HomeMy WebLinkAbout22C - SPEC - PUMP MOTORSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 7, 2016
TITLE:
CONTRACT AWARD TO CALIFORNIA
WATERS, INC. FOR VARIABLE
FREQUENCY DRIVES AND PUMP
MOTORS (SPEC. NO. 16 -021)
(STRATEGIC PLAN NO. 6, 1D)
CITY MANAGEJV
CLERK OF COUNCIL USE ONLY:
:•":• _C
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 et Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Wearing For
CONTINUED TO
FILE NUMBER
1. Reject four bids considered nonresponsive to the specifications.
2. Authorize a one -time purchase and payment of purchase order to California Waters
Development, Inc. to furnish and install variable frequency drives and pump motors at
designated community pools in an amount not to exceed $ 45,800, which includes $3,000
contingency, subject to non - substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency General Maintenance Division is
responsible for maintaining public pools. To save on utilities the use of variable frequency drives
(VFD's) was recommended to automatically reduce the water circulation rate during off hours.
The Notice Inviting Bids was advertised on February 16, 2016 on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
38 Vendors notified
18 Vendors downloaded the bid packet
6 Bids received
Bids were opened on March 17, 2016 and evaluated (Exhibit 1). The bid received from California
Waters Development, Inc. is responsive to the specifications and meets the City's requirements.
The award amount of $45,800 includes a $3,000 contingency amount to allow for unanticipated
charges.
22C -1
Contract Award for Variable Frequency Drives and Pump Motors
June 7, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for
all City assets), Strategy D (explore creative financing options with private property owners
amenable to share the costs associated with infrastructure improvements).
FISCAL IMPACT
Funds in the amount of $45,800 are available in FY 2015/16 Park Improvements account
(05113263 - 66400) for $32,100 and in the Park Maintenance account (01113250 - 66400) for
$13,700.
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Mouet Francisco Gutierrez,
Executive Direct r Executive Director
Parks, Recreation & Community Services Finance and Management Services Agency
Agency
Exhibit: 1. Abstract of Bids
FA /ds /sp
22Ci -2
ABSTRACT OF BIDS
VARIABLE FREQUENCY DIRVES AND MOTORS (16 -021)
Bidder
Location
Jerome Pool
Salgado Pool
El Salvador Pool
California Waters
Development, Inc.
Yorba Linda
$9,796.00
$9,796.00
$13,200.00
Santa Anita Pool $9,946.00
Total
$42,738.00
EXHIBIT 1
22C -3
Commercial Aquatic Serivices
Anaheim
$11,059.45
$11,059.45
$10,566.58
$14,766.58
$47,452.06
22C -4