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Home My WebLink About25E - AGMT - PRESSURE WASHINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 21, 2015 TITLE; AGREEMENT AMENDMENT WITH SUPERIOR PROPERTY SERVICES FOR PRESSURE WASHING SERVICES FOR CITY EVENTS {STRATEGIC PLAN NO. 6, 113} CITY MA GER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: As Recommended E] As Amended El Ordinance on 15i Reading ED Ordinance on 2nd Reading ® Implementing Resolution E7 Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a fourth amendment to the agreement with Superior Property Services for pressure washing services to increase the base services amount by $20,000 to a base agreement amount of $98,861.96 for additional pressure washing services after city events and adjust the contingency from a rate of$10,000 to 20% of the contract in the amount of $19,772.39, for a new total annual amount of $118,634.35, for the periods of May 1, 2016 to December 31, 2016 and January 1, 2017 to December 31, 2017, subject to non - substantive changes approved by the City Manager and the City Attorney. DISCUSSION On October 15, 2012, a Request for Proposals was issued for providing hardscape pressure washing services in the Civic Center. On December 17, 2012, the City Council awarded a five - year contract to Superior Property Services in the amount of $57,950. In November 2014, the scope of service was increased to include additional days and areas of service. The costs new base services amount became $78,861.96. Throughout the year, the Parks, Recreation and Community Services Agency ( PRCSA) hosts various events, such as the Fiestas Patrias and Cinco de Mayo events, which require pressure washing after the event to maintain a clean area. PRCSA is requesting an increase to the existing five year agreement with Superior Property Services by $20,000, to a new total base contract amount of $98,861.96 and adjust the contingency from a rate of $10,000 to a 20% contingency in the amount of $19,772.39 for a total annual amount of $118,634.35 (the contingency amount for the period January though June 2016 will be prorated between the two rates (January to April, $3,333.33 and May to June, $4,628.73) to provide pressure washing services for the areas where events are held and to add more pressure washing coverage in the Civic Center area. 25E -1 Agreement Amendment with Superior Property Services June 21, 2016 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 - Community Facilitie s Objective #1 (Establish and maintain a Community Investment Plan for all City B (Equitably maintain existing streets and associated assets in a state of good clean, safe and aesthetically pleasing for all users). FISCAL IMPACT Funds are available in the following accounts for the specified fiscal years: & Infrastructure, assets), Strategy repair so they are Accounting Unit FY15/16 FY 16/17 FY 17/18 Recreation (no. 01113230- 62300) $10,000.00 $20,000.00 $10,000.00 Civic Center (no. 07413250 - 62320) $47,393.04 $98,635.35 $49,317.15 Total $57,393.04 $118,635.35 $59,317.15 , "t, � Gerardo Mouet Executive Director Parks, Recreation and Community Services Agency Exhibit: Fourth Agreement Amendment APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez Executive Director Finance and Management Services Agency 25E -2 FOURTH AMENDMENT TO AGREEMENT FOR PROVISION OF PAVEMENT CLEANING SERVICES THIS FOURTH AMENDMENT to the above - referenced agreement is entered into on June 21, 2016 by and between Superior Property Services, Inc., a California corporation ( "Contractor "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS A. The parties entered into Agreement #A -2012 -248, dated January 1, 2013 ( "Agreement "), by which Contractor agreed to provide hardscape pressure washing services at various City -owned properties. B. On November 18, 2014, the parties executed a First Amendment to Agreement #A- 2014 -296, by which the original scope of services was expanded and the total annual compensation was increased to pay for the additional services, The total annual compensation includes a contingency amount of $10,000. C, On May 14, 2015, the parties executed a Second Amendment to Agreement #A -2015 -095, by which the contingency amount for the period of January 1, 2015 through December 31, 2015 was increased by $8,000 and the obligation imposed on the Contractor to use reclaimed water in the performance of its services. D. On October 20, 2015, the parties executed a Third Amendment to Agreement #A -2015 -234, by which the contingency amount for the period of January 1, 2015 through December 31, 2015 was further increased by $8,250. E. The term of the Agreement is for a period of five years, from January 1, 2013 through December 31, 2017, and the Agreement remains in effect. F. The parties wish to Rather amend the Agreement to provide additional funds for pressure washing services following major City - sponsored events in 2016 and 2017, such as Cinco de Mayo and Fiestas Patrias, and to replenish and increase the annual contingency for these calendar years. The Parties therefore agree: 1. Section 2, Compensation, is farther amended to include, each for the period of May 1, 2016 through December 31, 2016 and January 1, 2017 through December 31, 2017, an additional $20,000 for pressure washing services as may be directed by the City plus additional contingency funds for each period such that the total annual amount to be expended during each period shall not exceed $118,634.35. 2. Except as modified by this Fourth Amendment, and all prior Amendments, all terms and conditions of the Agreement shall remain in full force and effect, IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA MARIA D, HDIZAR DAVID CAVAZOS Clerk of the Council City Manager signatures follow on next page -- Page 1 of 2 I t APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: JOHFUNK Assistant City Attorney RECOMMENDED FOR APPROVAL Gerardo Monet Executive Director, Parks, Recreation, and Community Services Agency Page 2 of 2 2FSEL4 CONTRACTOR Name: Title: