit. BIDDERS are cautioned that making a false
certification may subject the certifier to criminal prosecution.
Signed
State of California
County of
Subscribed and sworn to (or affirmed) before me on this day of , 20� by
proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Notary Public Signature Notary Public Seal
' ur a qr' ' .
APPENDIX
ATTACHMENT 3 -2: NON - LOBBYING CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SOLID WASTE CONSULTING SERVICES
RFP NO.: 15 -096
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and
belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure
of Lobbying Activities ".
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section
1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of
this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify
and disclose accordingly.
Firm
Signed and Printed Name:
Title
Date
City of S 15 -096
Page 23
APPENDIX
ATTACHMENT 3 -3: NON - DISCRIMINATION CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SOLID WASTE CONSULTING SERVICES
RFP NO.: 15 -096
The undersigned consultant or corporate officer, dieing the performance of this contract, certifies as follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of race,
color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without, regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the
Consultant, state that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he /she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising the said
labor union or workers' representatives of the Consultant's commitments under this section, and shall post
copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of
the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September
24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit
access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for
purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant's non - compliance with the nondiscrimination clauses of this contract or with
any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole
or in part and the Consultant may be declared ineligible for further Govermnent contracts or federally
assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies involved as provided in
Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or
as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of
September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the
administering agency may direct as means of enforcing such provisions, including sanctions for
noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened
with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the
Consultant may request that the United States enter into such litigation to protect the interests of the United
States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious
creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such
persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject
to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
EXHIBIT D
ADDITIONAL PROVISIONS
• r
rW �•.
MAYOR
Miguel A. Pulido
MAYOR PRO TEM
Vincent F. Sarmiento
COUNCILMEMBERS
Angelica Amezcua
P. David Benavides
Michele Martinez
Roman Rayne
Sal Tinajero
CITY OF SANTA ANA
20 Civic Center Plaza • P.O. Box 1988 M -21
Santa Ana, California 92702
www.santa- ana.org
September 28, 2015
ADDENDUM NO.1
REQUEST FOR PROPOSALS NO. 15 -096
FOR SOLID WASTE CONSULTING SERVICES
DATE DUE: SEPTEMBER 29, 2015 AT 5:00 P.M.
CITY MANAGER
David Cavazos
CITY ATTORNEY
Sonia R. Carvalho
CLERK OF THE COUNCIL
Maria D. Huizar
Notice is hereby given that the City of Santa Ana Public Works Agency has made certain
modifications, additions, and /or deletions, in the specifications to RFP No: 15 -096 SOLID WASTE
CONSULTING SERVICES. This addendum shall become a part of the original Request for Proposal.
PLEASE NOTE:
PROPOSAL DUE DATE has been extended to Tuesday, October 6, 2015 at 5:00 P.M.
PRESENTATION /INTERVIEWS DATES have been changed to Monday, October 19 to
Wednesday, October 21, 2015.
RESPONSE TO QUESTIONS ASKED /CLARIFICATIONS:
When does the current franchise expire?
June 30, 2018
2. Can you provide a copy of the current franchise agreement?
Yes, see attached agreement and two amendments.
Can you provide a copy of the City's Integrated Waste Ordinance? Is it different from Chapter
16 - GARBAGE, TRASH AND WEEDS of the City's Municipal Code?
You are correct in referencing Chapter 16 of the Municipal Code: Garbage, Trash and
Weeds. The following link is provided for your convenience:
https: / /www.municode.com /library /ca /santa ana /codes /code of ordinances ?nodeld= PTIITH
CO CH16GATRWE.
SANTA ANA CITY COUNCIL
Mi,uel A. Ndido Viuc tF. S.,mnto MihMl Martinez Avgoli. A,..,,. P. David Bmavi&% Roman Rgne SaIlmjero
Mayor Mayor Rn Tet% Ward I Ward 2 Ward 4 Ward 5 Ward 6
STPELI off. sn}a g,(t.g T9.L!13aR¢B -a i� ROrQ mn artlnoz(o`sintg -zn
29P29 dbenavides(a`savte -aaa org ra(n'sa rre= mg„g}y t avfa3santmarra o g
4. Has the City set any formal or informal goals for increased diversion
At this point, we are focusing on compliance with all applicable state mandates.
5. Can you clarify the expected level of effort and goal of the task: collect community data on
solid waste service levels through surveys, questionnaires, and meetings with homeowners
and business representatives?
These are suggestions; City staff is depending on the expertise of the consultant to determine
the level of effort.
6. "Develop new service specifications" — Is City looking for consultant to draft a new franchise
agreement or simply provide language for new services that will then be incorporated into the
City's existing franchise agreement?
We are building on the recommendations from Part One, as well as recommendations from
City staff. We are expecting the successful proposer to craft language for inclusion in an
extension or renegotiated contract, or a new contract as a result of an RFP.
7. Is it possible to increase the number of allowed pages (e.g., 20 double sided pages) given the
need to provide scope of services for both sole source and competitive procurement tasks, as
well as the Rate Evaluation and other proposal requirements?
The number of pages allowed is increased to 40 double sided pages. User - friendly
formatting is highly recommended.
All other terms and conditions remain the same.
Christy Kindig
Projects Manager
714- 647 -5088
SANTA ANA CITY COUNCIL
Mi,.] & NaO Vi.cet F. Saemimmo Michele Manurez Aagaliaa Am¢cua P. David Beaavldea lioinea Rryaa Sal Tiaajero
Mayor Mayor Pm Tem, Wm'd I W,u d 2 Ward 3 Ward 4 Ward 5 Ward 6
�r lido�rDSOn aane.are vaarn'eatolelsama- ane.oig mmYnc A<?eanla g M0oy dbenav Iles iosanm -miao i 1L!9y ane ove atma'e,ofmaama -.a,ca
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 16th day of December 2015 by and between
Sloan Vasquez, LLC, a limited liability company, (hereinafter "Consultant'), and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws of the
State of California (hereinafter "City ").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of Solid
Waste Consulting.
B, Consultant represents that Consultant is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this Agreement
will be performed in compliance with such standards as may reasonably be expected from a
professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and
charges identified in Exhibit B. The total sum to be expended under this Agreement shall not
exceed $1.64,654.00 during the tern of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper invoice
evidencing work performed, subject to City accounting procedures. Payment need not be made
for work which fails to meet the standards of performance set forth in the Recitals which may
reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on December 31,
2018, . unless terminated earlier in accordance with Section 14, below. The term of this Agreement may
be extended upon a writing executed by the City Manager and the City Attorney.
Exhibit 2
t
251 -31
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which. Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be
provided in a manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and
similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
S. OWNERSHIP OF MATERIALS
This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ( "Documents & Data"). Consultant shall require all subcontractors to agree in
writing that City is granted a non - exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has
the legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk,
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a, Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection
against claims arising fram bodily and personal injury, including death resulting therefrom
and damage to property, resulting from any act or occurrence arising out of Consultant's
negligent operations in the performance of this Agreement, including, without limitation, acts
involving vehicles. The amounts of insurance shall be not less than the following: single
limit coverage applying to bodily and personal injury, including death resulting therefrom,
and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in
the aggregate. Consultant shall supply City with a fiully executed additional insured
endorsement in substantially the form attached hereto as Exhibit C upon execution of this
Agreement and shall be approved in form by the City Attorney.
251 -32
b. Business automobile liability insurance, or equivalent form, with a combined single limit of
not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned,
hired and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the
Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self - insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. I£ Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not
less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant pursuant to
this section:
(i) Consultant shall maintain all insurance required above in full force and effect for
the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty (3 0)
days prior written notice to the City.
£ If Consultant fails or refuses to produce or maintain the insurance required by this section or
fails or refuses to furnish the City with required proof that insurance has been procured and is
in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for
its time and materials expended prior to notification of termination. Consultant waives the
right to receive compensation and agrees to indemnify the City for any work performed prior
to approval of insurance by the City.
INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their
behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that
personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of
the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies
to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged
to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or
effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and
251 -33
pay all costs for the defense of the City, including fees and costs for special. counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or
property rights arises by reason of the terms of, or effects arising from this Agreement. City may make
all reasonable decisions with respect to its representation in any legal proceeding.
8. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under
this Agreement. Consultant shall maintain complete and accurate records with respect to the costs
incurred under this Agreement and any services, expenditures, and disbursements charged to the City for
a minimum period of three (3) years, or for any longer period required by law, from the date of final
payment to Consultant under this Agreement, All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business hours,
Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
9. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise
the same degree of care it uses to protect its own information of like importance, but in no event less
than reasonable care, "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (e) is in
rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without reference to
information disclosed by the City.
10. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
251 -34
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner
provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702.1988
Fax 714. 647 -6956
With courtesy copies to:
and
To Consultant:
Executive Director for Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M -21)
P.O. Box 1988
Santa Ana, California 92702
Fax (714) 647 -5635
City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647 -6515
Joe Sloan
Principal and Partner
Sloan Vasquez, LLC
18006 Skypark Circle
Suite 205
Irvine, CA 92614
Fax 714- 276 -0625
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, commtimication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above, If sent
by fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the
time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set
forth above, For purposes of calculating these time frames, weekends, federal, state, County or City
holidays shall be excluded.
251 -35
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the
event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail. This Agreement may not be modified except by written instrument signed by
the City and by an authorized representative of Consultant. The parties agree that any terms or
conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the
terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this
Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
14. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination, subject
to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the
City all work product completed as of such date, and in such case such work product shall be the
property of the City unless prohibited by law, and Consultant consents to the City's use thereof for
such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in
the Recitals of this Agreement.
15. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable
law, in the recruitment, selection, training, utilization, promotion, termination or other employment
related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
251 -36
16. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties farther agree that Orange
County, California, shall be the venue for any action or proceeding that may be brought or arise out of,
in connection with or by reason of this Agreement.
17. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required
by the laws and regulations of the United States, the State of California, the City of Santa Ana and all
other govenunental agencies. Consultant shall notify the City immediately and in writing of its inability
to obtain or maintain such permits, licenses, approvals, waivers, and exemptions, Said inability shall be
cause for termination of this Agreement.
18. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority
and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify
City folly, including reasonable costs and attorney's fees, for any injuries or damages to City in the
event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if frdly set forth in the
body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement die date and year
first above written.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR
Clerk of the Council
DAVID CAVAZOS
City Manager
251 -37
APPROVED AS TO FORM:
SONIA R. CAKVALHO
City Attorney
$y:
JOS ANDOVAL
Chi Assistant City Attorney
RECOMMENDED FOR APPROVAL:
rRED MOUSAVIPOUR
Executive Director - PWA
CONSULTANT
SLOAN VASQUEZ, LLC:
JOE SLOAN
Principal and Partner
Tax ID #:
251 -38
EXHIBIT A
SCOPE OF SERVICES
251 -39
4-n
LJ wilaw,
City of Santa Ana
Santa Ana Public Works Agencl
Submitted by:
SIoanVAZQUEZu,c
Municipal Solid Waste & Recycling Advisors
18006 Skypark Girde, Suite 205
Irvine, CA 926'14
Office 866 2414533
Fax: 7 1417U(325
nfo@s(oanvazquez com
www sloanvazquez com
September 29, 2015
251-40
r "'r
S10(117VAZoU174 11
Statement of Qualifications ............................................................
..............................1
A.
Cover Letter .............................................................................
............................... 1
B.
Agreement Statement ..............................................................
..............................3
C.
Firm and Team Experience....................................................
............................... 3
0.
Understanding of Need ...........................................................
............................... 8
E.
Relevant Project Experience ...................................................
.............................14
F.
Schedule ...................................................................................
.............................17
G.
References ................................................................................
.............................20
Fl.
Fee Proposal (Provided Under Separate Cover) ...................
.............................20
Appendix A: Certifications ..... ...... .. ..... .................... .......... ...... ... .................... .............. I
Appendix B: Professional Resumes. ......................... ........... ............... .......... --- Vill
Table 1: Estimated Individual Time Dedication .......... ........ ..... ._..... .... ....... ............................... 7
Table 2: Sample RFD Evaluation Categories and Weighting....... .... ...... ............................. ... .12
Table 3: Tasks Associated with each Combination of Project Parts . .._. _ .....13
TABLE OF FIGURES
Figure 1: Proposed City of Santa Ana Consulting Team ....... ......... _. ........ ................................. 5
Figure 2: Sloan Vazquez Team Member Project Participation ..................... ............................... 7
251 -41
S/oanVAZUUEZtLc
Municipal Solid Waste Management & Recycling Advisors
x .
A. GOVERL.ErI
September 29, 2015
City of Santa Ana
Santa Ana Public Works Agency
Christy Kindig, Project Manager
20 Civic Center Plaza
Santa Ana, CA 92701
RE: Request for Proposals for Solid Waste Consulting Services
Dear Ms. Kindig:
Sloan Vazquez, LLC is pleased to present our proposal to the City of Santa Ana to provide solid
waste consulting services. Our firm recognizes the City's demonstrated leadership in providing
dynamic and innovative environmental program within the Santa Ana community, and the
numerous sustainability accomplishments achieved through the array of services, the utilization
of grant funding and the continued focus on providing outstanding energy, transportation and
land use, water, and solid waste, diversion and recycling programs.
Over the course of any long- standing franchise agreement, factors such as new legislative
requirements, expanded recycling infrastructure and changes within the competitive landscape
impact the pricing, service delivery, program offerings available in the region, Sloan Vazquez is
prepared to provide an in -depth analysis of the rates, fees and service requirements associated
with the waste hauling contracts of the specified cities and Orange County unincorporated areas
to evaluate the value of each component. Our firm is also equipped to advise the City on
relevant legislation, available and emerging technologies, and solid waste and recycling trends
the industry.
Equipped with the findings from the rate evaluation and solid waste program analysis, our team
can effectively facilitate the process of gathering feedback from Santa Ana residents, business
community, City staff and officials. with a goal of establishing service priorities, developing new
service specifications and conducting the City's preferred process for extending or renegotiating
the current contract or completing a Request for Proposal (RFP) process.
Sloan Vazquez, which is organized as a Limited Liability Company under the State of California,
provides consulting services for numerous municipalities and public agencies in Orange County,
and throughout California and the United States, evaluating all aspects of performance related
to the execution of municipal franchise agreements including rate reviews, compliance with
state and local laws, operational and financial audits, and thorough data analysis. We [lave
conducted contract renegotiations and managed all aspects of the RFP process. Our firm is
18006 5Rypark Circle • Suite 205 Irvine, CA 92614
Office: 866.241.4533 - FAX: 714.276,0625 in Pa @sloanvazgtaez.corn
✓Fill 1 e-11p 1
-�OOA OW �2T v 42 i G "q-
S/oa 1VA.ZQUEZLi..c
Municipal Solid Waste Management & Recycling Advisors
known for our ability to exceed expectations through cost - effective, timely services that result in
significant value for the customers we serve. Our team has carefully reviewed the City's scope
of work and requirements and we are confident in Our ability to serve Santa Ana and achieve
the long-term rate, service and diversion the City seeks.
Sloan Vazquez provides a unique perspective, as all of Our staff members have worked in the
industry and possess hands -on expertise and working knowledge of solid waste and recycling
program management and service delivery. As can be attested by our clients, this first -hand
understanding of the industry equips our team with the ability to conduct thorough, expert hauler
audits, procurements and contract negotiations. And as demonstrated by our results, whether
through the recovery of fees, the assessment of liquidated damages, the evaluation of RFP
responses or the negotiation of contracts, Sloan Vazquez consistently and impartially applies
our comprehensive, 3600 knowledge of the municipal solid waste and recycling industry and in-
depth understanding of the operations of service providers throughout the region.
We hope to have the privilege of being selected for this project and we hereby declare that we
are prepared to enter into a written contract and complete the work in the time specified, and in
strict conformity with the City of Santa Ana specifications for the fees quoted. We have the
personnel, operational and technical expertise, and financial resources to render the services
that are described herein.
Cordially,
Joe Sloan
Principal and Partner
Sloan Vazquez, LLC
18006 SkyparR Circle Suite 205 Irvine, CA 92614
Office: 868.241.4533 FAX: 714,278.0625 info @sloanvazgmez.com
251 -43
S. At?, %_'E3UiER #7 S1 TEIVIENT
Sloan Vazquez, LLC concurs with any and all provisions as contained in the standard
agreement attached as Attachment 2, in the Appendix of this RFP.
FIRM AND TEAM EXPERIENCE
Sloan Vazquez, LLC is a consulting firm focusing exclusively on municipal solid waste planning
and management services, specializing in municipal contract analysis and procurement, rate
studies, financial feasibility studies, operational assessments of residential and commercial
collection, and management of MRF project development. The firm was founded by Joe Sloan
in 2000, joined by Enrique Vazquez in 2005 and Charissa McAfee in 2013. Combined, the firm's
partners have over 60 years of wide ranging expertise and experience in municipal waste
management and recycling. With offices in Irvine, California, Sloan Vazquez maintains a
specialized, streamlined organization that provides solid waste and recycling advisory services
to both public and private sector solid waste and recycling enterprises.
Our firm is uniquely qualified to achieve all aspects of the City's goals. In addition to the
economic, regulatory and evaluation proficiency we have fine -tuned through our academic and
professional experience, we offer keen industry insight developed through many years of direct,
bottom -line management of municipal solid waste and recycling contracts, including day -to -day
responsibility for delivery of services, ongoing development and implementation of new
services, rate negotiation for existing and /or new programs, development and preparation of
operational data and service metrics.
In addition to RFP process management, contract negotiations and franchise hauler audits,
Sloan Vazquez conducts operational reviews that analyze all aspects of solid waste and
recycling services. For example, our firm conducted an operational review for the City of Santa
Monica that resulted in savings of almost $1M annually in operational costs. In addition, the City
was awarded the 2013 SWANA Award for excellence in Collection Operations based to a large
extent upon the implementation of our recommendations. We did the same for the City of
Berkeley with recommendations for over $4M in annual savings and putting the City in a strong
position to renegotiate agreements with subcontractors. This direct understanding of operations
equips us to look far beneath the surface of rates and service listings to provide a thorough
assessment of contract value and operational effectiveness, thus assisting the municipalities we
serve in achieving the reliable delivery of high -value services with the most competitive rates.
The following Is a partial listing of the municipal clientele served by Sloan Vazquez:
City of Aliso Viejo, CA City of Pasadena, CA
City of Berkeley, CA
City of Glendale, CA
City of Irvine, CA
City of La Mirada, CA
City of Los Alamitos, CA
City of Mission Viejo, CA
City of Oceanside, CA
City of Pleasanton, CA
City of San Bernardino, CA
City of Santa Monica, CA
City of Yuba City, CA
City of El Cerrito, CA
Orange County, CA
Rethink Waste (San Mateo JPA), CA
Prepared for the City of Santa Ana M ' -�tl q"""""" proposal for SuNd Wnste Consulting Services
Sep(ewher 29. 2015
251 -44
Sloan Vazquez currently conducts audits of more than twenty -five solid waste haulers operating
in Southern California. Our extensive and direct understanding of the operations, systems,
personnel and practices of solid waste haulers equips Sloan Vazquez to provide effective,
informed and precise analysis in a focused, timely manner. The City benefits from our familiarity
with the historic and current capabilities of local haulers in that we are able to use this
knowledge to better analyze contracts and proposals, discern potential issues and verify data
and activities, as well as generate useful, productive and pertinent recommendations in support
of achieving the City's desired outcomes.
Project Team
Joe Sloan -- Partner, Principal Agent
Joe Sloan will serve as the Principal Agent. He will have the responsibility and authority for the
engagement and act as the liaison between the City of Santa Ana and Sloan Vazquez. As the
founder of Sloan Vazquez, Joe Sloan has 25 years of experience in the environmental field
working for the private and public sectors. He has managed numerous sole - source negotiations
and procr.rrernents, and overseen operational reviews for governmental agencies and
municipalities. His credentials and experience are more fully delineated in his resume provided
in Attachment B.
Enrique Vazquez - Partner, Project Manager
Enrique Vazquez will has over 25 years of experience in all aspects of the management and
operations of municipal solid waste collection, with specialized knowledge of cost of service
evaluation, rate setting factors and components, and comparative contract value analysis. He is
an expert on the economics related to solid waste programs and specializes in financial
modeling and review. Mr. Vazquez will serve as the Project Manager. His credentials and
experience are more fully delineated in his resume provided in Attachment B.
Charissa McAfee - Partner
Charissa McAfee has ten years of experience in the municipal solid waste and recycling sector
with direct experience in overseeing solid waste hauler contract management, diversion
program design and delivery, and programmatic and legislative analysis. Ms. McAfee has
conducted stakeholder meetings and surveys, authored comprehensive feasibility studies and
regional solid waste service assessments, evaluating existing and available infrastructure,
programs, services, diversion results and fees. Her credentials and experience are more fully
delineated in her resume provided in Attachment B.
Larry McQuaide -- Senior Associate
Larry McQuaide has over thirty years of experience in the waste management field, with an
extensive background in financial analysis and strategy, financial modeling, process
improvement and regulatory compliance. He has served in both operational and financial
management within several solid waste companies, with roles including District Manager and
Chief Financial Officer. His credentials and experience are more fully delineated in his resume
provided in Attachment B
We11ared7, the Clry of SIWn Ana F'roposaI /or Solid bosh Gonvuhing Seiv /crs
Soprwnhw 29, 2015
251 -45
Figwe 1 proposed city of Santa Also Consulting learn
Part One: bate Evaloation and Solid Waste Program Analysis
Joe Sloan will lead the Solid Waste Program Analysis. He will advise the City on the latest
solid waste and recycling trends and lead the development of recommendations for solid
waste programs and technologies. He will also participate in the presentation of solid waste
survey results.
Enrique Vazquez will perform the financial analysis on city contracts to estimate and
attribute value of each and all program components and develop and participate in the
presentation of survey results.
Charissa McAfee will survey rates, identify services and review city contracts to identify each
and all program components. She will also provide a summary of recent solid waste and
recycling legislation. Ms. McAfee will assist in the development of the reports and
presentations of the Part One deliverables.
Larry McQuaide will assist in the financial analysis of the city contracts.
Part Two; Extension or Renegotiation of Existing Contract
Development of New Service Specifications
Joe Sloan will participate in the public workshop meetings with City Council to establish
residential and commercial solid waste programs and service levels. He will also participate
in the development of new service specifications, using the program and service levels
established during City Council workshops, the compiled reviews of all Elements and
applicable laws related to solid waste, as well as the community feedback data.
Enrique Vazquez will participate in the public workshop meetings with City Council to
establish residential and commercial solid waste programs and service levels, He will also
oversee the collection and compiling of community data on solid waste service levels. He
will participate in the development of new service specifications, with a focus on the financial
and rate impacts of program and service level options.
Prepared for tits (',i(y of Santa Ana m�wmm�yG- �mY6�� - ryroposal for Solid Wn5fe Consulting Services
September 29, 20-15
251 -46
Charissa McAfee will assist in the review of the City's Source Reduction and Recycling
Element, the City's Household Hazardous Waste Element, the City's Non - Disposal Facilities
Element, and all applicable laws related to solid waste, including the City's Integrated Waste
Management Ordinance and Municipal Code. She will lead the collection of community data
on solid waste service levels through surveys, questionnaires and meetings with
homeowners and business representatives. She will compile all reviews and data collection
and participate in the development of new service specifications with a focus on compliance
with all Elements and applicable laws.
Larry McQuaide will assist in the collection and analysis of community data and the
evaluation of the financial implications of potential program and service levels.
Negotiation of Extension or New Agreement with Current Services Provider
• Joe Sloan, Enrique Vazquez and Charissa McAfee, in consultation with City staff and the
City Attorney's office, will negotiate an extension or new agreement with the current services
provider, ensuring the achievement of the new service specifications at the greatest value
for the City of Santa Ana and its homeowners and businesses.
• Joe Sloan will focus on operational and programmatic feasibility. City diversion and
environmental requirements, and the implementation of available and emerging solid waste
and recycling programs and technologies.
• Enrique Vazquez will focus on financial feasibility and ensuring the achievement of overall
contract value.
• Charissa McAfee will focus on ensuring the alignment of the new or extended agreement
with the program and service levels established by City Council. She will also ensure that
the new or extended agreement achieves compliance with the Elements and applicable law
and fully delineates all negotiated programs, services and deliverables.
• Larry McQuaide will participate in the financial analysis during the negotiation of the new or
extended agreerent.
Part Three: Request For Proposal Process Management
Development of New Service Specifications
Please see "Development of New Service Specifications" under Part Two, as the Project Team
roles and responsibilities for the development of new service specifications in Part Three will be
the same as under Part Two.
Development of RFP, Evaluation of Proposals and Firms, and Final Contract Negotiations
• Joe Sloan, Enrique Vazquez and Charissa McAfee, in consultation with City staff and the
City Attorney's office, will develop the RFP for Santa Ana Solid Waste Management
Services, ensuring the achievement of the new service specifications at the greatest value
for the City of Santa Ana and its homeowners and businesses. They will prepare the RFP
and Draft Agreement, conduct a Bidder's Conference, answer written questions, prepare
RFP addenda, prepare evaluation and scoring tools, conduct the evaluation, present to City
Council and conduct final negotiations.
• Joe Sloan will participate in the development of the RFP, ensuring all process components
and timelines meet City staff expectations. He will participate in conducting the RFP process
management, the evaluation of proposals and firms and the final negotiations, with a focus
Prepared for the Cfty of Sarrtu Ana �m..�,.� .b_. Proposal for Solid Waste Consulting Servfi:es
September 29, 2019
251 -47
on operational and programmatic feasibility, City diversion and environmental requirements
and the implementation of solid waste and recycling programs and technologies
Enrique Vazquez will participate in the development of the RFP, with prepare all RFP
financial and rate schedules. He will participate in conducting the RFP process
management, the evaluation of proposals and firms and the final negotiations, with a focus
on financial feasibility and ensuring the achievement of overall contract value.
Charissa McAfee will participate in the development of the RFP, ensuring the alignment of
the RFP with the program and service levels established by City Council. She will also
ensure that the RFP and contract achieve compliance with the Elements and applicable law
and fully delineates all negotiated programs, services and deliverables.
Larry McQuaide will participate in the financial analysis of proposal evaluation
Anticipated individual team member participation in the project is shown in the chart below.
Adrnin Support
7 °!x
I -arry McQuardc�
O nit
Charissa
McAfee
33%
Joe Sloan
a
Enfiqua: Vazctuez
33%
Flgwo 2 Sloali Va7qua; Toom Mrarrbev Projet f Pai't1c117ation
Estimated individual percent time dedicated to the project for each team member is shown
below. Over the course of the anticipated project implementation timeframe, individual team
members will have periods of limited activity as they await data from another team member, or,
in the case of Part Three, as participating haulers prepare proposals.
Tattle 1 EStfill,9ted tndiwdaat 1 rote Dedication
Sloan Vazquez Team Member Part One
Part
Two
Part Three
Overall
Project
Joe Sloan
_ 10%
ioa%
10%
10%
_ Enrique Vazquez
15 %_
_
20%
17.5%
18%
Charissa McAfee
-
250/o
®'25%
17.5 °l0
20% --
LarryMcQuaide..
5 %_
5% _
5%
5% -
Prepared for the City of Santa Anti µ Proposal for Solid Waste Consulting Services
September 29, 2013
251 -48
�fUrlllA A't�11T7, ::
U, UNDERSI ANDIrIG OF NEED
Part One: elate Evaluation and Solid Waste' Prograrn Analysis
1.1 Rate Evaluation
1.1.1 Sloan Vazquez will Survey the rates and identify services provided in the following waste
hauling contracts: the cities of Anaheim, Fullerton, Garden Grove, Huntington Beach, Irvine,
Lake Forest, Mission Viejo, Orange, Santa Ana, Westminster, and the Orange County
unincorporated areas.
Task 1: Sloan Vazquez will obtain contracts, rate sheets and other relevant data for
each of the cities and Orange County unincorporated areas.
The firm currently has a number of the required documents on file, and to expedite the
process, will initiate necessary document requests upon notice of award of consulting
contract.
Task 2: Sloan Vazquez will compile rates, fees, required services and programs. Where
possible, relevant operational infrastructure and approach, diversion programs, systems
and resources, and diversion rates.
Additionally, environmental requirements, community involvement requirements and
other contractual benefits will be compiled.
Task 3: Using the firm's proprietary profonna, which was developed to conduct in- depth,
value -based assessments and comparisons of contract values, Sloan Vazquez perform
a financial analysis of the contracts to estimate and attribute value of each and all
program components.
Sloan Vazquez' first -hand understanding of operational differences and ability to
differentiate real versus perceived value, and evaluate the impact of any unique service
requirements or challenges.
Task 4: The Rate Evaluation findings, along with the Item 1.2: Solid Waste Program
Analysis findings will be compiled into a presentation for the City.
This presentation will serve as the foundation for formulating the new service
specifications described in Part 2 and Part 3, providing valuable strategic insight into
current regional service offerings, the value and impact of various programs and
services, the anticipated impact of industry trends, technologies and regulations, and the
associated pricing impacts and expected return on investment of preferred service
specifications.
1.2 Solid Waste Program Analysis
1.2,1 Sloan Vazquez will advise City on the latest solid waste and recycling trends.
Task G: We will use our extensive, first -hand knowledge and observations, as well as
industry data and documentation, to debrief the City on trends.
Prepared far the City of Santa Anapropoaaf for Solid waste Consulting Services
September 29, 2015
251 -49
�iln�ti11 �7rJ41 f. [. ,
Our debrief will go beyond a list of collection and recycling services, offering input as to
regional availability as well as anticipated impact, viability and costs associated with
various options.
1.2.2 Sloan Vazquez will provide a summary of recent solid waste and recycling legislation.
Task 8: Our team will provide a robust summary of legislation and the impact current
and pending requirements have on operations and costs.
Our commitment is to provide actionable information that goes beyond a list of
requirements to support the City in prioritizing programs and services, ensuring full
compliance, and developing service specifications that both meet State and local
requirements and provide mechanisms to ensure the contractor provides necessary
activities and associated reporting
1.2.3 Sloan Vazquez will develop recommendations for solid waste programs and
technologies.
Task 7: Sloan Vazquez will develop relevant recormendations, based upon verifiable
industry best practices and regional operational and processing infrastructure.
Recommendations will be designed to meet the specific and unique needs of the City of
Santa Ana, with a focus on the associated retum on investment and anticipated service
and rate impart on homeowners and businesses.
Fart Two: Extension or Renegotiation of Existing Contract
2.1 New Service Specification Development
2.1.1 Sloan Vazquez will review City's Source Reduction and Recycling Element (SRRE),
Household Hazardous Waste Element (HHWE), and Nan - Disposal Facilities Element (NDFE).
Task 8: Sloan Vazquez will review each document to identify any potential opportunities,
and to ensure new service specifications and contract fully align with all requirements
11.2 Sloan Vazquez will review applicable laws related to solid waste, including the City's
Integrated Waste Management Ordinance and Municipal Code.
Task 9: Sloan Vazquez will review laws including AS 939, AB 341, AB 1826 to ensure
that new service specifications and contract are in full compliance, City ordinances and
municipal code will also be reviewed to ensure compliance and to identify any potential
opportunities.
2.1.3 Sloan Vazquez will participate in at least two public workshop meetings with the City
Council to establish residential and commercial solid waste programs and service levels.
Task 10: Sloan Vazquez will prepare any reports, presentations and handouts
necessary to support the public workshop meetings and provide consultative services as
the City establishes desired program and service levels.
Preparad for Ibe City of Santa Ana - ' �- - -�" Proposal for Solid Wasio Consorting Sorvico,
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2.1.4 Sloan Vazquez will collect community data on solid waste service levels through surveys,
questionnaires, and meetings with homeowners and business representatives.
Task 11: Sloan Vazquez will collect community data on solid waste service levels using
community meetings with homeowners and business representatives, promoted through
the City website and /or area newspapers and community websites.
Task 12: Sloan Vazquez will attend business organizations meetings and conduct
interviews of business leaders from various industries and associations.
Task 13: Sloan Vazquez will provide a project - specific email address to homeowners
and business representatives for the provision of feedback.
Task 14: An online survey will be created and made available through the Sloan
Vazquez websito and/or the City's website, as well as any participating business group
or community organization to gather feedback.
2.1.2 Sloan Vazquez will develop new service specifications.
Task 15: Using the research, data and feedback generated through Tasks 1 -14, Sloan
Vazquez will develop new Service Specifications reflecting the City's desired outcome
for an extended, renegotiated or newly procured contract.
Whether used for a contract extension or renegotiation, or for the issuing of an RFP, the
new service specifications will provide the framework for the process and establish and
prioritize the deliverables required through the process. The Service Specifications will
bring together the research data and feedback gathered in "tasks 1 -14 to ensure the City
of Santa Ana achieves the greatest value and most competitive rates, while providing
the latest in programs and services, and achieving diversion goals. The Service
Specifications will also ensure that the City is able to fully comply with current state and
local requirement and is positioned to achieve future goals and mandates. Additionally,
and of critical importance, the Service Specifications will reflect the City's strategic
prioritization of the City's, homeowners' and business representatives' program and
service preferences, as the staff and officials will be fully informed as to potential rate
impacts and return on investment for various service offerings.
2.2 Extension or Renegotiation of Current Contract
2.2.1 Sloan Vazquez will assist the City of Santa Ana in negotiating an extension or new
agreement for Solid Waste Management Services with the current services provider, in
consultation with City staff and representatives of the City Attorney's office.
Task 16: Sloan Vazquez, in consultation with City staff and representatives of the City
Attorney's office, will establish negotiation goals and milestones. Goals will reflect the
Service Specifications developed in Task 15. Milestones will be established deadlines
that must be met by the current services provider throughout the negotiation process in
order for the process to continue.
Prepared for the City of Santo .Ana Proposal for Solid Waste Consulting SON1C05
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251 -51
� /,C) li(1 A ,,fit i_[_.
Typically a schedule of 4 -6 weeks is established, during which the service provider must
demonstrate good faith in meeting or exceeding the program and service requirements
documented in the Service Specifications document. Negotiated rates will be evaluated
based upon the Rate Evaluation Findings finalized in Task 4 to ensure any new or
extended contract achieves the overall competitive value necessary to move forward
with the current service provider. If the goals and requirements set through the Service
Specifications and Rate Evaluation Findings within the establish timetrarne, the City may
choose to move forward with an RFP process.
Sloan Vazquez is uniquely equipped to manage contract extensions or renegotiations,
as ourin -depth understanding of operations allows us to quickly and effectively eliminate
any attempts by a service provider to over -value programs and services. This, along with
the thorough Rate Evaluation data, is a strong formula for ensuring a high - quality
outcome. Additionally, because of the City's ability to quickly initiate an RFP process,
incumbent service providers are typically highly- motivated to successfully complete
negotiations.
Part Three: Request for Proposal Pro(;ess hlanagentetit
3.1 New Service Specification Development
3.1.1 — 3.1.6 Please see Tasks 8 -15, described under Section 2.1 for a complete description
of the tasks proposed for 3.1.1 through 3.1.5.
3.2 Development of RFP, Evaluation of Proposals and Firms, and Final Contract
Negotiations
3.2.1 Sloan Vazquez will develop the RFP for City of Santa Ana Solid Waste Management
Services, in consultation with City staff and representatives of the City Attorney's office.
Task 17: Using the Service Specifications established in Task 15, Sloan Vazquez will
draft the RFP. The document will include the following sections:
Section 1: Introduction, including overview of the process, organization of the RFP,
description of the City's goals and the RFP Schedule
Section 2: Background, including demographics, current collection services, current
rates and billing process, current service data, current revenue and franchise fee,
current diversion rates and programs, current disposal information, and future
agreement terms
Section 3: Scope of Requested Services, including the single - family, multi - family,
commercial, and City collection, recycling and other service requirements, as defined
in the Service Specifications document developed through Step 15. Additionally,
other collection services, public education programs, customer service capabilities
and billing requirements are described. Finally, rate structure requirements,
implementation and transition plan requirements, potential collection impacts, fees
and cost recovery charges and any other City - specific components are detailed.
Section 4: RFP Policies, Conditions and Process, including City's reserved rights,
general IPFP agreements, code of conduct, and submittal process.
Prepared for the City of Santa Ana - ~- � an �mm '� ""'y '� Proposal rar Solid Waste Constotintg Services
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Section 5: Submittal Requirements, including the proposal outline and directions
regarding exceptions, price proposal, options, proposed innovations and
enhancements and other proposal forms.
Section 6: Evaluation Criteria, reflecting the City of Santa Ana's priorities arid
preferences in the weighting of each proposal component.
• Section 7: Attachments, which include required forms as well as a Draft Agreement,
which Sloan Vazquez prepared in consultation with City staff and a representative
from the City Attorney's office to ensure all service requirements are accurately
detailed and to ensure compliance with all applicable laws, ordinances, codes, and
the SRRE, HNWE and NDFA.
3.2.2 Sloan Vazquez will assist in the evaluation of the proposals and firms, and final contract
negotiations.
Task 18: Sloan Vazquez will prepare for and conduct a Proposer's Conference to review
RFP requirements with all prospective proposers.
Task 19: Sloan Vazquez will review and respond to all written questions submitted
according to the RFP requirements within the designated timeframe.
Task 20: Sloan Vazquez will prepare any necessary RFP addenda.
Task 21: Using the RFP category evaluation weighting established and approved by the
City during Task 17, Sloan Vazquez will create the evaluation scoring formulas and
spreadsheet. The categories and weighting will reflect the City of Santa Ana's goals and
priorities, assigning the highest percentages to the components of greatest value to the
City. The following table provides a sample of evaluation categories and weighting that
can be customized according to the City's preferences.
T�ihn, 2 Sample RFP Emitiofion Categones an'id l%i!etghw7g
Sample RFP Evaluation Categories
Sample Weighting
Responsiveness to RFP
Pass /Fail
Experience
12.5%
Customer Service
25%
Programs
25%
Price Proposal
30%
Enhancements
7.5%
Legal and Regulatory Disclosures
Noted
Financial Information and Requirements
Noted
Materiality of Exceptions to Draft Agreement
Noted m
Options �.
Noted —�
Preparod for file City of Santa Ana �...v � Proposal for Solid Wasio Consulting S ndcos
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251 -53
Task 22: Using Sloan Vazquez' proprietary tool, a benchmark financial proforma will be
calculated for use in evaluating the competitiveness and reasonability of rate proposals.
This stop is critical, as a surface ranking of proposed rates does not allow for critical
factors such as adequate routing and equipment assumptions, etc. Without a
henchman, there is a risk of awarding a contract that cannot be performed as proposed,
resulting in lack of service delivery, a rate increase or even the need to select a new
service provider. Sloan Vazquez has developed this benchmarkinq tool to ensure
proposed service levels and rates are both competitive and reasonable, resulting in the
greatest long -tonn value for the cities we serve.
Task 23: Using the weighted evaluation tool and the financial profonna, Sloan Vazquez
will evaluate and score the proposals and prepare a comprehensive Evaluation Report
for the City of Santa Ana.
This proposal assumes the evaluation of up to five responsive proposals. Should there
be need for any questions or clarifications for proposers, Sloan Vazquez will prepare the
questions and review responses.
Task 24: Sloan Vazquez will participate in all Council Meetings during the finalization of
the proposer selection.
Sloan Vazquez will be available to make presentations and answer questions at the
discretion of City staff and City Council.
Task 25: Sloan Vazquez will conduct final contract negotiations, as directed by City
Council, in coordination with City staff and the City Attorney's office.
In summary, the following tasks are proposed for this project:
• To complete Parts One and Two, Tasks 1 -6 and Tasks 7 -16 will be completed.
• To complete Parts One, Two and Three, Tasks 1 -6, 7 -16, and 17 -25 will be completed.
• Should the City decide not to conduct Part Two and limit the project to Parts One and
Three, Tasks 1 -6, 7 -15, and 17 -25 will be completed.
7ahie 3 Tasks Assowatecj wrth each Combination of Proyct Parts
Seplonedfor , 2 City vt Santa !!na Praposal for SQIId Wnsle Consulting Services
September 29, 291:f
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251 -54
Major Project Component Description
Tasks
Parts —
Parts
Parts
1 & 2
11,- 2&3
1 & 3
Part
11 Rate Evaluation
Tasks 1 -4
X
X
_
X
1
1.2 Program Analysis
Task 5 -6
X
X
X
Part
2.1 New Service Specification Development
Tasks 7 -15
X
X
2
2.2 Contract Extension/Renegotiation
Task 16
X
X
Part
3.1 New Service Specification Development
Tasks 7 - 15
X
3
12 RFP Process Management
Task 17 - 25
X
X
Seplonedfor , 2 City vt Santa !!na Praposal for SQIId Wnsle Consulting Services
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570,vly , / N t_z
E. RELEVAN 1" PROJECT EXPERn: NCE
Solid Waste Characterization
Client: Orange County Waste & Recycling, CA
Contact: Mike Kashani, Renewable Energy Program Manager, (714) 834.3713
Project: Waste Characterization and Composition Study at OCWR Landfills (2016)
Sloan Vazquez recently conducted a comprehensive waste characterization and composition for
the Orange County Waste and Recycling (OCWR) Department in the County of Orange,
including sampling of materials from multiple generators at three different County -awned and
operated landfills in 2015. The work conducted for OCWR included project design and
implementation, data analysis and report development.
RFP Process Management
Client: City of Whittier, CA
Contact: David Pefser, Public Works Director, (662) 667.9600
Project: Municipal Solid Waste Procurement of Solid Waste Division (2016)
Sloan Vazquez is in the final stages of managing the procurement of solid waste and recycling
services for the City of Whittier. Sloan Vazquez is responsible for development of the RFP,
evaluating proposals, qualifying proposers, and assisting the city in the selection of a contractor
including the development of the final franchise agreement.
Client: City of Cypress, CA
Contact: Andy Tse, Administrative Services Manager, (714) 229.6686
Project: Municipal Solid Waste Procurement of Solid Waste Division (2014)
Sloan Vazquez managed the procurement of solid waste and recycling services for the City of
Cypress. Sloan Vazquez was responsible for assessing program and service enhancement
opportunities, holding community meetings with residents and the business community,
presenting at and participating in City Council workshops, development of the new franchise
agreement and RFP documents, evaluating proposals, qualifying proposers, and assisting the
city in the selection of a contractor.
Client; City of Yuba City, CA (2012/2013)
Contact: Steven C, Kroager, Assistant City Manager, (630) 822.4620
Project: Professional Review of Draft Franchise Agreement
Sloan Vazquez completed a professional review of the City of Yuba City's Draft Collection
Services Franchise Agreement to ensure consistency with current industry practices and
provided general feedback. Sloan Vazquez provided the City a report indicating areas of
concern, recommended alternative language, and provided advice in preparation for negotiation
with the City's franchise hauler. .
,r the cfry
29, 2015
W
251 -55
services
Contract Renegotiation
Client: City of Oceanside, CA
Contact: Peter Weiss, City Manager, (760) 436.3066
Project: Negotiation of Solid Waste & Recycling Agreement (2010.2011)
The City of Oceanside engaged the services of Sloan Vazquez to negotiate its agreement with
its existing solid waste and recycling services provider. Sloan Vazquez negotiated directly with
the contractor and prepared a draft service agreement for use as a basis for negotiation. As a
result of our negotiations, the City obtained significant service enhancements, rate adjustment
containment guarantees and over $1,000,000 in new, annual franchise fee revenue.
Municipal Solid Waste Operation, Assessments
Client: City of Pasadena
Contact: Carmen Rubio, Program Coordinator II, (626) 744.7162
Project: Municipal Franchise Compliance Audit (2006 -2009, 2013 - present)
Sloan Vazquez conducts financial and operational audits of thirteen franchise haulers to ensure
contract compliance including the proper reporting of diversion and payment of franchise fees,
each year from 2013 to the present. The audits include a field visit during which original records
are reviewed to ensure that the monthly reporting is accurate and in compliance with the
requirements of the franchise agreement. Additional review and analysis is performed on the
tonnage of materials collected and facilities where is it is taken to ensure compliance with the
diversion requirements of the City. From 2006 through 2009, the City of Pasadena also chose
Sloan Vazquez to conduct financial and operational audits. The City of Pasadena operates
under a non - exclusive franchise arrangement with multiple haulers to provide for commercial
waste and recycling services. Under this arrangement, the City has required each franchised
hauler to divert at minimum 50% of the waste it collected or pay the City liquidated damages.
Over four years, Sloan Vazquez identified over $180,000 in fees and liquidated damages due to
the City.
Client: City of Berkeley, CA (201112012)
Contact: Ken Etherington, Manager of Solid Waste & Recycling, (510) 981.6369
Project: Operational Review of Solid Waste Division
Sloan Vazquez completed an operational review for the City of Berkeley's Solid Waste
Management Division. To complete this engagement, Sloan Vazquez personnel reviewed all
division operational functions and workflow process for each area; reviewed the scheduling and
routing system; evaluated the current vehicle fleet, including condition and replacement
schedules and repair scheduling and costs based on industry standards; assessed the use of
outside contractors for curbside collection of recyclable materials and operation of materials
processing facilities; assessed the non - exclusive franchise arrangement used by the City to
service the commercial sector. Our experience in solid waste management and operations was
Important to City in the selection decision.
Prepared for Ure City Of Santa Aria 4. � � prnposa! lar 3olld Waffie Consarltlrrg sarvrses
September 29, 2015
251 -56
�7rl;ti!�V /t�l'PZ
Client: Regional Waste Management Authority (2013)
Contact: Keith Martin, Administrator, (630) 634.6890
Project: Operations Review of Municipal Solid Waste Contractor
Sloan Vazquez conducted an operations review of the RWMA's solid waste contractor based
on the minimum operations review guidelines specified in franchise agreement; best practices
for the solid waste collection, processing and disposal industry; any to recommend operational
alternatives. This engagement included an examination of all operational functions including, the
solid waste and recycling collection system, the Materials Recovery Facility (MRF) operations,
and examination of the composting operation. including; verification of the number of average
daily and weekly collection routes by route type; review and documentation of procedures for
scheduling and monitoring the efficiency of collection routes; determination of how changes and
growth in the service system are accommodated; determination and verification of vehicle and
staff availability; determination and evaluation on response to daily collection issues such as
missed pickups, drivers absences, equipment breakdowns, and traffic problems, including an
evaluation of the amount and use of overtime; preparation of findings on the efficiency and
effectiveness of existing route management system and practices, and identification of specific
and practical recommendations to address any deficiencies identified-
Client: City of Santa Monica, CA (2010)
Contact: Kim Braun, Acting Solid Waste Manager, (310) 456.2223
Project: Operational Review of Solid Waste Division
Sloan Vazquez completed the performance of an operational review for the City of Santa
Monica's Solid Waste Division. To compete this engagement, Sloan Vazquez personnel
reviewed all division operational functions and workflow process for each area; reviewed the
scheduling and routing system; reviewed the current GPS system and identified areas for
enhanced usage and effectiveness; evaluated the current vehicle fleet, including condition and
replacement schedules and repair scheduling and costs based on industry standards; assessed
the Household Hazardous Waste function (currently in the Office of Sustainability and the
Environment) and determined the proper organizational location and reporting structure for this
function.
prepared for tho City of Santa Ana proposal for Solid WasW Consulting Servfcos
Septeamber29, 2015
251 -57
Wrlct7tl- 1Tt1LJF7 ,
SCI'IEDULF:
Sloan Vazquez, as a firm and as designated City of Santa Ana project team members, have the
schedule availability and capacity to fully complete the described tasks within the proposed
timeframes. Our firm has a proven track record of successfully completing scopes of work and
meeting deadlines. We have the experience to understand the time and resources necessary to
effectively conduct the work described in this proposal, and the ability and bandwidth necessary
to provide the City of Santa Ana the dedicated, professional consulting services required to
achieve the City's goals.
Part Cane
Sloan Vazquez anticipated completing the Part One Tasks within 60 -90 days. Sloan Vazquez
has the resources and experience necessary to go beyond rates and service listings to evaluate
the value of each contract component and provide a thorough report comparing program and
service levels, diversion results and the overall value of the contract in each of the listed
municipalities.
Part Two
Sloan Vazquez anticipates completing Part Two tasks within 90 days. Part Two has been
divided into two maim components: development of the City of Santa Ana's service
specifications and the extension or renegotiation of the current contract. The development of the
service specifications is a critical milestone within this overall project. The specifications, which
are built on the foundation of the rate studies and research, and then customized to the City of
Santa Ana's specific needs through feedback from City Council, homeowners, business
representatives and other stakeholders, serve as the guiding document for
extension /renegotiation requirements or the development of an RFP and draft agreement. If
Part One and Part Two Service Specifications are completed concurrently, there are
opportunities to reduce the total amount of time required for these portions of the project.
Part Three
Sloan Vazquez anticipates completing Part Three tasks in five to six months. Combined, Part
One and Part Three tasks would require approximately nine months to complete. The extensive
research and data collection and thorough preparation of the City's service specifications
significantly reduce the amount of time required to prepare an RFP, as most, if not all, key
components have been identified and selected. The RFP process management schedule
reflects the standard time frames used in RFPs, allowing proposers to review the RFP and draft
agreement, participate in a Proposers' conference, submit written questions, and finally to
submit an RFP. The evaluation typically requires 30 days, and the finalization of proposer
selection and final negotiations can occur soon after, depending on City Council meeting
schedules and availability.
Overviews of the proposed schedules for Parts 1 -3 of the project are provided in the tables
below. All timeframes are open to City staff input and can be adjusted to meet the City's
preferred timeframes and schedules.
Spraepptaeinb eto 2r' Q , 2015 of 5antn A... p'j.posal ror Solid Wns1e consulting service.
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G, MEFERENCES
Solid Waste and Recycling Services Franchise Audits or Operational Reviews
RFp Process Management nr Existing Contract Renegotiation
M, FEE PROPOSAL (PROVIDED UNDER SEPARATE COVER)
The Sloan Vazquez fee proposal is provided in a separately sealed envelope, labeled as "Fee
P/opou8i"
Septwnb�r 29 205
20
��U��
��U���U
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Attachment 3-1: Non-Collusion Affidavit
A"achment 3-2: Non-Lobbying Certificatiml
Attachment 3-3: Non -Discrim i nation C�,.nificatjoij
Prepared for the City OtSaMa A ria Proposal fol
Septpmher 29, 2015
251-62
14n c 11 A \Z(,)t I ",
This page intentionally left blank.
-Fmfwed fo, the City of 9,oW;An Proposal for Solid wosto Consulting services
Septembor 29, 2015
251-63
APPENDIX
ATTACHMENT 3 -1: NON - COLLUSION AFFIDAVIT
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SOLID WASTE CONSULTING SERVICES
RFI1 NO.: t5 -096
NON -Cf)L_ (4 )SIGN AFrII,pAVrf
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
to the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with'T'itic 23 United States Code Section 112 and Public Contract Cale 7106 the BIDDER declares that the bid
is not made in the interest of; or on behalf, of any undisclosed person, partnership, company, association, organization, or
corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced a,
solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired. connived or
agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has
not in any manner, directly or indirectly, sought by agreement, communication, or conference, with anyone to fix the bid price
of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other
BIDDER, or to secure any advantage against the public body awarding the contract o'f anyone interested in the proposed
contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly,
submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any cortoration, partnership, company association, organization, bid depository,
or to any momber or agent flMeofto effectuate a collusive or sham bid.
Note: The above Nan - collusion Affidavit is (,cart of the Proposal. Signing this Proposal an the signature portion
11Xreorshall also con ' to signature of this Non-collusion Affidavit BIDDERS ere cautioned that making a false
�ert�l't a[ion``may su(T'o: •t the crtitier to criminal prosacudnit.
State of Ci
County of
Subscribed and sworn to (or a ged) before me on this ._........___ day of _ - , 20__, by
proved to me on the basis of satisfacAf v %nce to be the person(s) who appeared before me.
�%��
Notary Public Signature Notary Public Seal
City of Santa Ana RFP 15 -096
Page 22
251 -64
{
(
r
i
,
(
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CALIFORNIA JURAT
A notary public or other officer completing this carrj,uate verifies Only the Identlty of the Ind fvlduaI who signed
the do cum ant, to which this certificate Is attached, and not the truthfulness, accuracy, or validity of that
document,
STATE OF CALIFORNIA }
CCUNTYCF
f
Subscribed and sworn to (or affirmed) before me on this day of rn�e�J /j-
_ Date Ma t6 year
��^^
by ` a/f =n
' Name of Signers '
proved to me on the basis of satisfactory evidence to be the perso who appeared before me.
JUAN PEREZ
Signature; Commission 0 198mil
ignatur fNararyio bllc_,___, 1 a NokaroranoeCountyornia
IreaJ 125,znlc1
Seal
Place Notary Seal Above
--------------- w _,_ .,, ..___.._..__._____ °_____- --- OPTIONAL ___ ,_....,. .„ ................
Though this section Is optlonal, completing this informotfon can deter olteretion of the document or fraudulent .
attachment of this form to an unintended docurent.
Description of Attached Document
Title or Type of Document;
Document Date:
Number of Pages;
51gner(s) Other Than Narned Above;_
251 -65
APPENDIX —
ATTACHMENT 3 -2: NON-LOBBYING CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUf ST 1 7OR PROPOSALS
FOR
SOLID WASTE CONSULTING; SERVICES
RFP NO.: 15 -096
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and
belief`, that:
I . No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or• attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any federal contract, the making of any federal grant, the making of any federal Joan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification ofany 1'edeal contract, grant, loan, or cooperative agreement.
2. If any finds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee crony federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this fedeal
contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure
of Lobbying Activities.
This certification is a material representation of tact upon which reliance was placed when this transaction was made or
entered into. SUb ANSI 771 of this certification is a prerequisite for making or entering into this transaction imposed by Section
1352, Title 31, U. S, Code. Any person who rails to file the required certification shall be subject to a civil penalty of not less
than 510,000 and not more than :$100,000 for each such failtae.
The prospoctive participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of
this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify
and disclose accord'utgly.
Finn
SignE
Title
Date _ September 25, 2015
City of Santa Ana RFP 15.096
Page 23
251 -66
ATTAC ",IEIT t N7T 363 NON':DISCPlMiNATIONCE TIft ATION:;
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SOLID WASTE CONSULTING SERVICES
RFP NO.: 15 -096
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:
1, The Consultant shall not diserinninato against any employee or applicant for employment because of race,
color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without, regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recrultment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship, The
Consultant agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination clause,
2, The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the
Consultant, state that all qualified applicants will receive consideration for employment without regard to
race, color, rcli&n, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he /she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising the said
Labor union or workers' representatives of the Consultant's commitments under this section, and shall post
copies ofthe notice in conspicuous places available to employees and applicants for employment.
4. Thu Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of
the rules, regulations, and relevant orders of the Secretary of Labor.
5, The Consultant shall furnish all information and reports required by Executive Order 11246 of September
24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit
access to his /her books, records, and accounts by the administering agency and the Secretary of Labor for
purposes ofinvestigation, to ascertain compliance with such rules, regulations, and orders,
6. in the event of the Consultant's non- eompliance with the nondiscrimination clauses of this conb•ao't or with
any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole
or in part and the Consultant may be declared ineligible for further Government contracts or federally
assisted construction contracts hr accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in
Executive Order 11246 of September 24, 1965, or by rule, rebnrlations, or order of the Secretary of Labor, or
as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules,
City of Santa Ana RFP 95.096
Page 24
251 -67
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive order 11246 of
September 24, 1965, so that such provisions will be binding upon cacti subcontract or purchase order as the
administering agency may direct as means of entiircing such provisions, including sanctions fur
noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened
With, litigation with a subconsultant at, vendor as a result of such direction by the administering agency, the
Consultant may request that the United States enter into such litigation to protect the interests of the United
States.
8, Pursuant to California Label- Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment al' persons upon public works because of Nice, religious
creed, color, national Origin, ancestry, physical handicaps, mental condition, marital status, at, sex or such
pemons, except as provided in Section 1420, and any consultant of public works violating this Section k subject
to all the -j cn imp3 se for a violation ofthe Chapter.
Signed: _ (QQ_, C}l
Title: �fiRGipal and Pa37er _
Firm: Sloan Vazquez, LLC
Date:P�mkgr?01.��
City of Santa Ana RPP 15. 098
Page 25
251 -68
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creed, cnlor. unlionrvl uritiin. ;un'uU'y, physical handienps. Inemnl einiditloll, nuniud sl+Ilua ur ees if such
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Prepared for IN City of Santa Ana , �' ��' proposal For So!!d Wavte Consu {tiny Scroipes
September 29, 2018
vft
251 -69
)/, I � If, ?1 \ Z1)U L/
W�
G. jop Sloan, Principal and Partner
R Enrique Vazquez, Principal and Partner
1, Charissa McAfee, Partner
J. Larry McQuaide, Senior Associate
-7---
September 29. 2015
ulif
251-70
1YuuiA v /i3r I ," :
JOE M. SLOAN
Sloan Vazquez, LLC — 18006 Skypark Circle Ste. 205 -- Irvine, CA 92614
Over the course of his career, Mr. Sloan has directed residential and commercial recycling,
municipal contract development, commercial market development, comprehensive recycling
programs, solid waste facility development, efficiency Studies, rate adjustment process and
Public policy analysis, Mr. Sloan's success in waste management
Education can be attributed to his ability to rally diverse, sometimes adversarial
as,. Political science, groups of investors, corporate and public leaders, grass roots
Wyoming University activists, managers and employees towards the accomplishment of a
Professional Affiliations
Southern California Waste
Management Forum
Southern California Conference
un Environment and
Development
Greater Los Angeles Solid
Waste Management
Association
National Task Force on
Progressive Environmardmism
California Polytechnic
University — Lecturer, Waste
Management Certification
University of Southern
California — Lecturer,
Environmental Engineering
Graduate Program
Publications
Streamlining the Solid Waste
Facility Permitting Process,
with Micheha Leonard, Pacific
Research Institute. 1994
Solving the Trash Crisis, The
Valley Republican, 1992
Progressive Environmentalism,
National Center for Policy
Analysis, 1991, contributor
Contracting for Municipal Solid
Waste Management Services,
with Lynn Scarlett, Reason
Foundation
Recycling: Is it always good for
the environment? Le DAchma.
France -2004.
One Way Bottle Leads to Dead
End -- Waste News 2005
common goal,
EXPERIENCE:
RESIDENTIAL AND COMMERCIAL RECYCLING
Mr. Sloan designed, implemented and operated residential recycling
and green waste programs for many municipalities. He directly
managed numerous municipal contracts serving over 3,000,000 people
and 1,000,000 households. Mr. Sloan was responsible for the program
design, equipment selection, cost analysis of collection alternatives,
promotion, community education program, detailed reporting and
evaluation of program performance and, the sale of all recyclable
commodities. Mr, Sloan has also prepared city, county and State
reports and documentation of recovery and waste diversion for
regulatory purposes. The following is a partial listing of municipal
program development and management:
I, Whinier
2. West Covina
3. Glendora
4. Alhambra
S. Montebello
G. Nlonteroy Park
7. Ln Mirada
8. Covina
9. stn Gabriel
10. 'rennple City
11. South Pasadene
12. Sou Marino
13. Norwnik
14, Bell
15, Lawndale
16. Maywood
17 Cuddly
18, Avalon
19. 1, A. Unincorporated
20. South Gate
curbside recycling
aunrnated Been waste
curbside recycling and green waste
curbside recycling and green waste
curbside recycling and green ".,isle
curbside recycling and green +vastc
automated recycling and green waste
automated recycling
curbside recycling
curbside rec}uling and green uwste
baekyard iceycling and green waste
backyard recycling and green +vaste
nutomnted crash, manual mcy0ing -green waste
automated trash. recycling- manual green umsre
automated mash, recycling - mental green waste
automated trash. recycling- manual grout waste
nummin ed bash, manual green waste
material recover) facility and comhusl site
manund recycling and green waste
autonared refuse and rec} cling
Pieperedforthe CityoR5anm —An
a�W -"��
SeptemUor 29, 2015 Proposal for Solid Waste consulting Services
or
251 -71
Slu,rnt a?r,l r -.
MUNICIPAL CONTRACT DEVELOPMENT
Mr. Sloan managed dozens of municipal contracts. In response to municipalities inviting proposals for
comprehensive waste management services, Mr. Sloan developed successful turnkey proposals to
thoroughly address the residential, commercial, industrial, recycling, and hazardous waste elements of
the solid waste stream.
COMPREHENSIVE RECYCLING PROGRAM
In response to State and Federal waste reduction and recycling mandates, Mr. Sloan developed
comprehensive recycling programs for many cities. The Program includes the use of Centralized
Processing Facility (CPF), selected commercial recycling, yard waste recycling program, drop -off program
(redemption center development), residential curbside recycling, and quantification of source reduction
and third party recycling
SOLID WASTE AND RECYCLING FACILITY DEVELOPMENT
Mr. Sloan is an expert in conceptual facility design and equipment selection for "clean" and "dirty"
material recovery facilities (MRF's) and transfer stations. He has managed zoning, building and
solid waste permitting, construction and start -up operation, and facilities. His facility development
projects include:
+ Concept design, equipment selection, solid waste facility permitting, construction management, start-
up management and material marketing for Los Angeles County's largest and most successful MRF.
The facility has a design capacity of over 8,000 tons per day. Mr. Sloan recovered and marketed
approximately '10,000 tons per month of residential and commercial recyclables, including steel, wood
products and organic recyclables.
Concept design, equipment acquisition, operations management and material marketing for recycling,
sorting, and plant serving ten Los Angeles County cities and approximately 100,000 households
Project development, equipment selection and acquisitions for a unique recycling and solid waste
composting operation on Catalina Island. The Project developed in response to AQMD's requirement
to close the solid waste incinerator on the island.
Concept design, financing, equipment acquisition and installation, day -to -day operations
management, marketing of all commodities for 200 ton per day single- stream recycling plant in
Wilmington, CA.
Machinery installation and facility start -up management for 250 ton per clay single- stream recycling
plant, in Oakland, CA.
+ Construction management, equipment installation, hiring and training management personnel, start-
up operation management including equipment maintenance and safety programs for 500 ton per day
single- stream recycling plant in San Jose, CA. _
Machinery installation and start -up operations management, including the training of managers and
supervisors, and equipment maintenance and safety programs for 300 ton per day single- stream
recycling plant in San Diego County, CA.
EFFICIENCY STUDIES
Refuse, Recycling and Yard Waste Collection -- Mr. Sloan has completed studies to improve routing
to reduce the number of vehicles or overtime payroll required to perform services, reduce vehicle
down -time and lower maintenance costs, improve worker safety and reduce Workers Compensation
and other insurance costs, best use of third party facilities and services (material recovery facilities
and transfer stations), reduce disposal costs, maximize recycling commodity sales revenue and
improve fuel efficiency.
,r the City
79, 2015
251 -72
was tc
W ),lit VZ(1 Cf[7.
ENRIQUE VAZQUEZ
Sloan Vazquez, LLC — 16006 Skypark Circle, Ste. 205 — Irvine, CA 92614
Mr. Vazquez is a broadly experienced municipal solid waste and recycling advisor providing a wide range
of consultative services to municipalities. Mr. Vazquez has proven experience in executive decision -
making, policy direction, strategic business planning, financial management and labor relations. He is a
strategist experienced in developing, presenting, and guiding projects through to closure. He offers
excellent interpersonal skills with ability to interact with a range of personalities and styles.
Mr. Vazquez is proficient and qualified to provide many services including the following:
• Productivity and Improvement Audits,
• Operational Performance Review and Assessment,
• Financial Modeling and Analysis,
+ Revenue Requirements Development,
• Allocation of Costs,
• Cost of Service and Rate Analysis,
• Costs /Benefit Analysis,
• Benchmarking Analysis,
Routing and Billing Audits,
• Fleet Maintenance
• Rate Adjustment Review and Assessment
• Customer Service Procedures
Summary of Qualifications
Over the Course of his career, Mr. Vazquez has years of experience as a project manager and in all the
aspects of municipal waste management including collection, recycling and disposal. Mr. Vazquez has
planned, organized and introduced new waste collection and recycling services to numerous
municipalities in the Los Angeles County area. With over fifteen years of extensive experience with day -
to -day operations, Mr. Vazquez has expertise in the various functions related to waste management as
more fully described below.
Residential and Commercial Waste Collection
Mr. Vazquez's experience spans a wide range of waste collection functions including oversight of drivers
and helpers, routing, customer service, dispatch, safety, training, sales and billing. Mr. Vazquez has
directly responsible for the introduction of services to new service areas, the transition from manual to
automated collection, the introduction of recycling and green waste collection programs, equipment
selection, and driver hiring and training.
Maintenance Shop Operations and Management
Mr. Vazquez is well versed in refuse collection equipment Including front -end loaders, rear -end loaders,
automated side - loaders, scout trucks, roll -off trucks, automated carts, commercial bins, roll -off and debris
boxes, wheel loaders, and forklifts. He is competent with fleet management and operations maintenance
shop functions including staffing with mechanics and welders, repair and maintenance of trucks and
equipment, preventative maintenance programs, parts purchasing, parts inventory management
(computerized and manual), container repair and management, tire shop operations, truck wash
operations, and paint shop operations.
Equipment Selection and Procurement
Mr. Vazquez is knowledgeable in equipment evaluation and acquisition, including refuse trucks, pick -up
trucks, automated containers, buns, recycling equipment, MRF /TS equipment, transfer tractors and
trailers. He is experienced in procurement management and procedures and has developed and
implemented purchasing procedures for several operating firms.
Prepared for the city of Santa Ana..mn Proposal for Solid Waste Consulting Satv(cea
Soprember 29, 2645
251 -73
Srrr,cNl\ :AIC1i..'I -. /,
Recycling Programs
Mc Vazquez has overseen the introduction of numerous residential curbside recycling programs including
development of promotional materials, conducting community education workshops, container selection
and distribution, vehicle selection and acquisition, driver hiring and training, routing and recycling
materials processing.
Solid Waste Facility Development & Operations
Mr, Vazquez designed, sited and operated a curbside recycling processing center with a buyback
operation. Subsequently, he provided general oversight of in large volume MRF operation. He has had
responsibility over a small island landfill including all operations functions as well as permitting and
compliance.
Municipal Contracts
Mr. Vazquez managed dozens of municipal contracts. Ile has prepared numerous proposals in response
to RFPs issued by municipalities; negotiated new contracts and renegotiated existing contracts; served as
a liaison to city officials and staff; and, negotiated rate adjustment criteria, prepared and managed rate
adjustment proposals including rate support documentation and presentation to municipal staff and
council.
Efficiency Studies & Financial Analysis
Mr. Vazquez has completed studies to improve operations including routing and rerouting to reduce
operating costs; maintenance operations reviews and driver training to reduce vehicle clown -time and
lower maintenance costs, improve worker safety and reduce workers compensation and other insurance
costs.
Management
Mr. Vazquez has vast experience with human resources and labor relations. lie has recruited key
personnel, developed employee compensation and benefit programs., including wages, benefits, training,
career path development and management trainee programs He has established communication
programs to manage the workforce through times of change due to mergers and integration of
workforces. and consolidation of functions.
Education
Mr. Vazquez is a graduate of the University of Southern California having earned a Bachelor of
Science degree in Business Administration, 1981.
Municipal Programs Listing
The following is a partial list of municipal programs for which Mr, Vazquez was responsible
Municipality
Responsibilities
Avalon
Residential & commercial refuse collection; curbside recycling; landfill operations, MR & compost site
de3i$I
Azusa
Residential & commercial refuse collection; ctmbside recydlog & green waste collection.
a11 __.._._. — _
)W11--
&_commercial refuse collection; curbside recycling.
Covina
_Residential_
Automated residential & commercial refuse collection; curbside recycling & green waste collection.
Cudahy_....
Residential & commercial refuse collection; curbside recycling,
P
Glendora �_
Residential & comma 'dal refuse collecdo_ri jreen waste collection.
Hawaiian Gardens
Automated residential & commercial refuse collection; curbside recycling & green waste collection;
AB939 annual reporting. J
Irwindale
Commercial refuse collection.
_
La Mirada
Residential & commercial refuse collection, curbside rec_y_cling & green waste collection.
_
_
Los Angeles
County
Residential & commercial refuse collection & recycling.
Maywood
Automated residentiala&concmercial refuse collection; curbside recycling & green waste collection;
street sweeping.
_
Montebello
Residential & commercial refuse collection; curbside recycling, green waste collection. j
Propared for the City o /Santa Ana Proposal for Solid Waste Consulting Services
Septeruher 29, 2015
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251 -74
�'Crlttt7V� r�fr?t..E7. , .
CHARISSA MCAFEE
Sloan Vazquez, LLC
18006 Skypark Circle, Ste. 205, Irvine, CA 92614
Dynamic leader and strategist specializing in solid waste and recycling service design,
implementation and evaluation. Demonstrated success in securing and managing multi - million
dollar, high - profile, municipal solid waste (MSW) and recycling franchise contracts. Proven
experience in municipal contract procurement consulting, competitive proposal development,
contract analysis and implementation, ongoing design and execution of new services, reporting
of contractual data and service metrics, and rate and contract negotiations for existing and new
franchise agreements.
SLOAN VAZQt}L-Z. LLC
Partner
• Responsible for strategic development and preparation of municipal Request for
Proposals (RFP) responses for MSW and recycling hauling franchises and processing
system design, build and operate agreements. Completed proposals for clients in
California, Wisconsin, Kentucky, Arizona, Tennessee and Texas.
• Participate in municipal procurement process management including development of
franchise agreement and RFP documents, facilitation of process, and evaluation of
submittals for clients in California.
• Conduct strategic assessments and prepare recommendations featuring research and
analysis of a region's business climate including factors such as MSW volume,
competitive landscape, existing infrastructure and other critical factors required by C-
level decision makers and prospective funders.
WASTE MANAGEMENT
Director of Cornrnunity Relations and Pubilc AffaJrs
• Member of leadership team responsible for the growth and operational management of a
$400M region for a Fortune 200 Company. Managed 12 direct reports including
communications and community relations teams, with responsibility for community
relations and communications including crisis communication, brand management and
marketing.
• Responsible for internal and external communications including proactive and reactive
messaging to enhance the brand, engage employees and earn customer loyalty.
• Led team that secured multi -year contracts in five (5) municipalities in San Diego and
Orange Counties, resulting in over $1 N in revenue over the lives of the contracts. Cities
included Mission Viejo, Oceanside, Carlsbad, Santee and Del Mar.
• Collaborated with operational management team on the development and
Implementation of safety programs, including the application for and achievement of
CaIOSHA Voluntary Protection Program STAR Certification at two (2) operational sites.
• Established multi -site Sustainability Committee that achieved thousands of tons of
annual material diversion, taking the average diversion rate at each site from 30% to
over 70% in one (1) year. Applied for and received 2000, 2010 and 2011 Cal Recycle
Prepared for the City of Santa Ana'.....,..„ .................. Proposal for Sand Wasto Cons` lung Services
Soptomber 29, 2015
Kof
251 -75
.`11LkU1V AZi. �1 1�7
Waste Reduction Award Program designation and 2009, 2010 and 2011 Cal EPA Waste
Wise recognition.
• Achieved elite WM 2011 Circle of Excellence Award and was nominated for Circle of
Excellence in 2009 and 2010.
Area Community Aiiairs Manaoer
• Identified and implemented continuous improvement processes for all customer touching
aspects of the business. Steered inter - departmental team of eight (8) senior managers
and 30 mid -level managers to optimize operations, conduct root cause analysis of
customer issues, improve communication and collaboration, increase employee
engagement and recognize outstanding performance,
MOTHERS AGAINST DRUW( DRIVING
Executive Director
Responsible for the development, management and funding of all programs and
initiatives necessary to promote the mission of MADD in San Diego County. Managed all
internal and external employees and volunteers; built relationships with volunteer Board
of Directors, donors and sponsors. Increased visibility and brand awareness through
proactive media campaigns.
VISTA COMMUNITY CLINIC
Assistant Director Health Promotion Center
• Managed program development and implementation, contract compliance and budget
development and oversight for 17 federal, state and foundation grant programs.
Authored major reports and co -wrote multi - year', multi - million dollar funding proposals.
Oversaw departmental marketing and promotional activities including media relations,
event planning, material design and presentation delivery. Provided direct and indirect
management of over BO employees including staff development and strategic planning.
EDUCATION
California State University San Marcos, Masters in Business Administration
Covenant College, Bachelor's Degree in Sociology
Prepared fur the City of Saida Ann Proposal for Solid Waste Consulting Services
September 29. 2015
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251 -76
Shiirnt \ /t,t t '
Larry McQuaide
Sloan Vazquez, LLC
18006 Skypark Circle, Ste. 205, Irvine, CA 92614
Ouatif9cations:
Highly successful executive with over 30 years of expertize in the waste management
field
Results- oriented, decisive leader with proven success in the strategic thinking and
problem solving
Excellent track records in accomplishing goals by working with company employees and
outside entities
High quality of written and oral communication skills
Thrived in several different work environment
Areas of Expertise:
• Financial Analysis and Strategy • Scenario Building
• Budget Management • Various Debt Funding
• Regulatory Compliance • Process Improvement
• Risk Assessment • Executive Presentation
• Financial Modeling . Lines of Credit
Experience
Environmental & Financial Consulting Services
• Provide primary environmental services to private environmental companies and
governmental entitles
• Assist in preparation of Request for Proposal(RFP)
• Assist private companies responses to RFP
• Three clients were awarded contracts by governmental agencies
• Provide assistance to small and medium sized companies seeking to restructure
their debt or obtaining a line of credit
United Pacific Waste
Chief financial Officer
• Responsible for all financial aspects of this relatively young waste management
company
• Served role as point person for all contracts company had or was awarded with various
cities in Southern California and Los Angeles County
• Responsible contract compliance including submission of all reports
• Successfully navigated company through a restructuring after economic downturn off
2008 including negotiating sale of non - performing assets, refinancing of debt and
reduction of cost structure
• Significantly improve cash flow and company had first profitable years beginning in 2010
through the 2013
Mission Fiber
Site Manarxer
Responsible for all aspects of running operations for broker of recycled products
Coordinated all incoming and outgoing shipments of recycled materials; majority of
outgoing shipments were to overseas markets
Nropar be, 2 , 2 City o(Santa Ane� Proposal 050/111 Waste CansutPing Serviaas
SeptenrUer 29 2016
XV
251 -77
�ilUClll br \lilt.
Waste Resources, if
owner and Vice President
start —up waste management company utilizing a unique partnership concept with cities
Research legal issues, prepared marketing materials, made presentation to staff and
elected officials, prepared responses to RFP, obtained City support, negotiated
partnership agreement, developed and implernented operational plan
Key liaison between City, community and the company
API, Inc.
President and Member of Board
• Developed strategic alternatives
• Identified potential partners, conducted meetings, developed and monitored business
plan including annual budgets
Waste Management, inc.
District Manager
• Responsible for facilities covering entire San Gabriel Valley which included two
collection operations and two landfills representing over $100 million in annual revenue
• One collection operation consisted of approximately 300 employees, over 100 pieces of
roiling stock and 19 municipal contracts
• Maintained high standards of safety and maintenance
Implemented and expanded existing residential and commercial recycling programs.
Annual budget preparation, developed strategies to increase market share, improve
efficiency, reduce cost
Worked closely with staff, elected officials and community members
Made presentations at City meeting and community organizations
USA Waste
• Vice President• Marketing Development
Responsible for maintaining existing city contracts in I_os Angeles County (25 contracts)
and seeking new ones
• Participated in preparation of annual business and marketing plan preparation
• Private company acquisition including financial analysis, negotiation and subsequent
integration
• Developed and made presentations to cities and senior management
Western (Haste Industries
Vice President — Finance
Responsible for all acrounting, financing, shareholder and investment community
relations for this national New York Stock Exchange Company
Key executive in growing revenue from approximately $30 million to over $300 million
Assets Included landfills, transfer stations and over 75 municipal contracts
Negotiated bank lines of credit facility and equipment leases, contracts including
municipal
Prepared annual business plan including budgets, made presentations to Board of
Directors, stockholders, investment community
Conducted company seminars and training
Education:
Loyola Marymont University 1966 -1970
Bachelor of Business Administration
Pre i o/ San(n Ana olfd WC s
pared for rhp Pty s
September 29, 2015
Xvi
251 -78
EXHIM B
FEE SCHEDULE (OR) RATESAND CHARGES
to
251 -79
4:41
Proposal for Solid Waste
Consulting Services
Presented to:
City of Ana
Works Santa Ana Public
Submitted by:
S/oanV.AZQU Z i (-
Municipal Solid Waste C Recycling Advisors
18006 Skypark Circle, Suite 205
Irvine, CFA 92614
Office: 866.241.4533
Fax: 714.276.0625
nfo&sloanvazguez. corn
www.sloanvazquez.com
Oct -ober 30, 20 5
446111
1000\ \7t?L I -1.
FEE PROPOSAL.
Sloan Vazquez brings the City of Santa Ana our reputation for providing exceptional services at
a significant value. As part of our proposal to the City, Sloan Vazquez has discounted our hourly
rates, as shown below.
Standard Hourly Fee Schedule and Santa Ana Discounted Rate /Hour
Standard Rate /Hour Discounted Rate /Hour
Joe Sloan, Principal and Partner ......... ............................... $ 235.... ...............,...,...... $195
Enrique Vazquez, Principal and Partner... ... ...................... $ 235.... ...........................$195
Charissa McAfee, Partner., .................. ............ ........ ... $ 195.... ...........................$165
Larry McQuaide, Senior Associate. .................... ..... $165.... ...........................$135
Administrative....................................... ............................... $ 65..... ............................$55
Fee Estimate
Sloan Vazquez proposes to perform the work described in our proposal for an amount not to
exceed the fees shown in Table 1. We anticipate the following hourly requirements for the
effective completion of all tasks and deliverables. In addition to the discounted hourly rate
described above, Sloan Vazquez will deduct 5% of the proposed rate when any number of the
project Parts are combined. For example, if the City directs Sloan Vazquez to complete Part 1:
Rate Evaluation and Solid Waste Program Analysis and Part Two: Contract
Extension /Renegotiation or Pail 1: Rate Evaluation and Solid Waste Program Analysis
and Part Three: RFP Process Management, or a combination of Pail 1, Part 2 and Part 3, a
5% discount will be applied to the total combined fee, as shown in the table below.
-ctblg l: iF, F� ciiC7 i�1!r,:'l /Y;t77c!ry
Part
Part 1 Iff Part 2
Part 3
Parts
Parts
Parts
1 &2
1 &3
1,2 &3
Totattiours
354�146�
512
500
866
1,012
Max r uin Fee
$60,850 $25,930
$87,040
$86,280
$147,390
$173,320
Muitipi¢ Part
Discount
5%
5%
5%
Not To Exceed Fee
$60,350 " $25,930 $87,040
1 $81,966
$140,020
$164,654
Fees are charged on an hourly basis for actual work
An estimate of hours and staffing assumptions for each Part is provided on the following page.
Prepared for tie City of Santa Ana � � � � Proposal for Solid Was to cansuitfng 5ervic >s
oatober so. 2015
251 -81
.131 , , I I ) \ \ / , ') t f t ,
Tabio 2 Part One Estimated Hours and Fees
Part One: Rate Evaluation, Solid Waste Program Analysis, and Development of New
Service Specifications (Tasks 1-15)
Team
I
E.
C. L.
Admin
Sub-
Total
Member
Sloan
Vazquez
McAfee McQuaide
$135
$55
Hours
Hours
30
54
50
TOTAL
4
146
Fee
$5,850
$10,530
$8,250 1
$1,080
Rate
$195
$195
$165
$135
$55
Hours
62
104
140
28
20
354
Fee
$12,090
$20,280
$23,100
$3,780
$1,100
$60,350,
Table 3 Pad Two Estimated Hours and Fees
Part Two; Contract Extension/Renegotiation (Task 16)
Team
Member
- - -- ...._.._....
J.
Sloan
E.
Vazquez
—.. —...
C.
McAfee
.. -_...
L.
McQuaide
_..
Admin
Sub-
Total
Rate
$195
$195
$165
$135
$55
Hours
Hours
30
54
50
8
4
146
Fee
$5,850
$10,530
$8,250 1
$1,080
$220
$25,930
TOTAL FEE
_$25,930
Tab/L 4 Pad Thive Estimgled Hours ai)d Fees
Part Three: RFP Process Management (Tasks 17-25)
Team
Member
J.
Sloan
E. C.
Vazquez McAfee
L.
McQuaide
Admin
TOTAL
Rate
$195
$165
$135
$55
Hours
104
176
144
48
40
512
Fee
$20,280
$34,320
$23,760 11 $6,480
$2,200
$87,040
TOTAL FEE
I $87,040
Prepared for the City of SaIllo Ana Proposal for Solid wasto, Coosaftiog Services
octobel 30, 2015
251-82
EXHIBIT C
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy
# relating to the following:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers,
employees, agents, volunteers and representatives are named as additional insureds ( "additional
insureds ") with regard to liability and defense of suits arising from the operations and uses performed by
or on behalf of the named insured.
1 With respect to claims arising out of the operations and uses performed by or on behalf of
the named insured, such insurance as is afforded by this policy is primary and is not additional to or
contributing with any other insurance carried by or for the benefit of the additional insureds.
3. This insurance applies separately to each insured against whom claim is made or suit is
brought except with respect to the company's limits of liability. The inclusion of any person or
organization as an insured shall not affect any right which such person or organization would have as a
claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or materially
reduced in coverage or limits except after thirty (30) days written notice has been given to the City of
Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement
effective.)
Effective
Policy #
Issued to
this endorsement form as a part of
Named Insured
Countersigned by
Authorized Representative
11
251 -83
251 -84