HomeMy WebLinkAbout22B - SPEC - VACUUM EXCAVATORSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE.
APRIL 5, 2016
TITLE:
CONTRACT AWARD TO PACIFIC
TEK FOR VACUUM EXCAVATORS
(SPEC. NO. 16 -003)
(STRATEGIC CPPLAN
,�NO. 6, 1C)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2n' Reading
❑ Implementing Resolutlon
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and payment of purchase order to Pacific Tek for the purchase of
three skid - mounted vacuum excavators in an amount not to exceed $59,460, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Water Systems Maintenance Division performs a variety of maintenance and
repairs to the City's water distribution system. The vacuum excavation units are used by water
maintenance crews to clean the water valve containers and free them of debris during routine
valve exercising activities. These units provide a quick, noncontact method to remove dirt, sharp
objects, nuisance water, and other undesirable material from the valve cans that house and
protect the water mainline valves in the street. The units have been used beyond their expected
useful life and are in need of full replacement. The new units will provide for a larger debris tank
that stores all the vacuumed material and a more powerful motor that will help make this process
more efficient.
The Notice Inviting Bids was advertised on January 7, 2016, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
33 Vendors notified
2 Santa Ana vendors were notified
2 Bid received
0 Bids received from Santa Ana vendors
Bids were received, opened on September 10, 2015, and evaluated. Bids results are as follows:
Vendor: Location: Amount:
Ditch Witch Southern California Corona $67,664
Pacific Tek Anaheim $56,460
2213-1
Contract Award for Pacific Tek for Vacuum Excavators
April 5, 2016
Page 2
The bid received from Pacific Tek is responsive to the specifications and meets the City's
requirements. To allow for unanticipated charges, an additional $3,000 contingency has been
included in the award amount not to exceed a total of $59,460.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $59,460 are available in the FY 2015 -16 Water System Maintenance
account (06017641-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
?l Fred .� r
ousavipour , ':>l, Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
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228 -2