HomeMy WebLinkAbout22A - SPEC - VEHICLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 21, 2016
TITLE:
CONTRACT AMENDMENT WITH
ENTERPRISE FLEET MANAGEMENT FOR
LEASED VEHICLES (SPEC. NO.13 -008)
(STRATEGIC PLAN NO. 1,5)
CITY MANAg4R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on1 ®`Reading
❑ Ordinance on 2m6ftading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with Enterprise Fleet Management to increase the aggregate limit by $87,922
for the addition of six leased vehicles for the Police Department for an annual amount not to
exceed $388,622, subject to non - substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
On March 18, 2013, Council approved a three -year contract for leased vehicles with provision for
renewals. Under the stated contract, the Santa Ana Police Department leases vehicles for
various personnel based on need for field assignments. Leasing a variety of vehicles allows for
interchangeability in order to maintain anonymity and provide safety for police officers. The
current contract allows for a total of 34 leased vehicles: 17 assigned to the Special Investigations
Division and 17 vehicles assigned to background investigators, police commanders and various
staff in the training Section and Internal Affairs Division.
The Homicide Unit of the Police Department responds to investigate the most critical incidents
that occur in Santa Ana. The ability to respond quickly to initiate an investigation and collaborate
with external stakeholders (Orange County District Attorney's Office, Orange County Coroner,
etc.) is imperative. Currently, the homicide unit shares vehicles when they are made available.
The unit has responded to nearly 50 call -outs per year over the past several years. In addition, a
survey of surrounding agencies in the county showed the use of assigned vehicles for homicide
detectives is a best practice in increasing the efficient and effective delivery of services to the
community and outlaw enforcement partners. The deployment of the additional assigned vehicles
will be used to improve services by rapidly responding directly to the scene of serious incidents
and provide more flexibility of investigative resources, allowing detectives to carry out multiple
assignments without delay. Lastly, the vehicles will be used to conduct surveillance operations as
necessary and appropriate. Assigning leased vehicles to the members of the Homicide Unit will
ensure their safety, as well as the effectiveness of their enforcement and monitoring activities.
22A -1
Contract Amendment with Enterprise Fleet Management for Leased Vehicles
June 21, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal # 1 - Community Safety, Objective #
5, provide high quality Police and Fire /Emergency Medical Services response within the City of
Santa Ana.
FISCAL IMPACT
Funds in the amount of $87,922 are available in the Police Department Crimes Against Persons
account (no. 01114440 62300).
Carlos Rojas
Chief of Police
Police Department
m
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
22A -2