HomeMy WebLinkAbout25E - AGMT - MEDICAL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 16, 2016
TITLE;
FIRST AMENDMENT FOR AGREEMENT
WITH OCCU-MED, LTD.
{STRATEGIC PLAN NO. 7, SE}
CITY MANAGE
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RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
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C7 Implementing Resolution
C� Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a first amendment with Occu -Med,
Ltd .'s existing three year agreement, July 1, 2015 - June 30, 2018, whom provides comprehensive
medical services to City employees and pre - employment assessments for prospective employees,
to increase the annual amount by $25,000 with a new not to exceed annual amount of $100,000
and a new not to exceed amount of $300,000 for the remainder of the term, subject to non -
substantive changes approved by the City Manager and City Attorney.
As a result of an increase in recruitments, the City has utilized Occu -Med, Ltd. (A- 2015 -087) more
often than it initially anticipated, which has accrued additional costs than allotted in the current
agreement. Due to the higher number of pre - employment assessments required, staff is
recommending an increase of $25,000 bringing the new annual total amount to $100,000. The
current agreement has a term of July 1, 2015 through June 30, 2018 with a not to exceed annual
amount of $75,000 and not to exceed amount of $250,000 over the three year term. Upon approval
the new not to exceed amount for the life of the term would be $300,000.
Approval of this recommended action will continue to allow the City's Personnel Services Department
to conduct the medical examinations required which, in addition to pre - employment assessments,
include post- exposure medical examinations and screenings, fitness for duty examinations, and other
related services as indicated in the Agreement.
STRATEGIC PLAN
Approval of this item supports the City's efforts to meet Goal #7 - Team Santa Ana, Objective #5
(Create a culture of innovation and efficiency within the organization), Strategy E (Identify best
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Agreement with Occu -Med, Ltd.
August 16, 2016
Page 2
practices and opportunities for process improvement and automation across City departments in
order to provide effective and efficient delivery of City services to the community).
FISCAL IMPACT
Funds for the additional annual contract amount of $25,000 are included in the following fiscal
years' budget within the accounts noted below.
FY2015 -16 FY2016 -17 FY2017 -18
Liability & Property Insurance (08009051- 62300) $15,000 $15,000 $15,000
Workers' Compensation (08209054- 62300) $5,000 $5,000 $5,000
Personnel Services (01109050- 62300) $5,000 $5,000 $5,000
Total $25,000 $25,000 $25,000
Edward S. Raya
Executive Director
Personnel Services
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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FIRST AMENDMENT TO OCCU -ME A LTD AGREEMENT
THIS FIRST AMENDMENT to the Occu -Med, Ltd Agreement is made and entered into on August 16,
2016 by and between OCCU -MED, LTD., a professional corporation (hereinafter "Consultant "), and the
City of Santa Ana, a charter city and municipal corporation, ( "City ").
RECITALS
A. The parties entered into Agreement #A- 2015 -087, dated June 15, 2015, (hereinafter "said
Agreement') by which the Consultant provided a comprehensive range of medical services
and examinations, including but not limited to pre - employment assessments and drug screens.
B. Thereafter, it was realized that there was an increase in the amount of recruitments and
therefore an increase to the amount of pre - employment assessments required. Accordingly,
the parties mutually agree to the addition of $25,000 per each fiscal year until the contract
end date of June 30, 2018 for a new not to exceed amount for the life of term to $300,000.
WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter
contained and made, and subject to all of the terms and conditions of the Agreement as hereby amended,
the Parties hereby agree as follows:
1. Section 2, COMPENSATION, shall be amended to change the total annual sum to be
expended under this Agreement shall not exceed $100,000, with the total compensation over
the three year term not to exceed $300,000.
2. Except as modified by this First Amendment, the terms and conditions of this Agreement
remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Occu -Med, Ltd.
Agreement the date and year first above written.
ATTEST:
MARIA D. I UIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:, sl� lw A
Laura Rossini
Senior Assistant City Attorney
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
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RECOMMENDED FOR APPROWAL:
EDWARD RAYA
Executive Director of the
Personnel Services Department
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OCCU -MED, LTD.
JAMES A. JOHNSON
President, Occu -Med, Ltd.
Federal ID Number: 52 -23335