HomeMy WebLinkAbout25C - AGMT - SYNC BRISTOL STREET SIGNALREQUEST FOR
COUNCIL. ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 6, 2016
TITLE:
AMEND COOPERATIVE AGREEMENT
WITH OCTA FOR BRISTOL STREET
TRAFFIC SIGNAL SYNCHRONIZATION
(PROJ. NO. 166829) (NONGENERAL FUND)
(STRATEGIC PLAN NO. 6, 1B)
Y I AG
CLERK OF COUNCIL USE ONLY:
APPROVED
0 As Recommended
0
As Amended
®
Ordinance on 1 t Reading
❑
Ordinance on 2nd Reading
®
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an amendment to the
cooperative agreement with the Orange County Transportation Authority to amend local
agency's matching fund for the Bristol Street Traffic Signal Synchronization Project, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
On April 21, 2015, City Council approved execution of a cooperative agreement with the cities of
Costa Mesa and Newport Beach, and the Orange County Transportation Authority (OCTA) to
implement a Traffic Signal Synchronization Project on Bristol Street with OCTA as the lead
agency. The project provides inter - jurisdictional traffic signal synchronization and improvements
along Bristol Street from State Route 22 in Santa Ana to Jamboree Road in Newport Beach.
The City of Newport Beach has decided to change their project match funding from a
combination of cash and staff services to an all -cash match. The change by the city of Newport
Beach has no impact on Santa Ana's funding or responsibility in the project. However, a
modification to the agreement requires the approval from all participating agencies. All other
terms of the agreement remain unchanged.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy B (equitably maintain existing streets and associated assets in a state of good
repair so they are clean, safe and aesthetically pleasing for all users).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
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Amend Cooperative Agreement with OCTA
September 6, 2016
Page 2
FISCAL IMPACT
There is no fiscal impact associated with this action.
ly 9=7--
Fr 4d Mousavipour
Executive Director
Public Works Agency
FM /EWGNN
Exhibit: 1. Amendment to Cooperative Agreement No. C -4 -1882
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E�
1 AMENDMENT NO. 1 TO
2 COOPERATIVE AGREEMENT NO. C- 4.1882
3 BETWEEN
4 ORANGE COUNTY TRANSPORTATION AUTHORITY
s AND
c THE CITIES OF COSTA MESA, NEWPORT BEACH, AND SANTA ANA
'2 FOR
8 BRISTOL STREET REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
9 THIS AMENDMENT NO. 1 is made and entered into this day of
10 2016, by and between the Orange County Transportation Authority, ( "AUTHORITY "), and the Cities
11 of Costa Mesa, Newport Beach, and Santa Ana (hereinafter referred to as the "PARTICIPATING
12 AGENCIES ").
13 WITNESSETH:
14 WHEREAS, by Agreement No. C -4 -1882 dated May 27, 2015, AUTHORITY and
1s PARTICIPATING AGENCIES entered into a cooperative agreement for the coordination of traffic
16 signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (M2) Regional
17 Traffic Signal Synchronization Program (Project P) to enhance countywide traffic flow and reduce
to congestion; and
10 WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to revise
20 "Attachment A — Detailed Local Match Commitment" to reflect changes in match distribution;
21 NOW, THEREFORE, it is mutually understood and agreed that Agreement No. C -4 -1882 is
22 hereby amended in the following particulars only:
23 1. Delete "Attachment A — Detailed Local Match Commitment' in its entirety and, in lieu
24 thereof, insert, "Attachment A — Detailed Local Match Commitment, Amendment No. 1 ", which is
25 attached to this Amendment, and by this reference incorporated herein.
20 /
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO, C -4 -1882
BRISTOL STREET - RTSSP
The balance of Agreement No. C -4 -1882 remains unchanged.
This Amendment shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -4-1882 to be executed on the date first above written.
CITY OF COSTA MESA ORANGE COUNTY TRANSPORTATION AUTHORITY
By:
Stephen Mensinger
City Manager
ATTEST:
By:
Brenda Green
City Clerk
APPROVED AS TO FORM:
By:
Tom Duarte
City Attorney
Date:
By:
Meena Katakia
Manager, Capital Projects
M
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Counsel
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -4 -1882
BRISTOL STREET - RTSSP
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C -4 -1882 to be executed on the date first above written.
CITY OF NEWPORT BEACH
By:
Diane B. Dixon
Mayor
ATTEST:
By:
Leilani I. Brown
City Clerk
APPROVED AS TO FORM:
By:
Aaron C. Harp
City Attorney
Date:
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MG 26
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -4 -1882
BRISTOL STREET - RTSSP
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No, 1 to
Agreement No. C-4 -1882 to be executed on the date first above written.
CITY OF SANTA ANA
Bv:
David Cavazos
City Manager
ATTEST:
By:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
B:
� S�o� is Carvalho
6 �11y Attorney
By:
Fred Mousavipour
Executive Director
Public Works Agency
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AMENDMENT NO. I TO
COOPERATIVE AGREEMENT NO. C•4.11882
BRISTOL STREET –,rssp
ATTACHMENT A
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
AGENCY
CASH
IN-KIND
TOTAL MATCH
City of Costa Mesa
$125,396.00
$19,984.00
$145,380.00
City of Newport Beach
$70,940.00
$0
$70,940.00
City of Santa Ana
$223,450.00
$31,385.00
$254,835.00
TOTAL
419,786.00
$51,369.00
71,165.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES)
A. Cash Match
Agency
Funding Source
Amount of Cash Contribution
City of Costa Mesa
AQMD
$125,396,00
City of Newport Beach
General Fund
$70,940.00
City of Santa Ana
Measure M2"Furnback
(fair share)
$223,450.00
TOTAL
B. In-Kind Services
Specific Improvements (List Items and Cost):
Agency
Improvement
Date of
Construction—
E,xl)e_nditure___
N/A
II
TOTAL
Page A -- I
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AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C -4 -1882
BRISTOL STREET — TSSP
ATTACHMENT A
ii. Staffing Commitment:
Agency
Staff Position
Type of Service to
No. of
Fully Burdened
Total*
Pr act
Hours
Hourly Rate
City of Costa
Transportation
Oversight
16
$200.00
$3,200.00
Mesa
Services Manager
.... - - ---'
City of Costa
Mesa
----- ....
Associate Engineer
--- - ---
Project Manager
-
40
--...----..—._..-
$150.00
--- --- - --
$6,000.00
City of Costa
Assistant Engineer
Signal Timing
40
$140,00
$5,600.00
Mesa
City of Costa
Mesa
Engineering Tech
_
Technical Field Support
43.2
$120.00
$5,184.00
— Total for City of Costa Mesa:
$19,984.00
Agency
Staff Position
Type of Service to
No. of
Fully Burdened
Total*
Project
Hours
Hourly Rate
City of Santa
Ana
Sr. Civil Engineer
_
Project Admin / Review
16
$233.00
$3,728.00
City of Santa
Assistant Engineer II
Project Design / Implement /
40
$213.00
$8,520.00
Ana
Construction Engineer
City of Santa
Assistant Traffic
Project Design / Implement /
40
$213.00
$8,520.00
Ana
Operation Engineer
Construction Engineer
City of Santa
Ana
Construction Inspector
Construction Engineer
48
$187.00
$8,976,00
City of Santa
Engine eriny Interns
Project Design /Implement /
40.03
$41.00
$1,641.OD
Ana
Construction Engineer
Total for City of Santa Ana:
$31,385.00
TOTAL IN -KIND MATCH *:
$51,369.00
*Tota(amounf is the required participation by the identified agency. The number of hours and hourly rate will be based on
each agency's actual fully burdened bitting rates, which must collectively equal the same value of the assigned "Total" dollars.
Each agency will be responsible forkeeping detailed records of hours worked and description of work. An accounting recorcl
of personnel, hours at fully burdened rate is expected to be included with the final submittal. Records will be subject to
auditing.
Page A -- 2
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