HomeMy WebLinkAboutCOMMUNITY ACTION PARTNERSHIP OF ORANGE COUNTY 6A�J
A- 2015- 086 -01
• 1M] __rel -
This First Amendment to Subgrant (hereinafter referenced as "Amendment ") is dated
effective as of the date fully executed by all parties ( "Effective Date" j and is entered into
between Community Action Partnership of Orange County, a California non - profit
corporation, (hereinafter referenced as "Subgrantor ") and City of Santa Ana, a municipal
corporation (hereinafter referenced as "Subgrantee'.') for the funding of Orange County
Partnerships to Improve Community Health Grant (hereinafter referenced as "Grant ").
Subgrantor and Subgrantee entered into that certain Subgrant dated October 1, 2014.
Subgrantor and Subgrantee now desire to amend the terms of the Agreement, as more
particularly set forth below:
Section 1, Paragraph 1, Exhibit A will be replaced with the Exhibit A attached
hereto and made part of the Agreement.
2, Section 1, Paragraph 4 is hereby added to the Agreement and shall hereafter be
and read as follows: "Grant No, for the first option term is 5 NU58DP005861-02-
00 and Subgrantee must document the Grant No. on all communication and
correspondence ".
3. Section 2, a. will be amended to read as follows: "Term of this Agreement is now
extended from Sept 30, 2015 to Sept 29, 2016. ".
4. Section 2, b. will be amended to read as follows: "There is one (1) 1 year option
remaining and renewal of said option is contingent on adequate funding from the
Centers for Disease Control and Prevention (CDC) and satisfactory
programmatic progress of Subgrantee. Subgrantee must give ninety (90) day
notice in writing as prescribed herein to Subgrantor to exercise the option. ".
Section 2, c, will be amended to read as follows: "The maximum amount of
funding from September 29, 2015 to Sept 29, 2016 is $119,800; and ".
6. Section 3, a. i. Exhibit B will be replaced with the Exhibit B attached hereto and
incorporated as part of the Agreement.
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Except as provided in this Amendment, all terms used in this Amendment that
are not otherwise defined shall have the respective meanings ascribed to such
terms in the Agreement.
This Amendment embodies the entire agreement between Subgrantor and
Subgrantee with respect to the amendment of the Agreement. In the event of any
conflict or inconsistency between the provisions of the Agreement and this
Amendment, the provisions of this Amendment shall control and govern.
9. Except as specifically modified and amended herein, all of the terms, provisions,
requirements and specifications contained in the Agreement remain in full force
and effect. Except as otherwise expressly provided herein, the parties do not
intend to, and the execution of this Amendment shall not, in any manner impair
the Agreement, the purpose of this Amendment being simply to amend and ratify
the Agreement, as hereby amended and ratified, and to confirm and carry
forward the Agreement, as hereby amended, in full force and effect.
This Amendment shall be construed and governed by the laws of the State of
CALIFORNIA.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed as of the day and year last signed.
Subgrantor
Community Action Partnership
Of Orange County,
a California non - profit corporation
By: U/we' "y(
Name: Clarence W Ray
Subgrantee
City of Santa Ana
a municipal corporation
By:
Name: b'1, Nyaz05
Title: Executive Director Title: C 'A M a, Inek 0,A C�
Date: _ [ �LZ Date: FEB I 1 20r
ATTEST
114 C �D�
MAR A . HUIZAR
CLERK OF THE COUNCIL
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Except as provided in this Amendment, all terms used in this Amendment that
are not otherwise defined shall have the respective meanings ascribed,to such
terms in the Agreement.
8. This Amendment embodies the entire agreement between Subgrantor and
Subgrantee with respect to the amendment of the Agreement. In the event of any
conflict or inconsistency between the provisions of the Agreement and this
Amendment, the provisions of this Amendment shall control and govern.
9. Except as specifically modified and amended herein, all of the terms, provisions,
requirements and specifications contained in the Agreement remain in full force
and effect. Except as otherwise expressly provided herein, the parties do not
intend to, and the execution of this Amendment shall not, in any manner impair
the Agreement, the purpose of this Amendment being simply to amend and ratify
the Agreement, as hereby amended and ratified, and to confirm and carry
forward the Agreement, as hereby amended, in full force and effect.
This Amendment shall be construed and governed by the laws of the State of
CALIFORNIA.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed as of the day and year last signed.
Subgrantor
Community Action Partnership
Of Orange County,
a California non - profit corporation
By:
Name: Clarence W Ray
Title: Executive Director
Date:
LET' i�
Jose Sandova -r —
Aassi ®cant City Attorney
Subgrantee
City of Santa Ana
a municipal corporation
By: _
Name:
Title:
Date:
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Exhibit A
Scope of Work
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City of Santa Ana
Scope of Work 9/30/20.15 to 9/29/2016
1. City of Santa Ana - institution.
2. The City of Santa Ana was sole sourced. City of Santa Ana is the municipal entity responsible for
land use decisions; zoning, streets, bike lanes, sidewalks, open space such as parks and trails. The city
is responsible for transportation decisions that affect safety such a speed limits, stop signs /lights,
lighting. The city provides tap water in public spaces; drinking fountains and hydration stations.
3. The contract for this project is September 30, 2015 through September 29, 2016.
4. Scope of Work
Project Period Objective 02 — Increase the number of people with improved access to environments
with healthy food and beverage options.
Support other coalition partners, as needed; Deliverable- Progress /Program Report; and
Encourage resident to consume tap water by supporting a tap water/ rethink your drink campaign.
Deliverable- Program /Progress Report;
Period Project Objective 03 — Increase the number of people with improved access to physical
activity opportunities.
• Provide and encourage physical activity opportunities for residents. Deliverable -
Progress /Program Report;
• Support safe, healthy environments for all individuals that work, play and live in Santa Ana.
Deliverable- Progress /Program Report;
• Install sixteen bike racks around the city. Deliverable - Installation of bike racks;
• Install five intersection enhancements to encourage safe and attractive physical activity,
Deliverable - Installation of enhancements; and
• Support and assist, as needed, UCI evaluation efforts.
Period Project Objective 05 — Increase the number of public and partner messages promoting
healthy lifestyles.
• Provide technical assistance to the OC PICH coalition for the development of a social media
campaigns, as well as, other mixed communication methods. Deliverable- Attendance and
participation in meetings related to OC PICH communication /media goals.
The City's program progress and performance will be monitored by the Program Manager. The
Contract Manager will ensure The City's is contract compliant. The following will be required of
subcontractors;
• Required attendance to monthly OC -PICH planning meetings;
• Provide a monthly activity /event calendar to the Program Manager. The calendar will include
activities completed with CDC hinds, as well as supporting activities;
• Monthly program /progress reports due to Program Manager (including; meetings, activities, PSE
efforts, etc.);
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• All payroll and expense related support materials will be submitted to Contract Manager monthly;
• Submit bidding process, following CDC & CAPOC policies and procedures, to Contract
Manager, as needed;
• All budget and /or program modifications need to have prior approval by PI;
• Monthly billing reports due to Contract Manager; and
• CAPOC will complete site visits at a minimum two times per contract year.
6. Budget
Salaries and Wages
Jusi:iiic<ation
Job Description: Title — (Name)
We request support for X calendar months. Please add a description of activities. Complete for all
positions
Fringe Benefits
Fringe Benefits Total $ x% of Total salaries = Fringe Benefits
(OR)
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Total Personnel $
Supplies
Justification
The installation of bike racks will promote Active Transportation. The existing lack of opportunity to
secure a bicycle in key areas can be resolved and will promote the extension of existing bicycle routes in
the City.
Travel
Travel (In -State and Out -of- State) Total S
Travel (In- State): Total
In -State Travel Justification
Out -of -State Travel Total $
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Justification
Other
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• (-
Intersection Enhancement - Circle (includes
materials and labor)
Unclassified Excavation
100
$120
$12,000
AC Pavement
8
$168.75
$1,350
Concrete Mountable Truck Apron
375
$40
$15,000
Construct Concrete Curb
100
$25
$2,500
Furnish/Install Tree
1
$500
$500
Planter Bed Topsoil
100
$4
$400
Landscaping
310
$6
$1,860
Irrigation
310
$12
$3,720
Install Sign and Post
8
$300
$2,400
Remove Legend
4
$250
$1,000
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Install Legend
4
$300
$1,200
Yield Line
74
$5
$370
6" Line Striping
222
$1
$222
Intersection Enhancements (3) - Median
( *includes materials and labor)
Unclassified Excavation
1.40
$120
$16,800
AC Pavement
5
$162
$810
Construct Concrete Curb
96
$25
$2,400
Median Island Striping with RPM
78
$1
$78
Delineator
6
$15
$90
Continental Crosswalk Striping
3
$150
$450
Landscaping
50
$6
$300
Irrigation
50
$1.2
$600
Intersection Enhancement - RRFB (cost
includes materials and labor)
Rectangular Rapid Flashing Beacon Hardware
4
$4,500
$18,000
Unclassified Excavation
26
$120
$3,120
Sign Assembly Ted Crossing"
4
$300
$1,200
Install 2" PVC Conduit
40
$50
$2,000
Construct Concrete Curb
20
$25
$500
Construct Concrete Sidewalk
14
$10
$140
"Except Bicycles" Signage
4
$100
$400
Sign and Post "Yield"
2
$350
$700
6" line striping
230
$1
$230
Walking Path
Walking Path Signage (in- ground tile markers)
50
$1.00
$5,000
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Walking Path Signage Installation
50
$350
$17,500
Total Other
$112,840
Justification
Intersection Enhancements - Roundabouts reduce traffic speeds at key intersections and increase safety
for pedestrians and bicyclists.
Intersection Enhancements - Median Refuge Islands reduce traffic speeds by breaking up the visual
openness of the street and increase safety for pedestrians.
Rectangular Rapid Flashing Beacons highlight crossings and alert motorists of the presence of
pedestrians, these will be installed at uncontrolled crossings with crosswalks and yield markings.
Like a walking trail but in an urban context, decorative in- ground tile markers will act as" breadcrmnbs"
and encourage pedestrians to walk along the established Wellness Corridor and will allow them to track
their distances traveled along the route.
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Exhibit B
Notice of Award (NOA)
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Funding An FV 7
Award Number: 5NU58DPOO5861-02-00
Award Type: Coopei alive Agreement
Applicable Regulations: 45 Code of Federal Regulations (6FR) Part 73. Uniform Administrative Requirements.
Cost Principles, and Audit Requirements for HR3Awards
45 [:FR Part 75 GQp8[Sed88 regulations at 45 CFR Part 74 and Part 92
Incorporation: The Centers for Disease Control arid Prevention (CDC) hereby inoorporates Funding Opportunity
Announcement number CDC-RFA-DP14-1417, entitled Partnerships to Irnprove Community Health (PICH), and
application dated April 2. 2015, as may be amended, which are hereby made a part of this Non-Rasearch award
hereinafter referred to as the Notice of Award (NoA). The Department of Health and Human Services (HHS) grant
recipients must comply with all terms and conditions outlined in their NoA, including grants policy terms and
conditions contained In applicable I-AHS Grants Policy Statements, and requirements Imposed by program statutes
and regulations and HHS grant administration regulations, as applicable; as well as any requirements or limitations
in any applicable appropriations acts. The territ grant is used throughout this notice and includes cooperative
Note: In the event that any requirement In this Notice of Award, the Funding Opportunity Announcement, the HHS
GPS, 45 CFR Part 75, or applicable statutes/appiopriations acts conflict, then Statutes and regulations take
precedence.
Approved Funding: Funding in the amount n[$|'085,Z51 is approved fo, the Year V2bodge$ ' o/ud, which Is
September 3O.2015 through September 29, 2016, All future year funding will be based on satisfactory
programmatic progress and the availability offunds,
Note: Refer to the Payment Information section for draw down and Payment Management Syotnm(pWS)
oubuv000ntinfonv,$k`n,
Award Funding: Not funded by the Prevention and Public Health Fund
Objective/Technical Review Statement Response Requirement; The review comments on the strengths and
woakneooawVf the proposal are provided x$ part nf this award, A response to the w/8aknwwox»inthese
o\aYnmentanouAibeoub/ni|todtoundapprov°d,ivwd\ing`byihaGnnnisMunupmmmntSpntim||o08ranto
Management Off iuo,(GMS83K4O) noted in the Staff Contacts section mf this Nn8,vn later than 3OdaY* from the
budget podod8to�date, Failure tu8uhn�D the required |^fo,m8Uonby the due date, Ouk�bn,3O,2O1�' will cause
delay in programmatic progress and will adversely affect the future funding n/ this project.
Program Income: Any program income generated under this grant or cooperative agreement will be used in
accordance with the Addition alternative.
Under this alternative, program Income Is added to the funds committed to the
projeot/program and Is used to further eligible project/program objectives.
Note: The disposition of prograrn income MUSt have written prior approval from the GMO,
Cost Limitations as Stated In the Consolidated and Further Continuing Appropriations Act, 2016 (items A
through E>
A. Cap M0almdoS (Dk/[,T0o||.8nu� None of the funds appropriated in this title shall bm used tu pay the
salary of an Individual, through a grant or other extramural mechanism, at a rate in excess of Executive Level 11,
Note: The salary rate limitation does not restrict the salary that an organization may pay an individual working
under an NHS contract or order; it merely limits the portion of that salary that may be paid with Federal funds,
B. Gun Control Prohibition (Div. G, Title Ii, Sao, 217): None of the funds made available in this title may be used,
in whole or in part, to advocate or promote gun control.
C. Lobbying Restrictions (Div. G, Title V, Sea 503):
503(a): No part of any appropriation contained In this Act or transferred pursuant to section 4002 of Public
Law 111 -148 shall be used, other than for normal and recognized executive - legislative relationships, for
publicity or propaganda purposes, for the preparation, distribution, or use of any kit, pamphlet, booklet,
publication, electronic communication, radio, television, or video presentation designed to support or defeat
the enactment of legislation before the Congress or any State or local legislature or legislative body, except in
presentation of the Congress or any State or local legislature itself, or designed to support or defeat any
proposed or pending regulation, administrative action, or order issued by the executive branch of any State or
local government itself.
503 (b): No part of any appropriation contained In this Act or transferred pursuant to section 4002 of Public
Law 111 -148 shall be used to pay the salary or expenses of any grant or contract recipient, or agent acting for
such recipient, related to any activity.designed to influence the enactment of legislation, appropriations,
regulation, administrative action, or Executive order proposed or pending before the Congress or any State
government, State legislature or local legislature or legislative body, other than normal and recognized
executive legislative relationships or participation by an agency or officer of an State, local or tribal
government in poloymaking and administrative processes within the executive branch of that government,
• 503(c): The prohibitions in subsections (a) and (b) shall include any activity to advocate or promote any
proposed, pending or future Federal, State or local tax increase, or any proposed, pending, or future
requirement or restriction on any legal consumer product, including its sale of marketing, including but not
limited to the advocacy or promotion of gun control.
For additional information, see Additional Requirement 12 at
httt):(lwww cdo�gavLgrantsladdtl lonalregtilrements /Index html and Anti Lobbying Restrictions for CDC Grantees at
littp://www.odo.nov/oLaLits/—�documents/Anti-Lobbyin-q Res trictions for CDC g3rantges July 2Q�12.pdf
D. Needle Exchange (Div, G, Title V, Sso. 521): Notwithstanding any other provision of this Act, no funds
appropriated in this Act shall be used to carry out any program of distributing sterile needles or syringes for the
hypodermic injection of any illegal drug.
E. Blocking access to pornography (Div. G, Title V, Sec. 526): (a) None of the funds made available in this Act
may be used to maintain or establish a computer network unless such network blocks the viewing, downloading,
and exchanging of pornography; (b) Nothing in subsection (a) shall limit the use of funds necessary for any
Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal Investigations,
prosecution, or adjudication activities.
Rent or Space Casts: Grantees are responsible for ensuring that all costs included In this proposal to establish
billing or final indirect cost rates are allowable in accordance with the requirements of the Federal award(s) to
which they apply, including 45 CFR Part 75, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for HHS Awards. The grantee also has a responsibility to ensure sub - recipients expend funds in
compliance with applicable federal laws and regulations, Furthermore, it is the responsibility of the grantee to
ensure rent is a legitimate direct cost line item, which the grantee has supported in current and /or prior projects
and these same costs have been treated as indirect costs that have riot been claimed as direct costs. If rent is
claimed as direct cost, the grantee must provide a narrative justification, which describes their prescribed policy to
include the effective date to the assigned Grants Management Specialist (GMS) identified in the CDC Contacts
for this award.
This provision includes express terms and conditions of the award and any violation of it shall be grounds for
unilateral termination of the award by (HHS OPDIV) prior to the end of its term
Trafficking In Persons: This award is subject to the requirements of the Trafficking Victims Protection Act of
2000, as amended (22 U.S.C. Part 7104(8)).
Cancel Year: 31 U.S.C. Part 1652(a) Procedure for Appropriation Accounts Available for Definite Periods states
the following, On September 30m of the 51h fiscal year after the period of availability for obligation of a fixed
appropriation account ends, the account shall be closed and any remaining balances (whether obligated or
unobligated) in the account shall be canceled and thereafter shall not be available for obligation or expenditure for
any purpose. An example is provided below:
Fiscal Year (FY) 2015 funds will expire September 30, 2020, All FY 2015 funds should be drawn down and
reported to Payment Management Services (PMS) prior to September 30, 2020. After this date, corrections or
cash requests will not be permitted.
tREPORT(NG,REQtJIREMENTS . . . ,.
Annual Federal Financial Report (FFR, 8F -425); The Annual Federal Financial Report (FFR) SF -425 is
required and must be submitted to your grants management specialist (GMS) no later than 90 days after the end
of budget period. The FFR for this budget period is due by December 29, 2016. Reporting timeframe is
September 30, 2015 through September 29, 2016.
The FFR may be downloaded from the following website below and submitted to the GMS via email,
tt s:! /w w,wh to ou o. ov t s /default /f fes /amb /grants /approved form SF- 2 �p�f(
The FFR should only Include those funds authorized and disbursed during the timefrarne covered by the report.
The final FFR must indicate the exact balance of unobligated funds and may not reflect any uniiquidated
obligations. There must be no discrepancies between the final FFR expenditure data and the Payment
Management System's (PMS) cash transaction data. All Federal reporting in PMS is unchanged. Failure to
submit the required information in a timely manner may adversely affect the future funding of this project. If the
information cannot be provided by the due date, the grantee is required to contact the Grants Officer listed In the
contacts section of this notice before the due date.
Performance Reporting. The Annual Performance Report is due no later than 120 days prior to the end of the
budget period, May 29, 2016, and serves as the continuing application. This report should include the information
specified in the FOX
Audit Requirement:
Domestic Organizations: An organization that expends $750,000 or more in a fiscal year in Federal awards shall
have a single or program specific audit conducted for that year in accordance with the provisions of 45 CFR Part
75, The audit period Is an organization's fiscal year. The audit must be completed along with a data collection
form (SF -SAC), and the reporting package shall be submitted within the earlier of 30 days after receipt of the
auditor's report(s), or nine (9) months after the end of the audit period. The audit report must be sent to:
Federal Audit Clearing House Internet Data Entry System
Electronic Submission: https:Hharvester. s vlf 'd s1 vkwia e z'i n 0 ! cco , I in.a x
AND
Procurement & Grants Office, Risk Management & Compliance Activity
Electronic Copy to: POO Audit RgsoIution flip cqc eov
This paragraph applies to both Domestic and Foreign organizations. Audit requirements for Subrecjpie ut� to
wbm FFR 75 Subpart F applies: The grantee must ensure that the subraeiplents receiving CDC funds also
meet these requirements. The grantee must also ensure to take appropriate corrective action within six months
after receipt of the subrecipiont audit report in instances of non - compliance with applicable Federal law and
regulations (45 CFR 75 Subpart F and HHS Grants Policy Statement). The grantee may consider whether
subrecipient audits necessitate adjustment of the grantee's own accounting records. If a subrecipient is not
required to have a program - specific audit, the grantee Is still required to perform adequate monitoring of
subrecipient activities. The grantee shall require each subrodpient to permit the Independent auditor access to
the subreciplent's records and financial statements. The grantee must include this requirement in all subrecipient
contracts.
Note; The standards set forth in 45 CFR Part 75 Subpart F will apply to audits of fiscal years beginning on or after
December 26, 2014.
Federal Funding Accountability and Transparency Act (FFATA):.
In accordance with 2 CFR Chapter 1, Part 170 Reporting Sub -Award And Executive Compensation Information,
Prime Awardees awarded a federal grant are required to file a FFATA sub -award report by the end of the month
following the month in which the prime awardee awards any sub -grant equal to or greater than $25,000.
Pursuant to 45 CFR Part 75, §75.502, a grant sub -award includes the provision of any commodities (food and
non-food) to the sub - recipient where the sub- recipient is required to abide by terms and conditions regarding the
use or future administration of those goods. If the sub - awardee merely consumes or utilizes the goods, the
commodities are not in and of themselves considered sub - awards.
2 CFR Pail 170: http;/ /w V.ecfr,ctov /c pin /,ex -idx tpl- lectrbrowse l itle02 /2cfr 0 main 02 tpll,
FFATA: wwwJeLg_ggv_.
Rugnina of First- Tigy-,Saib- awards
Applicability: Unless you are exempt (gross income from all sources reported in last tax return is under
$300,000), you must report each action that obligates $25,000 or more in Federal funds that does not include
Recovery funds (as defined In section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009,
Pub, L, 111.5) for a sub -award to an entity.
Reporting: Report each obligating action of this award term to www.fsrs.gov. For sub -award information,
report no later than the end of the month Following the month In which the obligation was made. (For example,
if the obligation was made on November 7, 2010, the obligation must be reported by no later than December
31, 2010). You must report the information about each obligating action that the submission instructions
posted at www.fsrs oov specify.
Tata.t m t(on ofa Ion �g iv You must report total compensation for each of your five most
highly compensated executives for the preceding completed fiscal year, if'.
The total Federal funding authorized to date under this award is $25,000 or more;
• In the preceding fiscal year, you received-
* 80 percent or more of your annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the 9ransparency Act, as defined at
2 CFR Part 170.320 (and sub - awards); and
o $25,000,000 or more In annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at
2 CFR Part 170.320 (and sub - awards); and
o The public does not have access to information about the compensation of the executives
through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. Part 78m(a), 78o(d)) or section 6104 of the internal Revenue Code of 1986.
(To determine if the public has access to the compensation information, see the U.S. Security
and Exchange Commission total compensation filings at
I'�ttp; / /www sec (ioy /answerslgxocornp,_htr ? x olorer.even< =true).
Report executive total compensation as part of your registration profile at DI . ww Reports should
be made at the end of the month following the month in which this award is made and annually thereafter.
IgI&I Qompensation of SuI2-reqI I n ;�(e ��l es, Unless you are exempt (gross income from all sources
reported in last tax return is under $300,000), for each first tlor sub-recipient under this award, you must
report the names and total compensation of each of the sub -recipient's five most highly compensated
executives for the sub-reopient's preceding completed fiscal year, if:
|n the sb-renipi t's preceding fiscal year, the h |ipini received-
*
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined
at 2 CFR Part 170.320 (and sub-awards); and
p *xn,ouo`vovo/ more m annual gross revenues front Federal procurement contracts (and
Vuboonirauts), and Federal financial assistance subject \o the Transparency Act (and sub-
awards); and
v The public does not have access to information about the compensation of the executives
through periodic reports filed under section 13(a)or15 of the Securities Exchange Act of
1934(15U.S.O. Part 78m(a)`78ok8)or section H104oy the Internal Revenue Code rd
1$86, (To determine If the public has access \o the compensation infn/mgdon,owo\he U,S,
Security and Exchange Commission total compensation filings ut
You must report sub-recipient executive total compensation to the grantee by the and of the month f0flowing
the month during which you make the sub-award, For example, If a sub-award is obligated on any date during
the month of October of a given year (i,e., between October 1st and 31st), you must report any required
compensation information of the sub-rociplent by November 30th of that year,
Entity means all of the following, as defined in 2 CFR Part 25 (Appendix 8.Pmpqgrupx()(3)):
• Governmental organization, which is 8tw1o\uoo|gove,nmgnt,or!nd|mnt8be;
• Foreign public entity;
• Domestic or foreign non-profit organization;
• DnmeMfcnr foreign for-profit
• Federal agency, but only as a sub-recipient under an award or sub-award to a non-Federal
• Executive means officers, managing partners, or any other ornicloyees in managerrient positions.
• Sub^awrvd:u legal |n$(n/mentt provide support 1oan eligible mub',wdp|on\ for the performance (d
any portion Of the Substantive project or program for which the grantee received this award. Tile
term does not Include the grantees pro u,am*otnfp,oportyandoe[v|nnan$*dodtuumnyOu\!he
project or program (for further explanation, see 45 CFR Part 75), A sub-award may be provided
through any legal agreement, including an agreement that the grantee or a sub-recipient considers
acno\rao[,
• SUIc-recipient means tin entity that receives a sub-award from you (the grantee) under this award;
and is accountable to the grantee for the use of the Fedora] funds provided by the oub^awa/d,
^
Total compensation means the cash and non-cash dollar value earned by the executive during the
granteabors�ub`rwcip\ento preceding fiscal year and includes thnfollowing (fnrnuor°information
see 17CFRPart 228.482(o)(2)):
• Salary and bonus
• Awards 8Y stock, stock options, and stock appreciation rights. Use the dollar amount
recognized for financial statement reporting purposes with respect to the fiscal year in
accordance with the Statement of Financial Accounting Standards No� 123 (Revised 2004)
(FK8183R), Shared Based Payments,
• Earnings for services under non-equity Incentive plans, This does not include group life,
heallh, hospitalization or medical reimbursement plans that do not discriminate in favor 01
executives, and are available generally io all salaried emp|nyeo&
• Change in pension value. This Is the change in present value of defined benefit and
actuarial pension plans.
• Above - market earnings on deferred compensation which is not tax - qualified.
• Other compensation, if the aggregate value of all such other compensation (e.g, severance,
termination payments, value of life insurance paid on behalf of the employee, perquisites or
property) for the executive exceeds $10,000.
Grantees awarded a grant, cooperative agreement, or contract from such funds with a value of $25,000 or more
shall produce reports on a semi - annual basis with a reporting cycle of January 1 - June 30 and July 1 • December
31; and email such reports to the CDC website (tomplato and point of contact to be provided after award) no later
than 20 calendar days after the end of each reporting period (Le, July 20 and January 20, respectively). Grantee
reports must reference the NoA number and title of the grant, and include a summary of the activities undertaken
and identify any sub - awards (including the purpose of the award and the identity of each sub-recipient).
leg per 9i lilt fgr Informing Sub- roetni��; Grantees agree to separately identify each sub - recipient, document
the execution date sub-award, date(s) of the disbursement of funds, the Federal award number, any special
CFDA number assigned for PPI-IF fund purposes, and the amount of PPHF funds. When a grantee awards PPHF
funds for an existing program, the information furnished to sub•reciplents shall distinguish the sub - awards of
incremental PPHF funds from regular sub - awards under the existing program,
kG�N�R'R�APQ`CliF#�iN�Nti'S m "" a
Travel Cost: In accordance with HHS Grants Policy Statement, travel costs are only allowable where such travel
will provide direct benefit to the project or program. There must be a direct benefit imparted on behalf of the
traveler as it applies to the approved activities of the NQA. To prevent disallowance of cost, the grantee Is
responsible for ensuring that only allowable travel reimbursements are applied in accordance with their
organization's established travel policies and procedures. Grantees approved policies must meet the
requirements of 45 CFR Part 75, as applicable.
Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal
regulations and HHS policies and guidance, which can be found at
htto / /www hhs aov /a fr /ogaga /g q i I i n /elfspftoOppi memo html. In addition, costs must be proposed in
accordance with grantee approved policies and a determination of reasonableness has been performed by the
grantees. Grantee approved policies must meet the requirements of 45 CFR Part 75, as applicable,
Prior Approval; All requests, which require prior approval, must bear the signature of an authorized official of the
business office of the grantee organization as well as the principal Investigator or program or project director
named on this NoA. The grantee must submit these requests no later than 120 days prior to this budget period's
end date. Any requests received that reflect only one signature will be returned to the grantee unprocessed.
Additionally, any requests Involving funding issues must include an Itemized budget and a narrative justification of
the request.
The following types of requests require prior approval,
• Use of unobfigated funds from prior budget period (Carryover)
• lift funding restriction, withholding, or disallowance
• Redirection of funds
• Change in scope
Implement a. new activity or enter into a sub -award that is not specified in the approved budget
• Apply for supplemental funds
Change In key personnel
• Extensions
• Conferences or meetings that were not specified In the approved budget
Note: Awardoes may request up to 75 percent of their estimated unobli
for prior approval requests can be found at:
Key Personnel: In accordance with 45 CFR Part 75.308, CDC grantees must obtain prior approval from CDC for
(1) change In the project director /principal investigator, business official, authorized organizational representative
or other key persons specified in the FOA, application or award document; and (2) the disengagement from the
project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved
project director or principal Investigator,
Inventions: Acceptance of grant funds obligates grantees to comply with the standard patent rights clause in 37
CPR Part 401.144,
Publications: Publications, journal articles, etc, produced under a CDC grant support project must bear an
acknowledgment and disclaimer, as appropriate, for example:
This publication (journal article, etc.) was supported by the Grant or Cooperative Agreement Number,
5NU58DP005861, funded by the Centers for Disease Control and Prevention. Its contents are solely
the responsibility of the authors and do not necessarily represent the official views of the Centers for
Disease Control and Prevention or the Department of Health and Human Services,
Acknowledgment Of Federal Support: When issuing statements, press releases, requests for proposals, bid
solicitations and other documents describing projects or programs funded in whole or In part with Federal money,
all awardees receiving Federal funds, Including and not limited to State and local governments and grantees of
Federal research grants, shall clearly state:
percentage of the total costs of the program or project which will be financed with Federal money
• dollar amount of Federal funds for the project or program, and
percentage and dollar amount of the total costs of the project or program that will be financed by non-
governmental sources.
Copyright Interests Provision: This provision is intended to ensure that the public has access to the results acid
accomplishments of public health activities funded by CDC. Pursuant to applicable grant regulations and CDC's
Public Access Policy, Recipient agrees to submit into the National Institutes of Health (NIH) Manuscript
Submission (NIHMS) system an electronic version of the final, peer reviewed manuscript of any such work
developed under this aware( upon acceptance for publication, to be made publicly available no later than 12
months after the official date of publication, Also at the time of submission, Recipient and /or the Recipient's
submitting author must specify the date the final manuscript will be publicly accessible through PubMed Central
(PMC) Recipient and/or Recipient's submitting author must also post the manuscript through PMC within twelve
(12) months of the publisher's official date of final publication; however the author Is strongly encouraged to make
the subject manuscript available as soon as possible, The recipient must obtain prior approval from the CDC for
any exception to this provision.
The author's final, peer - reviewed manuscript is defined as the final version accepted for journal publication, and
Includes all modifications from the publishing poor review process, and all graphics and supplemental material
associated with the article. Recipient and Its sulernitting authors working under this award are responsible for
ensuring that any publishing or copyright agreements concerning submitted articles reserve adequate right to fully
comply with this provision and the license reserved by CDC. The manuscript will be hosted in both PMC and the
CDC Stacks instituutional repository system, in progress reports for this award, recipient must identify
publications subject to the CDC Pubic Access Policy by using the applicable NIHMS identification number for up
to three (3) months after the publication date and the PubMed Central identification number (PMCID) thereafter.
Disclaimer for Conferenoe /Meeting /Seminar Materials: Disclaimers for conferences /meetings, etc, arid /or
publications; if a conforenco/meeting /seminar is funded by a grant, cooperative agreement, sub -grant and /or a
contract the grantee must include the following statement on conference materials, Including promotional
materials, agenda, and internal sites:
Funding for this conference was made possible (in part) by the Centers for Disease Control and
Prevention. The views expressed in written conference materials or publications and by speakers and
moderators do riot necessarily reflect the official policies of the Department of Health and Human
Services, nor does the mention of trade names, commercial practices, or organizations imply
endorsement by the U.S. Government,
Logo Use for Conference and Other Materials: Neither the Department of Health and Human Services (HHS)
nor the CDC logo may be displayed if such display would cause confusion as to the funding source or give false
appearance of Government endorsement. Use of the HHS name or logo is governed by U.S.C, Part 1320b -10,
which prohibits misuse of the HHS name and emblem in written communication. A non - federal entity is
unauthorized to use the HHS name or Togo governed by U.S.C. Part 1320b -10. The appropriate use of the HHS
logo is subject to review and approval of the HHS Office of the Assistant Secretary for Public Affairs (OASPA).
Moreover, the HHS Office of the Inspector General has authority to impose civil monetary penalties for violations
(42 CFR Part 1003). Accordingly, neither the HHS nor the CDC logo can be used by the grantee without the
express, written consent of either the CDC Project Officer or the CDC Grants Management Officer. It is the
responsibility of the grantee to request consent for use of the logo in sufficient detail to ensure a complete
depiction and disclosure of all uses of the Govemment logos. In all cases for utilization of Government logos, the
grantee must ensure written consent is received from the Project Officer and/or the Grants Management Officer.
Equipment and products: To the greatest extent practicable, all equipment and products purchased with CDC
funds should be American -made. CDC defines equipment as tangible non - expendable personal property
(including exempt property) charged directly to an award having a useful life of more than one year AND an
aequisitlon cost of $5,000 or more per unit. However, consistent with grantee policy, a lower threshold may be
established. Please provide the Information to the Grants Management Officer to establish a lower equipment
threshold to reflect your organization's policy.
The grantee may use its own property management standards and procedures, provided it observes provisions in
applicable grant regulations found at 45 CFR Pan 75.
Federal Information Security Management Act (FISMA): All information systems, electronic or hard copy, that
contain federal data must be protected from unauthorized access. This standard also applies to information
associated with CDC grants. Congress and the OMB have instituted laws, policies and directives that govern the
creation and implementation of federal information security practices that pertain specifically to grants and
contracts. The current regulations are pursuant to the Federal Information Security Management Act ( FfSMA),
Title 1I1 of the E- Government Act of 2002, PL 107 -347.
FISMA applies to CDC grantees only when grantees collect, store, process, transmit or use information on behalf
of HHS or any of its component organizations. In all other cases, FISMA is not applicable to recipients of grants,
including cooperative agreements, Under FISMA, the grantee retains the original data and intellectual property,
and Is responsible for the security of those data, subject to all applicable laws protecting security, privacy, and
research. It/When information collected by a grantee is provided to HMS, responsibility for the protection of the
HMS copy of the Information is transferred to HHS and it becomes the agency's responsibility to protect that
Information and any derivative copies as required by FISMA. For the full text of the requirements under Federal
Information Security Management Act (FISMA), Title III of the E- Government Act of 2002 Pub, L. No. 107 -347,
please review the following website:
Pilot Program for Enhancement of Contractor Employee Whistlebiower Protections: Grantees are hereby
given notice that the 48 CFI'; section 3,908, implementing section 828, entitled 'Pilot Program for Enhancement of
Contractor Employee Whistleblower Protections," of the National Defense Authorization Act (NDAA) for Fiscal
Year (FY) 2013 (Pub. L. 112.239, enacted January 2, 2013), applies to this award.
Federal Acoufsr on RoquJatfong
As promulgated in the Federal Register, the relevant portions of 48 CFR section 9.908 read as follows (note that
use of the term "contract," "contractor," °subcontract," or " subcontracto ' for the purpose of this term and
condition, should be read as " grant," "grantee," "subgrant," or "subgrantee "):
1908 Pilot program for enhancement of contractor employee whistleblower protections.
3.908 -1 Scope of section.
(a) This section Implements Al ILS 7j,),
(b) This section does not apply to-
(1) DoD, NASA, and the Coast Guard; or
(2) Any element of the intelligence community, as defined in section 3(4) of the National Security Act of
1947 (50 U.S.C, 3003(4)). This section does not apply to any disclosure made by an employee of a
contractor or subcontractor of an element of the intelligence community if such disclosure-
(I) Relates to an activity of an element of the Intelligence community; or
(it) Was discovered during contract or subcontract services provided to ail element of the
intalligernce community,
3.908 -2 Definitions.
As used in this section -
"Abuse of authority" means an arbitrary and capricious exercise of authority that is Inconsistent with the mission of
the executive agency concerned or the successful performance of a contract of such agency.
'inspector General" means an Inspector General appointed under the Inspector General Act of 1978 and any
Inspector General that receives funding from, or has oversight over contracts awarded for, or on behalf of, the
executive agency concerned,
3.908.3 Policy.
(a) Contractors and subcontractors are prohibited from discharging, demoting, or otherwise discriminating against
an employee as a reprisal for disclosing, to any of the entitles listed at paragraph (b) of this subsection,
information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract, a
gross waste of Federal funds, an abuse of authority relating to a Federal contract, a substantial and specific
danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including
the competition for or negotiation of a contract). A reprisal is prohibited even if it Is undertaken at the request of an
executive branch official, unless the request takes the form of a non - discretionary directive and is within the
authority of the executive branch official making the request.
(b) Entities to whom disclosure maybe made.
(1) A Member of Congress or a representative of a committee of Congress.
(2) An Inspector General,
(3) The Government Accountability Office.
(4) A Federal employee responsible for contract oversight or management at the relevant agency.
(5) An authorized official of the Department of Justice or other law enforcement agency.
(8) A court or grand jury.
(7) A management official or other employee of the contractor or subcontractor who has the responsibility
to investigate, discover, or address misconduct.
(c) An employee who initiates or provides evidence of contractor or subcontractor misconduct in any judicial or
administrative proceeding relating to waste, fraud, or abuse on a Federal contract shall be deemed to have made
a disclosure.
3.908 -9 Contract clause.
Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Sept.
201 3)
(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies
in the pilot program on Contractor employee whistleblower protections established at 1 U 5,C,u, 4718 by section
828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112.239) and FAR 3,908.
(b) The Contractor shall inform its employees to writing, in the predominant language of the workforce, of
employee whistleblower tights and protections under A] U,S,C, 4Z?, as described in section 3. ,908 of the Federal
Acquisition Regulation.
(c) The Contractor shall Insert the substance of this clause, including this paragraph (c), in all subcontracts over
the simplified acquisition threshold.
A .MENTS
Automatic Dr awdown (Direct /Advance Payments): Payment under this award will be made available through
the Department of Health and (-Human Services (HHS) Payment Management System (PMS). PMS will forward
instructions for obtaining payments.
PMS cprrosopndoncp mailed the ough the U S Postal Serv'c u d ,�,sed as foligv��
Director, Payment Management Services
P,O, Box 6021
Rockville, MD 20652
Phone Number: (877) 614 -5533
Email: PM5§,u p rtfpsp gpv
Wobsite; htip /lwww fpm �aprevlheln /halo aspxvexnioror pvpnt -true
Note: To obtain the contact Information of PMS staff within respective Payment Branches refer to the links listed
below:
• University and Non - Profit Payment Branch:
hLtp / www dpm psc ggvlppntacts /dom contact list /univ nonarof lt.aspx ?oxplorer.pvont =tr4_
• Governmental and Tribal Payment Branch:
htto / /www sc cov /contacts /oovornmentaI and e
• Gross Servicing Payment Branch:
h(_tp•l/wv/w dpm os goy pant c 5 crow servicing asp 7explorer.event�ir
• International Payment Branch:
Bhavin Patel (301) 492 -4916
Email: Bhavin,patoing osc hhs oov
If a carrier other than t k f vice is used. such as United r Se vie AgL I Ex r sit r other
commercial services the correspondence shou9d adores gd as follows
U.S. Department of Health and Human Services
Division of Payment Management
7700 Wisconsin Avenue, Suite 920
Bethesda, MD 20814
To expedite your first payment from this award, attach a copy of the Notice of Grant/Cooperative Agreement to
your payment request form.
Payment Management System Subacoount: All award funds must be tracked and reported separately. Funds
must be used In support of approved activities in the FOA and the approved application. 'rho grant document
number (below) must be known in order to draw down funds from the subaccount or existing G Account,
All award funds must be tracked and reported separately, Funds must be used in support of approved activities in
the FOA and the approved application.
The grant document number and subaccount title (below) must be known in order to draw down funds from this P
Account.
Grant Document Number: 005861 DP14
Subaccount'ritle: DP141417PARTIMPICH14
Acceptance of the Terms of an Award: By drawing or otherwise obtaining funds from the grant Payment
Management Services, the grantee acknowfedges acceptance of the terms and conditions of the award and is
obligated to perform in accordance with the requirements of the award. If the recipient cannot accept the terms,
the recipient should notify the Grants Management Officer within thirty (90) days of receipt of this award notice.
Certification Statement: By drawing down funds, the grantee certifies that proper financial management
controls and accounting systems, to Include personnel policies and procedures, have been established to
adequately administer Federal awards and funds drawn down, Recipients must comply with all terms and
conditions outlined in their NoA, including grant policy terms and conditions contained in applicable
HHS Grant Policy Statements, and requirements Imposed by program statutes and regulations and HHS grants
administration regulations, as applicable; as well as any regulations or limitations in any applicable appropriations
acts.
rCD, ��RbLES ;AtJq<R)*SR,ONSIBiI:l7fP5 ; =` - s•.'.
Roles and Responsibilities: Grants Management Specialists /Officers (GMO /GMS) and program /Project Officers
(PO) work together to award and manage CDC grants and cooperative agreements. From the pre - planning stage
to closeout of an award, grants management and program staff have specific roles and responsibilities for each
phase of the grant cycle. The GMS /GMO is responsible' for the business management and administrative
functions. The PO is responsible for the programmatic, scientific, and /or technical aspects, The purpose of this
factsheet is to distinguish between the roles and responsibilities of the GMO /GMS and the PO to provide a
description of their respective duties.
Grants Management Officer: 'the GMO is the federal official responsible for the business and other non-
programmatic aspects of grant awards Including;
• Determining the appropriate award Instrument, i.e.; grant or pooperative agreement
• Determining if an application meets the requirements of the FOA
Ensuring objective reviews are conducted in an above -the -board manner and according to guidelines set
forth in grants policy
• Ensuring grantee compliance with applicable laws, regulations, and policies
• Negotiating awards, Including budgets
* Responding to grantee inquiries regarding the business and administrative aspects of an award
Providing grantees with guidance on the crosscut process and administering the closeout of grants
• Receiving and processing reports and prior approval requests such as changes in funding, carryover,
budget redirection, or changes to the terms and conditions of an award
• Maintaining the official grant file and program book
The GMO is the only official authorized to obligate federal funds and is responsible for signing the NoA, including
revisions to the NOA that change the terns and conditions. The GMO serves as the counterpart to the business
officer of the recipient organization.
GMO Contact: See Staff Contacts below for the assigned GMO
Grants Management Speolallst: The GMS is the federal staff member responsible for the day -to -day
management of grants and cooperative agreements. The GMS is the primary contact of recipients for business
and administrative matters pertinent to grant awards. Many of the functions described above are performed by
the GMS on behalf of the GMO,
GMS Contact: See Staff Contacts below for the assigned GMS
Program /project Officer; The PO is the federal official responsible for the programmatic, scientific, and /or
technical aspects of grants and cooperative agreements including:
• The development of programs and FOAs to meet the CDC's mission
Providing technical assistance to app6bants in developing their applications e.g. explanation of
programmatic requirements, regulations, evaluation criteria, and guidance to applicants on possible
linkages with other resources
Providing technical assistance to grantees in the performance of their project
Post -award monitoring of grantee performance such as review of progress reports, review of prior
approval requests, conducting site visits, and other activities complementary to those of the GMO /GM5
Programmatic Contact:
Audrey Williams, Project Officer
Centers for Disease Control
Sodium Reduction in Communities
4770 Buford Highway, MS F -73
Atlanta, GA 30341
Telephone: 770.488.5941
Fax: 770.488.8488
EmalL agw2 @cdo.gov
STAFF CONTACTS
Grants Management Specialist: Karen Cfackum
Center for Disease Control and Prevention
Procurement and Grants Office (PGO)
2920 Brandywine Rd, MS E -09
Atlanta, GA 30341
Email: kclaokum @cdc gov Phone: 770.488.288(
Grants Management Officer: Roslyn Curington
Center for Disease Control and Prevention
Procurement and Grants Office (PGO)
2920 Brandywine Road, MS E-09
Atlanta, GA 30341
Email: rcurington @cdc.gov Phone: 770.488.2832