HomeMy WebLinkAbout25N - AGMT - SAUSD MUSIC FESTIVAL•.
CITY COUNCIL MEETING DATE:
JUNE 21, 2016
TITLE:
DONATION TO SUPPORT SANTA ANA
UNIFIED SCHOOL DISTRICT'S MUSIC
FESTIVAL
(STRATEGIC PLAN NO. 5,4)
CITY MANAG§JK
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
:--:• e,
❑ As Recommended
❑ As Amended
❑ Ordinance on 1st Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Approve a donation request from Santa Ana Unified School District for a one -time donation in the
amount of $342.32.
DISCUSSION
On August 4, 2015, City Council adopted Resolution 2015 -042 establishing a City Special Event
Sponsorship Policy and Guidelines for Disbursement of Discretionary Funds. This resolution and
policy outlines the eligibility criteria for neighborhood associations and eligible non - profit entities
for consideration of City Council sponsorship.
In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per
fiscal year to support eligible organizations, including neighborhood associations and non - profit
organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal
Revenue Code are eligible for in -kind funding for City Services.
Councilmember Reyna recommends appropriating $342.32 in donation funds to support a music
festival that took place on Saturday, May 21, 2016, in response to a donation request submitted
by Santa Ana Unified School District (Exhibit 1). Upon approval of the donation request, funds in
the amount of $342.32 will be appropriated to pay for City fees, including facility reservation fees
and staff fees. These costs are outlined in the attached invoice (Exhibit 2).
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability,
Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability).
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Donation to Support Santa Ana Unified School District's Music Festival
June 21, 2016
Page 2
FISCAL IMPACT
Funds to support the City Council Special Event Sponsorship Policy are available in the FY 2015-
16 General Non - Departmental account (01105015- 62300). The $342.32 will be spent from
Councilmember Reyna's appropriated amount for FY 2015 -2016.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
Exhibits: 1. Donation Request Form
2. Rental Contract/Permit
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City Manager's Office - M -39
(9) City of Santa Ana 20 Civic Center Plaza
Donation Request P:O, Box 1988
Santa Ana, CA 92702
(714) 647 -5200
f �►
Name: .-
Tax- Exempt Status: Is your organization a non - profit or public tax- exempt organization as I Select One:
ietned under Section 501(c)(3) of the Internal Revenue Code? ❑ Yes ® No
It No, you will only qualify for a credit for City- ra/atad costs for your request (i e, permit fees, 'Bf Yes,
-
otaff Pima, rental rates for facilities or equipment, etc.). Costs for City services very and if
ippmvad, credit may or may not cover full cost of requested City services. Tax BD M
lty Services Credit i Q 9!�
mount Requested: 1 $342.32 Date Needed: V, 204 'Mayor /Counclimembar ! Please Choose From the Lost Below
Direct Payment Amount �` _ Event Date: Event Time:Requested: ' ,. .. -...
�iEvent Lonflon:
jAddress, City State, Zip
[Description of .Q.+ .... _. -__..
Event /Purpose:
Mail: City Manager's Office -M -81 ! Email: donationrequest&anta- ana.org
20 Civic Center Plaza !. Fax; (714) 647 -6954
P.O. Box 1988
Santa Ana, CA 82702
Donation Request ft: ..... DR -
62ePm ilpGa 4f qn ail rclaftitt d3!'41:: I
Eligibility Met: ` YES / NO
City Manager Signature:
Council Meeting Date.
App'ravou Amount:
Dam
IT
Revised 1111612015
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City nf Santa Ana
20 Civic Center Plaza
P.O. Box 1900
Santa Ana, CA92701
Att. Recreation Services M'23
714'571-4251Fax714-571'4201
Rhomandoz5@ountu'anu.ong
Julie Castro-Cardenas, City Manager's Office
Invoice
`
TRANSACTION
Staff fees for Marlachl Event held at Memorial Park on May 21, 2016.
QUANTITY DESCRIPTION UNIT PRICE TOTAL
Staff #1 Fee (01113002-53319)
5.5 12:30pm to 6:00pm 5.5 hours
SUBTOTAL
SALES TAX RATE
SALES TAX
SHIPPING &HANDLING
TOTAL DUE ! $240.24
If you have any questions concerning this invoice, contact Community Services Supervisor Rudy Hernandez at 714-571-4229
or,ho,naodez5|@sanm'aoao"U.
Thank you!
Exhibit I
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