HomeMy WebLinkAbout22C - SPEC - POOL MAINT AND REPAIRSCITY COUNCIL MEETING DATE:
MAY 17, 2016
TITLE:
CONTRACTS AWARD FOR SWIMMING
POOL MAINTENANCE AND REPAIRS
(SPEC. NO. 16 -006)
{STRATEGIC PLAN NO. 6, 1C}
C/n
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for swimming pool maintenance and repairs for a two -year period expiring May
31, 2018 with provisions for a one -year renewal exercisable by the City Manager, in an annual
aggregate amount not to exceed $70,000, subject to non - substantive changes approved by the
City Manager and City Attorney, with the following vendors:
Vendor Location
Waterline Technologies Santa Ana
Blueray Management, LLC Newport Beach
California Waters Development, Inc. Yorba Linda
DISCUSSION
The Parks, Recreation and Community Services Agency, General Maintenance Division is
responsible for maintaining the City's aquatic centers and water features. Due to heavy use of
the aquatic facilities and deferred preventive maintenance over the last several years the facilities
are in constant need for equipment repairs and replacement. The City is requesting a contract
for on -call services to address routine maintenance and emergency repairs, as well as overdue
deferred maintenance projects.
The Notice Inviting Bids was advertised on January 20, 2016 on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follow:
38 Vendors notified
14 Vendors downloaded the bid packet
5 Bids received
2 Bids received from Santa Ana vendors
22C -1
Contracts Award for Swimming Pool Maintenance & Repairs
May 17, 2016
Page 2
Bids were opened on February 18, 2016 and evaluated (Exhibit 1). The bids received from
Waterline Technologies, Blueray Management, LLC, and California Waters Development, Inc.
are responsive to the specifications and meet the City's requirements. Staff recommends
awarding contracts to the three lowest bidders to allow for competitive quotes and flexibility in
scheduling.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds are available and will be budgeted as follows:
Description
Accounting Unit
FY 15/16
FY16/17
FY 17/18
Park Maintenance
01113250 -62320
$5,000
$10,000
$5,000
Facility Maintenance
01113260 -62320
$7,500
$15,000
$7,500
Park Improvements
05113263 -62320
$22,500
$45,000
$22,500
Upon exercising the renewal option funds in the amount of $70,000 for FY 2017 -18 and FY 2018-
19 will be budgeted and made available as follows:
Description
Accounting Unit
FY 17/18
FY18/19
Park Maintenance
01113250 -62320
$5,000
$5,000
Facility Maintenance
01113260 -62320
$7,500
$7,500
Park Improvements
05113263 -62320
$22,500
$22,500
Gerardo Mouet
Executive Director
Parks, Recreation & Community Services
Agency
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
-kn� � � � )t�a
Francisco Gutierrez, t�.�
Executive Director
Finance and Management Services Agency
FA /d s /sp 22C-2
ABSTRACT OF BIDS
SWIMMING POOL MAINTENANCE & REPAIRS (16 -0
Waterline
Bidder Service First Technologies
Location Santa Ana Santa Ana
Labor Rates
Mon — Fri 8:OOam — 5:OOpm $133.65* $96.03'
Mon — Fri 5:01 pm — 7:59am $193.05* $96.03"
Holidays & Weekends $193.05* $96.03*
Parts Discount
from MSRP 10% 28%
* Indicates 1 % vendor preference factored in for evaluation purposes
EXHIBIT 1
22C -3
Blueray
California Waters
Commercial Aquatic
Bidder
Management, LLC
Development, Inc.
Services, Inc.
Location
Newport Beach
Yorba Linda
Anaheim
Labor Rates
Mon — Fri 8:OOam — 5:OOpm
$95.00
$95.00
$175.00
Mon — Fri 5:01 pm — 7:59am
$120.00
$145.00
$250.00
Holidays & Weekends
$145.00
$160.00
$250.00
Parts Discount
from MSRP
30%
10%
25%
Waterline
Bidder Service First Technologies
Location Santa Ana Santa Ana
Labor Rates
Mon — Fri 8:OOam — 5:OOpm $133.65* $96.03'
Mon — Fri 5:01 pm — 7:59am $193.05* $96.03"
Holidays & Weekends $193.05* $96.03*
Parts Discount
from MSRP 10% 28%
* Indicates 1 % vendor preference factored in for evaluation purposes
EXHIBIT 1
22C -3
22C -4