HomeMy WebLinkAbout4 - RFP PERMANENT SUPPORTIVE HOUSING4-1
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Santa Ana Housing Authority
Request for Proposals for Permanent Supportive Housing
REQUEST FOR PROPOSALS
RFP# 15-129
PERMANENT SUPPORTIVE HOUSING
Santa Ana Housing Authority
20 Civic Center Plaza
Santa Ana, CA 92701
Judson Brown
Housing Division Manager
(714) 667-2241 Office
JBrown@santa-ana.org
KEY RFP DATES:
Issue Date: Wednesday, December 16, 2015
Deadline to Submit Questions: Friday, January 8, 2016 at 5:00 p.m.
Response Posted on City Website: Thursday, January 14, 2016 at 5:00 p.m.
Proposal Due Date (First Round): Thursday, January 28, 2016 at 12:00 p.m.
Second Round Proposal Due Date (Remaining Funds) Tentative, February 29, 2016 at 12:00 p.m.
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EXHIBIT 1
Santa Ana Housing Authority
Request for Proposals for Permanent Supportive Housing
Page 1
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be received from qualified owners and service providers for permanent
supportive housing. Responses to this Request for Proposals will be accepted until Thursday, January 28, 2016 at
12:00p.m. Proposals for available funds not awarded through the first round (if any) will be accepted until February
29, 2016 at 12:00p.m. If further information is needed regarding this Request for Proposals, contact Judson Brown,
Housing Division Manager at (714) 667-2241 or JBrown@santa-ana.org.
MAILED, DELIVERED BY HAND, OR COURIERED proposals will be accepted as follows:
Santa Ana Housing Authority
Judson Brown, Housing Division Manager
Community Development Agency
20 Civic Center Plaza, Sixth Floor
Santa Ana, CA 92701
It is the responsibility of the proposer to ensure that any proposals submitted shall have sufficient time to be
received by the Santa Ana Housing Authority prior to the proposal due date and time. Questions regarding the
Request for Proposals shall be made in writing via e-mail to Judson Brown at JBrown@santa-ana.org.
The time the proposal is received in the Community Development Agency, 20 Civic Center Plaza, Sixth Floor, Santa
Ana, CA 92701 will be the governing time for acceptance of proposals. Late proposals will NOT be considered and
will be returned to proposer unopened. Telegraphic, electronic, and facsimile proposals will NOT be accepted.
ONLY SEALED RFP RESPONSES ARE ACCEPTABLE.
DO NOT E-MAIL RFP RESPONSES.
DO NOT FAX RFP RESPONSES.
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SANTA ANA HOUSING AUTHORITY
REQUEST FOR PROPOSALS FOR PERMANENT SUPPORTIVE HOUSING (RFP)
PAGE
I. INTRODUCTION 3
II. SCOPE OF WORK/SERVICES 3
III. GENERAL INFORMATION 4
IV. COORDINATION 4
V. OWNER RESPONSIBILITIES 4
VI. RULES FOR PROPOSALS 4
VII. PRE-PROPOSAL MEETING 5
VIII. E-MAIL COMMUNICATIONS AND INTERPRETATIONS/CLARIFICATIONS 5
IX. ADDENDA 5
X. SUBMITTAL REQUIREMENTS INFORMATION AND DEADLINE 5
XI. MINIMUM QUALIFICATIONS 5
XII. SUBMITTAL REQUIREMENTS 5
XIII. OWNER SELECTION – PROPOSAL AND EVALUATION 7
XIV. PUBLIC RECORDS 7
EXHIBIT A SCOPE OF SERVICES 8
EXHIBIT B ADDITIONAL INSURED ENDORSEMENT FOR GENERAL LIABILITY POLICY 14
EXHIBIT C PROPOSER’S STATEMENT: PROPOSAL AND CONTRACT AGREEMENT 15
EXHIBIT D PROPOSAL CONTRACT AND AGREEMENT – CERTIFICATION OF NONDISCRIMINATION 16
EXHIBIT E NON-COLLUSION AFFIDAVIT 18
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SANTA ANA HOUSING AUTHORITY
REQUEST FOR PROPOSALS FOR PERMANENT SUPPORTIVE HOUSING (RFP)
I. INTRODUCTION
The Santa Ana Housing Authority (SAHA) is issuing this Request for Proposals (RFP) for permanent supportive
housing within the City. Proposed developments are limited to existing multifamily rental units. The maximum
funding available will be 100 Project-Based Vouchers (PBV) from the Santa Ana Housing Authority.
Permanent Supportive Housing is defined as permanent housing with comprehensive supportive services for
people who are chronically homeless with disabilities or other substantial barriers to housing stability. Through
this RFP, the Santa Ana Housing Authority will be awarding up to 100 Project-Based Vouchers for Permanent
Supportive Housing. Applications for this RFP must: (1) be for units located in the City of Santa Ana; (2) request a
minimum of ten (10) PBVs; and (3) propose to only serve households with individuals or families who qualify as
homeless as certified by the Orange County Continuum of Care Coordinated Entry System. Proposers must be
owners of existing multifamily rental units who will enter into an agreement for supportive services with a
qualified service provider (unless the service provider is also the owner). SAHA will evaluate the quality and
location of the prospective housing as well as the experience of the service provider and proposed services.
Proposals from owners who cannot demonstrate such an agreement for supportive services will not be
reviewed.
The financial data provided in this RFP is not guaranteed, and the availability of such funds is subject to change
at any time. SAHA makes no guarantee of the availability of funding for any particular applicant or project. The
submission of a proposal in response to this RFP does not commit SAHA or the City to providing any funding to a
proposed project. SAHA and the City reserve the right to determine at its sole discretion how to disburse
available funds, if at all.
II. SCOPE OF WORK/SERVICES
The Scope of Work will include any and all work efforts related to the Project per EXHIBIT A - SCOPE OF
SERVICES.
Available funds can be used for existing multifamily rental units only.
The Owner must execute an agreement with a Service Provider prior to an award of funds from the SAHA,
unless the Owner is also a Service Provider. The Service Provider shall be a non-profit organization capable of
providing experienced, knowledgeable and professional staff. The Owner and Service Provider shall be
responsive and maintain excellent working relationships with city residents, businesses, government officials
and City staff. The Owner and Service Provider shall provide adequate staffing levels at all times and adhere to
established schedules. The Owner and Service Provider shall be knowledgeable of and comply with federal, state
and local laws, particularly the federal regulations for the Project Based Voucher Program as it applies to their
proposal.
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III. GENERAL INFORMATION
A. The term of the PBV Housing Assistance Payments Contract (HAP) will begin after the contract is awarded by the
Housing Authority Board.
B. When determined appropriate, SAHA will provide information in its possession relevant to preparation of
required information in the RFP. SAHA and the City will provide only the staff assistance and documentation
specifically referred to herein.
C. The Owner and Service Provider shall be responsible for retaining data, records and documentation for the
preparation of the required information. These materials shall be made available to SAHA as requested by
SAHA.
D. This RFP does not commit SAHA or the City to pay costs incurred in preparation of a response to this RFP. All
costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of
a proposal prior to award of a written contract will be borne by the respondent. SAHA reserves the right to
accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any
informality or technical defect in a proposal.
E. All data, documents and other products used, developed or produced during response preparation of the RFP
will become property of SAHA. All responses to the RFP shall become property of SAHA. Proposer information
identified as proprietary information shall be maintained confidential, to the extent allowed under the California
Public Records Act.
F. SAHA reserves the right to reject, replace and approve any and all subcontractors. All subcontractor(s) shall be
identified in the response to the RFP and SAHA reserves the right to reject any subcontractor(s). Subcontractors
shall be the responsibility of the Owner or Service Provider and SAHA shall assume no liability of such
subcontractors.
IV. COORDINATION
Coordination by the awarded Owner and Service Provider with SAHA, other contractors and agencies will be
required to achieve satisfactory and timely delivery of the required services. Coordination may include, but not
be limited to, coordination with impacted businesses, neighborhood and civic groups, local and/or state agency
boards, and attendance at Community Redevelopment and Housing Commission meetings and Housing
Authority Board/City Council meetings.
SAHA will decide the manner in which the coordination efforts will be conducted. At SAHA’s option,
coordination efforts may be performed by the Owner’s direct contact, by the Owner acting through SAHA, by
the Service Provider, or by the SAHA only. When coordination efforts require agreements, such agreements
shall be coordinated through the SAHA.
V. OWNER RESPONSIBILITIES
The selected Owner will assume responsibility for all aspects of the project, and for insuring that the project is
operated in accordance with applicable federal and state laws and PBV federal regulations. The selected Owner
will ensure that the project is operated in accordance with the City of Santa Ana laws and regulations.
VI. RULES FOR PROPOSALS
The signer of the RFP must declare in writing that the only person, persons, company or parties interested in the
proposal as principals are named therein; that the proposal is made without collusion with any other person,
persons, company or parties submitting a proposal; that it is in all respects fair and in good faith without
collusion or fraud; and, that the signer of the proposal has full authority to bind the proposer (Exhibit E).
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VII. PRE-PROPOSAL MEETING
SAHA will not have a pre-proposal meeting for this RFP.
VIII. E-MAIL COMMUNICATIONS AND INTERPRETATIONS/CLARIFICATIONS
To facilitate the RFP process, proposers are required to monitor and respond to e-mail requests within 48 hours.
No oral interpretations will be made by SAHA to any proposer as to the meaning of requirements identified
herein including the Scope of Services. Every request for such an interpretation must be made in writing via e-
mail to Judson Brown, Housing Division Manager no later than Friday, January 8, 2016 at 5:00 p.m. Significant
interpretations or clarification will be made by an addendum to this RFP, which will be posted to the website.
Addenda may become part of the agreement documents.
IX. ADDENDA
If clarification or interpretation of this RFP is considered necessary by SAHA, a written addendum shall be issued
and the information will be posted on the City’s website at www.santa-ana.org/bids-rfps and the SAHA’s
website.
It is the responsibility of each proposer to periodically check the SAHA’s or City’s website to ensure that they
have received and reviewed any and all addenda to this RFP.
X. SUBMITTAL REQUIREMENTS INFORMATION AND DEADLINE
Proposals are due to the Santa Ana Housing Authority at the date, time and location set forth on the Notice
Inviting Proposals. Faxed and E-mailed proposals will not be accepted.
XI. MINIMUM QUALIFICATIONS
Service providers shall have at minimum of five (5) years recent experience in the provision of supportive
services similar to their proposed project.
XII. SUBMITTAL REQUIREMENTS
Proposers shall submit five complete hard copies of their proposal, and one additional copy on a
compact disc, USB flash drive or equivalent.
All five copies of the proposal must include a signed cover letter. This cover letter must include a declaration
that the only person, persons, company, or parties interested in the proposal as principals are named herein;
that the proposal is made without collusion with any other person, persons, company, or parties submitting a
proposal; that it is in all respects fair and in good faith without collusion or fraud, and that the signer has full
authority to bind the proposer. It must also include an email address and contact information for the signer.
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Statement of Qualifications (SOQ). The SOQ must include the following components:
1. Owner and Service Provider Team. An organizational chart showing lines of responsibility, as well as a list of
team members and their duties as part of the team. The SOQ must include documentation that the service
provider is certified by the U.S. Internal Revenue Service as a 501(c)3 tax exempt non-profit corporation, and is
in good standing with both state and federal requirements.
2. Service Provider Experience. A narrative describing recent experience, with an emphasis on experience gained
in the last five years on projects similar to the one being proposed.
a. Include project name and type (homeless, special needs, senior, large family, etc.), project address, unit
count and bedroom type, affordability requirements, and funding sources in your description.
b. Include a description of current involvement with the Orange County Continuum of Care and the Orange
County Coordinated Entry system. (If from another county, may use that jurisdiction’s CoC.)
3. References. Include a list of at least three references from public agency or nonprofit partners with full names,
contact information, and identification of the project(s) worked on.
SOQs must be limited to a maximum of 15 pages, excluding front and back covers, section dividers, and exhibits.
All project proposals must contain the following minimum submission requirements:
1. Project Description: Detailed and concise narrative describing the proposed project, including at a minimum
and as appropriate information about the site or a description (with photographs) of the building, building
square footage, number of units/bedrooms, proposed rents and tenant incomes, the number of current tenants
(if applicable), and the services to be provided to the tenants.
2. Statement of Qualifications
3. Project Management Plan
4. Exhibit B – Additional Insured Endorsement for Commercial General Liability Policy. Not required until after
Owner selection.
5. Exhibit C – Proposer’s Statement
6. Exhibit D – Certification of Nondiscrimination
7. Exhibit E – Non-Collusion Affidavit
The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and
will be rejected. The Santa Ana Housing Authority reserves the right to reject any or all proposals submitted and no
representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise. SAHA’s
determination will be final and there will be no administrative appeal of SAHA’s determination.
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XIII. OWNER SELECTION – SCORING AND EVALUATION
Immediately following the submission deadline, the Santa Ana Housing Authority will create a review panel
composed of SAHA and City staff from relevant City departments. Each member of this panel will evaluate,
score and rank each proposal using the evaluation criteria listed below:
Points Evaluation Criteria
15 Statement of Qualifications
25 Property Selection: 1) Location; 2) Community Amenities
25 Service Provider: 1) Organizational Capacity; 2) Services Offered;
3) Track Record; 4) Housing First Approach
15 Project Management Plan
10 References
10 Overall Responsiveness to Request for Proposals (RFP)
100 Total Points
10 U.S. Military Veterans Bonus
Once the panel has completed its review of the submitted material, it may invite the top rated proposers to an
interview with the panel.
As stipulated in the Santa Ana Housing Authority Housing Choice Voucher Administrative Plan, the review panel will
use the following criteria but will not be limited to these criteria in their evaluation:
• Experience as an owner in the tenant-based voucher program and owner compliance with the owner’s
obligations under the tenant-based program;
• Extent to which the project furthers SAHA’s goal of de-concentrating poverty and expanding housing and
economic opportunities;
• If applicable, extent to which services for special populations are provided on site or in the immediate area
for occupants of the property; and
• Extent to which units are occupied by families that are eligible to participate in the PBV program.
XIV. PUBLIC RECORDS
Proposals will become public record after award of agreement. Interested offerors may submit a written
request, with a self-addressed stamped envelope to receive results of the evaluation. Proposer information
identified as proprietary information shall be maintained confidential, to the extent allowed under the California
Public Records Act. Submit your request to: Santa Ana Housing Authority, Attn: Judson Brown, Housing Division
Manager, 20 Civic Center Plaza M-26, Santa Ana, CA 92701.
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SANTA ANA HOUSING AUTHORITY
REQUEST FOR PROPOSALS FOR PERMANENT SUPPORTIVE HOUSING
EXHIBIT A – SCOPE OF SERVICES
I. INTRODUCTION
In order to meet the Housing Authority and City’s goals, the Santa Ana Housing Authority is soliciting proposals for
permanent supportive housing from owners together with at least one service provider who are experienced, very
knowledgeable of HUD programs and its requirements, and financially capable of managing and maintaining high quality
housing for persons experiencing homelessness. The Housing Authority will entertain proposals for Existing Multifamily
Rental Units only.
Permanent Supportive Housing is defined as permanent housing with comprehensive supportive services for people
who are chronically homeless with disabilities or other substantial barriers to housing stability. Through this RFP, the
Santa Ana Housing Authority will be awarding up to 100 Project-Based Vouchers for Permanent Supportive Housing.
Applications for this RFP must: (1) be for units located in the City of Santa Ana; (2) request a minimum of ten (10) PBVs;
and (3) propose to only serve households with individuals or families who qualify as homeless as certified by the Orange
County Continuum of Care Coordinated Entry System. Proposers must be owners of existing multifamily rental units
who will enter into an agreement for supportive services with a qualified service provider (unless the service provider is
also the owner). SAHA will evaluate the quality and location of the prospective housing as well as the experience of the
service provider and proposed services. Proposals from owners who cannot demonstrate such an agreement for
supportive services will not be reviewed.
The maximum funding available will be 100 Project Based Vouchers from the Santa Ana Housing Authority for existing
multifamily rental units.
The financial data provided in this RFP is not guaranteed, and the availability of such funds is subject to change at any
time. The Santa Ana Housing Authority makes no guarantee of the availability of funding for any particular applicant or
project. The submission of a proposal in response to this RFP does not commit the Housing Authority or City to
providing any funding to a proposed project. The Housing Authority and City reserves the right to determine at its sole
discretion how to disburse available funds, if at all.
II. PROJECT BASED VOUCHERS
The Santa Ana Housing Authority (SAHA) is soliciting applications from owners of existing rental housing within the
jurisdictional boundaries of the City of Santa Ana and who wish to secure Project Based Vouchers (PBVs) for their
project. Applications must be submitted by a partnership between an owner and service provider that collectively have
the knowledge, resources and experience necessary to operate rental housing in accordance with the requirements of a
Housing Assistance Payments (HAP) Contract (unless the owner is the service provider). New Construction or
Rehabilitation Projects are not eligible for consideration.
Incomplete applications and applications submitted after the submission deadline will not be eligible for consideration.
Depending upon the quality of proposals, SAHA may choose to enter into a PBV HAP Contract with one or more of the
respondents, or with none of the respondents.
The proposed Agreement will commit SAHA to awarding project based vouchers to the selected project(s). The total
number of vouchers available for commitment is 100. Continued availability of the vouchers will depend upon the
owner’s continued compliance with the requirements of the HAP Contract, and the continued availability to SAHA of
sufficient numbers of vouchers to meet all such contractual obligations.
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Background and Objectives
Public Housing Authorities (PHAs) can use up to 20 percent of their housing choice vouchers for PBVs. While PBVs
reduce tenant mobility, they insure the availability of rental units at participating projects through the term of the
contract, and so help a PHA to meet its basic objective of assisting its clients to obtain decent, safe and affordable rental
housing. As a result, the Santa Ana Housing Authority (SAHA) Administrative Plan provides for the operation of a PBV
Program utilizing up to 20 percent of its budget authority for that purpose. The Administrative Plan is available on the
City’s website at: http://www.ci.santa-ana.ca.us/cda/HousingAuthority.asp
Owners submitting responses to this RFP should be fully conversant with Chapter 17 of the Administrative Plan which
details SAHA’s PBV Program. In the event of any discrepancy between the Plan and the contents of this RFP, the Plan
will prevail.
Solicitation and Selection of PBV Proposals
The Administrative Plan requires that SAHA must decide what housing type, new construction, rehabilitation or existing
housing, will be used to develop project-based housing. SAHA has determined that existing rental housing is most
appropriate, and is soliciting proposals for such projects. The Plan provides for two methods by which SAHA may solicit
and select owners proposing to provide affordable rental housing to receive a PBV contract:
1. SAHA request for PBV Applications. SAHA may solicit applications by using a request for proposals process to
select applications on a competitive basis. SAHA may not limit applications to a single site or impose restrictions
that explicitly or practically preclude owner submission of proposals for PBV housing on different sites.
2. SAHA may select applications that were previously selected based on a different competition. This may include
selection of a proposal for housing assisted under a federal, state, or local government housing assistance
program that was subject to a competition in accordance with the requirements of the applicable program.
This Request for Proposals (RFP) is issued in accordance with the first of these two methods. Applications may be
submitted for qualified projects within the City of Santa Ana. All complete proposals received by the submission
deadline will be rated and ranked by a review panel composed of SAHA and City of Santa Ana staff members.
As stipulated in the Administrative Plan, the review panel will use the following criteria but will not be limited to these
criteria in their evaluation:
• Experience as an owner in the tenant-based voucher program and owner compliance with the owner’s
obligations under the tenant-based program;
• Extent to which the project furthers SAHA’s goal of de-concentrating poverty and expanding housing and
economic opportunities;
• If applicable, extent to which services for special populations are provided on site or in the immediate area
for occupants of the property; and
• Extent to which units are occupied by families that are eligible to participate in the PBV program.
Supportive Services
One of the most important elements of permanent supportive housing is ongoing supportive services that are wrapped
around homeless individuals and families placed in housing. Under this RFP, the scope of services required for service
providers in the course of operating the Project-Based Voucher Program (“Program”) will include, but not be limited to:
1. Performing outreach and intake of targeted individuals (i.e. homeless and chronically homeless) for
participation in the Program;
2. Making and accepting referrals of homeless individuals from the Orange County Continuum of Care
Coordinated Entry System;
3. Assessing homeless individuals and families to prescribe treatment/services;
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4. Placing homeless individuals and families into project-based housing units;
5. Performing case management services for homeless individuals and families that will remove barriers to
successful achievement of independent living skills, attainment of employment skills, and greater self-
determination;
6. Tracking and reporting program activities and outcomes using the Homeless Management Information System
(HMIS) operated by the Orange County Continuum of Care. Data entry into HMIS is required in order to
perform tracking and reporting program activities and outcomes.
Supportive Services means services provided to tenants for the purpose of addressing the tenants’ condition of
homelessness and enhancing the tenants' ability to maintain independent living. Supportive services must address the
special needs of the tenants to be served. These services may include: (a) medical or mental health care; (b) medical and
psychological case management; (c) benefits advocacy and income support assistance such as TANF, General Assistance,
CalFresh, Social Security Disability Income, tenant assistance or representation to address landlord/tenant issues; (d)
money management/payee services; (e) nutritional counseling; and (f) assistance in obtaining other resources and
support for tenants such as clothing, furniture and household items, transportation, job training and job placement.
These services may be provided directly or by arrangement with other service providers.
Housing First
Housing First is an approach that offers permanent, affordable housing as quickly as possible for individuals and families
experiencing homelessness, and then provides the supportive services and connections to the community-based
supports people need to keep their housing and avoid returning to homelessness. Housing provides a foundation from
which a person or family can access the services and supports they need to achieve stability, begin the recovery process,
and pursue personal goals. Housing First programs share critical elements:
• There is a focus on helping individuals and families access and sustain rental housing as quickly as possible and
the housing is not time-limited;
• A variety of services are delivered primarily following a housing placement to promote housing stability and
individual well-being;
• Such services are time-limited or long-term depending upon individual need; and
• Housing is not contingent on compliance with services – instead, participants must comply with a standard lease
agreement and are provided with the services and supports that are necessary to help them do so successfully.
A Housing First approach rests on the belief that helping people access and sustain permanent, affordable housing
should be the central goal of our work with people experiencing homelessness. By providing housing assistance, case
management and supportive services responsive to individual or family needs (time-limited or long-term) after an
individual or family is housed, communities can significantly reduce the time people experience homelessness and
prevent further episodes of homelessness. A central tenet of the Housing First approach is that social services to
enhance individual and family well-being can be more effective when people are in their own home.
The Housing First approach is strongly recommended for accepting referrals from the Orange County Continuum of Care
Coordinated Entry System.
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In-Place Families
The term “in-place family” means an eligible family residing in a proposed contract unit on the proposal selection date.
If a proposal is submitted that includes in-place families, the proposal will still be eligible with the understanding that
when the unit becomes vacant households with individuals or families who qualify as homeless as certified by the
Orange County Continuum of Care Coordinated Entry System will be moved into the unit.
In order to minimize displacement of in-place families, if a unit to be placed under contract that is either an existing unit
or one requiring rehabilitation is occupied by an eligible family on the proposal selection date, the in-place family must
be placed on SAHA’s waiting list (if the family is not already on the list) and, once its continued eligibility is determined,
given an absolute selection preference and referred to the project owner for an appropriately sized PBV unit in the
project.
U.S. Military Veterans Bonus
One of the four key goals of the federal government is to prevent and end homelessness among Veterans by December
31st, 2015. Projects that dedicate project-based voucher units to U.S. Military Veterans will receive bonus points.
III. OWNER REQUIREMENTS AND RESPONSIBILITIES
i. INSURANCE
Prior to undertaking performance of work under this Agreement, the Owner shall maintain and shall require its
subcontractors, if any, to obtain and maintain insurance as described below:
1. Commercial General Liability Insurance. Owner shall maintain commercial general liability insurance which
shall include, but not be limited to protection against claims arising from bodily and personal injury,
including death resulting there from and damage to property, resulting from any act or occurrence arising
out of Owner’s operations in the performance of this Agreement, including, without limitation, acts
involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage
applying to bodily and personal injury, including death resulting there from, and property damage, in the
total amount of $2,000,000 per occurrence, $2,000,000 in the aggregate.
2. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than
$2,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned
automobiles.
3. Worker’s Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code,
Owner is required to be insured against liability for worker’s compensation or to undertake self-insurance.
Prior to commencing the performance of the work under this Agreement, Owner agrees to obtain and
maintain any employer’s liability insurance with limits not less than $1,000,000 per accident.
The following requirements apply to the insurance to be provided by Owner pursuant to this section:
a. Commercial general liability and business automobile insurance policies shall (a) name the Housing
Authority, its officers, employees, agents, volunteers and representatives as additional insured(s); (b)
be primary and not contributory with respect to insurance or self-insurance programs maintained by
SAHA; and (c) contain standard separation of insured’s provisions. A sample additional insured
endorsement is attached hereto as Exhibit B. Owner shall maintain all insurance required above in full
force and effect for the entire period covered by this Agreement.
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b. Certificates of insurance shall be furnished to the Housing Authority upon execution of this Contract
and shall be approved in form by the Housing Authority General Counsel.
c. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or
changed in any other material aspect without thirty (30) days prior written notice to SAHA.
4. If Owner fails or refuses to produce or maintain the insurance required by this section or fails or refuses to
furnish the Housing Authority with required proof that insurance has been procured and is in force and paid
for, the Housing Authority shall have the right, at the Housing Authority’s election, to forthwith terminate
this Contract. Such termination shall not affect Owner’s right to be paid for its time and materials expended
prior to notification of termination. Owner waives the right to receive compensation and agrees to
indemnify the Housing Authority for any work performed prior to approval of insurance by the Housing
Authority.
ii. HOLD HARMLESS/ INDEMNIFICATION
To the fullest extent permitted by law, the Owner shall indemnify, defend and hold harmless the SAHA, its
officers, agents and employees (collectively, the “Indemnified Parties”) from and against any and all claims
(including, without limitation, claims for bodily injury, death or damage to property), demands, obligations,
damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses
(including, without limitation, attorney’s fees, disbursements and court costs) of every kind and nature
whatsoever (individually, a Claim; collectively, “Claims”), which may arise from or in any manner relate (directly
or indirectly) to any work performed or services provided under this Contract (including, without limitation,
defects in workmanship and/or materials) or Owner’s presence or activities conducted performing the work
(including the negligent and/or willful acts, errors and/or omissions of Owner, its principals, officers, agents,
employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of
them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein
shall be construed to require Owner to indemnify the Indemnified Parties from any Claim arising from the sole
negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as
authorizing any award of attorney’s fees in any action on or to enforce the terms of the Agreement. This
indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The
policy limits do not act as a limitation upon the amount of indemnification to be provided by the Owner.
iii. NOTICE
Any notice, tender, demand, delivery or other communication pursuant to this Contract shall be in writing and
shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage
prepaid, or sent by facsimile or other telegraphic communication to the following persons:
To City: Clerk of the Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
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With a courtesy copy to:
Housing Division Manager
City of Santa Ana
Community Development Agency
20 Civic Center Plaza (M-26)
PO Box 1988
Santa Ana, CA 92701
Fax 714-667-2225
IV. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS
Owner shall solicit and advertise employment opportunities to Santa Ana residents. SAHA shall inform the
Owner of areas to publicize recruitment opportunities, such as work centers and community centers. Such
effort and procedure will be provided to SAHA for review.
v. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
1. Owner shall perform all requirements under this contract in strict observance of and in compliance with all
applicable environmental, traffic, safety and any other laws, regulations, ordinances, codes and any other
legislative or statutory requirements.
2. Owner warrants that the performance of services under this contract shall be compliant with the current
requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated
throughout the term of this contract.
vi. ASSIGNMENT
Inasmuch as the Agreement is intended to secure the specialized services of Owner, Owner may not assign,
transfer, delegate or subcontract any interest herein without the prior written consent of SAHA and any such
assignment, transfer; delegation or subcontract without SAHA’s prior written consent shall be considered null
and void.
vii. JURISDICTION – VENUE
This Contract has been executed and delivered in the State of California and the validity, interpretation,
performance and enforcement of any of the clauses of this Contract shall be determined and governed by the
laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for
any action or proceeding that may be brought or arise out of, in connection with or by reason of this Contract.
viii. FINES
The Owner shall be liable for all violation fines levied against the Housing Authority by State or Federal Agencies
and the Courts such as, but not limited to, oil or fluid leaks.
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SANTA ANA HOUSING AUTHORITY
REQUEST FOR PROPOSALS FOR PERMANENT SUPPORTIVE HOUSING
EXHIBIT B – ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL
GENERAL LIABILITY AND BUSINESS AUTOMOBILE POLICIES
Insurance Company _____________________________________
This endorsement modifies such insurance as is afforded by the provisions of Policy # ___________________ relating to
the following:
1. The Santa Ana Housing Authority, 20 Civic Center Plaza M-26, Santa Ana, California 92701; its officers,
employees, agents, volunteers and representatives are named as additional insureds ("additional insureds") with
regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the
named insured.
2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured,
such insurance as is afforded by this policy is primary and is not additional to or contributing with any other
insurance carried by or for the benefit of the additional insureds.
3. This insurance applies separately to each insured against whom claim is made or suit is brought except with
respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not
affect any right which such person or organization would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage
or limits except after thirty (30) days written notice has been given to the Santa Ana Housing Authority, 20 Civic
Center Plaza M-26, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement effective.)
Effective , this endorsement form as part of
Policy #
Issued to
Name Insured
Countersigned by:
Authorized Representative
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SANTA ANA HOUSING AUTHORITY
REQUEST FOR PROPOSALS FOR PERMANENT SUPPORTIVE HOUSING
EXHIBIT C
TO BE INCLUDED IN PROPOSAL
PROPOSAL & CONTRACT AGREEMENT
PROPOSER’S STATEMENT
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the
Santa Ana Housing Authority (hereinafter SAHA) shall constitute the entire agreement between proposer and SAHA only
after it has been accepted by the Housing Authority, endorsed by the Clerk of the Council with his/her signature and official
seal noting here on the action of approval of the Council, signed by the Executive Director or his/her duly authorized agent,
and signed by the City Attorney, denoting his/her approval of the form of this document, and its execution, and when it or
an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly
addressed to the proposer with the correct postage affixed thereto.
Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish SAHA all
required bonds and certificates of liability insurance within ten (10) days (excluding Saturdays, Sundays and SAHA’s legal
holidays), or the funds, check, draft, or proposer’s bond substituted in lieu thereof accompanying this proposal shall become
the property of SAHA and shall be considered as payment of damages due to the delay and other causes suffered by SAHA
because of the failure to enter into an Agreement and/or furnish the necessary bonds and because it is distinctly agreed that
the proof of damages actually suffered by SAHA is difficult to ascertain; otherwise said funds, check drafts, or proposer’s
bond substituted in lieu thereof shall be returned to the undersigned.
Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP
schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based
upon the actual quantities of work satisfactorily completed.
All terms contained in the Specifications, the Certification of Non-Discrimination by Owners, and the Workers’ Compensation
Insurance Certificate are to be incorporated by reference into this Agreement and are made specifically as part of this RFP.
FIRM
SIGNED AND PRINTED NAME
TITLE DATE
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SANTA ANA HOUSING AUTHORITY
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EXHIBIT D
PROPOSAL AND CONTRACT AGREEMENT
CERTIFICATION OF NONDISCRIMINATION BY OWNER
The undersigned Owner or corporate officer, during the performance of this contract, certifies as follows:
1. The Owner shall not discriminate against any employee or applicant for employment because of race, color, religion,
sex, national origin or any other protected class. The Owner shall take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without, regard to their race, color, religion, sex,
national origin or any other protected class. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including apprenticeship. The Owner agrees to
post in conspicuous places, available to employees and applicants for employment, notices to be provided setting
forth the provisions of this nondiscrimination clause.
2. The Owner shall, in all solicitations or advertisements for employees placed by or on behalf of the Owner, state that
all qualified applicants will receive consideration for employment without regard to race, color, religion, sex,
national origin or any other protected class.
3. The Owner shall send to each labor union or representative of workers with which he has a collective bargaining
agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’
representatives of the Owner’s commitments under this section, and shall post copies of the notice in conspicuous
places available to employees and applicants for employment.
4. The Owner shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules,
regulations, and relevant orders of the Secretary of Labor.
5. The Owner shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and
by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her
books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation,
to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Owner’s non-compliance with the nondiscrimination clauses of this contract or with any of the
said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and
the Owner may be declared ineligible for further Government contracts or federally assisted construction/services
contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such
other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24,
1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Owner shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of
paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders
of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that
such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as
means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the
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Owner becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such
direction by the administering agency, the
8. Owner may request that the United States enter into such litigation to protect the interests of the United States.
9. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1039, and as amended,
No discrimination shall be made in the employment of persons because of race, religious creed, color national origin,
ancestry, physical handicaps, mental condition, marital status, sex of such persons, or any other protected class, except as
provided in Section 1420, and any Owner violating this Section is subject to all the penalties imposed for a violation of the
Chapter.
FIRM
SIGNED AND PRINTED NAME
TITLE DATE
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SANTA ANA HOUSING AUTHORITY
REQUEST FOR PROPOSALS FOR PERMANENT SUPPORTIVE HOUSING
EXHIBIT E – NON-COLLUSION AFFIDAVIT
TO BE INCLUDED IN PROPOSAL
PROPOSAL AND CONTRACT AGREEMENT
NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the SANTA ANA HOUSING AUTHORITY,
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the PROPOSER declares that
the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association,
organization, or corporation; that the bid is genuine and not collusive or sham; that the PROPOSER has not directly or
indirectly induced or solicited any other PROPOSER to put in a false or sham bid, and has not directly or indirectly
colluded, conspired, connived or agreed with any PROPOSER or anyone else to put in a sham bid, or that anyone shall
refrain from bidding; that the PROPOSER has not in any manner, directly or indirectly, sought by agreement,
communication, or conference with anyone to fix the bid price of the PROPOSER or any PROPOSER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other PROPOSER, or to secure any advantage against
the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in
the bid are true; and, further, that the PROPOSER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay,
any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non-collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion
thereof shall also constitute signature of this Non-collusion Affidavit. PROPOSERS are cautioned that making a
false certification may subject the certifier to criminal prosecution.
State of California
County of
Subscribed and sworn to (or affirmed) before me on this day of , 20 _____, by
, proved to me on the basis of satisfactory evidence to be the person(s)
who appeared before me.
Notary Public Signature Notary Public Seal
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