HomeMy WebLinkAbout22B - SPEC - SEWER SRVS10101110 < •
CITY COUNCIL MEETING DATE:
FEBRUARY 2, 2016
TITLE:
CONTRACT AWARD TO SELECT
TRENCHLESS PIPELINES, INC., FOR
SANITARY SEWER LATERAL LINING
SERVICES (SPEC. NO. 15 -087)
{STRATEGIC PLAN NO. 6, 1C, 1F)
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to award a contract to Select Trenchless
Pipelines, Inc., for sanitary sewer lateral lining services for a three -year period expiring January
31, 2019 in the amount of $150,000, with provisions for one two -year renewal option exercisable
by the City Manager and City Attorney, in an annual amount not to exceed $50,000; subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Water Resources Division operates a sanitary sewer collection system
comprised of approximately 390 miles of sewer mains; two sewer lift stations; 48,500 sewer
laterals; and 8,000 sewer manholes used to convey all sewer effluent from the City into the
Orange County Sanitation District system for treatment. This contract provides for the
rehabilitation of portions of the sanitary sewer system by means of sewer lateral lining, a
trenchless technology method. Where applicable, this method is cost effective, less disruptive to
traffic, and extends the useful life of sewer laterals that serve residents.
The City has been providing a sewer lateral rehabilitation program to residents since the early
2000s. The sewer lateral program allows the City to assist residents with problems on the portion
of their lateral that is located within the City public right -of -way by repairing or replacing the
damaged section. This service will allow the Sewer Division to have an additional option to
rehabilitate a sewer lateral with this trenchless method, given the site field conditions.
The Notice Inviting Bids was advertised on October 6, 2015 on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
20 Vendors notified
3 Bids received
0 Bids received from Santa Ana vendors
22B -1
Contract Award for Sewer Lateral Lining Services
February 2, 2016
Page 2
Bids were received and evaluated on October 29, 2015 (Exhibit 1). The bid received from Select
Trenchless Pipelines, Inc., meets the City's requirements for maximum quality service at the
minimum price and complies with prevailing wage requirements (Exhibit 2). The annual not -to-
exceed contract amount is based on the projected budget allocation for these services.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy
C (invest resources and technology to extend the service life of existing infrastructure to protect
the City's investment and support a high quality of life standard), and Strategy F (perform periodic
measurements to monitor and update each asset's condition and ensure adequate funding for
repair and /or replacement costs in future budgets).
FISCAL IMPACT
Funds in the amount of $50,000 are available in FY 2015 -16 Sanitary Sewer Service account
(05617640- 62300). Subsequent funding of $50,000 will be budgeted in FY 2016 -17, FY 2017 -18,
FY 2018 -19, FY 2019 -20. See below for more details:
Contract Period (three - years)
Fiscal Year Amount
2015 -16 (Feb -Jun) $50,000
2016 -17 $50,000
2017 -18 $50,000
Total $150,000
Renewal Period (1 two -year renewal)
Fiscal Year Amount
2018 -19 $50,000
2019 -20 $50,000
Total $100,000
4
I
Executive Director
Public Works Agency
FM /NS /bi /sp
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
228 -2
ABSTRACT OF BIDS
SEWER LATERAL LINING SERVICES (15 -087)
BIDDER • •
Select Trenchless Pipelines, Inc. Riverside, CA
TOTAL
$33,675.00
Morr -is Tested Inc. Yorba Linda, CA
$46,020.00
Roto- Rooter Services and Plumbing Mission Viejo, CA
$113,870.00
Exhibit 1
22B -3
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