HomeMy WebLinkAbout22D - SPEC - STORAGE EQUIPMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 2, 2016
TITLE:
CONTRACT AWARD TO
VOLOGY, INC. FOR HEWLETT PACKARD
STORAGE ARRAY EQUIPMENT
(SPEC 16 -085)
{STRATEGIC PLAN NO. 1, 2A}
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
a'-:• D,
❑ As Recommended
❑ As Amended
❑ Ordinance on 1st Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and payment of purchase order to Vology, Inc. for the purchase of
Hewlett Packard storage array equipment in the amount of $146,065, subject to non - substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Santa Ana Police Department is in the process of implementing a new integrated Computer
Aided Dispatch (CAD) and Records Management System (RMS). This system will replace a
number of outdated, disparate systems. It will also give the Police Department new capabilities
that will increase effectiveness and efficiency. The new CAD /RMS will run on 23 virtual servers,
including separate production and training environments. The proposed Hewlett Packard Storage
Array will provide the infrastructure to fully build these virtual servers. Additionally, as older
systems are retired and replaced, the new CAD /RMS will become the storehouse for a large
amount of law enforcement data including videos, audio recordings, photographs, and scanned
documents. The proposed storage array will supply the Police Department with the data storage
capacity it needs to fully take advantage of the CAD /RMS's features. Finally, the storage array
will add to the Police Department's computer infrastructure and enable foreseeable needs to be
met
The notice inviting bids was advertised on July 5, 2016 and offers were solicited. A summary of
the bids and offers received is as follows:
143 Vendors were notified
22 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
2 Bids received
Bids were opened on July 19, 2016, and evaluated. The bid received from Vology, Inc. is
responsive to the specifications and meets the City's requirements.
2201-1
Contract Award for Hewlett Packard Storage
Array Equipment
August 2, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #2, (Broaden
communications, information sharing and community awareness of public safety activities),
Strategy A (Purchase and implement a new integrated software system for the Police Department
to improve productivity and increase efficiencies and transparency).
FISCAL IMPACT
Funds in the amount of $146,065 are available in the FY 2016 -17 US Dept. of Justice AFF
account (no. 16614450 62300).
aAz:---
Carlo Rojas
Chief of Police
Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez`, -
Executive Director
Finance and Management Services Agency
22D -2