HomeMy WebLinkAbout22A - SPEC - VEHICLE BODY REPAIRREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE.
MARCH 1, 2016
TITLE:
CONTRACTS AWARD FOR VEHICLE
BODY REPAIR SERVICES
(SPEC. NO. 15 -057)
{STRATEGIC PLAN NO. 6,2)
CITY MANAG�
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 1 ®i Reading
❑ Ordinance on 2"" Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
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Award contracts for vehicle body repair services for a one -year period expiring February 28, 2017,
with provisions of four one -year renewals exercisable by the City Manager, in an annual aggregate
amount not to exceed $175,000, subject to non - substantive changes approved by the City Manager
and City Attorney, with the following vendors:
Vendor
Cosmetic auto Care
Doffo Automotive Inc.
Kelly's Body Shop, Inc.
Riteway Auto Paint Bodyworks
Top Finish Collision Center
DISCUSSION
Location
Santa Ana
Santa Ana
Santa Ana
Fountain Valley
Santa Ana
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The City has a fleet of 524 vehicles that at times
requires auto body repair work due to accidents and operational needs such as painting and
refurbishing.
The notice inviting bids was advertised on December 16, 2015, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
21 Vendors were notified
4 Santa Ana Vendors were notified
5 Bids were received
4 Bids received from Santa Ana Vendors
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Contracts Award for Vehicle Body Repair
March 1, 2016
Page 2
The bids were opened on February 2, 2016 and evaluated (Exhibit A). All five bids, four from
Santa Ana vendors, are responsive to the specifications and meet the City's requirements. Staff
recommends awarding contracts to all five vendors to allow for flexibility in scheduling and
optimal utilization.
STRATEGIC PLAN ALIGNMENT
Approval of this item assists the City's effort to meet Goal #6 Community Facilities &
Infrastructure, Objective #2, (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $50,000 for the remainder of FY 2015 -16 are available in the Equipment
Maintenance — Garage Operation account (07510100- 62322). Subsequent funding in the amount
of $125,000 will be budgeted and made available in FY 2016 -17. Upon exercising the renewal
options funds in the amount of $50,000 will be budgeted and made available in FY 2016 -17,
$175,000 in FY 2017 -18, FY 2018 -19, FY 2019 -20 and $125,000 in FY 2020 -21.
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Fr Gutierrez
rez
Executive Director
Finance and Management Services Agency
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