HomeMy WebLinkAbout2015-11-09 FEDTCITY OF SANTA ANA
CITY COUNCIL COMMITTEE ON
FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY
REGULAR MEETING MINUTES
NOVEMBER 9, 2015
CALL TO ORDER: City Hall
20 Civic Center Plaza, Room 1600
Santa Ana, CA
5:39 p.m.
ATTENDANCE: Council Committee members:
Michele Martinez, Chairperson
Vincent Sarmiento, Vice -Chairperson
Vacant, Committee Member #3
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS PRESENT:
PUBLIC COMMENTS
None
AGENDA DISCUSSION ITEMS
None
Francisco Gutierrez, FMSA
Sergio Vidal, FMSA
Teresa Ramirez, FMSA
Bich Ta, FMSA
Sarah Ro, FMSA
Maria Huizar, COTC
Pete Katz, Com -Link
David Cavazos, City Manager
Robert Cortez, CMO
Kelly Reenders, CDA
Marc Morley, CDA
Victor Negrete, CDA
Jorge Garcia, CMO
Alma Flores, CMO
1. Approval of Minutes from the September 14, 2015 Regular Meeting.
MOTION: Martinez SECOND: Sarmiento
VOTE: AYES: Martinez, Sarmiento (2)
NOES: None (0)
ABSENT: None (0)
Comment to minutes:
November 9, 2015 1 Finance, Economic Development, & Technology Minutes
a. Economic Development Strategic Plan - if staff could give update on make up of
members; what councilmembers have appointed members to what task force if
additional members added, and next steps.
b. Hotel Incentive Program - continued item due to public discussion of issues; in
the future make public aware that this will go through committee. Future items
like these should be publicized and invite public to committee meetings.
2. Fiscal Year 2014-2015 Audit Schedule {Strategic Plan No. 4. 1c) - (FMSA)
Francisco Gutierrez, Executive Director of Finance and Management Services,
provided FY2014-15 Audit Schedule and status. Auditors have completed interim
field work and met with some councilmembers and chief executive staff. Currently
reviewing transactions to support audit opinion. Have reviewed our investment
policy and GANN Limit and are in process of reviewing financial statements. CAFR
should be issued in mid-December. Formal audit planning correspondence to
council on Nov. 17th on scope of audit in accordance with Statements on Auditing
Standards.
Committee Chair Martinez would like auditors to address committee upon release of
CAFR to review findings as they did last year. Special Meeting to be scheduled for
Monday, December 14, 2015.
3. Update on Downtown Wayfinding (Strategic Plan No. 5, 4a) - (CDA)
Kelly Reenders, Executive Director of Community Development Agency:
Scheduled to take fabrication and installation of the signage contract to council on
December 1St. Committee members would like sample of signs or exhibits for
council review or beforehand a memo to council members with exhibits.
4. Update on Economic Development Strategic Plan (Strategic Plan No. 3, 1a) —
(CDA)
Kelly Reenders, Executive Director of Community Development Agency: Various
outreach meetings planned for community participation. Format outline will be
provided to committee members. Bilingual equipment and translator will be
available at meetings. City is doing outreach on various media sources to
encourage participation. Multi language media sources will also be contacted for
notices to community.
Committee members would like other avenues of communication used to reach
community. Possibly a public affairs group could be used to get the notices out.
Additionally council is here to help get the message out to reach more residents.
November 9, 2015 1 Finance, Economic Development, & Technology Minutes
5. Update on Citywide Branding Request For Proposals (Strategic Plan No. 3,
1 e) — (CDA)
Kelly Reenders, Executive Director: Draft RFP has been submitted and is awaiting
comments from City Manager's office prior to release. CDA has list of firms who will
be receiving RFP and can add any firms requested.
(Item taken out of order.)
9. Discuss Enhanced Infrastructure Financing Districts and Community
Revitalization and Investment Authority (Strategic Plan No. 3,2 & No. 3,5) —
(CDA)
Kelly Reenders, Executive Director: This is new government entity that can be
created to finance the construction or rehabilitation of public infrastructure and
private facilities. Entity can include City, County, Special Districts, but not school
districts. Power point presentation provided with additional details. CDA will be
looking at areas in Santa Ana that may meet conditions and qualify. Additionally
identify partners for partnerships.
6. Placemaking Grant Program (Strategic Plan No. 3, 4a) — (CDA)
Victor Negrete, Downtown Development Liaison: PowerPoint presentation provided
with three options 1) Traditional Budget Process; 2) Participatory Budgeting; 3)
Crowd -Granting. Committee members would like to see outreach to community
soon. File and revisit at Special Meeting of December 14th to move forward to full
council in January.
(Item taken out of order.)
8. Update on Chief Technology Innovations Officer Recruitment (Strategic Plan
No. 6, 1 i) — (CMO)
Robert Cortez, Special Assistant to City Manager, provided update on recruitment:
Advertised position on web and different publications. Recruitment has been
successful with 112 applicants. Next phase will be screening applicants sometime
in December. Hope to have Chief Technology Innovations Officer in place by mid to
late January, but no later than February.
Committee Chair Martinez would like timeline and process in place for new person
when they get on board.
November 9, 2015 1 Finance, Economic Development, & Technology Minutes
7. Discuss Privacy / Email Policy {Strategic Plan No. 6, 1 i} — (FMSA)
Francisco Gutierrez, Executive Director: provided Electronic Mail and Internet
Usage Policies, Acceptable Use Practice, and Remote Access Service to City
Computing Systems guidelines. These govern access and limitations, activate
users, and identify the acceptable and unacceptable use of each policy. Policies
are applicable to part-time and full-time employees.
Committee Chair Martinez would like updates of policy to be provided to elected
officials too. Would like to make sure policy is understood and protects both the city
and staff. As technology evolves, updates to policy should evolve to include new
technologies added. Vice -Chair Sarmiento sees this as a privileged and technical
legal issue that should include City Attorney and City Clerk's offices as audience to
have conversation with. Elected officials have more disclosure requirements that
may need to be addressed by City Attorney. City Manager Cavazos agrees that
City Attorney should be involved as well as Chief Technology Innovations Officer in
policy updates.
ITEMS MOVED TO NEXT COMMITTEE MEETING
None
PUBLIC COMMENTS:
None
STAFF MEMBER COMMENTS:
None.
COMMITTEE MEMBER COMMENTS:
Committee Chair Michele Martinez: For next agenda — good work done by residents on
conserving water, energy HERO program, and PACE program. Would like numbers and
information from PWA staff on these programs and to possibly research and meet with
apartment owners on incentive programs.
Adjournment — 7:02
Teresa Ramirez,
November 9, 2015 1 Finance, Economic Development, & Technology Minutes