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Home My WebLink About25I - AGMT - VIDEO SECURITY SYSTEMCITY COUNCIL MEETING DATE: FEBRUARY 16, 2016 TITLE: AGREEMENT AMENDMENT WITH SIEMENS, INC. FOR VIDEO SECURITY SYSTEM ENHANCEMENTS {STRATEGIC PLAN NOS. 1, 1J} CITY MANA R RECOMMENCED ACTION CLERK OF COUNCIL USE ONLY: 10.2-JiT0714F ❑ As Recommended ❑ As Amended ❑ Ordinance on 18' Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the amendment to the agreement with Siemens, Inc., to add additional cameras and amend the base cost and contingency amounts without changing the total agreement amount to for the City's Video Security System Enhancements in the Historic Downtown District and Santa Ana Police Detention Facility, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION Since 2008, the Police Department has been enhancing the safety and security of employees, residents, and visitors for Federal, State, Local, and private entities within the City by continually increasing a video security presence. On December 1, 2015, the City Council approved an agreement with Siemens, Inc. for video security system enhancements of the Historic Downtown District and Santa Ana Police Detention Center for a total amount of $1,515,243, including a 10% contingency. This amendment will utilize $91,869 from the 10% contingency fund to: 1) Add four additional cameras at the Detention Facility to the Scope of Services Agreement. 2) Add the conversion of City Hall cameras to the Scope of Services Agreement. 3) Amend the Scope of Services Agreement to include a compensation provision for Prevailing Wages. The four additional cameras are needed to address security gaps that were not identified until after the original scope of work for the Santa Ana Police Detention Facility camera system was submitted and approved. The addition of four loading dock cameras will give Police Department and Detention Facility staff the capability to monitor all activity within the loading dock area, which will enhance the safety and security for both facilities. The loading dock is a critical entry point for police officers and correctional officers escorting arrestees into the Detention Facility. It is also the primary entry point for deliveries of food, cleaning supplies, and other consumables from various outside vendors, as well as a secondary entry point to the Police Department's Evidence Section. The cost for the four additional cameras will add $15,041 to the base contract amount. 251 -1 Siemens, Inc. Agreement Amendment for Video Security System Enhancement February 16, 2016 Page 2 In an effort to enhance the safety of City Hall employees and visitors, the Facilities Manager has requested their internal camera system be converted to operate within the Santa Ana Police Departments city -wide network. The City desires to accomplish this by changing their existing video management software to the Milestone Video Management System, which is currently used or shared by multiple City departments. This conversion effort will allow for all City Hall camera feeds to be shared with and viewed by the Police Department for investigative and pro- active purposes. The conversion will also be a step towards establishing a completely standardized city -wide video security system involving public, private, and governmental partners. The conversion of the City Hall system will add $10,828 to the base contract amount. The third amendment to the agreement was determined after finding that the original agreement should have included a provision that Siemens pay "Prevailing Wages" per California Labor Code (CLC). CLC Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ( "Prevailing Wage Laws ") require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. The inclusion of prevailing wages within this agreement will increase the base contract amount by an additional $66,000. The new costs associated with these amendments total $91,869 and will be deducted from the original 10% contingency amount of $137,750. The total not to exceed cost will remain the same, $1,515,243, with a remaining $45,881 in contingency funds available for unanticipated and /or other necessary costs. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #1 - Community Safety, Objective #1 (Modernize the Community Policing philosophy to improve customer service, crime prevention and traffic / pedestrian / bicycle safety), Strategy J (Partner with downtown business and merchant associations to enhance security measures and provide a safe environment). FISCAL IMPACT The total agreement amount of $1,515,243 will remain the same. The prevailing wage amendment for $66,000 and the Detention Facility improvements for $15,041 will be charged to the FY 2015 -2016 Criminal Activities Fund — DOJ Contract Services account (02614450 62300). Funds for the City Hall conversion are available in the FY 2015 -2016 Building Maintenance Contract Services account (no. 07310100 66200) in the amount of $10,828. 251 -2 Siemens, Inc. Agreement Amendment for Video Security System Enhancement February 16, 2016 Page 3 APPROVED AS TO FUNDS AND ACCOUNTS: '�- Z'Nms IL4 A ) �° Francisco Gutierrez,) oxO U zno Executive Director Finance & Mgmt. Services Agency Exhibit: 1. Siemens Agreement Amendment 251 -3 251 -4 THIS FIRST AMENDMENT to the Santa Ana Video Security Enhancement Program Agreement is made and entered into on February 16, 2016, by and between SIEMENS INDUSTRY, INC., a Delaware corporation, ( "Siemens "), and the City of Santa Ana, a charter city and municipal corporation, ( "City "). RECITALS A. The parties entered into Agreement #A- 2015 -277, dated December 1, 2015, (hereinafter "said Agreement') by which Siemens has provided video security system design, enhancement, and installation, and maintenance of the downtown security system and the detention security system. B. Thereafter, it was realized that the Agreement was subject to payment of prevailing wages which was not accounted for in the original Agreement. Accordingly, the parties mutually agree to add a section to the Agreement specifying that the Agreement requires prevailing wage and revising the compensation language of the Agreement to account for an additional $66,000 in the base contract amount. C. The parties further mutually agree to amend the scope of services to add four additional cameras in the loading dock area of the Santa Ana Police Department Detention Center at an increase cost of $15,041 and a project to covert the security cameras at City Hall to work on the same system as the Detention Center at a cost of $10,828. WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions of the Agreement as hereby amended, the Parties hereby agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to include the addition of four cameras in the loading dock of the Santa Ana Police Department as outlined in Exhibit "C" and the conversion of the current City I -Iall camera system to the same system as the Detention Center so that the systems are integrated as outlined in Exhibit "D." 2. Section 2a, COMP.ENSATION, shall be amended to change the base cost of the Agreement from $1,377,493.00 to $1,469,362.00 and amending the contingency from a straight 10% to a dollar amount of $45,881. The total agreement amount shall remain the same ($1,515,243.00). 3. Section 2c, COMPENSATION, shall be added and state as follows: Siemens is aware of the requirements of California Labor Code Section 1720, et seq, and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ( "Prevailing Wage Laws "), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Siemens agrees to fully comply with such Prevailing Wage Laws. Siemens shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 251 -5 4. Except as modified by this First Amendment, the terms and conditions of this Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Santa Ana Video Security Enhancement Program Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: =— iC irv� t s t Laura Rossini Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: CARLOS ROJAS Chief of Police 251 -6 CITY OF SANTA ANA DAVID CAVAZOS City Manager SIEMENS INDUSTRY, INC. ERIC ACKERMAN Area Fire Safety & Security Manager EXHIBIT C Loading Dock Project 251 -7 SIEMENS January 29, 2016 City of Santa Ana Santa Ana, California 92701 Project Name: SAPD Loading Dock Camera Additions Michael Dietsch Enterprise Account Executive Southern California Objectives: • Provide additional video coverage to loading dock area at Santa Ana Police Department 1. Siemens to furnish and install a new Axis Q3505 outdoor HD cameras for installation at the loading dock. 2. Siemens to provide and install CAT6 cabling and include in expanded video security systems. 3. Siemens to provide any necessary conduits for the additional camera locations. 4. Siemens to provide design drawings for approval prior to installation. Detailed Bill of aterlals• Pour (4) Axis Q3505 Pour (4) Milestone Licenses Lot Cable, Connectors, Misc. Materials Lot Conduit (NTE 200 Ift) Clarifications and Exclusions: • Siemens include Prevailing Wage rates. • Siemens requires signed agreement or acceptable client Purchase Order, prior to all work commencement, including parts acquisition or project mobilization. • All equipment not itemized on detailed bill of materials will be at additional cost. Siemens has provided equipment based on submittals and drawings. Locations or devices not indicated on drawings will be at additional cost. SAPD Loading Dock Camera Additions .............. ............................... .....................$15,041.00 Respectfully: AWWI (%W64,, Zaaua- g 29, 2016 Michael Dietsch SIEMENS Industry, Inc. 251 -8 SOW Page I 1 EXHIBIT D City Hall Camera Conversion Project 251 -9 SIEMENS January 25, 2016 City of Santa Ana 20 Civic Plaza Santa Ana, California 92701 Project Name: City Hall DVR Replacement (Milestone Integration) Michael Dietsch Enterprise Account Executive Southern California Objectives: • Replace existing DVR with new Milestone compatible recording appliance • Provide expansion capability, including IP and HD integration • 30 days video storage 1. Siemens to furnish and install a new Milestone Husky digital video recording appliance. 2. Siemens to program Husky for inclusion of 11 existing analog cameras, but allow for expansion and /or replacement with HD cameras, in the future. 3. Husky shall provide a minimum of 30 days storage for 11 analog cameras and up to 10 HD cameras (future cameras). 4. Husky shall be integrated with SAPD Milestone system for remote viewing of cameras in PD system, but autonomous recording and control by City Hall facility staff. a. Siemens to provide and install Interconnect licenses S. Siemens to provide training for up to three City Hall personnel at the time of installation. Detailed Bill of Material One (1) Milestone Husky M30 8TB Eleven (11) Interconnect Licenses Lot Connectors, Misc. Materials • Engineering Drawings are excluded. Engineered drawings with camera locations may be provided for an additional $ 2,300.00. • Siemens excludes Monitor, mouse and keyboards. Siemens assumes City IT to provide suitable network connection and configuration details (IP address). • Expansion camera licenses shall be quoted separately, upon request. Existing Husky provides up to 16 analog connections and 4 IP connections. • Siemens assumes all cameras are in good working order and terminate at the existing DVR. Siemens has not included any camera replacement or repair to existing system components. SOW Page 11 251 -10 SIEMENS Michael Dietsch Enterprise Account Executive Southern California • Siemens excludes UPS from this proposal. • Siemens excludes Prevailing Wage rates. • Siemens requires signed agreement or acceptable client Purchase Order, prior to all work commencement, including parts acquisition or project mobilization. • All equipment not itemized on detailed bill of materials will be at additional cost. Siemens has provided equipment based on submittals and drawings. Locations or devices not indicated on drawings will be at additional cost. City Hall DVR Replacement (Milestone Integration)..,,.,,,....,, . ... ... . .............. . .... $10,828.00 Respectfully: a Eae� jJietmc% Jnuar 2r 5 ?016 Michael Dietsch SIEMENS Industry, Inc, 251 -11 SOW Page 12 251 -12