HomeMy WebLinkAbout22C - SPEC - WATER METERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 6, 2016
TITLE:
CONTRACT AMENDMENTS FOR
VARIOUS TYPES OF WATER METERS
(SPEC. NO. 15 -110)
(STRATEGIC PLAN NO. 6, 1C)
CITY MANA E
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
. • _r,
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As Recommended
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As Amended
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Ordinance on 1" Reading
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Ordinance on 2"' Reading
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Implementing Resolution
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Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contracts for a variety of water meters to increase the annual amount by $175,000 for
a new annual aggregate amount of $315,000, expiring January 31, 2017, subject to non -
substantive changes approved by the City Manager and City Attorney, with the following vendors:
Vendor Location
Aqua- Metric Sales Co. Riverside, CA
Badger Meter, Inc. Milwaukee, WI
H. D. Supply Waterworks Santa Ana, CA
Mueller System, LLC Cleveland, NC
DISCUSSION
The Public Works Agency Water Resources Division regularly performs installation,
maintenance, and replacement of residential and commercial water meters. There are
approximately 45,000 metered service locations in the City and water meters are typically
replaced every 10 to 15 years. The four types of meters used by the City are positive
displacement, multi -jet, residential fire service, and turbine meters. Positive displacement meters
are used primarily for residential applications. Multi -jet meters are used for multi - family
residential, irrigation and commercial applications. Residential fire service meters are used for
residential services requiring fire sprinkler systems. Turbine meters are used for high volume
water users, including industrial, commercial, irrigation, and large multi - family residential
applications. The meters are purchased through the Central Stores warehouse for distribution to
the Public Works Agency as needed.
After a number of years of deferred maintenance, Public Works Agency staff has been successful
in increasing the number of replaced meters. Furthermore, staff has also installed many new
water meters due to increased development activity throughout the City and updated
conservation standards that require individual meters. Many of the new meters being installed are
larger combination meters, which meet applicable codes and standards, and are more costly than
traditional meters.
22C -1
Contract Amendments for Water Meters
September 6, 2016
Page 2
On January 19, 2016, City Council awarded one -year contracts to the above - referenced vendors,
with provisions for four one -year renewals, for the purchase of cold water meters in an annual
aggregate amount not to exceed $140,000. As a result of the above - mentioned activities, staff
has reached the annual not -to- exceed limit on meter purchases. At this time it is necessary to
amend the aggregate annual amount with the various vendors in order for staff to continue its
meter replacement program and ensure the City bills and collects for accurate amounts of water
used by the City's water customers. The proposed amendments will also allow staff to procure
meter assembly parts and add cellular fees for the cellular type of meter reading feed.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $315,000 are available in FY 2016 -17 Water System Maintenance and
Water Quality & Measurement account (06017644- 63001). Annual funding in the amount of
$315,000 will be budgeted in FY 2017 -18, FY 2018 -19, 2019 -20, and 2020 -21.
NJ)
Frea Mo savipour
Executive Director
Public Works Agency
FM /NS /RR /sp
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez $A u
Executive Director
Finance & Management Services Agency
22Ci -2