HomeMy WebLinkAbout55A - RESO - ADJUST VARIOUS POSITIONSCITY COUNCIL MEETING DATE:
MARCH 1, 2016
TITLE:
RESOLUTION AMENDING CLASSIFICATION TO
CREATE, RETITLE AND DELETE POSITIONS AND
ADJUST COMPENSATION PLAN OF VARIOUS
FULL -TIME AND PART -TIME POSITIONS FOR
FISCAL YEAR 2015 -16 BUDGET
{STRATEGIC PLAN NO. 7,6)
CITY MANAGE
CLERK OF COUNCIL USE ONLY:
W &-:• _g
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
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Adopt a resolution that reestablishes the Basic Classification and Compensation Plan and
amends the Fiscal Year 2015 -16 Annual Budget.
DISCUSSION
Over the last several months, the Personnel Services Department has received a number of
requests to make adjustments to the City's classification and compensation plan as part of a
fiscal year 2015 -16 mid -year budget process. These requests have been reviewed and
classification /compensation studies have been conducted, resulting in recommendations to
create, retitle, delete and adjust the compensation level of various full -time and part -time job
classifications. All of the proposed classification and /or compensation adjustments have been
shared with the appropriate bargaining unit representatives.
City Attornev
The City Attorney is requesting the creation of a job classification titled Executive Secretary to the
City Attorney WC), and the reallocation of one Senior Legal Secretary (UC) position to this new
job title, to accurately reflect the duties and responsibilities of the secretarial position directly
responsible for providing assistance to the City Attorney. There will be no change in
compensation.
Finance and Management Services Agency
In an effort to conserve financial resources and create efficiencies, the Executive Director of
Finance and Management Services is proposing the creation of a job classification combining
oversight of the Building Maintenance Division and Fleet Services Division. This middle
management classification will be titled Facilities and Fleet Maintenance Manager MM and
55A -1
Resolution Amending Classification & Compensation Plan and Fiscal Year 2015 -16 Budget
March 1, 2016
Page 2
compensation will be set at the level currently assigned to the Corporate Yard Facilities /Fleet
Services Manager (MM) classification. The Corporate Yard Facilities /Fleet Services Manager
(MM) and Facilities Maintenance Superintendent (MM) positions will be reallocated to this new
job title. A cost savings will result from the combining of these two middle management
positions.
Personnel Services Department
After reviewing the schedule of part -time job classifications, the Executive Director of Personnel
Services proposes to add, delete and change classification titles. The added job classifications
will meet the current needs of City departments and will be used to fill positions requiring
incumbents to work up to 20 hours per week. The deleted classifications are vacant, obsolete
and duplicated by other part -time job classifications. The changed job classification title is
simplified and more descriptive.
Added job titles: Assistant Special Employment Counselor, Associate Special Employment
Counselor, Information Desk Clerk, Recreation Facility Attendant, and Water Conservation
Representative. Compensation changes are identified for each classification in the resolution
(Exhibit 1).
Deleted job titles: Special Employment Counselor 1, Special Employment Counselor II, Special
Employment Counselor 111, Maintenance Aide I, Sports Attendant, Clerical Assistant, and General
Assistant.
Changed job title: Maintenance Aide II to Maintenance Attendant.
Planning and Building Agency
The Executive Director of Planning and Building Safety is proposing that the title Community
Development District Manager be changed to Senior Community Planner and two positions be
reallocated to this new classification title. This recommendation reflects the principal focus of
work assignments and integrates positions into the Agency in which neighborhood improvement
functions have been transferred. There will be no compensation adjustments. In addition, job
title changes and position reallocations with no change in compensation are proposed in the
Code Enforcement and Permits and Plan Check Sections of the Agency: Code Enforcement
Coordinator to Code Enforcement Principal; Code Enforcement Technician to Code Enforcement
Associate; Permit Processor to Permit Services Processor; Permit Supervisor to Permit Services
Supervisor; and Permit Technician to Permit Services Technician.
The Executive Director is also requesting the addition of one Senior Planner position and two
Associate Planner positions to perform work related to the updating of the City's General Plan.
Funding for these positions has already been allocated through City Council action. Finally, he is
requesting the reallocation of one vacant Senior Management Analyst position to Administrative
Services Manager (MM). This middle management position will be instrumental in developing
and monitoring contracts related to the Agency's activities, including those pertaining to the
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Resolution Amending Classification & Compensation Plan and Fiscal Year 2015 -16 Budget
March 1, 2016
Page 3
General Plan, and will manage and coordinate all of the Agency's responsibilities in the areas of
personnel, finance and computer services. Funding for this position has been identified and will
be allocated upon City Council approval, after which selection interviews will be conducted and
this position will be filled using a candidate eligible list recently established. The Administrative
Services Manager (MM) position, as well as a Management Aide position to be requested in the
upcoming annual budget, will further the Executive Director's reorganization of administrative
functions for his agency.
Public Works Agency
The Executive Director of Public Works is requesting two job classification title changes in order
to more clearly and accurately describe the job responsibilities. Maintenance Enterprise
Administrator (AM) will be changed to Assistant Public Works Maintenance Manager (AM) and
Safety Coordinator will be changed to Public Works Safety Coordinator. In addition, it is
recommended that the compensation level assigned to both of these new and vacant
classifications be reduced: Assistant Public Works Maintenance Manager (AM) will be reduced
by 5% and Public Works Safety Coordinator will be reduced by 13.5 %.
Parks, Recreation and Community Services Agency
The Executive Director of Parks, Recreation and Community Services is requesting the deletion
of the full -time, vacant job classification of Park Maintenance Leader. This classification is not
needed or relevant given the current methods of ensuring park maintenance through contracted
services.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #7 — Team Santa Ana, Objective #6 - (Provide
a positive workplace environment that supports the health of its employees and celebrates its
success and goals).
� R �
Two of the above actions will have a fiscal impact. The reallocation of two middle management
positions to the new classification of Facilities and Fleet Maintenance Manager (MM) will result in
a cost savings of $31,000 for the remainder of the fiscal year. The reduction in salary assigned
to the Assistant Public Works Maintenance Manager (AM) job classification will result in a cost
savings of $3,000 for the remainder of the fiscal year.
55A -3
Resolution Amending Classification & Compensation Plan and Fiscal Year 2015 -16 Budget
March 1, 2016
Page 4
ti
Edward S. Raya�
Executive Director
Personnel Services Department
Sonia R. Carvalho
City Attorney
Hassan Ha n
Executive !rector of Planning and Building Safety
>avipour
Director of Public Works
Gerardo Mouet
Executive Director o Recreation and Parks
APPROVED AS TO FUNDS
AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Exhibits: 1. Resolution — Amendment to Basic Classification and Compensation Plan and
Annual Budget for Fiscal Year 2015 -16.
55A -4
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA TO AMEND RESOLUTION NO. 2015 -026 TO
EFFECT CERTAIN CHANGES TO THE CITY'S BASIC
CLASSIFICATION AND COMPENSATION PLANS AND TO
AMEND THE CURRENT ANNUAL BUDGET FOR FISCAL
YEAR 2015 -2016.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1: The City Council hereby finds, determines and declares as follows:
A. Section 1004, Article X of the City Charter of the City of Santa Ana
requires the City Manager to prepare, install and maintain a position
classification and pay plan subject to civil service rules and regulations
and the approval of the City Council.
B. On June 16, 2015, the City Council passed and adopted Resolution
No. 2015 -026 amending and re- establishing the Basic Classification and
Compensation Plan for all Full -Time and Part -Time Classifications of
Officers and Employees of the City of Santa Ana.
C. On July 7, 2015, the City Council passed and adopted Ordinance No. NS-
2878, establishing the City's Budget for Fiscal Years 2015 -2016,
authorizing position allocations for Fiscal Years 2015 -2016, and requiring
that alterations in the allocation of authorized positions be reviewed and
approved by the City Council.
D. On December 15, 2015, the City Council adopted Resolution No. 2015-
069 which amended Resolution No. 2015 -026 by revising the Executive
Management Salary Schedule.
E. It is the City's practice to assign job titles that reflect the duties and
responsibilities of the classification and are consistent with other
classifications within the City's organizational structure as well as
comparable job titles in the labor market, while maintaining internal pay
equity relationships and attracting and retaining qualified candidates.
F. The Personnel Services Department has completed a mid -year review of
the various departmental requests to make changes to the City's
organizational structure, classification titles, and staffing which revealed
the need to effect certain changes to the City's basic classification and
compensation plans.
Resolution 2016 -XXX
Page 1 of 6
55A -5
G. It is now desired to amend Council Resolution No. 2015 -026, as amended,
and the Annual Budget for Fiscal Years 2015 -2016, as amended, in order
to effect these changes, as shown below:
Section 2: The Santa Ana City Council amends Resolution No. 2015 -026,
Exhibit "B" as follows:
A. Adding the following full time classification title at the monthly six -step
salary rate range indicated:
Classification Title
Executive Secretary to City
Attorney (UC)
6 -Step Salary Rate Range Effective 01/01/16
Monthly Salary
SSR Minimum - Maximum
610
$4246 - $5423
Section 3: The Santa Ana City Council amends Resolution No. 2015 -026,
Exhibit "E" as follows:
A. Adding the following full time classification title at the monthly seventeen -
step salary rate range indicated:
Classification Title
Facilities and Fleet Maintenance
Manager (MM)
17 -Step Salary Rate Range Effective 01/01/16
Monthly Salary
SSR Minimum - Maximum
MM -22 $8511 - $12632
B. Changing the following full time vacant classification title with a salary
adjustment at the monthly five -step salary rate range indicated:
Classification Title 5 -Step Salary Rate Range Effective 01/01/16
Monthly Salary
From: SSR Minimum- Maximum
Maintenance Enterprise
Administrator (AM) AM760 $8837 - $10741
To: SSR Minimum - Maximum
Assistant Public Works
Maintenance Manager (AM) AM750 $8415 - $10230
Section 4: The Santa Ana City Council amends Resolution No. 2015 -026,
Exhibit "F as follows:
A. Changing the following full time vacant classification title with a salary
adjustment at the monthly seven -step salary rate range indicated:
Resolution 2016 -XXX
Page 2 of 6
'P�PM
Classification Title 7 -Step Salary Rate Range Effective 01/01/16
Monthly Salary
From: SSR Minimum - Maximum
Safety Coordinator 695 $6200 - $8309
To: SSR Minimum - Maximum
Public Works Safety Coordinator 665 $5356 - $7176
B. Deleting the following full time vacant and obsolete classification titles at
the monthly seven -step salary rate range indicated:
7 -Step Salary Rate Range Effective 01/01/16
Monthly Salary
Classification Title SSR Minimum - Maximum
Park Maintenance Leader 610 $4091 -$5488
C. Changing, in alphabetical sequence, the following full time job
classification titles with no change in compensation:
1. Community Development District Manager to Senior Community Planner.
2. Code Enforcement Coordinator to Code Enforcement Principal.
3. Code Enforcement Technician to Code Enforcement Associate.
4. Permit Processor to Permit Services Processor.
5. Permit Supervisor to Permit Services Supervisor,
6. Permit Technician to Permit Services Technician.
Section 5: The Santa Ana City Council amends Resolution No. 2015 -026,
Exhibit "H" as follows:
A. Adding the following part time classification titles at the wage rates
indicated:
Part Time
Classification Title
Assistant Special Employment
Counselor*
Associate Special Employment
Counselor*
Information Desk Clerk*
Recreation Facility Attendant*
Water Conservation
Representative*
Hourly Wage Rates Effective 1/1/16
Step A Step B Step C Step D Step E
$12.55 $13.16 $13.83 $14.53 $15.24
$14.12 $14.82 $15.57 $16.35 $17.16
$15.41
$16.17
$16.99
$17.85
$18.72
$16.01
$16.82
$17.67
$18.56
$19.49
$15.56
$16.33
$17.14
$18.00
$18.94
*Includes 2.5% Salary Increase effective 7/1/15.
Resolution 2016 -XXX
Page 3 of 6
55A -7
1. Deleting the following part time and obsolete classification titles at the
wage rates indicated:
Part Time
Classification Title
Special Employment
Counselor I
Special Employment
Counselor 11
Special Employment
Counselor III
Maintenance Aide I
Sports Attendant
Clerical Assistant
General Assistant
Hourly Wage Rates Effective 1/1/16
Step A Step B Step C Step D Step E
$10.00 $10.51 $11.02 $11.57 $12.14
$10.00 $10.51 $11.02 $11.57 $12.14
$10.00 $10.51 $11.02 $11.57 $12.14
$10.00
$10.51
$11.02
$11.57
$12.14
$10.00
$10.51
$11.02
$11.57
$12.14
$10.00
$10.51
$11.02
$11.57
$12.14
$10.00
$10.51
$11.02
$11.57
$12.14
2. Changing the following part time classification title with no change in
compensation:
1. Maintenance Aide II to Maintenance Attendant
Section 6: That the City Budget for Fiscal Years 2015 -2016, as amended, is
hereby further amended by:
A. Adding three (3) full time positions in the Planning and Building Agency, at
the monthly seven -step rate ranges as indicated:
To:
Executive Secretary to
City Attorney (UC) 610 $4246 - $5423
Resolution 2016 -XXX
Page 4 of 6
y •
7 -Step Salary
Rate Range Effective 01/01/16
Number of
Monthly Salary
Classification Title
Positions Added
SSR Minimum - Maximum
Senior Planner
1
718 $6937 - $9296
Associate Planner
2
698 $6291 - $8431
B. Reallocating
one (1) full time position
in the City Attorney's Office as
follows:
6 -Step Salary
Rate Range Effective 01/01/16
Classification Title
Monthly Salary
From:
SSR
Minimum - Maximum
Senior Legal Secretary (UC) 610
$4246 - $5423
To:
Executive Secretary to
City Attorney (UC) 610 $4246 - $5423
Resolution 2016 -XXX
Page 4 of 6
y •
C. Reallocating two (2) full time positions in the Finance and Management
Services Agency as follows:
Classification Title
From:
Corporate Yard Facilities /Fleet
Services Manager (MM)
And,
Facilities Maintenance
Superintendent (MM)
To:
Facilities and Fleet Maintenance
Manager (MM)
17 -Step Salary Rate Range Effective 01/01/16
Monthly Salary
SSR Minimum - Maximum
MM -22 $8511 - $12632
MM -18 $7710 - $11443
MM -22 $8511 - $12632
Section 7: All salary rate range classifications are set forth in the City's "Salary
Schedule" as periodically updated.
Section 8: That except as amended by this Resolution, all other provisions of
Resolutions Nos. 2015 -026, as amended, and the Annual Budget for Fiscal Years 2015-
2016, as amended, shall remain in full force and effect.
Section 9. This Resolution is operative from and after March 1, 2016.
ADOPTED this 15t day of March, 2016.
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By:
Laura A. Rossini
Senior Assistant City Attorney
Resolution 2016 -XXX
Page 5 of 6
Miguel A. Pulido
Mayor
55A -9
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2016 - to be the original Resolution adopted by the City Council of the
City of Santa Ana on March 1, 2016.
Date:
55A -10
Clerk of the Council
City of Santa Ana
Resolution 2016 -XXX
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