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HomeMy WebLinkAbout2015-10-26 PREYMINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL COMMITTEE ON PARKS, RECREATION, EDUCATION AND YOUTH October 26, 2015 CALL TO ORDER Meeting convened at 5:39 p.m. at Santa Ana City Hall Ross Annex Room 1600; 20 Civic Center Plaza, Santa Ana, California 92702. ATTENDANCE Council members Present Sal Tinajero (Chair) Roman Reyna Angelica Amezcua (arrived at 5:43 pm) Staff Present: Gerardo Mouet, Executive Director PRCSA Francisco Gutierrez, Executive Director Finance Robert Cortez, Special Assistant to the City Manager Jorge Garcia, Sr. Management Assistant CMO John Funk, Deputy City Attorney Ron Ono, Administrative Services Manager Jeannie Jurado, Community Services Manager Erendira Moreno, Community Services Supervisor Enrique Marban, Community Services Supervisor Hiram Uribe, Graphic Designer PUBLIC COMMENTS: o Samuel Romero indicated he was here in support of removing the handball court at Chepa's Park. o Isaac Manzo indicated he lived in the Logan Neighborhood for 26 years and the handball courts has help provide recreational activity for his children and are not a negative element in the park. It's a good thing for the children, a tradition and has played there since 1972. o Leonardo Penilla indicated he understands about the problem it can cause, but it gets the kids involved in the sport and there is no other park close by with courts. o Cecilia Rodriguez indicated she wants the courts removed due to the crime and noise it creates. Her nephew was beaten up because of gang activity. All the younger children are in the community center, not on the courts. She had people sign a petition to remove the courts. PREY Meeting Page 1 October 26, 2015 o Christy Andrade indicated the courts are a nuisance. The park needs a larger playground with equipment for younger children. o Joe Andrade indicated he is the President of the Logan Neighborhood Association. He indicated people are urinating in back of the courts and he has a petition for the courts to be removed. The courts have been removed in other locations and everyone is now is playing at Logan Park. o Peter Katz, V.P Comlink, indicated he was happy staff was able to open the Library Parking Structure for the library use during the weekend. The library needs additional cameras inside the library and around the restroom. There is no emergency system in the library. The library has a problem with lice and needs regular fumigation. o Barbara Lamere is wondering why the city has 5 swimming pools and it is only open 2 day per week. Also the Newhope Library is open tomorrow from 6pm to 8pm, but the children have to leave the library by 7pm. She indicate SA Pony Baseball is great for the kids and the people that organize the program are wonderful. • CHEPA'S PARK UPDATE ON SECURITY LIGHTS, CAMERAS AND HANDBALL COURT o Ron Ono provided an update on the park security lighting, security camera and handball court issues addressed at the last PREY meeting. ■ Staff reported after measuring the lighting level in the park and it meets the standard lighting level in most of our parks. To address energy efficiency PRCSA is systematically changing the old lighting to new LED lamps. This also helps increase the lighting level. The cost to change the lamps at Chepa's Park is estimated at $5,000. ■ Staff indicated we are currently working with SAPID to identify possible security camera locations in Chepa's Park. SAPID will be preparing an RFP and cost estimate to retain a design/build company to install the cameras that will tie into SAPID computer surveillance system. ■ Staff indicated the area behind the handball court is not visible and a problem area for loitering. This area is secured with a chain link fence and gate. Recreation staff indicated storage space is needed for the new After School program. Staff will be looking into weatherproofing and securing the space for storage. o Erendira Moreno provided a report on that student from Sierra and Willard Intermediate School uses the handball courts along with neighborhood residents. SAPID and Recreation staff indicated only a few incidents have been reported and in most cases the courts are well used. • Councilmember Amezcua asked about the park and community center hours and staff reported between 2:30pm to 7pm. Park closes at dusk. ■ Councilmember Reyna reported the tree in back of the Community Center is rubbing against the building and needs to PREY Meeting Page 2 October 26, 2015 be removed. Staff reported we are currently addressing the tree removal. Councilmember Reyna addressed concern on the area behind the courts. It is difficult to see and people are cutting the chain link fence. He indicated the City Manager identified and alternative of moving the property line. Councilmember Amezcua asked about the amount of handball courts in the park. Staff reported there are two handball courts. Councilmember Tinajero indicated we need to make the park safer with security lighting, surveillance cameras and hiring additional officers. Will continue to discuss item with staff. • APPROVAL OF MINUTES o Minutes of August 17, 2015 accepted as presented. • CITY BALL DIAMOND FIELD RESERVATION STATUS UPDATE o Chairman Tinajero opened the item for public comments: ■ George Robles, SA Pony thanked staff for assisting the league since 2012. Requested staff for continued help to identify fields for SA Pony league use. Wants to work with staff to keep the park safe. ■ Hector Garnica, SA Pony indicated he started playing ball 23 years ago and indicated additional fields are needed for practice. • Cory Nelson, SA Pony indicated having 3 teams on the field playing is very difficult. SA Pony needs a larger field. • Yolanda Linan, District 30 Little League Baseball indicated the league has increase 20% and all players are residents of Santa Ana. The adults that manage the league are all volunteers. • Michele Bretza, SA Pony League indicates the league has increased to 600 players and 80% are from Santa Ana. Where are the players going to play with limited fields? o Gerardo Mouet introduced Enrique Marban to explain the reservation system. • Mr. Marban indicated traditionally the city had 9 little leagues and now there are only 3 active little leagues. Over the years the number of little league players have decreased. Santa Ana Pony is a new youth baseball organization that is quickly growing in numbers. SA Pony expects to grow more and needs more fields. There are 39 ballfields of which 26 are lighted fields. Staff will review the field permit system and identify options for a fair and equitable permit system. Staff will meet with individual youth baseball organizations, adult baseball/softball organizations to assess their needs and to discuss options and recommendations. ■ Councilmember Tinajero indicated SA Pony primary field is at Riverview Park, because all the other fields are already allocated. Staff indicated the fields are provided to PREY Meeting Page 3 October 26, 2015 organizations the entire year and fields are not dedicated to a particular league. Councilmember Reyna indicated Heritage Ballfield is not fully utilized. Staff indicated soccer and baseball uses Heritage field. Councilmember Amezcua indicated it seems SA Pony has a larger amount of participants and would need additional fields. Councilmember Tinajero indicated we should have diversity in play from traditional Little League to Pony advance play. Little League players are now grown and can advance to Pony League. They both provide a strong service to the community. Would like staff to have a meeting with Pony as soon as possible. Delhi Baseball field needs to be attended too and used. • Adams needs to be used as a regulation field. • Would like to meet with Gerardo and Enrique on communications with SA Pony. • Need a game plan on consistent communication with an end date. • CITY PRODUCED EVENT UPDATE o Gerardo Mouet introduced Jeannie Jurado to present on update on the various city events. • Jeannie presented a list of the various city events and indicated there are three events remaining to the end of the year, 1) SOMOS Event on November 8tn, 2) Holiday Tree Lighting Event on November 18tn and Plaza Navidena Event on December 12tn ■ Jeannie presented a summary of the events and directions. She indicated: • A new Events Supervisor is expected to begin in November. ■ City Produced Events Advisory will be created to meet quarterly. • An RFP will be released to bring back the large carnival rides for Cinco de Mayo. ■ Rules for booth, performance and parade participants will be developed. ■ Parade Theme, Grand Marshall and protocol to be in concert with direction from the City Manager and PREY Council Committee. ■ Rules on permitting elected officials to perform will be developed. ■ Rules on sponsorship partnership will be developed. • Develop ordinance change to help with unique purchasing and contract administration. ■ Non -Profit Beer Garden operation will be on an event -by -event basis. PREY Meeting Page 4 October 26, 2015 • PREY and Council will be updated on Major Talent for the events. o Councilmember Reyna indicated can other non-profit compete for the beer concession. He would like to keep it within Santa Ana Non -Profit Organizations. o Councilmember Reyna indicated we should highlight the Tamale Contest. Also the plaque was small. The award should be more significant. • JOINT USE WITH SAUSD UPDATE o Gerardo Mouet indicated a draft of the Nov 2, 2015 agenda for the Joint Policy Committee was sent to the SAUSD. o Gerardo Mouet reported on the following Joint Use Opportunities: ■ City allocated $75,000 to establish a joint use trust fund. The SAUSD needs to allocate their portion and the City/SAUSD needs to create an accounting mechanism and project eligibility criteria to use these resources. ■ Two options locations are being considered for the synthetic turf project (Godinez High School or Segerstrom High School). SAUSD would like to move on Segerstrom High School first. • Exploring adding sports lighting to one or two large high school ball diamonds. Exact high school needs to be determined. • Explore doing a Roosevelt/Walker type project at Martin Elementary School and doing a joint purchase of church property. ■ Continue to develop a partnership with SAUSD students with City Library Cards. ■ Continue to explore opportunities for common constituency in both recreation and education arenas. o Councilmember Reyna expressed possibility of an employee softball league among organizations. • STAFF UPDATE AND COMMENTS o None • COMMITTEE MEMBER COMMENTS o Councilmember Reyna indicated to the public of the opportunity to receive funding ($10,000) for worthwhile programs from individual councilmembers. o Councilmember Amezcua asked staff to look into Mr. Katz comment concerning fumigation of the library if it is a problem. o Councilmember Tinajero thanked staff and everyone for their hard work and the need to work together. He indicated there were a lot of items on the agenda and we need to spend more time on critical items. Would like an e-mail on any community issues by next PREY meeting. PREY Meeting Page 5 October 26, 2015 FUTURE AGENDA ITEMS o None. • ADJOURNED: 7:03 p.m. Gerardo Mouet Executive Director, PRCSA PREY Meeting Page 6 October 26, 2015