HomeMy WebLinkAbout25A - AGMT - LANDSCAPE SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 16, 2016
TITLE:
AGREEMENT AMENDMENT WITH
MERCHANTS LANDSCAPE SERVICES,
INC. FOR LANDSCAPE SERVICES IN CITY
PARKS AND FACILITIES
(STRATEGIC PLAN NO. 6, 1 B)
r
CITY MAN ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement
with Merchants Landscape Services, Inc. to provide landscape maintenance services at the
Memory Lane /Santa Ana River park site and increase the annual compensation by $12,540
(prorated for first contract year at $5,225 for the period September 1, 2016 to January 31, 2017
and $12,540 for each contract year after) for the term of the agreement, February 1, 2016 to
January 31, 2018 and the two one -year renewal periods, for total annual amount not to exceed
$792,459 (prorated for first year at $785,144), subject to non - substantive changes approved by
the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency (PRCSA) divides the city into four
maintenance districts. On January 19, 2016 the city awarded an agreement with Merchants
Landscape Services, Inc. for the landscape maintenance of districts 1 and 4.
On July 1, 2016 the City added a new location to its inventory of parks. The Memory Lane /Santa
Ana River park site is within district 1 of the park maintenance district map. The contractor
involved with the construction of the site will continue to maintain the site for a 60 day period,
after which Merchants Landscape Services will assume responsibility. Therefore the City is
requesting amending the agreement with Merchants Landscape Services, Inc. to include this site
as part of the scope of work and to increase the compensation to cover the additional cost to
maintain the site (Exhibit 1).
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Agreement with Merchants Landscape Services, Inc.
August 16, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy
B (Equitably maintain existing streets and associated assets in a state of good repair so they are
clean, safe and aesthetically pleasing for all users).
FISCAL IMPACT
Funds are available in the following account for the specified fiscal years:
Park Maint. (no. 01113250- 62320) $10,450 $12,540 $12,540 $7,315
Funding for FY 16/17 represents the increase for ten months from September 1, 2016
(implementation of revised scope) to June 30, 2017 and FY 19/20 represents the increase for
seven months from July 1, 2019 to January 31, 2020 (the end of the final renewal period).
Gerardo Mouet
Executive Director
Parks, Recreation and Community Services
Agency
EXHIBIT: 1. Agreement Amendment
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gu ierrez
Executive Director
Finance and Management Services Agency
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FIRST AMENDMENT TO AGREEMENT FOR LANDSCAPE
MAINTENANCE SERVICES (PARK DISTRICTS 1 AND 4)
THIS FIRST AMENDMENT to the above - referenced agreement is entered into on August 16, 2016 by and
between Merchants Landscape Services, Inc. ( "Contractor "), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of California C'City" ).
RECITALS
A. The parties entered into Agreement #A -2016 -002, dated January 19, 2016 ( "Agreement "), by which
Contractor agreed to provide landscape maintenance services at City parks in Districts 1 and 4.
B. The term of the Agreement is from February 1, 2016 through January 31, 2018, with an option for two (2)
one -year renewals, and the Agreement remains in effect.
C. The parties wish to amend the Agreement to expand the scope of Contractor's services to include the Memory
Lane /Santa Ana River Park that was added to the City's inventory of parks on July 1, 2016, and to increase
the annual compensation in support of these additional services.
The Parties therefore agree:
1. Section 1, Scope of Services, is amended, effective September 1, 2016, to include the Memory Lane /Santa
Ana River Park among the parks for which Contractor is providing the services described in the Agreement.
A map of the park and service area is attached as Exhibit A.
2. Section 2, Compensation, is amended to increase the annual compensation under the Agreement by $5,225
for the period of February 1, 2016 through January 31, 2017, and by $12,540 for each remaining year of the
Agreement, including any renewal periods..
3. Except as modified by this First Amendment, all terns and conditions of the Agreement shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date
and year first written above.
ATTEST
MARIA D. IIUIZAR
Clerk of the Council
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVAL130
City Attorney j�
By N(� I
70HN FUNK Name:
Assistant City Attorney Title.
R>;ysCOM�M NIM PROVAL
Gerardo Monet, Executive Director, Parks, Recreation, and Community Services Agency
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EXHIBIT A
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