HomeMy WebLinkAbout19G - SENIOR MOBILITY PROG SRVREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 3, 2016
TITLE:
SENIOR MOBILITY PROGRAM SERVICE
PLAN WITH ORANGE COUNTY
TRANSPORTATION AUTHORITY
{STRATEGIC PLAN NO. 5,41211
CITY MANAG
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
E As Recommended
As Amended
❑ Ordinance on lot Reading
El Ordinance on 2ntl Reading
E Implementing Resolution
E Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve the Senior Mobility Program Service Plan and authorize its submittal to the Orange
County Transportation Authority.
DISCUSSION
On March 15, 2016 the City Council approved an agreement amendment with the Orange County
Transportation Authority (OCTA) to modify the existing scope. Since then, OCTA has indicated
that a Service Plan (Exhibit 1) in the format developed by OCTA needs to be approved by the
City Council before OCTA staff can draft an agreement amendment to present to the OCTA
board for approval. Once approved by the OCTA board, the agreement amendment will be
brought back to the City Council for approval at a future council date.
OCTA developed the Senior Mobility Program for the purpose of improving transportation
services for seniors in the region. Under this service plan, the Parks, Recreation and Community
Services Agency provides transportation services for residents 60 years of age and older for
senior center classes/nutrition programs, shopping, personal care, special events,
social/recreation activities. All trips must be within Orange County or within 10 miles of the
County border if the trips are medical in nature.
The current term of the agreement is for 5 years and expires on June 30, 2016. The agreement
is subject to extension for another 5 year period, through June 30, 2021, at the discretion of
OCTA. As required by OCTA's Senior Mobility Program Guidelines recently enacted, once
approved, the new service plan will ensure that the modified scope of services remains effective
through any extension period.
19G-1
Agreement Amendment with Orange County
Transportation Authority Senior Mobility Program
March 15, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #5 - Community Health, Livability, Engagement
& Sustainability, Objective #4 (Support neighborhood vitality and livability), Strategy B (Improve
neighborhood quality by locating or providing access to complementary services and public
facilities, including access to healthy food options (community gardens, farmers' markets, corner
markets, etc.) in neighborhoods).
FISCAL IMPACT
This is no fiscal impact associated with this action.
Gerardo Mouet
Executive Director
Parks, Recreation and Community Services Agency
EXHIBIT: 1. Service Plan
19G-2
MSenior Mobility Program
ocra Agency Service Plan
Jurisdictions and agencies participating in the Orange County Transportation Authority
(OCTA) Senior Mobility Program (SMP) must complete the following Service Plan in order to
receive SMP funding. The Service Plan must be developed in accordance with SMP
Guidelines, included as Attachment 1, and submitted to OCTA for review. Upon review from
OCTA, the Service Plan must be formally adopted by the agency's council or governing body
and approved by the OCTA Board of Directors. Any modifications to SMP services will
require submittal of a new Service Plan.
Participant Information:
Agency City of Santa Ana
Program Contact
Juan L. Lara
Phone Number 714-571-4259
Service Description:
1. Program goals and objectives:
Date April 7, 2016
Email jlara@santa-ana.org
Provide transportation services to Santa Ana residents 60 years of age and older.
Assist participants with accessing programs, services and activities that enhance
.their niialiN of lifo
2. Indicate how SMP service will be operated: (Please check all that apply)
F✓ Directly Operated
Contract Service Provider
Volunteers
Subsidized Taxi Program
Other (Please describe)
19G-3
3. Eligible trips provided under the Senior Mobility Program are limited to the following
categories. Please indicate the categories of service to be provided by your program:
(check all that apply)
❑✓ Senior Center
❑✓ Nutrition
❑ Medical
Personal Care
Shopping
Social/Recreational (please list locations)
Local Museums, Parks, Beaches, Libraries,Theaters and County Fairs.
4. SNIP Guidelines restricts trips outside of Orange County to medical trips within
approximately 10 miles of the Orange County border. Do you intend to provide
medical trips outside of Orange County? 0 yes (�) No
If yes, please list the trip purpose and destinations: (e.g., medical trips to the VA Hospital
in Long Beach)
5. Fare structure:
Not Applicable
6. Number of vehicles:
3
7. Projected annual ridership:
200 —�
8. Source(s) of 20 percent match funding:
City General Fund
19G-4
Program Requirements:
1. Jurisdiction/Agency shall follow competitive procurement practices in selection of vendors for
all services which it does not provide using its own work force. Any Request for Proposals (RFP)
for services shall specify the use of vehicles meeting Americans with Disabilities Act (ADA)
accessibility standards.
2. Jurisdiction/Agency will perform, or ensure that a contracted vendor performs, maintenance of
all vehicles used in the Senior Mobility program, including, at a minimum:
a) Daily Pre -Trip Inspections that meet or exceed the guidelines provided in the attached
Pre -Trip Inspection Checklist (Attachment 2)
b) Scheduled preventative maintenance that meets or exceeds the guidelines provided in
the attached PM Checklist, including the maintenance of all accessibility features of the
vehicles.
c) Maintain maintenance records for each vehicle for five (5) years and, if required,
cooperate fully in annual motor coach carrier terminal inspections conducted by the
California Highway Patrol.
3. Jurisdiction/Agency will ensure that its operators, or its contracted vendor's operators, are
properly licensed and trained to proficiency to perform duties safely, and in a manner which
treats its riders with respect and dignity. Disability awareness and passenger assistance will be
included in this training.
4. Jurisdiction/Agency will establish and implement an alcohol and drug program that complies
with 41 U.S.C, sections 701-707, (the Drug Free Workplace Act of 1988), and will produce any
documentation necessary to establish its compliance with sections 701-707.
5. Jurisdiction/Agency will submit a monthly report to OCTA's Community Transportation Services
Department as illustrated in Attachment 3.
6. Jurisdiction/Agency will participate in OCTA marketing and outreach efforts to encourage use of
fixed route transit service by older adults.
7. Jurisdiction/Agency will note OCTA sponsorship in any promotional material for service funded
under this agreement and will display an OCTA Senior Mobility Program logo on vehicles used in
this program (excluding taxis).
S. Jurisdiction/Agency will ensure that it maintains adequate oversight and control over all aspects
of services that are provided by a contracted vendor.
IN WITNESS WHEREOF, has formally adopted the Senior Mobility Program Scope of Work
as written above.
AGENCY REPRESENTATIVE OCTA REPRESENTATIVE
Name: Executive Director Name:
Title: Executive Director
Title:
19G-5
19G-6