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Home My WebLink About13A - COUNCIL CMT MINUTESCITY OF SANTA ANA AGENDA Parks, Recreation, Education and Youth (PREY) Council Committee Monday, January 25, 2016 — 5:30 p.m. CALL TO ORDER Room 1600, Santa Ana City Hall Ross Annex Committee Members: Council Member Tem Sal Tinajero, Council Member Angelica Amezcua, and Council Member Roman Reyna Recording Secretary: Ron Ono, Admin Services Manager PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS 1. Approval of Minutes of the October 26, 2015 Meeting 2, Facility Reservation Update (Enrique Marban) {Strategic Plan No. 2, 2B} 3, Chepa's Park Update (Ron Ono) {Strategic Plan No, 6, 1 G} 4. City Produced Event Update (Jeannie Jurado) {Strategic Plan No. 5, 1C} 5. Overview of Park Improvement Investment (Frank Arroyo) {Strategic Plan No. 6, 1 E, 1 G} 6. Partnership with SAUSD Update (Ron Ono) {Strategic Plan No. 2, 1 B} 7. Staff Update & Comments STAFF MEMBER COMMENTS COMMITTEE MEMBER COMMENTS FUTURE AGENDA ITEMS ADJOURNMENT Next PREY Council Committee Scheduled for Monday, April 25, 2016 at 5:30 PM J� If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. (Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A. Politic, I Sal Tina)ero. Vincent f, Sarmiento, i Michele Martinez, Angelica Amezcua, P. David Bonavidas, Roman Rayne, Mayor I Ward 6 Mayor Pro Tem, + Ward 2 i Ward 3 Wood 4 Ward 5 MF aatN :an si yu�sema,ana ora Ward i I uMa,tu,ez¢gaantaan_g { ,um: X- gnma e,_g na a= V,a�s =�m.n , mp City Hall, 20 Civic Center Plaza + P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Tolophono: 714 -647 -6900 + Agenda Item inquiries: 714.647.6520 • Website: www.sant_a-ana'org 13A -1 13A -2 MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL COMMITTEE ON PARKS, RECREATION, EDUCATION AND YOUTH October 26, 2015 CALL TO ORDER Meeting convened at 5:39 p.m. at Santa Ana City Hall Ross Annex Room 1600; 20 Civic Center Plaza, Santa Ana, California 92702. ATTENDANCE Council members Present Sal Tinajero (Chair) Roman Reyna Angelica Amezcua (arrived at 5:43 pm) Staff Present: Gerardo Mouet, Executive Director PRCSA Francisco Gutierrez, Executive Director Finance Robert Cortez, Special Assistant to the City Manager Jorge Garcia, Sr. Management Assistant CMO John Funk, Deputy City Attorney Ron Ono, Administrative Services Manager Jeannie Jurado, Community Services Manager Erendira Moreno, Community Services Supervisor Enrique Marban, Community Services Supervisor Hiram Uribe, Graphic Designer • PUBLIC COMMENTS: • Samuel Romero indicated he was here in support of removing the handball court at Chepa's Park. • Isaac Manzo indicated he lived in the Logan Neighborhood for 26 years and the handball courts has help provide recreational activity for his children and are not a negative element in the park. It's a good thing for the children, a tradition and has played there since 1972. • Leonardo Penilla indicated he understands about the problem it can cause, but it gets the kids involved in the sport and there is no other park close by with courts. • Cecilia Rodriguez indicated she wants the courts removed due to the crime and noise it creates. Her nephew was beaten up because of gang activity. All the younger children are in the community center, not on the courts. She had people sign a petition to remove the courts. PREY Meeting Page 1 October 26, 2015 13A -3 • Christy Andrade indicated the courts are a nuisance. The park needs a larger playground with equipment for younger children. • Joe Andrade indicated he is the President of the Logan Neighborhood Association. He indicated people are urinating in back of the courts and he has a petition for the courts to be removed. The courts have been removed in other locations and everyone is now is playing at Logan Park. • Peter Katz, V.P Comlink, indicated he was happy staff was able to open the Library Parking Structure for the library use during the weekend. The library needs additional cameras inside the library and around the restroom. There is no emergency system in the library. The library has a problem with lice and needs regular fumigation. • Barbara Lamere is wondering why the city has 5 swimming pools and it is only open 2 day per week. Also the Newhope Library is open tomorrow from 6pm to 8pm, but the children have to leave the library by 7pm. She indicate SA Pony Baseball is great for the kids and the people that organize the program are wonderful. • CHEPA'S PARK UPDATE ON SECURITY LIGHTS, CAMERAS AND HANDBALL COURT o Ron Ono provided an update on the park security lighting, security camera and handball court issues addressed at the last PREY meeting. • Staff reported after measuring the lighting level in the park and it meets the standard lighting level in most of our parks. To address energy efficiency PRCSA is systematically changing the old lighting to new LED lamps. This also helps increase the lighting level. The cost to change the lamps at Chepa's Park is estimated at $5,000. • Staff indicated we are currently working with SAPID to identify possible security camera locations in Chepa's Park. SAPID will be preparing an RFP and cost estimate to retain a design /build company to install the cameras that will tie into SAPID computer surveillance system. • Staff indicated the area behind the handball court is not visible and a problem area for loitering. This area is secured with a chain link fence and gate. Recreation staff indicated storage space is needed for the new After School program. Staff will be looking into weatherproofing and securing the space for storage. o Erendira Moreno provided a report on that student from Sierra and Willard Intermediate School uses the handball courts along with neighborhood residents. SAPID and Recreation staff indicated only a few incidents have been reported and in most cases the courts are well used. • Councilmember Amezcua asked about the park and community center hours and staff reported between 2:30pm to 7pm. Park closes at dusk. • Councilmember Reyna reported the tree in back of the Community Center is rubbing against the building and needs to PREY Meeting Page 2 October 26, 20t5 13A -4 be removed. Staff reported we are currently addressing the tree removal. • Councilmember Reyna addressed concern on the area behind the courts. It is difficult to see and people are cutting the chain link fence. He indicated the City Manager identified and alternative of moving the property line. • Councilmember Amezcua asked about the amount of handball courts in the park. Staff reported there are two handball courts. • Councilmember Tinajero indicated we need to make the park safer with security lighting, surveillance cameras and hiring additional officers. Will continue to discuss item with staff. • APPROVAL OF MINUTES o Minutes of August 17, 2015 accepted as presented. • CITY BALL DIAMOND FIELD RESERVATION STATUS UPDATE • Chairman Tinajero opened the item for public comments: • George Robles, SA Pony thanked staff for assisting the league since 2012. Requested staff for continued help to identify fields for SA Pony league use. Wants to work with staff to keep the park safe. • Hector Garnica, SA Pony indicated he started playing ball 23 years ago and indicated additional fields are needed for practice. • Cory Nelson, SA Pony indicated having 3 teams on the field playing is very difficult. SA Pony needs a larger field. • Yolanda Linan, District 30 Little League Baseball indicated the league has increase 20% and all players are residents of Santa Ana. The adults that manage the league are all volunteers. • Michele Bretza, SA Pony League indicates the league has increased to 600 players and 80% are from Santa Ana. Where are the players going to play with limited fields? • Gerardo Mouet introduced Enrique Marban to explain the reservation system. • Mr. Marban indicated traditionally the city had 9 little leagues and now there are only 3 active little leagues. Over the years the number of little league players have decreased. Santa Ana Pony is a new youth baseball organization that is quickly growing in numbers. SA Pony expects to grow more and needs more fields. There are 39 ballfields of which 26 are lighted fields. Staff will review the field permit system and identify options for a fair and equitable permit system. Staff will meet with individual youth baseball organizations, adult baseball /softball organizations to assess their needs and to discuss options and recommendations. • Councilmember Tinajero indicated SA Pony primary field is at Riverview Park, because all the other fields are already allocated. Staff indicated the fields are provided to PREY Meeting Page 3 October 26, 2015 13A -5 organizations the entire year and fields are not dedicated to a particular league. Councilmember Reyna indicated Heritage Ballfield is not fully utilized. Staff indicated soccer and baseball uses Heritage field. Councilmember Amezcua indicated it seems SA Pony has a larger amount of participants and would need additional fields. Councilmember Tinajero indicated we should have diversity in play from traditional Little League to Pony advance play. Little League players are now grown and can advance to Pony League. They both provide a strong service to the community. Would like staff to have a meeting with Pony as soon as possible. • Delhi Baseball field needs to be attended too and used. • Adams needs to be used as a regulation field. • Would like to meet with Gerardo and Enrique on communications with SA Pony. • Need a game plan on consistent communication with an end date. CITY PRODUCED EVENT UPDATE o Gerardo Mouet introduced Jeannie Jurado to present on update on the various city events. • Jeannie presented a list of the various city events and indicated there are three events remaining to the end of the year, 1) SOMOS Event on November 8th, 2) Holiday Tree Lighting Event on November 18th and Plaza Navidena Event on December 12tH • Jeannie presented a summary of the events and directions. She indicated: • A new Events Supervisor is expected to begin in November. • City Produced Events Advisory will be created to meet quarterly. • An RFP will be released to bring back the large carnival rides for Cinco de Mayo. • Rules for booth, performance and parade participants will be developed. • Parade Theme, Grand Marshall and protocol to be in concert with direction from the City Manager and PREY Council Committee. • Rules on permitting elected officials to perform will be developed. • Rules on sponsorship partnership will be developed. • Develop ordinance change to help with unique purchasing and contract administration. • Non - Profit Beer Garden operation will be on an event -by -event basis. PREY Meeting Page 4 October 26, 2015 13A -6 ■ PREY and Council will be updated on Major Talent for the events. Councilmember Reyna indicated can other non - profit compete for the beer concession. He would like to keep it within Santa Ana Non - Profit Organizations. Councilmember Reyna indicated we should highlight the Tamale Contest. Also the plaque was small. The award should be more significant. • JOINT USE WITH SAUSD UPDATE Gerardo Mouet indicated a draft of the Nov 2, 2015 agenda for the Joint Policy Committee was sent to the SAUSD. Gerardo Mouet reported on the following Joint Use Opportunities: • City allocated $75,000 to establish a joint use trust fund. The SAUSD needs to allocate their portion and the City /SAUSD needs to create an accounting mechanism and project eligibility criteria to use these resources. • Two options locations are being considered for the synthetic turf project (Godinez High School or Segerstrom High School). SAUSD would like to move on Segerstrom High School first. • Exploring adding sports lighting to one or two large high school ball diamonds. Exact high school needs to be determined. • Explore doing a Roosevelt/Walker type project at Martin Elementary School and doing a joint purchase of church property. • Continue to develop a partnership with SAUSD students with City Library Cards. • Continue to explore opportunities for common constituency in both recreation and education arenas. Councilmember Reyna expressed possibility of an employee softball league among organizations. STAFF UPDATE AND COMMENTS c None • COMMITTEE MEMBER COMMENTS o Councilmember Reyna indicated to the public of the opportunity to receive funding ($10,000) for worthwhile programs from individual councilmembers. o Councilmember Amezcua asked staff to look into Mr. Katz comment concerning fumigation of the library if it is a problem. o Councilmember Tinajero thanked staff and everyone for their hard work and the need to work together. He indicated there were a lot of items on the agenda and we need to spend more time on critical items. Would like an e -mail on any community issues by next PREY meeting. PREY Meeting Page 5 October 26, 2015 13A -7 ® FUTURE AGENDA ITEMS o None. • ADJOURNED: 7:03 p.m. Gerardo Mouet Executive Director, PRCSA PREY Meeting Page 6 October 26, 2015 13A -8 �y. sskp s: r� CITY OF SANTA 1 n: r COUNCIL COMMITTEE MEETING AGENDA PUBLIC SAFETY AND NEIGHBORHOOD IMPROVEMENT January 26, 2016 5:30 P.M. CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Councilmembers Benavides, Tinajero Police Chief, OCFA Division Chief, Senior Assistant City Attorney Recording Secretary: Eileen Greene PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Approval of Minutes of the 11 -24 -15 Meeting 2. Body Cameras (Update) — Chief Carlos Rojas {Strategic Plan, Goal No. 1, If and 3b} Measure BB (Update) — Chief Carlos Rojas {Strategic Plan, Goal No. 1, 1 c} E- Cigarettes (Definition and Current Legislation) — Deputy City Attorney Kyle Nellesen (Strategic Plan, Goal No. 1, 1d} Pulse Point (Software Downloaded to a Smart Phone if CPR is Needed to Increase Sudden Cardiac Arrest Survival Rates) — Chief Dave Anderson {Strategic Plan Goal No. 1, 2d and 6a} If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.1021 Miguel A. Pulldo, Vince Sarmiento, Michele Martinez, Angelica Amezcua, P. David Benavides, Roman Rayne, Sal Tlnajero, Mayor Mayor Pro Tom, Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Wuld.Al We ane gtu Ward Snnaleroo(ZSan—re rr VSartnient.0-S ta- ana.mn City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714. 647.6900 • Agenda Item Inquiries: 714- 647.6520 . Website: www.santa- ana.orq 13A -9 21 COMMITTEE MEMBER COMMENTS FUTURE AGENDA ITEMS Animal Services 21St Century Policing Fireworks Community Oriented Policing Body Cameras ADJOURNMENT — The next Public Safety and Neighborhood Improvement meeting is scheduled for Tuesday, March 22, 2016, at 5:30 PM at the City Hall Ross Annex, Room 1600, 20 Civic Center Plaza, Santa Ana, CA. The complete Strategic Plan document is available at http: / /www.santa- ana.ora /strategic - planning/. If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Miguel A. Pulido, Vince Sarmiento, Michele Martinez, Angelica Amezcua, P. David Benavides, Roman Rayne, Sal Tinajero, Mayor Mayor Pro Tem, Ward Ward Ward Ward Ward MPUdoraasanaana orn Ward STnalem@sana aneoo ysarm'en o(asanra ana.oro City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714. 647.6900 a Agenda Item Inquiries: 714.647 -6520 • Website: www.santa- ana.org 13A -10 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON PUBLIC SAFETY AND NEIGHBORHOOD IMPROVEMENT MINUTES November 24, 2015 CALL TO ORDER: Ross Annex, Room 1600 City Hall, 20 Civic Center Drive Santa Ana, California 5:30 PM ATTENDANCE: Council Committee members: David Benavides Sal Tinajero ABSENT: Angelica Amezcua STAFF PRESENT: David Cavazos, CMO Carlos Rojas, PD Dave Anderson, OCFA Laura Rossini, CAO Jason Viramontes, PD Alma Flores, CMO Judson Brown, CDA Jorge Garcia, CMO Eileen F. Greene, Recording Secretary GUEST SPEAKER: Brad Fieldhouse, City Net PUBLIC SPEAKERS: Ed Murashie Cherie Kerr Carrie Mendes Smitty PUBLIC COMMENTS Due to a technical issue with programming the recording device, Public Comments were not recorded; however, the following individuals did make comment on the following items /topics: 13A -11 Ed Murashie — Jack Fisher Park Cherie Kerr — Fireworks Carrie Mendes — expressed concern for her and her daughter's safety walking through the parks in Santa Ana, or using the restrooms, also the riverbed area. Smitty, part of Civic Center Roundtable, believes that City Net is a start to making progress for the homeless population in Santa Ana. AGENDAITEMS 1. Approval of Minutes of 9 -22 -15 Meeting Motion: Approve the Minutes of 9 -22 -15 meeting. MOTION: Tinajero SECOND: Benavides VOTE: AYES: Benavides, Tinajero NOES: None (0) ABSENT: Amezcua Motion carries. Chairman Benavides moves Item No. 6 out of order to the beginning of the meeting. 6. Proposal by City Net to Establish Santa Ana Homelessness Collaborative — Brad Fieldhouse, City Net and Santa Ana Housing Programs Manager Judson Brown {Strategic Plan Goal No. 5, 3d} Judson Brown, Santa Ana Housing Programs Manager, introduces Brad Fieldhouse of Citi Net, a company that is seeking to establish a homeless collaborative with the City. Brad Fieldhouse provides a power point presentation summarizing Citi Net's proposal. By working together with city governments, county agencies, academics, industry experts, business leaders, non - profit organizations, faith communities and philanthropists, Citi Net has a 10 -year Plan to end homelessness in Orange County. Presently, Citi Net is under contract with the City of Anaheim to facilitate their homeless collaborative. The presentation covered local endorsements by different partners, a proposal specifically for Santa Ana including budget costs, and benefits to stakeholders. The meeting resumes with the Order of items on the Agenda. 13A -12 2. 20 Century Policing (Discussion of the President's Task Force Report on 21" Century Policing) — Chief Carlos Rojas {Strategic Plan Goal No. 1, lb and lfl Chief Rojas updates progress made on 21s` Century Policing with a power point presentation. There are 73 recommendations /action items provided by this executive summary for local government review. To date, 45 have been completed, 18 are pending, 10 incomplete. A comprehensive report will be at the conclusion; this was an update for the Public Safety Committee. Examples of completed recommendations are given during the presentation which included hiring a diversified workforce, adopting policies which require officers to easily identify themselves and the development of a community policing plan. 3. Fireworks (Strategies to Ban Fireworks, Maintain Current Municipal Code or Modify the Municipal Code to Allow a Hybrid Model) — Chief Carlos Rojas {Strategic Plan Goal No. 1, 2d} Chief Rojas addressed the three options on fireworks that this Committee had requested research on: a ban on fireworks, a hybrid model, or no change where fireworks would remain legal. Currently, the City allows fireworks and a power point presentation reflected costs incurred this year including enforcement, pre - holiday preparation, PSA's, flyers, etc. The total was close to $57,000. Chief Rojas reported that overall, there would be no significant change in costs if the City were to ban fireworks or have a partial ban due to community outreach that would need to be done, overtime for officers to enforce the ban, and the Sheriffs Department charging a fee to dispose of fireworks. In studying other cities, there was still a problem associated with illegal fireworks being used. 4. Community Oriented Policing (Update on Survey Status and Current Community Policing Efforts) — Chief Carlos Rojas {Strategic Plan Goal No. 1, 1a — lj} Chief Rojas updates progress on the Department's Community Oriented Policing philosophy and announces an academic partner, Chapman University, who are on board to develop and publish a community survey. There will be a number of informal forums held with the community, and results will be posted on the website. The Police Department will modernize the community oriented policing philosophy, study best practices nationwide and become more organized as to delivery of services. An annual calendar for COP activity will be completed which will define and identify programs available. 13A -13 5. Body Cameras (Update on Controversial Issues with the Use of Body Cameras) — Commander Jason Viramontes {Strategic Plan Goal No. 1, if and 3b} Commander Viramontes reported on policy issues related to the police body worn cameras. The Department's exploratory committee has studied and evaluated best practices from other agencies and professional organizations. Items discussed were privacy concerns, recording guidelines, officer review of the camera prior to report writing, and public disclosure requests. A comparison with outside agencies that are presently using body cameras affirmed their current policy on these items. COMMITTEE MEMBER COMMENTS Committee members were encouraged with the proposal made for a coalition to address the homeless issue in the city. They would like to continue to explore options as well as partnering with the County. They complimented the Chief on his leadership, transparency and moving forward to reach the goals and recommendations provided within the 21st Century Policing executive report. Committee members were concerned with the effect on non - profits if Santa Ana were to ban all fireworks, while still interested in a partial ban. An action was requested to provide a more in -depth study back to the Public Safety Committee. Committee members were enthusiastic about the progress being made with the Community Oriented Policing and Police Body Camera items and requested to be continually updated as these items move forward. In conclusion, Committee members thanked Staff for putting together the meeting just two days before the Thanksgiving holiday, and thanked members of the community for their dedication to the City. ACTION ITEMS Item No. 3 — Fireworks Motion: Chairman Benavides requests a more in -depth study on a partial ban on fireworks. City Manager Cavazos directs the City Attorney's Office to report on non- profits. Bring back this study to Public Safety Committee before Council. MOTION: Tinajero SECOND: Benavides VOTE: AYES: Benavides, Tinajero Motion carries. 13A -14 Item No. 6 – Homelessness Collaborative Motion: Staff will move forward with the study on homeless collaborative and come back with results to City Council in January. MOTION: Benavides VOTE: AYES: Motion carries. FUTURE AGENDA ITEMS • Landlord Penalties • 21" Century Policing • Animal Services • E- Cigarette Regulations ADJOURNMENT – 7:00 P.M. CARL=S JAS - - -- —� Chief of Police SECOND: Tinajero Benavides, Tinajero 13A -15 13A -16