HomeMy WebLinkAbout25C - AGMT - PARKING CONSULTING201 w third street
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201 w 3rd street
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3rd and broadway
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3rd & broadway
third & broadway
CITY COUNCIL MEETING DATE:
MAY 17, 2016
TITLE:
AGREEMENT WITH WALKER PARKING
CONSULTANTS FOR PARKING CONSULTING
SERVICES
{STRATEGIC PLAN NO. 3,4191)
J
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CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 15' Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Walker Parking
Consultants for Request For Proposal development, operational and functional review and on-call
services for an initial two-year term beginning May 17, 2016 through May 16, 2018, with a provision
for two one-year extensions exercisable by the City Manager and the City Attorney, in an amount
not to exceed $72,220 that includes a contingency of $9,420over the life of the agreement subject
to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On August 4, 2015, the Mayor and City Council approved the Downtown Enhancements and
Parking Modernization Plan. This plan addresses the need to modernize parking structures,
enhance public amenities, and address deferred maintenance in the Downtown. As such, staff has
begun conceptual design work of the four Downtown parking garages and one surface parking lot
owned by the City. The improvements include: structural repairs, automated parking control
enhancements, interior and exterior painting, and the addition of ADA accessible bathrooms
adjacent to Plaza Calle Cuatro and at the surface parking lot located at 201 E. Third Street.
The current parking management company that is responsible for the on-site operations of these
parking facilities has been in place for three years and has been on a month to month contract since
May 2015. In order to ensure a level of services that will complement the implementation of new
automated parking equipment and reflect industry best -practices, staff recommends hiring a
professional parking consultant to facilitate in the development of a Request for Proposals (RFP)
and the selection of a qualified parking operator.
On January 22, 2016 a Request for Qualifications (RFQ No. 16-011) for Parking Consultant
Services was released and posted on the City's online bid management and publication system with
proposals due by February 25, 2016. Two proposals were received and reviewed by a four -
member committee comprised of staff from the City Manager's Office, Public Works Agency and
Finance & Management Services Agency. As a result, each of the responding consultants was
interviewed and evaluated based on experience, qualifications, project understanding and past
25C-1
Agreement with Walker Parking Consultants
May 17, 2016
Page 2
performances working with municipal governments. The proposals were ranked accordingly, as
follows:
Rank Firm Combined Score (400 points max.)
1 Walker Parking Consultants 383
2 Integrity Parking Systems, LLC. 272
The proposal submitted by Walker Parking Consultants (Walker) was found to be responsive to the
City's needs and provides the best value and is appropriate for the project because of its strong
qualifications, project understanding as well as the proposed scope of work and corresponding fee
schedule.
Task I will involve assistance with the design and release of the parking operator RFP and other
related duties outlined in the scope of work at a cost of $37,500. With prior City approval, Task 11
may involve additional analysis of the three surface parking lots located on Main Street at a cost of
$15,300. Task III involves additional services on an on-call/as needed basis at a cost of $10,000. A
fifteen percent contingency in the amount of $9,420 has been included for this contract, for a total
not to exceed amount of $72,220 (Exhibit 1).
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #3 - Economic Development, Objective #4
(continue to pursue objectives that shape downtown Santa Ana into a thriving, culturally diverse,
shopping, dining, and entertainment destination) Strategy B (create comprehensive program to
manage parking that includes innovative strategies to provide parking, create revenue and enhance
accessibility in the downtown).
FISCAL IMPACT
Funds in the amount of $37,500 (Task 1) are available in FY 2015-16 Parking Facilities Contract
Services Account (02710132-62300) and Parking Meters Contract Services Account (02710131-
62300). Funds in the amount of $34,720 (Task II & III) will be budgeted and made available in FY
2016-17 and FY 2017-18 in Parking Facilities Contract Services (02710132-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance and Management Services Agency
Exhibit: 1. Agreement
25C-2
AGREEMENT FOR PARKING CONSULTANT SERVICES
FOR DOWNTOWN PARKING FACILITIES
THIS AGREEMENT is made and entered into this 17th day of May, 2016 by and between Walker
Parking Consultants ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On January 22, 2016, the City issued Request for Qualifications No. 16-011, by which it sought
proposals from qualified firms for parking consulting services related to the four public parking
structures and one public surface lot that serve the Downtown area.
B. Contractor submitted a responsive proposal that was selected by the City.
C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable
in its field and that any services performed by Contractor under this Agreement will be
performed in compliance with such standards as may reasonably be expected from a professional
consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor she perform those services as set forth in Exhibit A to this Agreement. Contractor's
proposal is incorporated herein by reference.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services the
rates and charges identified in Exhibits A and B. The total sum to be expended under
this Agreement shall not exceed $72,220 during the term of this Agreement. This amount
is comprised of (1) the sum of $62,800 and (2) a 15% contingency of up to $9,420 for
additional services as may be performed by Contractor at the sole direction of the City.
Reimbursable expenses for on-call services shall not exceed $5,000 for each year of the
initial term below.
b. Payment by City shall be made within forty-five of days (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work that fails to meet the standards of performance set
forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date stated above and continue through May 16, 2018,
unless terminated earlier in accordance with Section 14, below. The term of this Agreement may be
extended for two (2) one-year periods upon a writing executed by the City Manager and the City
Attorney.
EXHIBIT 1
251C-3
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Contractor performs the services which are the
subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in
a manner consistent with all applicable standards and regulations governing such services. Contactor shall
pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes
relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSIHP OI" MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under
this Agreement ("Documents & Data"), Contactor shall require all subcontractors to agree in writing that
City is granted anon -exclusive and perpetual license for any Documents & Data the subcontractor prepares
under this Agreement. Contactor represents and warrants that Contractor has the legal right to license any
and all Documents & Data Contractor makes no such representation and warranty in regard to Documents
& Data which were provided to Contactor by the City. City shall not be limited in any way in its use of
the Documents and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance, Contractor shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) mid shall include, but not be limited to protection
against claims arising from bodily and personal injury, including death resulting therefrom
and damage to property, resulting from any act or occurrence arising out of Contractor's
operations in the performance of this Agreement, including, without limitation, acts
involving vehicles. The amounts of insurance shall be not less than the following: single
limit coverage applying to bodily and personal injury, including death resulting therefrom,
and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000
in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) beprimary and not contributory
with respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
256-4
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against liability for
worker's compensation or to undertake self=insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain
any employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer;
Professional liability (errors and omissions) insurance, with a combined single limit of not
less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor pursuant
to this section;
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement,
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) clays prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
f If Contractor fails or refuses to produce or maintain the insurance required by this section
or fails or refuses to furnish the City with required proof that insurance has been procured
and is in forma and paid for, the City shall have the right, at the City's election; to terminate
this Agreement. Such termination shall not affect Contractor's right to be paid for its time
and materials expended prior to notification of termination. Contractor waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to
approval of insurance by the City.
ITN DEMNIFICATION
Contractor agrees to and shall indemnify, defend, and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability; (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury,
including death, and claims for property damage, which may arise from the negligent operations of the
Contractor or its, subcontractors, agents, employees, or other persons acting on their behalf which relates
to the services described in section 1 of this Agreement; and (2) from any claim that personal injury,
damages, just compensation, restitution, judicial or equitable relief is duo by reason of the terms of or
effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for
damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
il'om this Agreement. The Contractor farther agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City, regarding any
action by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitation, judicial or equitable relief due to personal or property rights aliscs
by reason of the teams of, or effects arising from this Agreement. City may mance all reasonable decisions
256-5
with respect to its representation in any legal proceeding, Notwithstanding the foregoing, to the extent
Contractor Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the
extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Contractor.
8. RECORDS
Contractor shall keep records and invoices in connection with the work to be perforn ied under this
Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred
under this Agreement and any services, expenditures, and disbursements charged to the City for a.
minimrun period of three (3) years, or for any longer period required by law, from the date of final payment
to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Cont.-aotor
shall allow a representative of the City to examine, audit, and make transcripts or copies of such records
and any other documents created pursuant to this Agreement during regular business hours. Contractor
shall allow inspection of all work, data, documents, proceedings, and activities related to flus Agreement
for a period of three (3) years from the date of final payment to Contractor under this Agreement.
9. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Contractor disclosed in a publicly available source; (e) is in rightful
possession of the Contractor an obligation of confidentiality; (d) is required to be disclosed by operation
of law; or (e) is independently developed by the Contractor without reference to information disclosed by
the City.
10, CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall nothave interests, direct or indirect,
which would conflict in any manner with performance of services specified under this Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be
in writing and shall be deemed to be properly given if delivered in person or mailed by fust class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section, to the following persons:
To City, Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O, Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-696
4
25C-6
With courtesy copies to:
To Contractor;
Francisco Guttierez
.Executive Director
Finanoe and Management
Services Agency
City of Santa Ana
20 Civic Center Plaza M-27
P.O. Box 1988
Santa Ana, California 92702
Walker Parking Consultants
606 South Olive Street, Suite 1100
Los Angeles, CA 90014
Attn: Steffen Turoff, Director, Planning Studies
City Attorney's Office
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647-6515
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed asset forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time
set forth on the transmission report: issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, Comity or City holidays
shall be excluded.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor
regarding the subject matter therein, and supersedes any and all other agreements, oral or writton, between
the parties. In the event of a conflict between the terns of this Agreement and any attachments hereto, the
terns of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Contractor. The patties agree that any terns or
conditions of any purchase order or other instrmient that are inconsistent with, or in addition to, the torms
and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement
acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been
made by any party, or anyone acting on behalf of any party, which are not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herehr without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to lhni.t the
City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
256-7
14. TERWINATION
This Agreement maybe terminated by the City upon thirty (30) days written notice of termination.
In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for
all services performed by Contractor prior to receipt of such notice of termination, subject to the following
conditions:
a. As a condition of sucb payment, the Executive Director may require Contractor to deliver
to the City all work product completed as of such data, and in such case such work product
shall be the property of the City unless prohibited by law, and Contractor consents to the
City's use theraof for such purposes as the City deems appropriate.
b. Payment need not be made for work that fails to meet the standard of performance
specified in the Recitals of this Agreement.
15, NONDISCRIMIrNATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the
recruitment, selection, training, utilization, promotion, termination or other employment related activities
or in connection with any activities under this Agreement, Contractor affirms that itis an equal opportumity
employer and shall comply with all applicable federal, state and local laws and regulations.
16. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California, Both parties further agree that Orange County,
California, shall be the venae for any action or proceeding that maybe brought or arise out of, in connection
with or by reason of this Agreement.
17. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
govemmcental agoneies. Contractor shall notify the City immediately and in writing of its inability to obtain
or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for
termination of this Agreement.
18. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs aid attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, hold by
the signatory or is withdrawn.
b, All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth
in the body of this Agreement.
6
25C-8
IN WITNESS WHEREOF, the patties hereto have executed this Agreement the date and year first above
written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONIAR. CARVALHO
City Attorney
O
J�`-' _
ohn Fun
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
CITY OF SANTA ANA
David Cavazos
City Manager
CONTRACTOR:
Name:
Title:
7
25C-9
25C-10
WALKER
PARKING CONSULTANTS
March 25, 2016
Mr. Arturo Rodriguez
Management Aide
City of Santa Ana
Finance and Management Services Agency
20 Civic Center Plaza M-17
Santa Ana, CA 92702
Re: Revised Proposal for Consulting Services
City of Santa Ana Public Parking Facilities
Santa Ana, CA
Dear Mr. Rodriguez:
606 S Olive Street, Suite 1100
Los Angeles CA 90014
Office: 213.488.4911
Fax: 213.488.4983
www.waikerporking.com
Based upon our recent conversation and RFQ submittal, we understand the City of Santa Ana
Is seeking the services of a professional parking consultant to assist in the process of procuring a
third party parking operator for the City's public parking structures. Additionally the City desires
Walker's expertise In maximizing parking efficiency of the 1022 S Main St, 2011 N Main St, and
300 S Main St/ 301 S Sycamore St surface parking lots, as well as an engagement for "on-call"
parking consulting services.
The following details the scope of work proposed to support the operator request for proposal
procurement and implementation process, as well as the value added professional services and
fees needed to complete the engagement.
SCOPE OF SERVICES
TASK ONE - PARKING OPERATOR RFP AND PROCUREMENT ASSISTANCE
1.1 Meet on site with City representatives to finalize project parameters and obtain relevant
background information.
1.2 Review the existing operations to ascertain the current operating methodologies used at
each of the individual sites that comprise the City's system,
13 Review and comment on the appropriate scope of services for inclusion in the solicitation
package that will be based upon current and proposed future conditions that may
include the three surface parking lots referenced above on Main St.
IA Develop a list of qualified third -party professional parking firms that will be used for
distribution purposes upon approval by the City,
M.\Proposals\2016\4 Studies\Government\City of Santa Ana\03-25-2016 REV Santa Ana Consulting Services PRO.docx
25C-11
WALKER Mr. Arturo Rodriguez
PARKING coNSOnANr$ Proposal for Parking Consulting
March 25, 2016
Page 2
1.5 Verify the final RFP timeline from issuance through contract award date
1.6 Review and comment upon the current parking management agreement used by the
City. The City's legal counsel will prepare the final parking management agreement that
will be included in the RFP,
1.7 Draft the technical elements of a RFP for the purposes of soliciting parking management
services (City to issue RFP) and submit to City for review and approval.
1.8 Assist the City in arranging and conducting a pre -proposal conference and site -tour of
the City's system for all prospective bidders.
1.9 Review and answer all written questions submitted by bidders subsequent to the pre -
proposal conference and site tour with assistance from the City.
1.10 Review proposals submitted for compliance with the terms and conditions contained in
the RFP solicitation.
1.11 Prepare a summary of all proposals submitted. Summary will include a comparison of the
proposed staffing levels and costs, management fees, operating, maintenance and
marketing plans (summary will not include reference checks or an assessment of the
bidders' financial competency).
1.12 In conjunction with the City, recommend a short list of proposers.
1.13 Develop questions for short listed proposer interviews for City's consideration and use.
1.14 Participate as the City's parking consultant, as a non-voting member, on the RFP
evaluation and selection committee.
We can begin work within two (2) weeks of receipt of written acceptance and notice to
proceed. Each task will be performed consecutively, and the tentative length of time to
complete each project task is as follows:
• RFP Document Issued to Prospective Bidders
May 13, 2016
• Pre-bid Conference and Site Tour
May 24, 2016
• Written Questions Due
May 26, 2016
• Addendum Issued
May 27, 2016
• Proposals Due
June 14, 2016
• Oral Interviews by Short-listed Bidders (tentative)
June 22, 2016
• Contract Award (tentative)
June 30, 2016
• Commencement Date (tentative)
August 1, 2016
25C-12
W
WALKER Mr. Arturo Rodriguez
PARKING CaNSUITANT5 Proposal for Parking Consulting
March 25, 2016
Page 3
TASK TWO — FUNCTIONAL DESIGN/ OPERATIONAL REVIEW
Additional parking capacity may be found through functional design analysis and an
evaluation of layout efficiency. Paid parking may be implemented based on a market and
stakeholder analysis. For each of the three surface parking lots on Main Street, Walker will:
2.1 Obtain plans for each surface parking lot, preferably in CAD formal.
2.2 Visit the site and meet with City to gain abetter understanding of the parking operation,
complaints received from tenants, and functional and/or operational challenges that
are currently experienced.
2.3 Review the parking design standards applicable for the City of Santa Ana,
2.4 Evaluate various aspects of the parking operation, including:
a. Striping layouts;
b. Lane configurations;
c. Space allocations;
d. Wayfinding;
e. Operational procedures;
f. Technology analysis; and
g. Feasibility of paid parking.
2.5 Discuss with City representatives the needs of the users of the facility, primary pedestrian
points, and accessible parking.
2.6 Determine whether existing striped accessible stalls and paths of travel meet mandatory
minimum requirements for layout and number of provided ADA stalls per lot,
2.7 Conduct a micro -market rate survey comparing transient, event, and monthly parking
rates at competitive garages within a two block radius of each lot.
2.8 Provide a range of cost for each of our recommendations.
2.9 Provide City with a draft letter report that summarizes our findings and recommendations
which will include supporting diagrams as necessary.
2.10 Meet with City to discuss the draft letter report and prepare a final report that addresses
the feedback received from the meeting,
TASK THREE - ON CALL CONSULTING SERVICES
Walker will perform additional services on an on-call/ as needed basis as requested by City. See
attached Firm Profile for partial list of services and Standard Billing Rates by position.
25C-13
WALKER
PARKING CONSULTANTS
SCHEDULE
Mr, Arturo Rodriguez
Proposal for Parking Consulting
March 25, 2016
Page A
We can begin work within two (2) weeks of receipt of written acceptance and notice to
proceed. Each task will be performed as authorized, and the tentative length of time to
complete each project task is dependent on receipt of requested info from the City.
PROFESSIONAL FEES
Walker proposes to provide the services described herein for Task One in accordance with the
attached General Conditions of Agreement for a lump -sum fee of Thirty Seven Thousand and
Five Hundred Dollars ($37,500), inclusive of reimbursable expenses.
Reimbursable expenses will be billed at 1.15 times the actual direct cost of transportation and
subsistence when traveling in connection with the work and includes such items as overnight
charges, reproduction, and other project related expenses.
Any additional services not described in our proposal and performed at your request will be
invoiced at Walker's standard billing rates for basic services.
Walker Parking Consultants is fully committed to understanding your requirements for this
project. We will provide responsive, cooperative and quality professional services. If this
Proposal does not meet your requirements, please call and we will gladly discuss any
modifications.
We look forward to assisting you and working on this project. Trusting our proposal meets your
approval, please sign in the space below to acknowledge your acceptance of the terms and
conditions contained herein, and confirm your authorization for us to proceed. Upon your
approval, please return one fully executed copy of this proposal to my attention.
25C-14
STANDARD BILLING RATES
BASIC SERVICES WALKER
PARKING CONSIJJTAnRg
PRINCIPALS
SeniorPrincipal,...•......................................................................................
Principal
$320.00
........... $265.00
PROJECT MANAGEMENT
Senior Project Manager .................•...................
Project Manager
$240.00................................. ................. .
......................
Assistant Project Manager...............................................$200,00
.........................................:.........................
$165.00
PARKING CONSULTANTS
Senior Parking Consultant ............................
Parking Consultant
.,....,....,,...,,.. ,,., $240,00
...........................
Parking Analyst /Planner
.... $195.00
...................................................
$155.00
RESTORATION CONSULTANTS
Senior Restoration Consultant
.......................•....................,
Restoration Consultant ...................
,
"'^"" ' $240.00
Assistant Restoration Consultant ............
..........................................................................................•. $195,00
Restoration Specialist ,.•................................................................................................................
.................•,•,,,,,,,,.•,
$165,00
DESIGN
Senior Engineer / Senior Architect......
Engineer /Architect
.............. ............ $240.00
..............................................................
Designer, ... ........•,.....,.....,,,......,..
$175.00.....,..........,....
$165.00
TECHNICAL
Senior Technician ...........
Technician ................................................
$155,00
$135.00
SUPPORT
Senior Administrative Assistant / Business
Manager
Administrative Assistant .................
............... ...... ,.................................. ......., $ 100,00
....................•...
................................................................. $ 85.00
Subject to annual adjustment on January 1 each year.
25C-15
25C-16
Walker Parking Consultants Fees
Task 1
Parking Operator RFP and Procurement Assistance $ 37,500
Task 2
Functional Design
$5000/lot $ 15,000
Alternate Task Expenses
Functional Design/Operational Review $100/lot $ 300
Reimbursable Expenses (on-call services) $5000/yr, $ 10,000
Total $ 62,800
15% Contingency $ 9,420
Grand Total (NTE contract value for 2 years) $ 72,220
25C-17
25C-18