HomeMy WebLinkAbout22A - SPEC - POLICE CONVERSION COMPONENTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 3, 2016
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
CONTRACTS AWARD FOR POLICE ❑ As Recommended
CONVERSION COMPONENTS ❑ Amended
SPEC. NO. 15-130 El❑2n Ordinance on Reading
Ordinance on d Reading
(STRATEGIC PLAN NO. 6,2) ❑ Implementing Resolution
{SURPLUS ALLOCATION FUNDING} ❑ Set Public Hearing For_
J
CITY MANAGE
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Award contracts for police vehicle conversion components for a two year period expiring April 30,
2018 in an annual amount not to exceed $495,000, subject to non -substantive changes approved
by the City Manager and City Attorney, with the following vendors:
Vendor
Location
Adamson Police Products
Los Alamitos
Lehr
Anaheim
Project in accordance with the Council approved Surplus Allocation Plan as of October 20, 2015.
Department:
Project:
Category
Total Funding:
Finance
Vehicle Replacement
Facilities/Assets
$650,000 Fv 16-17
DISCUSSION
The Finance and Management Services Facilities, Fleet Maintenance and Central Stores Division
is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and
maintenance equipment. The Police Department is transitioning to Ford Interceptor SUV as their
standard patrol vehicles. A total of 42 of these vehicles are scheduled to be purchased in FY
2016-17; seven with Surplus Allocation funds and 35 are as part of the Equipment Replacement
Funding. The Fleet Maintenance Division staff
related equipment such as light bars, sirens, we
before releasing them to the Police Department.
must outfit each of these vehicles with police-
apon racks, security seating, push bumpers, etc.,
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Contracts Award for Police Conversion Components
May 3, 2016
Page 2
The notice inviting bids was advertised on December 10, 2015, on the city's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
45 Vendors were notified
9 Vendors downloaded the bid packet
2 Bids received
0 Bids received from Santa Ana vendors
Bids were opened on January 5, 2016 and evaluated. The two bids received are responsive to
the specifications and meet the City's requirements. Staff recommends awarding contracts to
both vendors to allow for flexibility in scheduling and optimal utilization.
STRATEGIC PLAN ALIGNMENT
Approval of this item assists the City's effort to meet Goal #6 Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $495,000 are budgeted and will be available in FY 2016-17 as follows:
$56,000 in the Finance Fleet Maintenance account (05010022 66400), $63,000 in the Fleet
Maintenance Equipment Replacement account (07510101 66400) and $376,000 in the
Equipment Replacement account (07010101-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
CL/sp
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