HomeMy WebLinkAbout22E - SPEC - PLUMBING SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 20, 2016
TITLE:
CONTRACTS AWARD FOR PLUMBING
SERVICES (SPEC. NO. 16 -096)
(STRATEGIC PLAN NO. 6, 1C)
CITY MANAGER
RECOMMENDED ANION
CLERK OF COUNCIL USE ONLY:
❑
As Recommended
❑
As Amended
❑
Ordinance on 1 ®i Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolutlon
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for citywide plumbing services for a one -year period expiring September 30, 2017,
with provisions for three one -year renewals exercisable by the City Manager, in an annual
aggregate amount not to exceed $115,000 subject to non - substantive changes approved by the City
Manager and City Attorney, with the following vendors:
Vendor
Location
All American Mechanical, Inc.
Brea
Pro -Craft Construction, Inc.
Redlands
RT Contractor Corp
Garden Grove
Verne's Plumbing, Inc.
Buena Park
DISCUSSION
The City establishes an annual blanket order list consisting of vendors that provide services and
materials that are required by agencies on a consistent basis. Plumbing services are required at
times by all City departments for the purposes of general maintenance, repairs, and renovations.
The notice inviting bids was advertised on July 28, 2016, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
8 Vendors were notified
1 Santa Ana vendor was notified
15 Vendors downloaded the bid packet
4 Bids received
0 Bid received from a Santa Ana vendor
Bids were solicited, opened on August 23, 2016, and evaluated (Exhibit 1). The bids received from
the recommended vendors are responsive to the specifications, meet the City's requirements and
comply with prevailing wage requirements. Staff recommends awarding contracts to the four
bidders to allow for competitive quotes on individual jobs and scheduling flexibility.
22E -1
Contracts Award for Contractor Plumbing Services
September 20, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for
all City assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds for the first one -year period in the amount of $115,000 are available in FY 2016 -17 and FY
2017 -18 as follows:
First Year Contract Term by Fiscal Year
Finance & Management Services Building Maintenance account (07310100- 62300)
2016 -17 (October 2016 - June 2017)
$45,000
2017 -18 (July - September 2017)
$15,000
Public Works Administration Services account (10117601- 62300)
2016 -17 (October 2016 - June 2017)
$7,500
2017 -18 (July - September 2017)
$2,500
Water Utility Production & Supply account (06017640- 62300)
2016 -17 (October 2016 - June 2017)
$11,250
2017 -18 (July - September 2017)
$3,750
Building & Facility account (01114403- 62300)
2016 -17 (October 2016 - June 2017)
$15,000
2017 -18 (July - September 2017)
$5,000
Recreation & Community Services Facilities Maintenance (01113260- 62320)
2016 -17 (October 2016 - June
2017)
$7,500
2017 -18 (July - September 2017)
$2,500
Subsequent funding for the three one -year renewal periods in the amount of $115,000 will be
budgeted and made available in FY 2017 -18, 2018 -19, 2019 -20 and 2020/21 as follows:
Renewal Options One by Fiscal Year
Finance & Management Services Building Maintenance account (07310100- 62300)
2017 -18 (October 2017 - June 2018)
$45,000
2018 -19 (July - September 2018)
$15,000
Public Works Administration Services account (10117601- 62300)
2017 -18 (October 2017 - June 2018)
$7,500
2018 -19 (July - September 2018)
$2,500
Water Utility Production & Supply account (06017640- 62300)
2017 -18 (October 2017 - June 2018)
$11,250
2018 -19 (July - September 2018)
$3,750
22E -2
Contracts Award for Contractor Plumbing Services
September 20, 2016
Page 3
Building & Facility account (01114403- 62300)
2017 -18 (October 2017 - June 2018) $15,000
2018 -19 (July - September 2018) $5,000
Recreation & Community Services Facilities Maintenance (01113260- 62320)
2017 -18 (October 2017 - June 2018) $7,500
2018 -19 (July - September 2018) $2,500
Renewal Options Two by Fiscal Year
Finance & Management Services Building Maintenance account (07310100- 62300)
2018 -19 (October 2018 - June 2019)
$45,000
2019 -20 (July - September 2019)
$15,000
Public Works Administration Services account (10117601- 62300)
2018 -19 (October 2018 - June 2019)
$7,500
2019 -20 (July - September 2019)
$2,500
Water Utility Production & Supply account (06017640- 62300)
2018 -19 (October 2018 - June 2019)
$11,250
2019 -20 (July - September 2019)
$3,750
Building & Facility account (01114403- 62300)
2018 -19 (October 2018 - June 2019)
$15,000
2019 -20 (July - September 2019)
$5,000
Recreation & Community Services Facilities Maintenance (01113260- 62320)
2018 -19 (October 2018 - June 2019)
$7,500
2019 -20 (July - September 2019)
$2,500
Renewal Options Three by Fiscal Year
Finance & Management Services Building Maintenance account (07310100- 62300)
2019 -20 (October 2019 - June 2020)
$45,000
2020 -21 (July - September 2020)
$15,000
Public Works Administration Services account (10117601- 62300)
2019 -20 (October 2019 - June 2020)
$7,500
2020 -21 (July - September 2020)
$2,500
Water Utility Production & Supply account (06017640- 62300)
2019 -20 (October 2019 - June 2020)
$11,250
2020 -21 (July - September 2020)
$3,750
Building & Facility account (01114403- 62300)
2019 -20 (October 2019 - June 2020)
$15,000
2020 -21 (July - September 2020)
$5,000
Recreation & Community Services Facilities Maintenance (01113260- 62320)
2019 -20 (October 2019 - June 2020)
$7,500
2020 -21 (July - September 2020)
$2,500
22E -3
Contracts Award for Contractor Plumbing Services
September 20, 2016
Page 4
'F $d Mousavipour
Executive Director
Public Wor
y
Carlos Rojas
Chief of Police
Santa Ana Police Department
ds /sp
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
v
Francisco Gutierrez
Executive Director w
Finance and Management Services Agency
Gerardo Mouet
Executive Director
Parke, Recreation R& Community Services
Agency
22E -4
ABSTRACT OF BIDS
CITYWIDE PLUMBING SERVICES (16 -096
All American
Mechanical Pro -Craft
Vendor Contractors, Inc. Construction, Inc. RT Contractor Corp Verne's Plumbing
Location Brea Redlands Garden Grove Buena Park
Journeyman Plumber
Services:
$96
ALL FIGURES ARE HOURLY RATES
$68
Regular Business Hours
$140.86H
Mon -Fri 8:00am - 5:00pm
$110
$112.45
$95
$105
$127.50
After Business Hours
$173.44H
Holidays & Weekends
$190
$142.94W
$142.50
$157.50
After Business Hours
Emergency
$140.86H
Mon -Fri 5:00pm - 8:00am
$145
$142.94
$200
$157.50
Emergency
Hourly Billing Increments
$173.44H
1 hr.
none given
Holidays & Weekends
$190
$142.94W
$300
$210
General Helper
Cleanup:
Regular Business Hours
Mon -Fri 8:00am - 5:00pm
$96
$92.49
$68
$85
$140.86H
Holidays & Weekends
$170
$116.67W
$102
$127.50
After Business Hours
Mon -Fri 5:00pm - 8:00am
$135
$116.67
$140
$125.50
Emergency
$140.86H
Holidays & Weekends
$170
$116.67W
$230
$170
Hourly Billing Increments
1 hr.
1 hr.
none given
1 hr.
Materials Markup:
15%
20%
15%
15%
EXHIBIT 1
22E -5
22E -6