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HomeMy WebLinkAboutEVINGER AND ASSOCIATES, LLC.-2017L Z N-2016-138 INSURANCE NETT ON PILE WORK MAY NUT PROCEED O> p CLEREC-OF COUNCIL CITY OF SANTA ANA, CALIFORNIA DATE!: w 12 tot CONTRACT FOR THE PURCHASE OF SERVICES PREA Auditing Services—Police Department Jail Facility This Contract is between SANTA ANA, CA ("City") acting by and though its Police Department and EVINGER & ASSOCIATES, LLC. ("Contractor"). This Contract is effective on the date this Contract has been signed by all parties. This Contract expires on either; March 20, 2017, the date all warranties have expired, or the date Contractor has completed all Services in accordance with the requirements of this Contract, as deternuned by the City. BACI{GROUND All confinement facilities covered tinder the Prison Rape Elimination Act (PREA) standards must be audited at least every three years to be considered compliant with the PREA standards, with one third of each facility type operated by an agency, or private organization on behalf of an agency, audited each year. These include adult prisons and jails, juvenile facilities, lockups (housing detainees overnight), and community confinement facilities, whether operated by the Department of Justice or unit of a state, local, corporate, or nonprofit authority. The City has indicated a desire to have their on-site audit performed prior to August 30, 2016. Evinger and Associates, LLC. PREA Auditor Contract Provisions 1. PREA Auditing Standards. The Agency and the Auditor shall comply with the requirements set forth in the PREA auditing standards (28 C.F.R. §§115.401-05). See Attachment 1. II. Auditor a) Designated Auditor; The Auditor may employ or partner with other auditors or staff. However, there shall be one designated Auditor who shall be the responsible auditor for purposes of this Contract and the PREA auditing standards. The Lead Auditor for this audit is Timothy M Evinger/Christy Wyler. b) Auditor Staff. In addition to the Lead Auditors, the following individuals may be present during the on-site portion of the audit to assist the auditor: Clerical/investigative staff of Evinger & Associates, LLC. c) Auditor Expenses. The City shall NOT bear any additional fees and expenses the Auditor incurs in the conduct of the audit. d) Auditor Fees. The Auditor's fees for the initial audit and any required corrective action process as follows: $5,500. Payment in full within 30 days of the onsite audit. Contractor will provide the City with an invoice. CTF' ' OF SANTA A` A PREA 2016 -l(iRf.E\�IEN'i W11 Ff E V lNGI:;R AND ASSOCIATES Auditor Travel Expenses. The Auditor shall be compensated as follows: Up to $1000 travel expenses, inclusive of a return trip, if necessary, during a corrective action period. The total agreement amount including auditor fees and travel expenses shall not exceed $6500. Payment, in full, within 30 days of invoicing actual expenses, per diem, and mileage as allowed by City Policy. An invoice will be provided to the City by the contractor upon completion of any travel. e) Prohibition on Additional Compensation. The Auditor shall not accept any compensation for the conduct of the audit not set forth in this Contract. 0 Er Parte Communication. The Auditor shall be pennitted to initiate and receive ex parte communications with the community stakeholders, the PREA Resource Center, the Department of Justice, inmates, detainees, and residents, and other interested parties. g) Auditor Responsibility and Authority. The Auditor shall have the responsibility and authority to independently observe, assess, review, and report on the Agency's implementation and compliance with the National Standards. In order to accurately assess compliance at the facility, the Auditor shall: conduct an on-site inspection; observe programs and activities; interview pertinent administrators, professional staff, correctional staff, and contractors; individually interview a sample of inmates; review a sampling of videotapes from housing units; and conduct detailed reviews of inmate records and other pertinent documents and reports. The Auditor shall spend a sufficient amount of time at the facility in order to accurately assess day-to-day operations and conditions. The Auditor shall be responsible for independently verifying representations from the Agency regarding facility compliance. h) Delivery of Contract to PRC. Upon finalization, the Auditor shall provide a copy of this Contract to the PREA Resource Center for purposes of tracking Auditor activity. i) Auditing Schedule. The Auditor shall provide the City with a tentative schedule of activities during any on-site visits at least five days prior to arrival at the facility. j) Maintenance. Storage, and Return or Destruction of Records. The Auditor shall take all reasonable steps to safeguard City records and information retained pursuant to the audit. All electronic files shall be securely password -protected or encrypted. All paper records shall be maintained in a secure room or building, and within a locked case or cabinet. Upon conclusion of the Auditor's document retention period, the Auditor shall securely burn, shred, or otherwise destroy the retained records. The Auditor shall then notify the City, in writing, confirmation that such documents have been destroyed. lc) Public Statements. Except as required or authorized by the PREA auditing standards; federal, state, or local law; judicial order; this Contract; or as permitted by the City, the Auditor shall not make any oral or written public statements — including, but not limited to, statements to the press, conference presentations, lectures, or articles — with regard to: the status of the City's compliance or noncompliance with the PREA Standards, or any act or omission of the City or its agents, representatives or employees. C'I"TY OF SANTA ANA 13REA 2010 AGR LL\-IENl' Wl I H EVIVUER AYD ASSOCIA-FES 1) Testimony. Except as required or authorized by the terms of this Contract, or by permission of the City, the Auditor shall not testify in any litigation or proceeding with regard to the status of the City's compliance or noncompliance with the National Standards; or any act or omission of the City or its agents, representatives or employees, unless otherwise lawfully compelled to do so. If the Auditor is lawfully compelled to provide such information, the Auditor shall promptly notify the City. m) Conflict of Interest. The Auditor shall not accept employment or provide consulting services that would present a conflict of interest with his or her responsibilities under this Contract, with the PREA auditing standards, or with auditor ethical guidance provided by the PREA Resource Center or the Department of Justice, including, but not limited to, being employed or retained by the City for purposes other than PREA auditing dining the three-year period prior to the audit, or during the three-year period subsequent to the audit. n) Auditor Independence. Neither the City, nor any employee or agent of the City, shall have any supervisory authority over the Auditor's activities, reports, findings, or recommendations. o) Termination of the Auditor. The Auditor may be terminated if the City and the Department of Justice agree and upon good cause shown. Good cause shall include, among other things, any violation of the PREA Standards; or federal, state, or local law, which reasonably calls into question the Auditor's fitness to continue serving as the Auditor. This Contract may be terminated at any time, without cause, upon 30 -day written notice by either party. Contractor shall retain a prorated fee, commensurate with the work performed, prior to the notice. p) Audit Report Delivery. The Auditor shall provide the audit report to the City head and the facility superintendent within 30 calendar days of the conclusion of the auditor's on-site visit. If there are no standards requiring corrective action, the audit report shall be considered final. Exit Conference: An informal verbal report to City staff shall be given in person at the conclusion of the Facility visit. This report shall include broad observations about the possible corrective actions process and any necessary corrective actions that may or should be done immediately. It is understood this verbal report is not exhaustive and a final preliminary report will be completed within 30 days of facility visit. q) Corrective Action Process. if the audit report indicates that corrective action is required, the Auditor and the City shall work to promptly and jointly develop a corrective action plan toward achieving compliance with all standards. The corrective action plan shall contain a timeline for specific minimal remedial measures the City shall take to achieve compliance within a 180 -day corrective action period. The City shall deliver, and the auditor shall review and cormment upon, deliverables provided to the auditor pursuant to the corrective action timeline. The Auditor shall issue his or her report at the conclusion of the 180 -day corrective action period, or earlier if compliance has been achieved before the end of the corrective action period. Under no circumstances shall the final report be issued more 180 days from the original due date. CITY 0F SAN]'A AX MK FA 1016 AGRk iltt.\ I W1 "I Ft i-WIN(iF'1t A \ D ASSO [A"1 ES IIl. The Cty a) Tentative Audit Timeline, The Parties tentatively agree that the initial on-site visit for the audit will occur during: September 2016. b) Maintenance of Documentation and Information. Any and all of the documentation (including electronic documentation) required by the National Standards shall be maintained and secured by the City. The Auditor is authorized to request, review, and retain all such documentation prior to, during, and after the on-site visit. Policy documents will be provided and the applicable passages in policy will be marked, 30 days prior to the on-site visit, c) Auditor Access. The City shall ensure that the Auditor have access to the facility, documentation (including electronically -stored information), personnel, and inmates, consistent with the auditing standards, until the issuance of the final report. d) Posting of Auditor Contact Information. The City shall ensure that auditor contact information, together with a statement of confidentiality, shall be conspicuously displayed in all inmate housing units of the facility to be audited, for the six-week period prior to the on-site visit. e) External Advocacy Organizations. The City shall work in good faith to identify and provide the Auditor with contact information for community-based or victim advocates who may have insight into relevant conditions in the facility, in order to permit the Auditor to fulfill his or her obligations under 28 C.F.R. § 115.401(o). f) Access to External Investigative Personnel. The City shall make best efforts to obtain and provide information and personnel from external investigative entities relevant to compliance with the National Standards to the Auditor. g) Auditor Workspace and Electronics. During any on-site visit, the City shall provide the auditor with reasonable workspace, and shall permit the auditor to maintain a laptop computer, mobile telephones, and/or a tablet within that workspace. h) Publication of Audit Report. The City shall publish the final audit reports on the City website within 14 days of receipt of the reports. i) Retaliation Safeguards. The City agrees that it shall not retaliate against any person because that person has provided any information or assistance to the Auditor, has filed or will file a complaint, or has participated in any other manner in the conduct of the Audit. The City agrees that it shall timely and thoroughly investigate any allegations of retaliation in violation the National Standards or this Contract and take corrective action identified through such investigations. j) Mandatory and Discretionary Reporting Information. The City shall determine whether, and to what extent, the Auditor is legally a mandatory or discretionary reporter of inmate abuse in the relevant jurisdiction, and the City shall provide such information to the Auditor prior to the on-site visit. The City shall also inform the Auditor contact information for the entity or entities that may legally accept any discretionary or mandatory reporting. CITY01F Afit.\ PR F, 101E AGREE\IE NT \VI ITH L'GI\GER A\D ASSOCL TES k) Primary Points of Contact. The City shall provide the Auditor with a list of primary points of contact (PPC) with respect to staff of all relevant disciplines within the City and the facility (e.g., mental health care, investigations, and housing classification). IV. Standard Contract Provisions a) Conflict with PREA Standards. If any provision of this contract is found to be inconsistent with the PREA auditing standards, the auditing standards shall prevail. b) Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 With courtesy copies to: and Chief of Police City of Santa Ana Police Department 60 Civic Center Plaza (M-96) P.O. Box 1988 Santa Ana, California 92702 Fax 714- 245-8007 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax 714- 647-6515 To Consultant: Timothy M. Evinger Managing Member Evinger & Associates, LLC. Post Office Box One Klamath Falls, OR 97601-0001 V. Insurance Requirements. Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: CI !'Y OF: S.,\N'l A kN,\ I'RE: 1 201(),\WRE El1E\T h; ITH E\'INGER AND ASSOCL-Vf FS a) Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Consultant shall supply City with a fully executed additional insured endorsement upon execution of this Agreement. b) Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C) Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work tinder this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $500,000 per accident. d) If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e) The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f) If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the tight, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. CI f1" of SA` VA AN,-\ PR FA 2016 AGREE\fE � i \kFN E\ I\GFR A\1) ASSOCI_\T'ES VI. Confidentiality If Consultant receives from the City information which due to the nature of such infonnation is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own infomlation of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. VII. Venue; Consent to Jurisdiction. Any claim, action, suit or proceeding (collectively, "Proceeding") between City and Contractor that arises from or relates to this Contract shall be brought and conducted solely and exclusively within Orange County, CA; provided, however, if a Proceeding must be brought in a federal forum, then unless otherwise prohibited by law, it shall be brought and conducted solely and exclusively within the United States District Court for the Central District of California. CONTRACTOR HEREBY CONSENTS TO THE IN PERSONAM JURISDICTION OF THESE COURTS AND WAIVES ANY OBJECTION TO VENUE IN THESE COURTS AND ANY CLAIM THAT THE FORUM IS AN INCONVENIENT FORUM. Nothing in these provisions shall be construed as a waiver of State's sovereign or governmental immunity, whether derived from the Eleventh Amendment to the United States Constitution or otherwise, or a waiver of any defenses to Proceedings or jurisdiction based thereon. [Signatures on following page] CC1-Y OF S:\til \ .\\;\ PRE-\ 2016:\GRFG\'1E\1_ \N, ITH E\ INGER \\D-\SSOC1;\TES This :agreement is entered and executed on August 1, 2016. ATTEST: MARIA HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By:" Rett Laura A. Rossini Senior Assistant City Attorney Timothy , Managing Member RECOMMENDED FOR APPROVAL: Ge , le CARLOSROJAS Chief of Police CITY OF SANTA ANA DAVID AZOS City Manager ate CI"I'Y OF SAN 1.1 AN,\ I)PUA 2010 \GIRT F%It N i �'I fH EVINUER aNCJ ASSOC IAl i=S Attachment 1. 28 C.F.R. § 115.401 Frequency and scope of audits (a) During the three-year period starting on August 20, 2013, and during each three-year period thereafter, the agency shall ensure that each facility operated by the agency, or by a private organization on behalf of the agency, is audited at least once. (b) During each one-year period starting on August 20, 2013, the agency shall ensure that at least one-third of each facility type operated by the agency, or by a private organization on behalf of the agency, is audited. (c) The Department of Justice may send a recommendation to an agency for an expedited audit if the Department has reason to believe that a particular facility may be experiencing problems relating to sexual abuse. The recommendation may also include referrals to resources that may assist the agency with PREA-related issues. (d) The Department of Justice shall develop and issue an audit instrument that will provide guidance on the conduct of and contents of the audit. (e) The agency shall bear the burden of demonstrating compliance with the standards. (f) The auditor shall review all relevant agency -wide policies, procedures, reports, internal and external audits, and accreditation for each facility type. (g) The audits shall review, at a minimum, a sampling of relevant documents and other records and information for the most recent One-year period. (h) The auditor shall have access to, and shall observe, all areas of the audited facilities. (i) The auditor shall be permitted to request and receive copies of any relevant documents (including electronically stored information). 6) The auditor shall retain and preserve all documentation (including, e.g., video tapes and interview notes) relied upon in malting audit determinations. Such documentation shall be provided to the Department of Justice upon request. (k) The auditor shall interview a representative sample of inmates, residents, and detainees, and of staff, supervisors, and administrators. (1) The auditor shall review a sampling of any available videotapes and other electronically available data (e.g., Watchtour) that may be relevant to the provisions being audited. (m) The auditor shall be permitted to conduct private interviews with hunates, residents, and detainees. CITY OF S VFA A\-\ PRF: \ 2016 \GRI F ,4FVI WITII F\ MER :\\D ASSOCIATES (n) Inmates, residents, and detainees shall be permitted to send confidential information or correspondence to the auditor in the same manner as if they were communicating with legal counsel. (o) Auditors shall attempt to communicate with community-based or victim advocates who may have insight into relevant conditions in the facility. 28 C.F.R. § 115.402 Auditor qualifications. (a) An audit shall be conducted by: (1) A member of a correctional monitoring body that is not part of, or under the authority of, the agency (but may be part of, or authorized by, the relevant State or local govermnent); (2) A member of an auditing entity such as an inspector general's or ombudsperson's office that is external to the agency; or (3) Other outside individuals with relevant experience. (b) All auditors shall be certified by the Department of Justice. The Department of Justice shall develop and issue procedures regarding the certification process, which shall include training requirements. (c) No audit may be conducted by an auditor who has received financial compensation from the agency being audited (except for compensation received for conducting prior PREA audits) within the three years prior to the agency's retention of the auditor. (d) The agency shall not employ, contract with, or otherwise financially compensate the auditor for three years subsequent to the agency's retention of the auditor, with the exception of contracting for subsequent PREA audits. 28 C.F.R. § 115.403 Audit contents and findings. (a) Each audit shall include a certification by the auditor that no conflict of interest exists with respect to his or her ability to conduct an audit of the agency under review. (b) Audit reports shall state whether agency -wide policies and procedures comply with relevant PREA standards. (c) For each PREA standard, the auditor shall determine whether the audited facility reaches one of the following findings: Exceeds Standard (substantially exceeds requirement of standard); Meets Standard (substantial compliance; complies in all material ways with the standard for the relevant review period); Does Not Meet Standard (requires corrective action). The audit summary shall indicate, among other things, the number of provisions the facility has achieved at each grade level. CI -FY OF SAN IA AKA PREA 2H 10 A(}R1 I W\ [' i\ ITH ISN (V"GER \.`\D ASSOCIATES 10 (d) Audit reports shall describe the methodology, sampling sizes, and basis for the auditor's conclusions with regard to each standard provision for each audited facility, and shall include recommendations for any required corrective action. (e) Auditors shall redact any personally identifiable innate or staff information from their reports, but shall provide such information to the agency upon request, and may provide such information to the Department of Justice. (0 The agency shall ensure that the auditor's final report is published on the agency's website if it has one, or is otherwise made readily available to the public. 28 C.F.R. § 115.404 Audit corrective action plan. (a) A finding of "Does Not Meet Standard" with one or more standards shall trigger a 180 -day corrective action period. (b) The auditor and the agency shall jointly develop a corrective action plan to achieve compliance. (c) The auditor shall take necessary and appropriate steps to verify implementation of the corrective action plan, such as reviewing updated policies and procedures or re -inspecting portions of a facility. (d) After the 180 -day corrective action period ends, the auditor shall issue a final determination as to whether the facility has achieved compliance with those standards requiring corrective action. (e) If the agency does not achieve compliance with each standard, it may (at its discretion and cost) request a subsequent audit once it believes that is has achieved compliance. 28 C.F.R. § 115.405 Audit appeals. (a) An agency may lodge an appeal with the Department of Justice regarding any specific audit finding that it believes to be incorrect. Such appeal must be lodged within 90 days of the auditor's final determination. (b) If the Department determines that the agency has stated good cause for a re-evaluation, the agency may commission a re -audit by an auditor mutually agreed upon by the Department and the agency. The agency shall bear the costs of this re -audit. (c) The findings of the re -audit shall be considered final. CITY OF SAN"CA ANA PREA 1016 .AGRFFA1Ei\ F �ITH E.t'CNG[ R A\D ASSOCLA I ES TIMEV-1 OP ID: MT .4�R"CERTIFICATE OF LIABILITY INSURANCE D07119ATE 100Y6 07119(2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS(, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les). must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confor rights to the certificate holder In lieu of such endorsement(s). PRODUCER Valley Regional Ins. Services - Fresno Office -Main Office P.O. Bax 5577 Fresno CA 93755.5577 Mary Tf onesen cc NAME:' Mary Thonesen PHONE 559-046-1399 F LAIC No Ext: arc Nc: 659446-0911 -MAIL A00RESs: INSURER(S) AFFORDING COVERAGE NAIC9 INSURERAI Maxum Indemnity Ins. Co. X INSURED Evinger&Associates LLC P O Box 1 Klamath Falls, OR 97601 INSURER B: INSURER C: INSURER 0: EACH OCCURRENCE $ 1,000,000 NSURER E REMISES Ea occurrence $ 100,000 NSURERF: MED EXP(Any one person) $ 5,000 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE. BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS, ILTR TYPE OFINSURANCE g POLICY NUMBER MMIDDIY/Y MMIDDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE FTIOCCUR X BDG3010931.02 07119/2016 07/19/2017 EACH OCCURRENCE $ 1,000,000 REMISES Ea occurrence $ 100,000 X MED EXP(Any one person) $ 5,000 A Hired &NOA 6003010931-02 07/19/2016 07/1.9/2017 PERSONAL &AOV INJURY $ 1,000,000 GEN'LAGGREGATELIMIT APPLIES PER: X POLICY r PEST LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS AGO $ 2,000,000 $ OTHER' AUTOMOBILE LIABILITY$ Ee1cddED en[ ELI T BODILY INJURY(Perperson) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS HIRED AUTOS NODI-OWNEDDAMAGE AUTOS BODILY INJURY (Per acdtlen0 Peraccit $ den $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS UAB CLAIMS -MADE AGGREGATE $ DED I I RETENTION$ $ WORXERS COMPENSATION ANDEMPLOYERS'LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERIMEMEER EXCLUDED? N f A PER - STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $. (Mandatory In NH) If yes, describe under E.L, DISEASE. POLICY LIMIT $ DESCRIPTION OF OPERATIONS below A Professional Liab BOG3010931.02 071191 07/19/2017 Prof Liab 1000000oc 2000000agg DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached IF more space is required) The City of Santa Ana Its officers, employees , agents, volunteers and representatives are additional insured in regards to general liability. See attached farm CG 2010 0413 �U -9 CERTIFICATE HOLDER CANCFI 1 ATInId SANTAAN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Santa Ana THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 20 Civic Center Plaza Santa Ana, CA 92702 AUTHORIZED REPRESENTATIVE �fGt.cr7UY I t1"V 1F.s+L/ ^-- Q 1988.2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD Ww .saif.com Oregon Workers' Compensation Certificate of Insurance Certificate holder: CITY OF SANTA ANA 20 CIVIC CENTER PLAZA SANTA ANA, CA 92702 Q,AWA corporation The policy of insurance listed below has been issued to the insured named below for the policy period indicated. The insurance afforded by this policy is subject to all the terms, exclusions and conditions of such policy; this policy Is subject to change or cancellation at any time. Insured Evinger & Associates LLC PO Box 1 Klamath Falls, OR 97601-0001 Producer/contact SAIF Corporation Portland Service Center 971.242.5001 servic@saif.com Issued 07/18/2016 Limits of liability Policy 859289 Bodily Injury by Accident $500,000 each accident Period 02/10/2016 to 02/01/2017 Bodily Injury by Disease $500,000 each employee Body Injury by Disease $500,000 policy limit Description of operations/locations/special items All operations Important This certificate is issued as a matter of information only and confers no rights to the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies above. This certificate does not constitute a contract between the issuing insurer, authorized representative or producer and the certificate holder. Authorized representative Kerry Barnett President and CEO S G 400 High Street SE Salem, OR 97312 P: 800.285.8525 F: 503.584.9812 Policy_OLCA_Certlflcate0flnsurance PROGRESSIVE WEBB-WILSON COr19MERC/41 PO BOX 1300 KLAMATH FALLS,OR 97601 1-541-884-4147 Policy number: 03890437-0 Underwritten by: Artisan and Truckers Casualty Co September 20,2016 Page 1 of 1 Certificate of Insurance Certificate Holder Insured Agent CITY OF SANTA ANA EVINGER&ASSOCIATES WEBB-WILSON • 20 CIVIC CENTER PLAZA PO BOX 1 PO BOX 1300 SANTA ANA,CA 92701 KLAMATH FALLS,OR 97601 KLAMATH FALLS,OR 97601 This document certifies that insurance policies identified below have been issued by the designated insurer to the insured named above for the period(s) indicated. This Certificate is issued for information purposes only. It confers no rights upon the certificate holder and does not change,alter, modify,or extend the coverages afforded by the policies listed below. The coverages afforded by the policies listed below are subject to all the terms,exclusions, limitations, endorsements,and conditions of these policies. Policy Effective Date: Aug 16,2016 Policy Expiration Date: Aug 16,2017 Insurance coverage(s) Limits Bodily Injury/Property Damage $1,000,000 Combined Single Limit Uninsured Motorist Bodily Injury $1,000,000 Combined Single Limit Description of Location/Vehicles/Special Items Scheduled autos only 2001 DODGE GRAND CARAVAN 2B4GP44R31R313753 Uninsured Motorist Property Damage $20,000 w/$200 Ded($300 if Hit&Run) Personal Injury Protection $15,000 Comprehensive $100 Ded Collision $500 Ded Rental Reimbursement $30 Per Day($900 Max) Certificate number 26416A10437 Please be advised that the certificate holder will not be notified in the event of a mid-term canceration. .11 CP Farm 5241(101021 a Cr ea.