HomeMy WebLinkAbout2015-12-14 FEDTCITY OF SANTA ANA
CITY COUNCIL COMMITTEE ON
FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY
SPECIAL MEETING MINUTES
DECEMBER 14, 2015
CALL TO ORDER: City Hall
20 Civic Center Plaza, Room 1600
Santa Ana, CA
5:34 p.m.
ATTENDANCE: Council Committee members:
Michele Martinez, Chairperson
Vincent Sarmiento, Vice -Chairperson
Vacant, Committee Member #3
MEMBERS ABSENT
STAFF PRESENT:
GUESTS PRESENT:
PUBLIC COMMENTS
None
AGENDA DISCUSSION ITEMS
None
Francisco Gutierrez, FMSA
Sergio Vidal, FMSA
Teresa Ramirez, FMSA
Bich Ta, FMSA
Sarah Ro, FMSA
Robert Cortez, CMO
Kelly Reenders, CDA
Marc Morley, CDA
Victor Negrete, CDA
Jorge Garcia, CMO
Rochelle Mils, Innovative Hsg Opportunities; Peter Katz, Com -
Link
1. Approval of Minutes from the November 9, 2015 Regular Meeting.
MOTION: Sarmiento SECOND: Martinez
VOTE: AYES: Martinez, Sarmiento (2)
NOES: None (0)
ABSENT: None (0)
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2. Discussion on Inclusionary Housing Fund Policy (Strategic Plan No. 5, 3b) -
(CDA)
Kelly Reenders, Executive Director of Community Development Agency, provided
presentation on Inclusionary Housing Funds Procedures. Housing Opportunity
Ordinance establishes separate fund administered by Executive Director to
implement purposes of the Inclusionary Housing Fund consistent with requirements
of the Housing Opportunity Ordinance and any adopted budget of the City.
Option One: Request for Proposal (RFP) from qualified firms for projects.
Option Two: Developer Initiated Request for In -Lieu Payment.
Vice -Chairperson Sarmiento: Recommends amendment to Option Two process:
Change the term to 30 days prior to council taking position on adoption of original
underlying project. That would be more true to the process, help it to be clear, and
would retain council intent.
Chairperson Martinez has been on vacation and did not have a chance to review
documents. Not comfortable moving forward on anything. Will review inclusionary
item in more detail and will email questions to Kelly Reenders and have
conversation with City Manager. Chairperson Martinez accepts friendly amendment.
Vice -Chairperson Sarmiento moves item forward. So moved, by Chairperson
Martinez.
3. Discussion on Placemaking Program Recommendations (Strategic Plan No. 3,
4a) - (CDA)
Victor Negrete, Downtown Development Liaison, reviewed three process options
presented at November 9, 2015 on how to implement program: 1) Traditional
Budget Process; 2) Participatory Budgeting; 3) Hybrid of matching grant program /
crowd funding. Since then has met with staff, Latino Health Access (LHA), and City
of Long Beach to discuss program experiences. Long Beach program took 10
months to complete with double funding allowance and expenses. LHA has sent
email to City with their recommendations on Placemaking Program.
Chairperson Martinez does not want process made too complicated. Would like to
see $1,000 to $1,500 projects that show immediate results that will engage
community and benefit the local residents. Small creative projects that will be
noticed and there is ownership with participation of residents and schools. Get back
to committee with information and ideas on use of limited funds to get going without
being too complicated.
December 14, 2015 1 Finance, Economic Development, & Technology Minutes
Vice -Chairperson Sarmiento would like staff to present simple basic path to take
with limited funds. Possibly a display of traveling monuments from artists in Mexico,
in certain area would be a good intro to placemaking for community.
4. Update on Fiscal Year 2014-2015 Audit (Strategic Plan No. 4, 1c) — (FMSA)
Francisco Gutierrez, Executive Director, stated FY 2014-15 Comprehensive Annual
Financial Report (CAFR) has been completed. He available for any questions or
additional information needed from this complicated report. This report shows the
City's current position.
Sergio Vidal, Assistant Director of Finance, provided power point presentation with
audit results, financial statement results, and pension/OPEB (Other Post
Employment Benefits) liabilities.
Kathy Lai, CPA from Macias Gini O'Connell, provided power point presentation on
audit responsibilities, deliverables, and required communications. Unmodified audit
opinion is best opinion, there were no findings. New change for investments is
Super National Coupon which City may consider for next report, currently not
applicable. Single audit on federal grants (CDBG, Section 8, Housing Opportunity,
Workforce Investment, & Homeland Security) to be completed by January 2016.
With regard to pensions, Council should encourage management team to work with
actuaries to assure City management assumptions are used on estimates in
reports. Upcoming accounting and auditing standards were also reviewed and
discussed.
Chairperson Martinez thankful for all the hard work and is looking for long term
stability for City. Internal and external controls very important; keep process in
place to continue improvements. Audit reports help educate so sound decisions
can be made. Vice -chair Sarmiento would also like us to scrutinize effectively and
be careful and judicious in the way we review.
Executive Director Francisco Gutierrez appreciates comments and reviews them
regularly with staff.
ITEMS MOVED TO NEXT COMMITTEE MEETING
None
PUBLIC COMMENTS:
None
December 14, 2015 1 Finance, Economic Development, & Technology Minutes
STAFF MEMBER COMMENTS:
Executive Director Francisco Gutierrez: acknowledgement to retiring Accounting Manager,
Bich Ta, for 36 years of service to City and is responsible for many of the awards received.
COMMITTEE MEMBER COMMENTS:
Item to agendize: ProcureAmerica — what are savings? Changes, savings, what do we do
with dollar savings?
Adjournment — 7:33 p.m. Next regularly scheduled meeting is Monday, January 11, 2016.
Teresa Ramirez, CAP4M
Recording/Secreta r , CDA c
December 14, 2015 1 Finance, Economic Development, & Technology Minutes