HomeMy WebLinkAbout20C - AA- PLAYGROUND EQUIPREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 16, 2016
TITLE
CONTRACT AWARD TO JMJ
CONSTRUCTION TO FURNISH AND
INSTALL PLAYGROUND EQUIPMENT
(SPEC NO. 16 -061)
(PROJECT NUMBERS 16 -7545,
16 -7546, 16 -7547, 16 -7548, 16 -7549,
16-7550,16-2664)
(STRATEGIC PLAN NO.6, 1 B)
(SURPLUS ALLOCAT N FUNDING)
AN
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CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 1®i Reading
❑ Ordinance on 2 "d Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Authorize a one -time purchase and payment of purchase order to JMJ Construction to furnish
and install playground equipment in various community parks in an amount not to exceed
$937,374.00 plus a contingency of $30,500 for a total amount of $967,874, subject to non -
substantive changes approved by the City Manager and City Attorney.
2. Approve an appropriation adjustment for FY 16/17 to recognize $94,779 from prior year fund
balance and appropriate $71,084 into the Residential Development District 2 and $23,695 into
Residential Development District 4.
Project is in accordance with the Council approved Surplus Allocation Plan as of October 20,
2015.
Department:
Project:
Category
Total Funding:
PRCSA
Santiago - Playground
Equipment
Facilities and
Assets
$230,000
FY 15 -16
20C -1
Contract Award for Playground Equipment
August 16, 2016
Page 2
DISCUSSION
The Parks, Recreation and Community Services Agency identified various playground equipment
that needs to be replaced due to deterioration or inability to obtain replacement parts. The old
playground equipment will be replaced with new equipment and additional playground equipment
will be installed at certain other park sites. The project will also include installation of rubberized
surfacing or wood fiber where needed. On October 20, 2015, City Council adopted the Budget
Surplus Allocation Plan and authorized $11.25 million to various one -time improvements/
replacements. Included in that request were improvements to Thornton, Centennial, Delhi,
Madison, Rosita, Lillie King, and Santiago Parks. Santiago Park was the only location that was
provided surplus funding in the amount of $230,000. The remaining park sites were determined to
be eligible for CDBG funding. Playground equipment from various playground manufacturers will
be purchased and installed at various other park sites.
The notice soliciting proposals was advertised on April 25, 2016 on the City's online bid
management and publication system. A summary of the solicitations and proposals received is as
follows:
41 Vendors notified
3 Santa Ana vendors notified
20 Vendors downloaded the solicitation
2 Proposals received
0 Proposal received from Santa Ana vendor
Bids were received and opened on May 24, 2016 and evaluated (Exhibit 1). The proposal
received from JMJ Construction is responsive to the specifications and meets the City's
requirements. The contract award amount includes a $30,500 contingency.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Strategic Plan Goal #6 — Community Facilities and
Infrastructure, Objective #1 (address deferred maintenance of City buildings and equipment),
Strategy B (utilize a five -year Deferred Maintenance Plan to strategize and finance funded and
unfunded needs).
FISCAL IMPACT
An appropriation adjustment to recognize prior year fund balances and appropriations to the
respective accounts and fiscal year is shown below.
Accounting Unit FY 16/17
Revenue
District 2 -Acq. and Dev. -Prior Year Carry Forward -(no. 31213002- 50001) $71,084
District 4 -Acq. and Dev. -Prior Year Carry Forward -(no. 31413002 - 50001) $23,695
20Ci -2
Contract Award for Playground Equipment
August 16, 2016
Page 3
Expenditure
Residential Development District 2 (no. 31213260- 66220)
Residential Development District 4 (no. 31413260- 66220)
$71,084
$23,695
Funds are available for the contract award in the following accounts for FY 16/17:
Parks
Project
Number
Accounting Unit
Total
CDBG
13518783-
66220
PRCSA
Special Proj
05013018-
66220
Park Imp. Cell
Tower
05113263-
66220
Res. Dev.
Dist. 2
31213260-
66220
Res. Dev.
Dist. 4
31413260 -
66220
Thornton
16 -7545
$183,510
$23,695
$207,205
Centennial
16 -7546
$87,652
$87,652
Delhi
16 -7547
$50,000
$51,280
$101,280
Madison
16 -7548
$50,000
$4,753
$54,753
Rosita
16 -7549
$50,000
$87,062
$137,062
Lillie Kin
16 -7550
$78,838
$78,838
Santiago
16 -2664
$230,000
$71,084
$301,084
Total
$500,000
$230,000
$143,095
$71,084
$23,695
$967,874
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Mouet Francisco Gutierrez Gi JW
Executive Director Executive Director
Parks, Rec. & Comm. Services Agency Finance and Management Services Agency
Robert C. ortez __—
Special Ass I to"fhe City Manager
City Manager's Office
Exhibit: 1. Abstract of Bids
20C -3
ABSTRACT OF BIDS
PLAYGROUND EQUIPMENT (16 -061
R.E. Schultz
Bidder JMJ Construction Construction, Inc.
Location Winchester Silverado
Carl Thornton Park
Playground Equipment & Misc.
Materials (T)
$
110,525.00
$
140,609.25
All Installation Labor (NT)
$
72,588.00
$
43,760.00
Centennial Park
Playground Equipment & Misc.
Materials (T)
$
38,751.00
$
57,625.92
All Installation Labor (NT)
$
45,800.00
$
26,978.00
Delhi Center Park
Playground Equipment & Misc.
Materials (T)
$
28,347.00
$
64,316.66
All Installation Labor (NT)
$
70,665.00
$
23,614.00
Madison Park
Playground Equipment & Misc.
Materials (T)
$
26,657.00
$
34,070.37
All Installation Labor (NT)
$
25,963.00
$
13,031.00
Rosita Park
Playground Equipment & Misc.
Materials (T)
$
30,143.00
$
90,902.77
All Installation Labor (NT)
$
104,507.00
$
35,205.00
Lillie King Park
Playground Equipment & Misc.
Materials (T)
$
38,751.00
$
59,320.37
All Installation Labor (NT)
$
36,986.00
$
22,620.00
Santiago Park
Playground Equipment & Misc.
Materials (T)
$
119,224.00
$
210,067.59
All Installation Labor (NT)
$
157,075.00
$
93,227.00
Sub Total
$
905,982.00
$
915,347.93
Sales Tax - 8%
$
31,391.84
$
52,553.03
Grand Total
$
937,373.84
$
967,900.96
EXHIBIT 1
20C -4