HomeMy WebLinkAboutORANGE, COUNTY OF - SHERIFF'S DEPARTMENT- JAG - 20151
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A- 2015-232
AGREEMENT TO TRANSFER FUNDS
FOR 2015 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM DJ -BX -0226
THIS AGREEMENT is entered into this jj.L day of S- ep�emhek 2015, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a
political subdivision of the State of California, hereinafter referred to as "COUNTY ", and the City'
of ( 41 I-f q, a municipal corporation.
WHEREAS, COUNTY, acting through its Sheriff- Coroner Department, hereinafter'
referred to as SHERIFF, in its capacity as the lead agency on behalf of 10 (ten) units of local
government, including SHERIFF and the cities of Anaheim, Costa Mesa, Fullerton, Garden
Grove, Huntington Beach, La Habra, Orange, Santa Ana and Westminster; hereafter referred to
as "SUBGRANTEES ".
As required by the jurisdictional application, the SHERIFF has applied for, received and
accepted the Edward Byrne Memorial Justice Assistance Grant from the U.S. Department of
Justice, Office of Justice Programs, and Bureau of Justice Assistance (hereinafter referred to as
"JAG ".
WHEREAS, the purpose of the grant is to supplement the resources available to prevent
and control crime within the County of Orange that are operated by individual agencies included
in the above - referenced 10 units of local government, as set forth in Attachment A "Program
Narrative ", which is attached hereto and incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for grant purposes, which may include local initiatives, technical
assistance, strategic planning, research & evaluation, data collection, training, personnel,
equipment, forensic laboratories, supplies, contractual support, and information systems for law
enforcement, as more particularly described in Attachment A hereto.
28 CFDA 16.738
PY2015 JAG Progravn
U.S. Department of Justice
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NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes.
In order to obtain grant funds, SUBGRANTEE shall comply with the instructions
and submit to SHERIFF all required information and documentation, as set forth in Attachment
II B hereto ( "How to Apply for JAG Grant Reimbursements "), which is attached hereto and
incorporated herein by reference. In no event will the total amount of the grant funds transferred
by COUNTY to SUBGRANTEE hereunder exceed SUBGRANTEE's allocation, as set forth in
Attachment C ( "JAG Program Allocation "), which is attached hereto and incorporated herein by
reference.
2. SUBGRANTEE shall be reimbursed with said JAG funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto
[hereinafter called "grant property and equipment "] or to perform such other grant functions, if
any, for which Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and
equipment only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property
and equipment from damage or destruction and shall provide regular maintenance and such
repairs for grant property and equipment as are necessary, in order to keep said grant property
and equipment continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose
of it only in accordance with the instructions of COUNTY or the agency from which COUNTY
received the grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents
and information in accordance with requirements set out in Attachment D ( "Edward Byrne
Memorial Justice Assistance Grant Reporting Requirements "), attached hereto and incorporated
herein by reference.
CFDA 16.738
FY2015 JAG Progizm
U.S. Depa4nent of Justice
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7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that
are attached hereto as Attachment E ("2015 Grant Award & Special Conditions ") and
incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no
longer will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E
hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the
State Auditor General with respect to this Agreement for a period of three years after final
payment hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and
the agency from which COUNTY received grant funds, and their elected and appointed officials,
officers, agents and employees from any and all claims and losses accruing or resulting to any
and all contractors, subcontractors, laborers, and any other person, firm or corporation furnishing
or supplying work, services, materials or supplies in connection with SUBGRANTEE's
performance of this Agreement, including Attachments A, B, C, D and E hereto, and from any
and all claims and losses accruing or resulting to any person, firm, or corporation who may be
injured or damaged by SUBGRANTEE in the performance of this Agreement, including
Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made
in writing and signed by duly authorized representatives of the parties hereto, and no oral
understanding or agreement not incorporated herein shall be binding on any of the parties
I hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the
express written consent of COUNTY.
crDA 19.738
FY2015 JAG Program
U.S. Department of Justice
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13. For a period of three years after final payment hereunder or until all claims related
to this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and
maintain all documents, papers and records relevant to the work performed or property or
equipment acquired in accordance with this Agreement, including Attachments A, B, C, D and E
hereto. For the same time period, SUBGRANTEE shall make said documents, papers and
records available to COUNTY and the agency from which COUNTY received the grant funds or
their duly authorized representative(s), for examination, copying, or mechanical reproduction on
or off the premises of SUBGRANTEE, upon request, during usual working hours.
14. SUBGRANTEE shall provide to COUNTY all records and information requested
by COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY
may be required to provide to the agency from which COUNTY received grant funds or other
persons or agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants
contained in this Agreement, including the applicable terms of Attachments A, B, C, D and E
hereto, at the time and in the manner herein provided, or b) COUNTY loses funding under the
grant. In the event of termination, COUNTY may proceed with the work in any manner deemed
proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent
capacity in the performance of this Agreement, including Attachments A, B, C, D and E hereto,
and shall not be considered officers, agents or employees of COUNTY or SHERIFF or of the
agency from which COUNTY received grant funds.
H
H
//
H
CFDA 16.738
FY2015 JAG Program
U.S. Department of Justice
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: '2015
APPROVED AS TO FORM:
COUNTY COUNSEL
By Gz of ,2
deputy
DATED: 2015
MA
By Please See Next Paee
City Clerk
COUNTY OF ORANGE, a political
subdivision of the l/Sae of California
/ /j J�
Sandra HutgKens, Sheriff - Coroner
Sheriff - Coroner Department
"COUNTY"
By Please See Next Page
Name and Title
tt
City
2015
DATED: 2015 APPROVED AS TO FORM
Laura A. Rossini
Senior Assistant City Attorney
CrDA 16.738
FY2015 JAG Program
U.S. Departmem oeJustice Page 5 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MA A D. HUIZAR
Clerk of the Council
FOR APPROVAL:
Carlos Rojas
Chief of Police
CITY OF SANTA ANA
i
DAVID CAVAZOS
City Manager
Attachment A
PROGRAM NARRATIVE
General Description of Program Activities:
2015 -DJ -BX -0225
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a
broad range of activities to prevent and control crime within the County of Orange. The County
of Orange has been certified disparate; therefore, this joint application includes ten units of local
government for which the applicant and fiscal agent is the County of Orange.
The JAG funds will be utilized for the program/purpose areas outlined in the grant solicitation.
The ten units of local government in the jurisdiction will utilize the funds for law enforcement,
local initiatives, technical assistance, strategic planning, research and evaluation, data collection,
personnel, equipment, forensic laboratories, supplies, contractual support and information
systems for program areas. The JAG fiords support all components of the criminal justice
system, from multi - jurisdictional drug and gang task forces to crime prevention programs,
prosecution and court, corrections, drug treatment and enforcement and technology
improvements.
Page 1 of 22
Attachment A 2015 -DJ -BX -0226
The County of Orange- Sheriff - Coroner Department, Orange County Crime Laboratory
proposes to use the 2015 Justice Assistance Grant.Program funding as follows:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law Enforcement
PROJECT NARRATIVE
Proposed program activities —
The Orange County Crime Laboratory services over 30 law enforcement agencies and is the only
full service forensic laboratory providing service to the County of Orange as a whole. The
laboratory handles more than 30,000 cases per year, conducting over 225,000 exams. The
laboratory is requesting ten latent print comparison expert workstations and a new laptop
computer for breath alcohol operator training.
The Latent Comparison Section conducted over 4,000 exams on over 1,350 cases in 2014. The
latent print examiners spend their day sitting at workstations conducting meticulous and tedious
evaluation of fingerprints. New sit -stand workstations are needed as the cumulative impact of
prolonged sitting increases health risks. The risks range from physical ergonomically - related
problems to metabolic, cardiovascular and cancer risks due to 'limited physical activity.
Alternating between standing and sitting positions is a direct solution without losing
productivity.
Need for programs —
The Forensic Alcohol unit oversees all evidential breath alcohol testing in the County, including
all breath alcohol instrument operator training. The Crime Lab has trained more than 5,000
operators to date and in 2014 provided instrumentation for the evidential testing of over 7,000
subjects. The unit is requesting a new laptop computer to update the technology utilized in the
operator training program. The technology currently is use is nearly ten years old.
The Crime Lab provides services to all law enforcement and has stakeholders that include the
DMV, OCDA, OCPD, private defense and the Orange County Coroner Division. The laboratory
has partnered with universities, public health coalitions and task forces, Social Services and
Community Programs and their partners.
PRJECT GOALS
1. Improved workspace for the Latent Print Examiners can improve productivity and case
throughput,
2. Improved technology for Breath Alcohol Operator Training assists with the training
capabilities of the instructors.
3. More efficient case throughput enables more latent prints to be examined and used as
investigative tools in criminal cases.
Page 2 of 22
Attachment A 2015 -DJ -BX -0226
4. Bettennent of training allows for more operators available to provide roadside testing in DUI
investigations.
5. The Crime Lab services every law enforcement agency in the County, improving the lab
ensures the best forensic service to the public and overall public safety services.
PROJECT STRATEGIES
The equipment will be utilized to conduct casework and training for all law enforcement
agencies in Orange County including the District Attorney's Office, California Highway Patrol
and the Orange County Sheriff - Coroner, Coroner Division. The project is equipment purchase to
better enable and improve workspace and technology for two sections of the Orange County
Crime Lab.
PROJECT IDENTIFIERS
Crime Laboratory, Equipment — Forensic, System Improvements and Impaired Driving
BUDGET DETAIL AND NARRATIVE
JAG funds will be utilized to purchase: The latent print examiner workstations, 10 total, are
expected to cost $16,000. The laptop computer for breath alcohol operator training is expected
to cost $2,000; total project budget of $18, 000. Anything in excess of this amount will be
incurred by the County /Sheriff - Coroner Department.
Total: $18,000
TIMELINE AND/OR PROJECT PLAN
Once the funds are received and made available by the County Board of Supervisors' approval
process, the equipment requested will be purchased. All purchases must go through the required
County purchasing process and may be subject to competitive public bid. The difference in the
cost of the project and the JAG funds, if received, will be offset with Orange County Crime
Laboratory Division finds. All purchases will be completed in FY 15 -16.
FUNDING
Total Allocation: $18,478
Administrative Fee (9 %): $1,663
Funds Retained by City /County: $16,815
Page 3 of 22
Attachment A 2015 -DJ -BX -0226
City: Anaheim — Anaheim Police Department (APD)
The City ofAnaheim proposes to use the 2015 Justice Assistance Grant Program funding
as follows;
PURPOSE AREAS
JAG funds may be used for state and local initiatives,, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement programs - Overtime
PROJECT NARRATIVE
Proposed program activities—
The Anaheim Police Department (APD) is requesting to use JAG funds to support overtime
expenses for sworn personnel in the following divisions: Operations, Operations Support,
Investigations and Special Operations. Due to budget. constraints, APD's overtime budget has
been under - funded for a number of years.
Need for programs —
Although the police department has been actively recruiting and hiring new officers, staffing
levels are still low. Therefore, utilizing overtime hours is necessary to provide adequate
service levels. Overtime hours will be assigned to employees within the previously
mentioned four divisions at the discretion ofAPD's command staff.
PROJECT GOALS
The goal for this project is to improve and enhance the community's safety, while working
with a limited budget and reduced staffing levels. In order to accomplish this, overtime
hours will be authorized at the discretion of the department's command staff.
PROJECT STRATEGIES
Overtime hours will be authorized for individual employees at the discretion of the
command staff. A separate account code will be assigned specifically for this project. A
copy of all overtime documents will be approved by the appropriate personnel prior to
submission for reimbursement. A payroll report of all overtime hours and any other required
documentation will be included in each reimbursement request submitted to the Orange
County Sheriffs Department.
PROJECT IDENTIFIERS
Overtime
BUDGET DETAIL AND NARRATIVE
Overtime for the Department's personnel will range from $45.00 to $99.00 per hour,
depending on the position and rank of each employee. Due to budget constraints, APD is
Page 4 of 22
Attachment A
currently unable to fully fund overtime expenses.
2015 -DJ -BX -0226
TIMELINE AND /OR PROJECT PLAN
The project goals and objectives will be implemented upon DOJ's approval of the JAG
program funds and Anaheim's City Council approval to utilize the JAG funds for this
project.
FUNDING
Total Allocation: $90,913
Administrative Fee (9 %): $8,182
Funds Retained by City /County: $82,731
Page 5 of 22
Attachment A
City: Costa Mesa
2015 -DJ -BX -0226
The City of'Costa Mesa Proposes to use the 2015 Justice Assistance Grant Program,funding as
follows:
PURPOSE AREAS
Planning, evaluation and technology improvement programs
PROJECT NARRATIVE
The Costa Mesa Police Department's proposed program activity is to maintain and further
develop a recently implemented live streaming -video system, based out of the South Coast
Plaza retail district. That project was funded with prior approved JAG funds.
The implemented system enables live video - capture, of any activity within South Coast Plaza's
two -block area, to be streamed to designated police cars' mobile data terminal screens. This
facilitates reduced response times and improved coordination to high risk and terrorist type
incidents, e.g. active shooter, armed take -over jewelry store robberies, etc. The previously
implemented live -video streaming system is linked to any of over 200 remote CCTV cameras
located throughout South Coast Plaza's properties.
The Soutar Coast Plaza retail district, located at 3333 Bristol Street and 3333 Bear Street, have
been designated by the Department of Homeland Security (DHS) as the number 10 terrorist soft
target among 600 designated terrorist targets throughout Orange County. A federal ACAMS
(Automated Critical Asset Management Systems) assessment has been conducted at this site.
With 25 million customers who frequent this location annually, SCP has been deemed by DHS
as reasonably likely to experience a terrorist -type attack (active shooter, etc.).
PROJECT GOALS
The department's project goal is to fund required warranty and service to keep the live video
streaming system operational. The live video streaming system's continued operation will enable
its evaluation for further development. One such possible development, being considered, is to
enable police officers working at the SCP police substation to be able to stream live video to
responding police cars' MDT screens. Presently, the live video streaming system is operated by
South Coast Plaza dispatch staff, who are able to assign any chosen camera (activity location)
and stream live video to designated CMPD patrol car.
PROJECT STRATEGIES
To accomplish the department's 2015 JAG project goal, the agency will obtain quotes from
vendors that can supply the identified service, technology and/or equipment needed,
PROJECT IDENTIFIERS
1) Electronic Monitoring, 2) System Improvement
BUDGET DETAIL AND NARRATIVE
Preliminary quotes have been obtained for the department's proposed program. The
estimated cost includes:
Page 6 of 22
Attachment A
2015 -DJ -BX -0226
Annual service cost for continued live video streaming to 10 CMPD police vehicles (100 total
viewer hours per month, over a 12 -month period):
$7,500 per year (x 2 years) _ $15,000
Annual hardware warranty for portable Ultra SD /HD system (i.e. interfacing hardware that
enables capture and live video streaming to patrol car MOTs):
$2,500 per year (x 2 years) _ $5,000
Total: $20,000
Note: All costs in excess of allocated 2015 JAG funding will be funded by the City of Costa
Mesa.
TIMELINE AND /OR PROJECT PLAN
The project objectives and goals will be instituted immediately upon approval of the Costa Mesa
City Council and the department's ability to utilize the JAG allocation for expenditures
FUNDING:
Total Allocation: $18,158
Administrative Fee (9%): $1,634.22
Funds Retained by City /County: $16,523.78
Page 7 of 22
Attachment A 2015 -DJ -BX -0226
City: Fullerton
The City of Fullerton proposes to use the 2015 Justice Assistance Grant Program funding as
.follows:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement programs.
PROJECT NARRATIVE
Proposed program activities -
Funding for the proposed JAG 2015 Cold Case Project will pay for 2 part -time
Consultants /Detectives to continue to re -open, re- investigate and, where possible, solve cold
cases of homicide through the use of technology not available at the time the crime was
committed. The 2015 JAG grant will be used exclusively for the Cold Case Project noted above.
Program need -
Currently, the Fullerton Police Department has about 20 unsolved cases of murder on its books
going back over 30 years. Clearly, the crime of murder calls for the greatest use of police
resources to ensure justice for the victim, the victim's loved ones, and the murderer. However,
through a lack of evidence and witnesses, and - especially with decades -old crimes- a lack of
technology, some crimes of murder were seemingly impossible to solve.
Now, recent and rather astounding advances in both the collection and analysis of evidence make
it possible to solve previously unsolvable cases. Nonetheless, these cold cases will still require
many hours of old- fashioned detective work, and with reduced budgets and a Police
Department already stretched to its limits preventing and solving present -day crimes, these
cold cases do not receive the attention and resources they deserve. The
Department's ongoing Cold Case Project was initiated through JAG funding, and currently, our
detectives are involved with two cold cases, one of which is coming close to being solved and
prosecuted. The proposed JAG 2015 Cold Case Project would provide the needed manpower to
continue these and other cases which are especially time- consuming and difficult to investigate
due to the many years which may have transpired since the crime was committed.
PROJECT GOALS
The primary goal of the project is to reopen and reinvestigate cold cases of homicide and, where
possible, solve and prosecute these cases.
Page 8 of 22
Attachment A 2015 -DJ -BX -0226
PROJECT STRATEGIES
With oversight from the Sergeant in charge of the Detective Unit, the Cold Case Project will
utilize the expertise and experience of two retired police detectives acting as
consultant /specialists to reopen, reinvestigate and, where possible, solve cold cases of murder.
Having experienced officers earning a modest hourly rate of $31.01 per hour means that the
funding dollars will go much further than paying regular detectives. Both of these detectives will
work an estimated 10 hours per week (520 hours each) for one year for a total of 1,040 man
hours. The Fullerton Police Department will pay for any in -kind costs exceeding the JAG 2015
budget.
These detectives will review the Department's cold cases and give priority to those with DNA
evidence which could now provide clues sufficient to bring a killer or killers to justice or at least
bring closure to a case. Besides managing the newly - reopened cases and directing the processing
of evidence, with the in -kind assistance of the CSI staff, these detectives will also conduct
interviews and other research as necessary. When sufficient evidence is produced and a murder
suspect is identified, these cold cases will, whenever possible, be brought to the District
Attorney's Office for prosecution.
2014 JAG fiends have enabled our Cold Case investigators to identify a suspect for a 1983
homicide, and this case is also being presented to the District Attorney's Office for review this
week. The 2015 JAG grant will fund the work needed on two new cold cases from 2001 and
2004, one of which is an international case involving a Canadian victim.
PROJECT IDENTIFIERS
Cold Cases
BUDGET DETAIL AND NARRATIVE
All monies will be used to pay the $31.01 per hour Personnel cost of the two
Consultants /Detectives.
$31.01 /hr. x 2 detectives x 520 hrs. $32,250
Less In -ICnd 6,915
TOTAL JAG 2015 COST $25,335
TIMELINE AND /OR PROJECT PLAN
Due to the complexities of a cold case, a specific timeline and guarantee of solving a cold case is
not possible. However, it is projected that cold ease detectives will reopen, thoroughly
investigate and, where possible, solve and bring for prosecution one to two cold cases within one
year.
FUNDING
Total Allocation: $27,841
Administrative Fee (9 %): $2,506
Funds Retained by City /County: $25,335
Page 9 of 22
Attachment A 2015 -DJ -BX -0226
City: Garden Grave
The City of Garden Grove proposes to use the 2015 Justice Assistance Grant Program funding
as follows:
PURPOSE AREAS:
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement programs.
PROJECT NARRATIVE
The Police Department will use 2015 JAG funds to pay a portion of its jail services contract. The
first contract was put into place in 2000, and has saved the Department tens of thousands of man-
hours. What was previously at least a two -hour process for the arresting officer now takes only
15 minutes, allowing the officer to return to patrolling the streets. The jail services contract is an
indispensable component of Department operations and is key to maximizing officer's time spent
out in the community.
PROJECT GOALS
The Department's goal for utilizing a jail services contract is to create operational efficiencies
and increase time patrol officer's time spent "on the streets." The time saved is equal to the
productive hours of more than six patrol officers, and this time can be used to augment patrol
operations.
PROJECT STRATEGIES
Contracting out jail services allows the Police Departanent to concentrate much more of its
efforts on community safety rather than expending energy and resources on jail operations. Prior
to the contract, officers would spend approximately two hours processing and transporting an
arrestee. If the arrestee required medical clearance, that process could be extended by several
hours. Noisy, sworn police officers complete preliminary paperwork on the arrestee and return to
their field duties in as little as 15 minutes while the jailers complete the fingerprinting,
photographing, transporting, etc. procedures. This increases the officer's availability to handle
additional calls for services. In 2014, the jailers processed 5,619 arrestees, saving sworn officers
approximately 11 238 hours that would have been spent processing arrestees.
PROJECT IDENTIFIERS
Community Policing; Detention (Non - residential). The Garden Grove Police Department
implemented the Community Policing philosophy many years ago. Contracting out staffing of
the detention facility facilitates that philosophy, by enabling patrol officers to return to their beat
areas more quickly.
BUDGET DETAIL AND NARRATIVE
Page 10 of 22
Attachment A
2015 -DJ -BX -0226
The funds retained by the City will help to offset the annual cost of the jail services contract. For
FY 2015 -16 the monthly cost of the contract will be $42,886 The cost covers staffing, operating
expenses, and management fees, as well as liability insurance maintained by the vendor.
Personnel services provided under this contract guarantee 24/7/365 staffing of the jail at 9.625
FTE.
TIMELINE AND /OR PROJECT PLAN
The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the
program are met on a continual basis, by allowing officers to return to their patrol duties quickly,
thus enhancing the policing presence in the City.
FUNDING
Total Allocation: $33,089
Administrative Fee (9 %): $2,978
Funds Retained by City /County: $30,111
Page 11 of 22
Attachment A
City: Huntington Beach
2015 -DJ -BX -0226
The City of'Huntington Beach Police Department proposes to use the 2015 Justice Assistance
Grant Program funding as follows:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement and planning, evaluation, and technology improvement
PROJECT NARRATIVE
Proposed program activities
The Huntington Beach Police Department proposes evaluating and implementing a body worn
camera program during the life of this grant. We are currently developing policy for the program
and will be testing three different vendors. Once the vendor is chosen, we will use the awarded
grant funds for the purchase of the body worn cameras, docking stations, hardware and network
infrastructure support to implement the program.
Program need
Body wont cameras can help improve the high - quality public service expected of police officers
and promote the perceived legitimacy and sense of procedural justice that communities have
about their police departments. Furthermore, departments that are already deploying body -worn
cameras tell us that the presence of cameras often improves the performance of officers as well
as the conduct of the community members who are recorded. This is an important advance in
policing.
PROJECT GOALS
Our goal would be to implement a body worn camera, using the technology and evidence it
creates to finrther the mission of providing law enforcement services to our community and
maintaining public trust.
PROJECT STRATEGIES
After careful evaluation of different vendors, developing policy and community support, our
strategy will be to equip every uniformed police officer of the department with a body worn
camera, as part of a department wide body worn camera program.
PROJECT IDENTIFIERS
Body Worn Cameras
BUDGET DETAIL AND NARRATIVE
The purchase will be used for body wont camera equipment only. The cameras cost between
$600 and $800 each depending on which vendor we choose. We will be equipping
approximately 150 uniformed officers at a cost of $90,000 - $120,000. We will use the awarded
Page 12 of 22
Attachment A
2015 -DJ -BX -0226
grant funds to partially pay for the equipment cost. The remaining cost will come from other
funds within our agency budget.
TIMELINE AND /OR PROJECT PLAN
The body worn camera project should be completed and implemented by March 31, 2016.
FUNDING
Total Allocation: $26,633
Administrative Fee (9 %): $2,397
Funds Retained by City /County: $24,236
Page 13 of 22
Attachment A 2015 -DJ -BX -4226
City: La Habra
The City of La Habra proposes to use the 2015 Justice Assistance Grant Program,funding as
follows:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement- Overtime
PROJECT NARRATIVE.
Proposed program activities—
The La Habra Police Department currently employs a policing concept called "Crime Reduction
Strategy" (CRS) which is similar to the data - driven police accountability model known as
"COMPSTAT ". CRS is a management process, within a performance management framework,
that synthesizes analysis of crime and disorder data, strategic problem solving, and a clear
accountability structure. CRS facilitates accurate and timely analysis of crime and disorder data,
which is used to identify crime patterns and problems. Based on this analysis, tailored responses
or "strategies" are implemented through rapid deployment of personnel and resources. An
accountability structure is key to ensuring the analysis is acted upon and the responses are
implemented correctly as well as assessing whether the responses are effective in reducing crime
and disorder.
Program need—
The La Habra Police Department proposes to use the 2015 JAG funds to cover overtime
expenditures caused by rapid and ongoing deployment of personnel from our bicycle patrol unit
to our identified crime districts. Current bicycle patrol deployments are very limited and only
occur when sufficient staffing exists to cover shifts. The bicycle patrol unit will work to
significantly impact identified crime trends in our districts, as well as addressing quality of life
issues reported by community residents.
PROJECT GOALS
The goal of this project is to overtime fund bike patrol teams in identified crime districts, as well
as respond to community concerns of specific quality of life issues.
PROJECT STRATEGIES
The entire JAG grant allocation for the City of La Habra ($10,742) will be spent on funding
bicycle patrols and response to community concerns regarding quality of life matters.
PROJECT IDENTIFIERS
Community Policing
Page 14 of 22
Attachment A
Crime Prevention
2015 -DJ -BX -0226
BUDGET DETAIL AND NARRATIVE
Outline how JAG funds will be used to support and implement the program — Include a
breakdown of costs as well as an overview of how funds will be allocated across approved JAG
purpose areas (i.e. Personnel, Training/Travel, Equipment, Supplies, Consultants /Contracts, and
Other category) —
The deployment plan will consist of approximately (148) hours of overtime to staff the bike
patrol assignments to address specified crime districts and community quality of life concerns.
This is based upon an average overtime rate (non- benefited) of $66.20 per hour.
TIMELINE AND /OR PROJECT PLAN
Identify when the goals and objectives will be completed.
This project involves developing a simple deployment plan, based upon crime analysis of our
crime districts, and it is anticipated to be completed within 120 days of grant approval.
FUNDING
Total Allocation: $10,742
Administrative Fee (9 1%): $96b.78
Funds Retained by City /County: $9,775.22
Page 15 of 22
Attachment A 2415 -DJ -BX -0226
City: Orange
The City of Orange proposes to use the 2015 Justice Assistance Grant Program funding as
follows:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training,, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
The purpose area for use of funds is Law Enforcement.
PROJECT NARRATIVE
Proposed project activities—
During 2014, Orange Police Department investigated thousands of crimes, a majority of which
directly or indirectly involved a cellular phone. The investigations discovered the
suspects /victims use and /or possession of cellular phones during the commission of crimes or
when being victimized. Cellular phones contain minute by minute digital evidence of a suspect
and/or victim's location and communication before, during and after the commission of a crime.
The timely retrieval of this evidence in some cases may be lifesaving and be the only link that
helps detectives solve the crime or locate the victim.
By obtaining sophisticated cellular phone forensic extraction hardware / software, the Orange
Police Department will be able to investigate technologically complex investigations. In
addition, cellular phones are frequently used by suspects to store evidence of criminal activity or
victimization. This equipment will also assist in the prosecution of suspects using evidence that
simply could not be obtained by traditional methods.
Program need
Due to the prevalence of cellular phones in our society, the Orange Police Department needs to
obtain sophisticated cellular phone forensic extraction. hardware / software in order to improve
investigative effectiveness as technological advances increase. There have been times that
physical evidence is complimented and strengthened by digital evidence. On occasion, digital
evidence is all that exists to provide investigative leads and evidence in solving crimes.
PROJECT GOALS
To obtain sophisticated cellular phone forensic extraction hardware / software to view, analyze
and retain digital evidence on cellular phones. In many cases, information provided by the
cellular phone providers is incomplete as much of the user's data is stored locally on each phone.
This hardware, coupled with the analysis software, will enable investigators to conduct cellular
phone forensic examinations on all of types of cellular phones.
PROJECT STRATEGIES
Page 16 of 22
Attachment A
2015 -DJ -BX -0226
The cellular phone forensic extraction equipment will be used by the Orange Police Department
as an investigative tool to obtain digital evidence stored on cellular phones.
PROJECT IDENTIFIERS
Computer software/hardware
Evidence -Based
Equipment -- Forensic
BUDGET DETAIL AND NARRATIVE
JAG funds will be used to purchase a Universal Forensic Extraction Device (UFED) for cellular
equipment:
• CELLEBRITE UFED TOUCH ULTIMATE UFED TOUCH ULTIMATE
(Logical & Physical Mobile Forensic Solution) $10,499
• UFED Camera attachment for UFED TOUCH $298
• 1 Year UFED Software Renewal $ 3,099
Sub Total $13,896
Sales tax $1,112
Grand Total $15,008
TIMELINE AND /OR PROJECT PLAN
Once the funds are received and made available through the City's normal approval process, it is
anticipated that product ordering, delivery, and setup would be complete within two weeks. Use
of the device would begin immediately. Additional funding will be from other City of Orange
funding sources.
FUNDING
Total Allocation: $10,816
Administrative Fee (9 %): $973
Funds Retained by City /County: $9,843
Page 17 of 22
Attachment A
City: Santa Ana
2415 -DJ -BX -0226
The City of Santa Ana proposes to use the 2015 Justice Assistance Grant Program funding as
follows:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law Enforcement
PROJECT NARRATIVE
Proposed program activities —
Through the use of grant finding, the City of Santa Ana Proposes a three pronged approach to
reducing criminal activity.
Funding will allow:
1.) Augmentation of our gang enforcement, as well as, advanced gang investigative training for
gang suppression detectives. Funding will provide for gang enforcement activity with
suppression details working overtime to target specific enforcement of gang members involved
in violent behavior. The department currently lacks the manpower and fiscal resources to address
this problem, these officers will be deployed directly into the neighborhoods being most
negatively affected by gang activity and will be funded for the three -year grant period.
Additionally, funding will be utilized to provide gang suppression personnel with advanced
training to ensure gang related offenses are successfully prosecuted.
2.) Enhancement of Educational Opportunities. The Santa Ana Police Department believes
Community Oriented Policing (COP) has been and must remain at the core of crime reduction. A
major component of COP is educational opportunities offered to residents. With funding
severely cut, educational programs and staffing that provided this valuable resource have been
reduced. Officers as well as non - sworn staff will offer COP related training pro&nanrs on an
overtime basis to complete this goal. Funding will cover the entire grant performance period.
3.) Enhancement of Community Policing. Funding will provide for community policing
enforcement operations with suppression details working overtime to address crimes of public
disorder specifically tied to community complaints. The department currently utilizes a robust
community complaint tracking system to ensure responsiveness to resident concerns, Funding
will cover the entire grant performance period.
This funding will equate to approximately 1,247 hours of additional law enforcement resources
within our community.
The Department will utilize the funds for personnel overtime and advanced gang investigative
training, as needed. The remainder of the funds will be utilized to offer educational opportunities
Page 18 of 22
Attachment A 2015 -DJ -BX -0226
for neighborhood associations, community gatherings and residents ranging from children to
adults.
Program need —
The Santa Ana criminal street gang population of approximately 6,900 accounts for the less than
two percent of the City's population however; this criminal element constitutes a significant
impact on fear in the community and threatens the safety and stability of our neighborhoods. The
Department routinely receives between 20 and 30 specific community complaints per week
which directly impact the quality of life for our residents. Enforcement related activities will be
coupled with an educational component, which will enhance public understanding, trust and
confidence.
PROJECT GOALS
The goal of this project is to reduce criminal activity and increase public safety through
enhanced enforcement and educational efforts.
PROJECT STRATEGIES
The use of selective enforcement overtime, response to community complaints, coupled with
crime analysis data allows resources to be specifically deployed in areas of increased criminal
activity during time frames found to be most beneficial to project goals:
1. Contact gang members and individuals involved in crimes of public disorder to gain
intelligence, investigative information and ensure problem solving for prosecutorial purposes
while striving to resolve longstanding community concerns.
2. Increase the number of arrests and successful prosecution of gang members.
3. Increase the number of community complaints resolved.
4. Reduce the fear gang members evoke in the community and decrease community concerns
through high visibility police presence and enforcement activities.
5. Offer enhanced educational opportunities through schools, community associations and
neighborhood watch groups.
PROJECT IDENTIFIERS
See 2015 JAG Identifiers (attached) Gangs; Education; Community Policing; Violence Violent
Crime Offenders
BUDGET DETAIL AND NARRATIVE,
Outline how JAG funds will be used to support and implement the program —
Include a breakdown of costs as well as an overview of how funds will be allocated across
approved JAG purpose areas (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants /Contracts, and an Other category) —
Funds will be utilized for personnel overtime and advance gang investigative training with
associated travel, as needed. No funds are allocated for supplies, consultants or contracts.
Overtime: $76,032.00
1,056 hours @ $72.00 per hour
Training/Travel: $8,448.00
Page 19 of 22
Attachment A
2015 -DJ -BX -0226
TIMELINE AND /OR PROJECT PLAN
Identify when the goals and objectives will be completed.
Months 1 -36: Gang Enforcement and Community Complaint enforcement continues throughout
the life of the grant.
Months 1 -36: Educational endeavors and advanced gang investigative training continue
throughout the life of the grant.
FUNDING
Total Allocation: $92,835
Administrative Fee (9 %): $8,355
Funds Retained by City /County: $84,480
Page 20 of 22
Attachment A
City: Westminster
2015 -DJ -BX -0226
The City of Westminster proposes to use the 2015 Justice Assistance Grant Program
fundingasfollows:
PURPOSE AREAS
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
Law enforcement programs.
PROJECT NARRATIVE
Proposed program activities—
The grant funds are intended to cover overtime costs in the Detectives unit. The goal of the
project is to reduce the backlog of cases in the Detectives division and to gather additional
evidence on active cases.
Program need—
The Westminster Police Department is fiscally constrained from deploying the necessary
investigative assets needed to successfully address these surges in criminal activity. Stated
conversely: additional funding can provide for the appropriate surveillance and follow -up
investigative resources needed to investigate individual crimes and to interrupt criminal
patterns.
PROJECT GOALS
Reduce backlog of cases in the Detectives division and gather additional evidence on active
cases.
PROJECT STRATEGIES
Experience has demonstrated that early and aggressive investigative activities are critical to
bringing emergent neighborhood- focused criminal activity under control before it escalates to
far more serious levels. This request for JAG funding is to enhance and supplement (not
replace) the investigative activities of the Westminster Police Department when
unusual/high incident crime situations arise. The JAG funding will underwrite the costs of
necessary overtime to conduct investigations. The timing and nature of additional resources
deployed through the JAG funds will correspond directly to the characteristics of emergent
criminal activity in the community and the means to best remedy those problems. As such,
additional deployment through JAG funding is likely to include:
Additional surveillance activities
• Additional participation in coordinated multi- jurisdictional investigations
Additional neighborhood -based special operations
More intensive follow -up
Page 21 of 22
Attachment A
PROJECT IDENTIFIERS
Overtime
Crime Prevention
Surveillance
2015 -DJ -BX -0226
BUDGET DETAIL AND NARRATIVE
Personnel
1 Detective (Police Officer) at an overtime rate of $53.00 per hour will be assigned, as
necessary, for additional investigative duties on behalf of areas experiencing enhanced
criminal activity.
Deployment shifts (hours) will depend upon the nature of the investigative /surveillance
assignment.
$53.00 x 344 investigative hours = $18,232
Overtime rate will be used for actual additional investigative duties. The Westminster
Police Department will contribute supervision and other support to this initiative at its
own expense.
TOTAL BUDGET = $18,273
TIMELINE AND /OR PROJECT PLAN
During the grant period it is anticipated that the backlog of cases in the Detectives unit
would be reduced.
FUNDING
Total Allocation: $20,0$0
Administrative Fee (9 %): $1,807
Funds Retained by City /County: $18,273
Page 22 of 22
Attachment B
HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS
2015 -DJ -BX -0226
1. A letter on your cities letterhead that includes or states the following:
A. Your agency's request for reimbursement in the amount of $ ;
B. Against Grant Award #2014 -DJ -BX -0038
C. List of items purchased and types of costs being claimed for the quarter that match your city's
initial write -up /request;
D. Certification that you complied with all procurement procedures outlined in your agency's
procurement manual and financial and administrative requirements set forth in the current OJP
Financial guide;
E. Letter is to be signed by the person authorized in the JAG Program MOU (City Manager).
2. Required attachments to the letter:
A. FEDERAL FINANCIAL REPORT
Your agency is required to submit quarterly Federal Financial Report using a. Standard Form SF-
425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated
obligations incurred, and the unobligated balance of federal funds. The Federal Financial. Report
is due at the Sheriff's Department Financial Division by the due dates indicated below:
Qtr. ending 03 -31 -YY due no later than 4/10
Qtr. ending 06 -30 -YY due no later than 7/10
Qtr. ending 09 -30 -YY due no later than 10 /10
Qtr. ending 12 -31 -YY due no later than 01/10
A helpful hints guide for completing Federal Financial Report is available at the DOJ -OJP
website at: http: / /www,oj .usdoj.uov /funding /forms.lrtin
B. INVOICE BILLING OCSD
a. The package should include an invoice from the city billing the Orange County Sheriff's
Department (OCSD). The invoice /bill should reference the grant name, grant number and
quarter ending date.
b. OCSD will reference your city's invoice number when reimbursement is made to your
city.
C. BACKUP DOCUMENTS
a. All invoices /receipts and relevant purchase orders pertaining to federal monies spent.
b. Time Sheets and part of payroll register showing personnel name or other individual
identifier and details of payroll costs claimed., if any.
c. Copies of signed check(s) for purchase(s) and general ledger reports clearly indicating
expenditures for the quarter.
All of the above documents must be provided to our office; otherwise your claim will not be
processed. Please send your claims to:
Orange County Sheriff's Department - Financial /Admin. Division
Attn: Karla Lazaridis
320 N. Flower Street, Suite 108, Santa Ana, CA 92703.
If you have any questions please call Karla Lazaridis at (714) 834 -6675.
Attachment C
2015 -DJ -BX -0226
City/ County
Entity
2019 Total Allocation
by City/ County Entity
9%
Administrative
Fee
Balance Available to
Individual Cities/
County Entity
Sheriff
19,334
1,740
17,594
Anaheim
95,123
8,561
86,562
Costa Mesa
18,999
1,709
17,290
Fullerton
29,130
2,621
26,509
Garden Grove
34,621
3,115
31,506
Huntington Beach
27,866
2,507
25,359
La Habra
11,239
1,011
10,228
Orange
11,317
1,018
10,299
Santa Ana
97,133
8,741
88,392
Westminster
21,010
1,890
19,120
TOTAL:
365,772.00
32,913.00
332,859.00
Attachment D
201.5 -DJ -BX -0226
FY2015 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS
Programmatic Reporting
Categorical Assistance Progress Reports
Reporting on the progress of the grant program is required. Some grants may require an annual
submission of progress report information. Most programs require semiannual and /or quarterly
reporting. Reporting requirements are specified in the grant solicitation and in the special conditions
specified in the award. Questions concerning progress reporting should be directed to the Program
Manager for the award.
Quarterly Programmatic (PMT) Reporting periods are:
January I —March 31.
April I — June 30
July I — September 30
October 1— December 31
Reporting requirements must be met during the life of the grant. A full explanation of these
requirements can be found in the OJP Financial Guide, which may be accessed at
lrttp:// www. ojp. usdoj .gov /financialguide /index.htm. Also check special conditions on awards for
additional reporting requirements. GPRS will not permit access to funds if financial reporting is
delinquent.
The following information concerns:
• Single Audit Reports
• Categorical Progress Reports
• Federal Financial Reports
Single Audit Reports
A special condition may be included with your award that details reporting requirements for audit
reports. Please review and comply with that special condition. There is no 'form for submission of audit
reports; however, a transmittal letter is needed, Information about the letter and the rules for single
audits maybe found in the OJP Financial Guide, Post award Requirements, Audit Requirements and in
OMB Circular No. A -133, Audits of States, Local Governments, and Non - Profit Organizations.
The submission of audit reports for all grantees shall be as follows:
Attachment D
2015 -DJ -BX -0226
State and Local Governments, Institutions of Higher Education, and
Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007
should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East
10th Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008
and later should be submitted on the Federal Audit Clearinghouse's Web site at
http: //haivester.census.gov /sac. Do NOT submit your audit reports to OJP unless specifically
requested.
Commercial Organizations and Individuals. One copy of all audit reports should be mailed to
Office of Justice Programs, Office of the Chief Financial Officer, ATTN: Control Desk, 810
Seventh Street NW., Room 5303, Washington, DC 20531.
Direct any questions regarding the grant program to Nancy M. Nguyen.
NMNguyen@ocsd.org
431 The City Drive South
Orange, CA 92868
(714) 935 -6869
Attachment E
Department of Justice
3
Office of justice Programs
Bureau of Justice Assistance
Office of Justice Programs ft hh,gmn, ti.c. 20531
August 13, 2015
Chairman Todd Spitzer
County of Orange
10 Civic Center Plaza
Santa Ana, CA 92701
Dear Chairman Spitzer:
On behalf of Attorney General Loretta Lynch, it is my pleasure to bnfonn you that the Office of Justice Programs has approved
your application for funding under the FY 15 Edward Byre Memorial Justice Assistance Grant (JAG) Program - Local
Solicitation in the amount of $365,772 for County of Orange.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on- ]rand. Should you not adhere to these requirements, you
will be in violation of the terns of this agreement and the award will be subject to ternination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact
Program Questions, Gale Farquhar, Program Manager at (202) 598 -9522; and
Financial Questions, the Office of tile Chief Financial Officer, Customer Service Center (CSC) at
(800) 458 -0786, or you may contact the CSC at ask.ocfo ®usdoj.gov.
Congratulations, and we took forward to working with you.
Sincerely,
Denise O'Donnell
Director
Enclosures
OFFICE FOR CIVIL RIGHTS
! Office of Justice Programs
Department of Justice
810 7th Street, NW
Washington, DC 20531
Tel: (202) 307 -0690
TTY: (202) 307 -2027
E -mail: askOCR @usdcj.gov
Website: www.ojp.usdoj.gov /ocr
August 13, 2015
Chaimnan Todd Spitzer
County of Orange
10 Civic Center Plaza
Santa Ana, CA 92701
Dear Chairman Spitzer
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to
compliance witlt federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OV W) comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirement's that come with DOJ funding,
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrinninadon grant
condition applies to certain programs funded after October 1, 2013. The OCR and the OV W have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
arc available at lnttp:/ /gjp.gov /about/ocr /vawafags.litm.
Enforcing Civil Rights Laws
All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to prohibitions against unlawful discrimination, Accordingly, the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
number of recipients each year for compliance reviews, audits that require recipient's to subunit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial
assistance must take reasonable steps to provide menningful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title Vi Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002), For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see die website
http: / /wwwlep.gov.
Ensuring Equal Treatment for Faith -Rased Organizations
The DOI regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAB) to
treat fait,-based organizations the same as any other applicant or recipient. The regulation prohibits SAAB from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition ofits
board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the DOI to fund inherently (or explicitly)
religious activities. While faith -based organizations can engage in non - funded inherently religious activities, they must hold them
separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs funded by the DOI are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at
htip: / /www.gjp.usdoi.gov /abouUocr /equal_f io.hmn.
SAAB and faith -based organizations should also note that the Omnibus Crime Control and Safe Street's Act (Safe Streets Act) of 1968, as
amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub. L. No. 113 -4, sec. 3(b)(4), 127 Star. 54, 61 -62 (to be codified
at 42 U.S.C. § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these
nondiscrimination provisions, the DOI has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case -by-
case basis to permit some faith -based organizations to receive DOI funds while taking into account religion when hiring staff, even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment,
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964 (June 2013), available at http: / /www.ojp. usdoj. gov / /abouUocr /pd£s /UseofCoiiviction Advisory.pd'f. Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicant's for employment or employees for retention or
promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the
Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate
an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two
obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt 42, subpt. E) and (2)
submitting to the OCR findings of discrimination (see 28 C.E.R. §§ 42.204(c), .205(c)(5)).
Meeting the ESOP Requirement
If your organization has Tess than fifty employees or receives an award of less then $25,000 or is a nonprofit organization, a medical
institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement, To claim the exemption, your
organization must complete slid submit Section A of the Certification Form, which is available online at
http: / /wv .ojp.usdoj.gov /about /ocr /pdfs /cert,pdf.
If your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has
fifty or more employees (counting both full- and part -time employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your
organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to
complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at
http: / /wn ,,.gip,usdoj.gov /aliout/oor /pdfs /cart.pdf.
Ifyour organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more
employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report
(fomnerly called an EEOP Short Form) slid submit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report, please consult the OCR's website at http: / /www. ojp .usdoj.gov /about/oa /eeop.btm, In addition, your
organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at
http://www.Qip.usdQj.goy/about/ocr/pdfs/cert.pdf
To comply with the EEOP requirements, you may request technical assistance from an ESOP specialist at the OCR by telephone at (202)
307 -0690, by TTY at (202) 307 -2027, or by e -mail at EEOsubnnisson@usdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race,
color, national origin, religion, or sex, after a due - process bearing, from a state o federal court or from a state or federal administrative
agency, your organization must send a copy of the finding to the OCR.
Ensuring the Compliance of Subrecifients
SAAB must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination
complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, mid a program to train
subrecipients on applicable civil rights laws. In addition, SAAB must submit to the OCR every three years written Methods of
Administration (MOA) that suummize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients, For more information on the MOA requirement, see http : / /www.ojp,usdoj.gov /ftindiiig /other requirements.htnn.
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance, please contact us.
Sincerely,
Michael L. Alston
Director
W Grant Manager
Financial Analyst
Department of Justice
g Office of Justice Programs
L F
Bureau of Justice Assistance
H111hh,g1m; U.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of
Orange
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and /or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http: / /www.ojp.usdQi.gov /BJA /resource/nepa.htm].
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
Department of Justice
Office of Programs �
GRANT MANAGER'S MEMORANDUM PT. L•
i�
PROJECT SUMMARY
2 g Bureau of Justice Assistance
Grant
PROJECT NUMBER
PAGE 1 OF 1
2015 -DJ�BX-0226
This project is supported under FYI 5(BJA - JAG) 42 USC 3750, et seq.
1. STAFF CONTACT (Name & telephone number)
2. PROJECT DIRECTOR (Name, address & telephone number)
Gala Farquhar
it NancyNgymn
(202) 598 -9522
Grants Manager
Research and Development
431 The City Drive South
Orange, CA 928683303
I (714) 935 -6869
t 3a. TITLE OF THE PROGRAM
3b. POMS CODE (SEE INSTRUCTIONS
BJA FY 15 Edward Byrne Mwnrniel Justice Assistance Grant (JAG)
ON REVERSE)
Program -Local Solicitation
i
4. TITLE OF PROJECT
FY 15 JAG Program
5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE
Comity of Orange
10 Civio Center Plaza
Santa Ana, CA 92701
i
7. PROGRAM PERIOD 8. BUDGET PERIOD
FROM: 10/01/2014 TO 09/3012018 FROM: 10/01/2014 TO 09/30/2018
9. AMOUNT OF AWARD 10. DATE OF AWARD
$ 365,772 08/13/2015
17, SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT'
13. TI IlliD YEAR'S BUDGET PER10D i 14. THIRD YEAR'S HUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program (.JAG) allows states and units oflocal government, including tribes, to support a broad range of
activities to prevent and control crbne based on their own state and local needs and conditions. Grant fades can be used for state and local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one ortttore orthe
following program areas: I) law enforcententprogranrs; 2) prosecution and cone programs; 3) prevention and education programs; 4) corrections and community
corrections programs; 5) drug Iresnnea t and enter cement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and
witness programs (other than compensation).
The Orange County Sheriff Car Department will serve as the fiscal agent for the FY 15 JAG Grail and funds will be utilized to support a broad range of
activities to prevent and crnutrol Crime in Orange County, California. NCA /NCF
OJP FORM 4000 /2 (REV. 4 -88) —
Department of Justice
Office of Justice Programs
i�. Bureau of Justice Assistance
I RECIPIENT NAME AND ADDRESS( Including Lp Cnde)
County of Cron,
10 Civet Center Plate
Sun,. Ann, CA 91701
2n. GRANTEE: IRS,VFNDOR NO
950009281
2h. GRANTEE DUNS NO.
111950974
3. PROJECT 1111 E
FY 15 JAG Program
Grant PAGE I OF IU
4. AWARD NUMBER 2015.D1 -BX -0226
S. PROJECT PERIOD. FROM 111 0 110 14 TO 0910.21itl
BUDGET PERIOD: FROM 10012014 TO 0930'1018
6, AWARD DATE 0893.'M15 -- +ACTION
X.SUPPLEMENT NUMBER InWal
00
9, PREVIOUS AWARD AMOUNT
10. AMOUNT OF THIS AW AR13
11 TOT,AI. AWARD
12. SPECIAL CONDITIONS - - THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE .ATTACHED PAGE(S).
so
S 165,772
$ 165,77?
Il. STATUTORY AUTHORITY FOR GRAM' -'
This project is supported under FY I5JUA - JAG) 42 CSC 3750, el seq.
14. CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) - - -
16.738 -EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRAN] PROGRAM
15. METHOD OF PAYMENT --
GPRS
--ACENC'Y APPROVAL I. --- - ---
. ®l� GRANTEE ACCEPTANCE
16 TYPED NAME AND TITLE OF APPROVING OFFICIAL
IX. TYPED NAME AND TITLE OF ACTHORIZED GRANTEE OFFICIAL
Denise O'Donnell
Todd Spnur
Director Bmrd ol'Supervlsurc Choir
17. SIGNATURE OF APPROVING OFFICIAI.
19, SIGNA IlT 0 �RECIPIENT OFFICIAL 19q. DATE
AGENCYUSE:ONLY
20. ACCOUNTING CLASSIFICATION CODES
21. P )JI' "TOIXI
FISCAL FUND BUD, DIV.
YEAR CODE ACT. OTC, REG, SUB. POMS AMOI'NT -
X B D1 80 00 00 365772
GJP FORM 4UW,2 (REV 3..87) PREVIOUS EDITIONS ARE OBSOLETE
APPROVED AS TO FORM
OFFICE OF THE OOLIPM COUNSEL
OIP FORM 4000 2(REV. 4 -88) COUNTY CA.IFORN
®, rrl r< GZI:i�
om
�7�r
Department of Justice
Office of Justice Programs AWARD CONTINUATION
1
Bureau of Justice Assistance SHEET PAGE 2 OF 10
z
Grant
1 I
PROJECT NUMBER 2015 -DJ -BX -0226 AWARD DATE 08/13 /2015
SPECIAL CONDITIONS
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (the "Part 200 Uniform Requirements ")
apply to this 2015 award from the Office of Justice Programs (OJP). For this 2015 award, the Part 200 Uniforn
Requirements, which were first adopted by DOJ on December 26, 2014, supersede, among other things, the provisions
of 28 C.F.R. Parts 66 and 70, as well as those of 2 CY R, Parts 215, 220, 225, and 230.
If this 2015 award supplements funds previously awarded by OR under the same award number, the Part 200 Uniform
Requirements apply with respect to all award funds (whether derived from the initial award or a supplemental award)
that are obligated on or after the acceptance date of this 2015 award.
Potential availability of grace period for procurement standards: Under the Part 200 Uniform Requirements, a time.
limited grace period may be available under certain circumstances to allow for transition from policies and procedures
that complied with previous standards for procurements under federal awards to policies and procedures that comply
with the new standards (that is, to those at 2 C.F.R. 200.317 through 200.326).
For more information on the Part 200 Uniform Requirements, including information regarding the potentially- available
grace period described above, see the Office of Justice Programs (OJP) website at
littp://ojp.gov/funding/Part2OOUnifomRequirements.htm.
In the event that an award - related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OUP promptly for clarification.
1 The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently, the "2015 DOJ Grants Financial Guide ").
3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302) that is approved by the Office for Civil Rights is a
violation of the Standard Assurances executed by the recipient, and may result in suspension of funding until such time
as the recipient is in compliance, or termination of the award.
4. The recipient understands and agrees that OJP may withhold award funds, or may impose other related requirements, if
the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200
Uniform Requirements (or by the terns of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOI awards.
5, Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
6. The recipient and any subrecipienls must promptly refer to the DOJ OIG any credible evidence that a principal,
employee, agent, subrecipient, contractor, subcontractor, or other person has -- (1) submitted a claim for award funds
that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving award funds. Potential fraud, waste, abuse, or misconduct
should be reported to the 030 by - mail: Office of the Inspector General U.S. Department of Justice Investigations
Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e -mail: oig.hotline @usdoj.gov hotline:
(contact information in English and Spanish): (800) 869 -4499 or hotline fax: (202) 616 -9881 Additional information
is available from the DOJ OIG website at www.usdoj,gov /oig
OR FORM 4000/2 (REV. 4 -810
Department of JusticeI,
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PACE 3 of io
Grant
I
PROJECT NUMBER 2015 -D1 -EX -0226 AWARD DATE 0811312015
SPECIAL CONDITIONS
7. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under this
award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits
or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse
to an investigative or law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information,
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it leams or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the agency making this award, and will resume (or permit resumption of)such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized to make subawards or contracts tinder this award --
a, it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward, contract, or subcontract) either requires or has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or
purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives fiords
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized
to do so by that agency.
8. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
9. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee, Cf. 28 C.F.R. parts 66, 70.
OUP FORM 4000/2 (REV. 4 -88)
�n�
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2015- DJ- BX4226
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 08/13/2015
SPECIAL CONDITIONS
PAGE 4 OF 10
10. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management (SAM) (or with a successor government -wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first -tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office of Justice Programs web site at http : / /www.ojp.gov /funding/sam.htrn (Award condition: Registration with the
System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This
special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non -profit organization that he or she may own or operate in his or her name),
11. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed, Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle dining the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers,
12. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on rules applicable to this award appears in the DOI Grants
Financial Guide (currently, as section 3,10 of "Postaward Requirements" in the "2015 DOI Grants Financial Guide "),
13. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available
at http : / /www.ojp.usdoj.gov/ funding/ ojptrainingguidingprinciples .htm.
14. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which funds are being provided under this 01P award, the recipient will promptly
notify, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget - modification or
changeof- project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
15. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal guardians of such students,
16. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities.
17. A recipient that is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate
described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing
of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform
Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC).
18. The recipient must collect, maintain, and provide to OJP, data that measure the performance and effectiveness of
activities under this award, in the mermer, and within the timeframes, specified in the program solicitation, or as
otherwise specified by OJP. Data collection supports compliance with the Government Performance and Results Act
(GPRA) and the GPRA Modernization Act, and other applicable laws.
OJP FORM 4000/2 (REV. 4 -88)
r�
Department of Justice -
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 10
M Grant
PROJECT NUMBER 2015 -DJ -BX -0226 AWARD DATE 08/13/2015
SPECIAL CONDITIONS
19. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's /OCFO's grunt monitoring activities may result in sanctions affecting the recipient's
DOI awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOI High Risk
grantee; or termination of an award(s).
20. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 ( FFATA), are posted on the Office of Justice Programs web site at
http: / /www.ojp.gov /funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non -profit organization that
he or she may own or operate in his or her name).
21. Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements, Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report, SF 425,
22. The recipient understands and agrees that it has a responsibility to monitor its subrecipients' compliance with
applicable federal civil rights laws. The recipient agrees to submit written Methods of Administration (MOA) for
ensuring subrecipients' compliance to the OJP's Office for Civil Rights at CivilRightsMOA @usdoj.gov within 90 days
of receiving the grant award, and to make supporting documentation available for review upon request by OJP or any
other authorized persons. The required elements of the MOA are set forth at
http: / /www.Qip.usdoj.gov/ funding /other_ requirements,htm, under the heading, "Civil Rights Compliance Specific to
State Administering Agencies."
23. In order to promote information sharing and enable interoperability among disparate systems across the justice and
public safety community, OJP requires the grantee to comply with DOD's Global Justice Information Sharing Initiative
(DOD's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described at
http:// www .it.ojp.gov /gsp_granteondition. Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
24. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
OJP FORM 4000/2 (REV. 4 -88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 6 OF 10
Grant
PROJECTNUMBER 2015 -13J-BX -0226 AWARD DATE 08/13/2015
SPECIAL CONDITIONS
25. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Pan 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 CF.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be tined as per 42 U.S.C.
3789g(c) -(d). Recipient may not satisfy such a fine with federal fiords.
26. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation "), The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
http:// www ,Rjp.gov /abotit/ocr /equal_fbo, hors.
27. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
28. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 37898 and 28 C.F.A. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
29. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
30. The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force
funded with these funds who is a task force commander, agency executive, task force officer, or other task force
member of equivalent rank, will complete required online (intemet- based) task force training. Additionally, all future
task force members are required to complete this training once during the life of this award, or once every four years if
multiple awards include this requirement. The training is provided free of charge online through BJA's Center for Task
Force Integrity and Leadership (www.ctfli.orgL This training addresses task force effectiveness as well as other key
issues including privacy and civil liberties /rights, task force performance measurement, personnel selection, and task
force oversight and accountability. When BJA funding supports a task force, a task force personnel roster should be
compiled and maintained, along with course completion certificates, by the grant recipient. Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership (www.etili.org).
31. The recipient agrees to participate in BJA- sponsored training events, technical assistance events, or conferences held
by BJA or its designees, upon BJA's request.
OJP FORM 4000/2 (REV. 4 -88)
Department of Justice -
Office of Justice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET PAGE 7 OF 10
i
Grant
PROJECTNUMBER 2015 -DJ -BX -0226 AWARD DATE 08/13/2015
SPECIAL CONDITIONSI,
32. All procurement (contract) transactions under this award must be conducted in a manner that is consistent with
applicable Federal and State law, and with Federal procurement standards specified in regulations governing Federal
awards to non - Federal entities. Procurement (contract) transactions should be competitively awarded unless
circumstances preclude competition. Noncompetitive (e.g., sole source) procurements by the award recipient in excess li
of the Simplified Acquisition Threshold (currently $150,000) set out in the Federal Acquisition Regulation must
receive prior approval from the awarding agency, and must otherwise comply with rates governing such procurements
found in the current edition of the OJP Financial Guide.
33. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the Office of Justice Programs (OR) program office prior to
obligation or expenditure of such funds.
34. Award recipients must submit quarterly a Federal Financial Report (SF425) and annual performance reports through
GMS (https: / /grants.ojp.usdoj,gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must
provide data that measure the results of their work, Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperfonnancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant finds and fume High Risk
designation.
35. The recipient agrees that funds received under this award will not be used to supplant Slate or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
36. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
37. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased
with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for ballistic - resistant and stab- resistant body
armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by
the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatory
wear policy for all uniformed officers while on duty.
38. Ballistic- resistant and stab- resistant body armor purchased with JAG funds may be purchased at any threat level, make
or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor
Model List (hRp: / /nij.gov), In addition, ballistic- resistant and stab - resistant body armor purchased must be American -
made, The latest NIJ standard information can be found here: hUp://www.nii.gov/ topics /technology/body- armor /safety-
initiative.htm.
39. JAG [funds maybe used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the
Bulletproof Vest Partnership (BVP) program.
OR FORM 4000/2 IREV. 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
i
Bureau of Justice Assistance SHEET Pacs s OF 10
M;
Grant
I
PROJECTNUMBER 2015D1 -BX -0226 AWARD DATE 08/17/2015
SPECIAL CONDITIONS -
I 40. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest - bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
the grant funds in the trust fund (including any interest earned) during the period of the grant and expend within 90
days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to the Office of
Justice Programs at the dine of closeout.
41. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
littp: / /www,o.ip. usdoj .gov /BJA/resoLirce /nepa.littnl, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
42. BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success
story, sign in to your My BJA account at https: / /www.bia.gov /Login.aspx to access the Success Story Submission form.
if you do not yet have a My BJA account, please register at Imps: / /www.bia.gov /profile.aspx. Once you register, one of
the available areas on your My BJA page will be "My Success Stories ". Within this box, you will see an option to add a
Success Story. Once reviewed and approved by BJA, al] success stories will appear on the new BJA Success Story web
page at https:// www .bja.gov /SuccessStoryList.aspx.
43. Recipient understands and agrees that award funds may not be used for items that are listed on the Prohibited
Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time. The
Prohibited Expenditure list may be accessed here: https: / /www.bja. gov / funding /JAGCon(rolledPtirchaseList,pdf.
OJP FORM 4000/2 (REV. 4 -88)
7 .x
Department of Justice
Office of Justice Programs AWARD CONTINUATION
of Bureau of Justice Assistance SHEET PAGE 9 OF 10
�rrMb
Grant
i
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PROJECT NUMBER 2015 -DJ.BX -0226 AWARD DATE 08/132015
SPECIAL CONDITIONS
44. Recipient understands and agrees that award funds may not be used for items that are listed on the Controlled
Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time, without
explicit written prior approval from BJA. The Controlled Expenditure List, and instructions on how to request approval
for purchase or acquisitions may be accessed here: https:// www. bja. gov/f unding /JAGControlledPurchaseList.pdf
45. Recipient understands and agrees that the purchase or acquisition of any item on the Controlled Expenditure List at the
time of purchase or acquisition, including as the list may be amended from time to time, with award funds by an agency
will trigger a requirement that the agency collect and retain (for at least 3 years) certain information about the use of 1)
any federally- acquired Controlled Equipment in the agency's inventory, and 2) any other controlled equipment in the
same category as the federally - acquired controlled equipment in the agency's inventory, regardless of source; and
make that information available to BJA upon request. Details about what information must be collected and retained
may be accessed here: https: / /www.whitehouse.eov /sites /defanit/filea /dncs4e emdvn,,m ..,o f,.,ot .,..,,,.. a....t .,af
46. Recipient understands and agrees that, notwithstanding 2 CFR § 200.313, no equipment listed on the Controlled
Expenditure List that is purchased under this award may be transferred or sold to a third party, except as described
below:
a. Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields, to a Law Enforcement
Agency (LEA) after obtaining prior written approval from BJA. As a condition of that approval, the acquiring LEA will
be required to submit information and certifications to BJA as if it was requesting approval to use award fund for the
initial purchase of items on the Controlled Expenditure List.
b. Agencies may not transfer or sell any riot helmets or riot shields purchased under this award.
c, Agencies may not transfer or sell any Controlled Equipment purchased under this award to non -LEAs, with the
exception of fixed wing aircraft, rotary wing aircraft, and command and control vehicles. Before any such transfer or
sale is finalized, the agency must obtain prior written approval from BJA. All law enforcement - related and other
sensitive or potentially dangerous components, and all law enforcement insignias and identifying markings must be
removed prior to transfer or sale.
Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure
List purchased under this award, and to abide by any applicable laws and regulations in such disposal.
47. Recipient understands and agrees that failure to comply with conditions related to Prohibited or Controlled
Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal
awards.
48. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance (BJA) has received documentation
demonstrating that the state or local governing body review and public comment requirements have been met and a
Grant Adjustment Notice (GAN) his been approved releasing this special condition.
49. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year, (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non - federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OR official indicated in the program announcement under which this award is made.
OJP FORM 4000/2 (REV. 448)
}
Department of Justice - _ --
P i
Office of Justice Programs AWARD CONTINUATION
y Bureau of Justice Assistance SHEET PAGE 10 of 10
d
i Grant
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PROJECT NUMBER 2015 -DJ BX 0226 AWARD DATE 08 /13 /2015
SPECIAL CONDITIONS
50. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
received and approved the signed Memorandum of Understanding (MOU) between the disparate jurisdictions and has
issued a Grant Adjustment Notice (GAN) releasing this special condition.
51. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
reviewed and approved the Abstract portion of the application and has issued a Grant Adjustment Notice (GAN)
informing the recipient of the approval.
52. Recipient may not expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice
(GAN) informing the recipient of the approval.
53. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
reviewed and approved the Program Narrative portion of the application and has issued a Grant Adjustment Notice
(GAN) informing the recipient of the approval,
OJP FORM 4000/2 (REV, 4 -89)