HomeMy WebLinkAbout25B - AGMT - SAUSD GRADUATIONSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 21, 2016
TITLE:
DONATION TO SUPPORT SANTA ANA
UNIFIED SCHOOL DISTRICT'S
GRADUATION CEREMONIES AT
CENTENNIAL PARK
{STRATEGIC PLAN NO. 5,4)
CITY MANA
CLERK OF COUNCIL USE ONLY:
_--:• 1
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
Iyl��ialL�ltl�l:7
Approve a donation request from the Santa Ana Unified School District for a one -time donation in
the amount of $3,000.
DISCUSSION
On August 4, 2015, City Council adopted Resolution 2015 -042, establishing a City Council
Special Event Sponsorship Policy and guidelines for disbursement of discretionary funds. The
resolution and policy outline eligibility criteria for neighborhood associations and eligible non - profit
entities for consideration of City Council sponsorship.
In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per
fiscal year to support eligible organizations, including neighborhood associations and non - profit
organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal
Revenue Code are eligible for in -kind funding for City Services.
Mayor Pro Tem Sarmiento, Councilmember Reyna, and Councilmember Tinajero recommend
appropriating $400, $2,000, and $600, respectively, for a total one -time donation amount of
$3,000, to support Santa Ana Unified School District's graduation ceremonies that are to be held
from Monday, June 13, 2016 through Thursday, June 16, 2016, in response to a donation request
submitted by the Santa Ana Unified School District (Exhibit 1). Upon approval of the donation
request, funds in the amount of $3,000 will be appropriated to pay for City fees, including facility
reservation fees and staff fees. These costs are outlined in the attached invoice (Exhibit 2).
2513-1
Donation to Support Santa Ana Unified School District's Graduation Ceremonies
June 21, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability,
Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability).
FISCAL IMPACT
Funds to support the City Council Special Event Sponsorship Policy are available in the FY 2015-
16 General Non - Departmental account (01105015- 62300). The $3,000 will be spent from Mayor
Pro Tern Sarmiento, Councilmember Reyna, and Councilmember Tinajero's appropriated
amounts for FY 2015 -2016. The appropriated amounts from each Councilmember will be as
follows:
Councilmember
Amount
Mayor Pro Tern Sarmiento
$400
Councilmember Re na
$2,000
Councilmember Tinajero
$600
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
Exhibits: 1. Donation Request Form
2. Invoice
25B -2
City of Santa A
Donation Reques i
a: ISanta Ana Unified School District
ass: .1601 East Chestnut
State, zip: Santa Ana, CA 92701�m
I: rick.millerjsausd.us
Name: IRichard L. Miller
npt averts: Is your organization a non -prom or public tax - exempt organization as elect O
Ider Section 501(c)(8) of the internal Revenue Code? la
will only qualify for a credit for City - related costs for your request (Le, permit less, f Yes
rental rates for facilities or equipment, etc.),Costs for City services vary and il
credit may or may not cover full cost of requested City services. ax ID M
Services Credit CC3'} ltlltl
runt Requested: $,000
ct Payment Amount
Heeded: June 13 -16, 2@ IMayor /four
:Date: June 13 -16, 2J EVent"nma:
City Manager's Office — M-31
20 Civic Confer Plaza
P.O. Box 1988
Santa Ana, CA 92702
(714) 047.5200
Superintendent of Schools
4- 558 -5610
Location: Centennial Regional Park, 3000 W. Edinger Avenue, Santa Ana, CA 92704
r, Cily, State, Zlp
Choose From the List Below
" Alternative location for Santa Ana Untried School District's 2016 High School Graduation Ceremonies an June 19 at 7:00
Description of pm, June 14 at 4:00 8 & 8:00 pm, June 15 st 4:00 & St00 pm and June 16 at 4:00 & 8:00 On
Eve nl I Purpose: 2. Traffic control and assistance from Santa Ana Police Department during event dales within Centennial Park and on Warner
& Fairview, Edinger & Fairview and Mohawk & Edinger streets.
Due to the City of Santa Ana apmoved construction work at Eddie Wort Field (Santa Ana Sowl) the stadium Is not available for graduation
Community Banefft: cemmonlas for201a. Relocation of graduation ccramanies will result in Santa Ana families having children) graduating tram high school to
partirJpate and celebrate their students' eammplishments within the boundaries d City of Santa Ana. An esdmetad 00,000 citiaens am
expected to attend and benefit,
Applicant
9 9 0
Mail: City Managors Office —M -31 'JEmail: donatlonraquest@santaana.org
20 Clvlc Center Plaza , Fax: 1714) 647.6954
P.O. Box 1988
Santa Ana, CA 92702
Donation Request ft: DR - '
Referenseuon an related nPVS � � ®� Council Moating Data:
Eligibility Mat��Hmw I YES I NO Approved Amount:
City Manager Signature:
Revised 11/1812015
EXH11311 1
25B -3
25B -4
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
Att. Reservations Admin M -23
714 - 571 -4254 Fax 714 - 571 -4261
emarban @santa - ana.org
Santa Ana Unified School District
1601 E. Chestnut
Santa Ana, CA 92701
714 -558 -5724
Invoice_
Invoice. Number: J61216
Dater 06/12/16
unt Due: $417.00
Amo
Payment Due: 06/29/16
Money Order.
Check #
Santa Ana Unified School District Graduation Ceremony 2016 at Centennial Park
Sunday, June 12 to Thursday, June 16
DESCRIPTION OF FEES
--- -------- -= - - -- - --- -- -- ---- --------------- --
City of Santa Ana - Parks Recreation and Community Services
Agency
NOTE: All total fees (Showmobile rental, field rental, lights,
deposits, staffing fees, special event fee, audio permit) are
being co- sponsored at 93 %)
Santa Ana Unified School District
NOTE: All total fees (field reservations, lights, participation,
reservation, etc..) are sponsored at 100% rate
SUBTOTAL
TOTAL DUE
TOTAL
$417
$0
$417.00
$417.00
NOTE: Santa Ana Police Department staff fees are in the process of being determined &
finalized. SAPID staff fees will be invoice separately.
If you have any questions concerning this invoice, contact 714 - 571 -4254 or emarban @ santa - ana.org.
Exhibit 2 Thank you!
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