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Home My WebLink About13A - COUNCIL CMT MTG MINUTESSANTA ANA UNIFIED SCHOOL DISTRICT /CITY OF SANTA ANA COUNCIL SPECIAL JOINT POLICY MEETING The Santa Ana Unified School District /City of Santa Ana Council Joint Policy Meeting will convene at the Santa Ana Unified School District Office, 1601 E. Chestnut Ave., Santa Ana, California, in the Board Room, located on the first floor at S:30 p.m., Monday, March 28, 2016. AGENDA March 28, 2016 CALL TO ORDER PUBLIC COMMENTS: 1.0 Approval of Minutes of the February 8, 2016 District /City Minutes 2.0 partnerships 2.1 Possible Joint -Use Agreements 2.1.1 Review Progress on Segerstrorn High School 2.2 Water Tower Lease 3.0 Student Safety 4.0 Future Items for Discussion and Planning 5.0 Next scheduled meeting — Monday, May 2, 2016 at 5:30 p.m. —City Hall Ross Annex Building, Santa Ana, California, in Room 1600 ADJOURNMENT City of Santa Ana Council Member Sal Tinalero Council Member Angelica Amezcua Council Member Roman Reyna City Manager David Cavazos 13A -1 Santa Ana Unified School District Board of Education President John Palaclo Board of Education Member Cecilia Iglesias Superintendent Rick Miller 13A -2 City of Santa Ana 20 Civic Center Plaza Santa Ana, California 92701 MINUTES Santa Ana Unified School District/ City of Santa Ana Council Joint Policy Meeting February 8, 2016 CALL TO ORDER The meeting was called to order at 5:48 p.m. by City of Santa Ana (CITY) City Council Member Sal Tinajero. CITY Council Members present were Sal Tinajero, Roman Reyna and Angelica Amezcua. CITY staff members present were: David Cavazos, City Manager; Gerardo Mouet, PRCSA Executive Director; Frank Arroyo, Senior Management Analyst; Jeannie Jurado, Community Services Manager; Enrique Marban, Community Services Supervisor; Sonia Batres, Community Services Events Supervisor; Alma Flores, Executive Assistant; Jorge Garcia, Sr, Management Assistant, Julie Castro - Cardenas, Senior Management Assistant and Hiram Uribe, Graphic Designer. SAUSD Board Members present were: John Palacio and Cecilia Iglesias. SAUSD staff members present were Dr. Miller, Superintendent of Schools; Dr. Stefanie Phillios, Deoutv Superintendent, Operations; Dr, Haglund, Deputy Superintendent, Educational Services; Mr, Orin Williams, Assistant Superintendent, Facilities and Governmental Relations; Dr. Lopez- Guerra, Director of Community Relations; and Hector Rodriguez, Chief of School Police. PUBLIC COMMENTS None AGENDA ITEMS 1.0 Approval of Minutes of the November 2, 2015 District /City Minutes Approved with the modification to add comments made by Cecilia Iglesias that were left out. Motion - Amezcua, Second - Reyna, Approved 2.0 Partnerships Jeannie Jurado provided an introduction to the topic. Both Board Member Cecilia Iglesias and Council Members Angelica Amezcua and Roman Reyna spoke about the importance of making 13A -3 sure that the partnership efforts between the District and the City acid value to the community. All agreed that they serve the same families 2.1 Possible Joint -Use Agreements 2.1.1 Review Progress on Segerstrom High School Enrique Marban provided an update. Cecilia Iglesias asked if the 1,8 million was for the stadium and what type of partnership will be formed. David Cavazos responded no, only for track and field section and that the partnership will be on percentage of use. A discussion continued on how the cost should be allocated. The SAUSD indicated that the percentage of use does not take into account the funding already invested in the site. David Cavazos indicated that the matter needed to be discussed further. It was agreed that a special District /City Joint Policy meeting, hosted by the District would take place at the end of March and focus on the prospects of a Joint Use Agreement at Segerstrom High School, Council Mernber Tinajero stated that we should learn about how the Valley High School batting cages were done. He stated that certain deficiencies in those batting cages should not be replicated at .Segerstrom. He mentioned about the importance of lights on the ball diamonds. He beiieves that lights on the ball diamonds will help ail sports at Segerstrom because the fields will then allow flexibility in moving sports around depending on their needs. He also stated the importance on making sure the restrooms were provided in such a way to make sure that easy access is accommodated to students and the community, 9 11,ult. nn Rnncayo Y /A/` /elUer Prni�rt Frank Arroyo provided an update. Board Member Cecilia Iglesias asked for details on the project. Gerardo Mouet indicated that it would be similar to Garfield and that it would also have a track, garden, library services and e- library. 2.3 City of Santa Ana Library Card for Every SAUSD Student Project Jeannie Jurado provided an update. Cecilia Iglesias indicated that SAUSD is extending their hours and that Carr elementary is being made available to the community. Gerardo Mouet indicated that the City will work to make that information available on the City website. 2.4 Youth Service Provider Summit Gerardo Monet provided an update on the Youth Services Provider Summit planned for April 7`r' or W". 13A -4 2.5 City Produced Events Jeannie Jurado congratulated the SAUSD on their recent event Sonia Batres provided an update on City Events for 2016. It was announced that the 5K and Open Street Event is still pending budget approval. if approved this event will take place on Saturday, August 20" and start with the 5K Race. Council Member Roman Reyna suggested the race start at 7 AM instead of 8 AM this year. Board Member Cecilia Iglesias asked about parade options and more School District involvement of high school bands for the 4'" of July event. 2,6 Mariachi Concerts Council Member Roman Reyna stated he is working with Board Member Valerie Amezcua on organizing a Mariachi Concert using SAUSD students at memorial Park concrete band stage. Roman Reyna indicated the concert will be free and the event is proposed for May 21, 2016. 3.0 Follow up Items 3.1 Santa Ana High School Tennis Courts Provided an update about the cost to light remaining courts. Board Member Cecilia Iglesias asked to be kept informed about Windsor Park tennis court. 3.2 Schools Opening and Made Available for Community Use No Comments 4.0 Future Items for Discussion and Planning Hold a special meeting to discuss Joint -Use of Segerstrom COMMITTEE COMMENTS Council Member Roman Reyna -Asked if the School District can do a cost estimate to keep one of the elementary schools open after hours for community use. Board Member Cecilia Iglesias supported this exploration and suggested the District consider the District's LCAP planning process as possible inclusion of this type of planning effort. Board Member John Palacios- Indicated that there has to be a partnership. Council Member Angelica Amezcua - Thanked everyone for their efforts and congratulated Sal Tinajero on Golden Apple award. Council Member Sal Tinajero- Thanked everyone and announced that on March 5, the School District is hosting an Intermediate School Speech and Debate Event at McFadden Intermediate School. 13A -5 ADJOURNMENT There being no Further business, the meeting was adjourned at 7:09 p.m. ATTEST: C Gt 13A -6