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HomeMy WebLinkAbout25H - AGMT - JAG FUNDSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 20, 2016 TITLE: AGREEMENT ACCEPTING 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FUNDS {STRATEGIC PLAN NO. 1, 3B} CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute an agreement with the Orange County Sheriff's Department for the period of August 23, 2016 through September 30, 2019, accepting 2016 Edward Byrne Memorial Justice Assistance Grant program funds in the amount of $90,189.19, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) program provides federal criminal justice funding to state and local jurisdictions. It is a formula grant that blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) programs. JAG requires a single unit of county government to function as the applicant/fiscal agent to apply for, receive, and administer the funds on behalf of the entire County. A memorandum of understanding designated the County of Orange, Sheriff - Coroner Department as the lead agency for this program. For Fiscal Year 2016, $99,109 has been allocated for Santa Ana. JAG also allows the fiscal agent for each county to use a portion of the award for costs associated with administering the funds. The Orange County Sheriff - Coroner Department will retain $8,919.81 (9.0 percent) for administrative fees. The remainder of the funds in the amount of $90,189.19 will be utilized by the Police Department for overtime to augment gang enforcement operations, enhance educational opportunities, and enhance community policing efforts. A major component of the Police Department's Community Oriented Policing Program is educational opportunities offered to residents. In addition, funding 25H -1 Agreement with the County of Orange Justice Assistance Grant September 20, 2016 Page 2 will provide for community policing operations with details working overtime to address crimes of public disorder specifically tied to community complaints. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #3 (promote fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy B (promote ongoing efforts to obtain grant funding for activities that will assist in preventing and reducing criminal activity and traffic collisions). FISCAL IMPACT 2016 Edward Byrne Memorial Justice Assistance Grant funding in the amount of $90,189.19 will be budgeted into the Byrne Justice Assistance revenue account (no. 12814002 - 52001) and the appropriation to expenditure account (no. 12814409 - various) will be allocated in fiscal year 2017 -18 in the amount of $90,189.19. Carlos Rojas Chief of Police Santa Ana Police Department EXHIBIT: 1. Agreement APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency 25H -2 AGREEMENT TO TRANSFER FUNDS 2015 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) THIS AGREEMENT is entered Into this UrA day of Agp 2016, which date is enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter referred to as "COUNTY", and the City of _- _...,..iGti1 kn __ a municipal corporation. WHEREAS, COUNTY, acting through its Sheriff- Coroner Department, hereinafter referred to as SHERIFF, in its capacity as the lead agency on behalf of 1`0 (fen) units of local government, including SHERIFF and the cities of Anaheim, Buena Park, Costa Mesa, Fullerton, Garden Grove, Huntington Beach, Orange, Santa Ana and Westminster, hereafter referred to as "SUBGRANTEES ". As required by the Jurisdictional application, the SHERIFF has applied for, received and accepted the Edward Byrne Memorial Justice Assistance Grant from the U.S, Department of Justice, Office of Justice Programs, and Bureau of Justice Assistance (hereinafter referred to as "JAG ". WHEREAS, the purpose of the grant is to supplement the resources available to prevent and control crime within the County of Orange that are operated by individual agencies Included in the above referenced 10 units of local government, as set forth in Attachment A "Program Narrative", which is attached hereto and incorporated herein by reference, WHEREAS, the terms of the grant require that certain grant funds be transferred to SUBGRANTEE to be used for grant purposes, which may include local initiatives, technical assistance, strategic planning, research and evaluation, data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and information systems for law enforcement, as more particularly described in Attachment A hereto. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS; 1. COUNTY shall transfer to SUBGRANTEE grant funds, In arrears, as necessary to reimburse SUBGRANTEE for reasonable and permissible expenditures to support activities CFDA 16.738 2616 JAG U.S. Department of Justice Page 1 of 5 25H -3 AGREEMENT TO TRANSFER FUNDS related to proposed grant project(s). In order to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all required information and documentation, as set forth in Attachment B ( "How to Apply for JAG Grant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed SUBGRANTEE`s allocation, as set forth in Attachment C ( "JAG Program Allocation "); which is attached hereto and Incorporated herein by reference, unless expressly approved in writing by the Department of Justice, Office of Justice Program's State assigned Policy Advisor. 2. SUBGRANTEE shall be reimbursed with said JAG funds only for expenditures necessary to acquire personal property or equipment as set forth in Attachment A hereto [hereinafter called "grant property and equipment"] or to perform such other grant functions, if any, for which Attachment A specifies that SUBGRANTEE may utilize grant funds. 3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment only for grant purposes in accordance with Attachment A hereto. 4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and equipment from damage or destruction and shall provide regular maintenance and such repairs for grant property and equipment as are necessary, in order to keep said grant property and equipment continually in good working order. 5. if grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it only in accordance with the instructions of COUNTY or the agency from which COUNTY received the grant funds. 6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and information in accordance with requirements set out in Attachment D ( "Edward Byrne Memorial Justice Assistance Grant Reporting Requirements "), attached hereto and incorporated herein by reference. cFDA 16.738 2096 JAG U.S. Depatlment of Justloe Page 2 of 5 25H -4 AGREEMENT TO TRANSFER FUNDS 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) 7, SUBGRANTEE shall comply with all applicable terms of the certifications) that are attached hereto as Attachment E ( "2016 Grant Award & Special Conditions ") and incorporated herein by reference, 8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto. SUBGRANTEE shalt notify COUNTY immediately upon discovery that it has not abided or no longer will abide by any applicable provision of this Agreement or Attachments A, a, C, D or E hereto. 9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the Stage Auditor General with respect to this Agreement for a period of three years after final payment hereunder. 10. SUBGRANTEE agrees to Indemnify, defend and save harmless COUNTY and the agency from which COUNTY received grant funds, and their elected and appointed officials, officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies to connection with SUBGRANTEE's performance of this Agreement, including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or resulting to any person., firm, or corporation who may be injured or damaged by SUBGRANTEE in the performance of this Agreement, including Attachments A, B, C, D and E hereto. 11. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 12. SUBGRANTEE may not assign this Agreement in whole or in part without the express written consent of COUNTY. 0FDA te.ras 2016 JAG Us. Department of Justice Page 3 of B 25H -5 AGREEMENT TO TRANSFER FUNDS 01 . .yr W4VAWr4 13. For a period of three years after final payment hereunder or until all claims related to this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all documents, papers and records relevant to the work performed or property or equipment acquired in accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the agency from which COUNTY received the grant funds or their duly authorized representative (a), for examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon request, during usual working hours. 14. SUBGRANTEE shall provide to COUNTY all records and information requested by COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be required to provide to the agency from which COUNTY received grant funds or other persons or agencies. 15. COUNTY may terminate this Agreement and be relieved of the payment of any consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of termination, COUNTY may proceed with the work In any manner deemed proper by COUNTY. 16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which COUNTY received grant funds. 11 11 CFDA 1s738 201& JAG US. Department or Justice Page 4 of 5 25H -6 M IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange, State of California. DATED: °` , 2016 APPROVED AS TO FORM: OFFICE OF THE COUNTY COUNSEL By 4t Deputy DATED: y_ 2016 ATTEST: By City Clerk DATED: CF6A 16,738 2016 JAQ U.S. Department or Jusilm 2016 COUNTY OF ORANGE, a political subdivision f the State f alifo nia By Sandra Hutchens, S40-Coroner Sheriff- Coroner Department °COUNTY" By Name and Title city DATED: 2016 APPROVED AS TO FORM & n' 1 J�J ' Laura A. Rossini Senior Assistant City Attorney Page 6 of 5 25H -7 Attachement A X016 JAG EXPENDITURE f_QM 2016- DJ -,BX -0746 PROGRAM NARRATIVE General Description of Program Activities: The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is a major source of federal criminal justice funding to state and local jurisdictions. The JAG funds support programs in law enforcement; prosecution and court, Including indigent defense; prevention and education programs; corrections and community corrections; drug treatment and enforcement; planning, evaluation, and technology improvement and crime victim and witness. The County of Orange has been certified as disparate; therefore, a jurisdictional application must be submitted on behalf of the eligible units of local government for which the applicant and fiscal agent is the County of Orange. The Bureau of Justice Statistics uses a formula for the allocations which is based on the JAG formula, population and Part 1 violent crime statistics as reported through the UCR by the FBI. The Sheriff's Department will provide oversight for the grant; write the application and submit it to US DOJ; the application will include a Standard Form 424, program narrative, budget and budget narrative, review narrative, abstract and Memorandum of Understanding (MOU). The Department will also obtain approval from CEO, County Counsel, & the Board of Supervisors; and will communicate with all parties involved throughout the grant process, Quarterly financial reports, performance metrics and annual progress reports are required for the life of this grant. Technical assistance to meet compliance will also be provided to each grantee as necessary to achieve successful outcomes. Locally, JAG funds will be utilized to support a broad range of activities to prevent and control crime. 25H -8 Attachement A 2Q18 JA>G EXPENDITII x Lnraaa 2016 i}J- $X -074b Grantee; County of Orange — Sheriff Coroner Department The grantee proposes to use the 2016 Justice Assistance Grant program funding as follows PURPOSEAREAS JAG funds may be used for local initiatives, technical assistance, strategic planning, research and evaluation (Including forensics), data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systemsthat will improve or enhance operations. PROJECT NARRATIVE The Orange County Sheriff's Department has determined the need for upgrading minor equipment for day to day operations of the Emergency Communications Bureau, Eight radio units and eight single station chargers will be procured through Motorola, TIMELINE ANDIOR PROJECT PLAN Once the funds are received and made available by the County Board of Supervisors' approval process; the equipment requested will be purchased. All purchases must go through the required County purchasing process and may be subject to competitive public bid, *Radios will be ordered prior to November 2S, 2016 and ship prior to December 30, 2016 to be eligible, FUNDING Total Allocation: $20,035.00 Administrative Fee (9 %): $1,803.15 Funds Retained by City /County; $18,231.85 Equipment Details and Pricing Qty. Model Description List Price Promotio Extended 8 H51UCF9PW6 N APX 4000 7- 00 MHL _ $5,575 oOf3 $3,735 n _ $3,345.00 $26,760.00 MODEL 2 PORTABk E ��� A02812 T APX4000 3600 AND 96001NTEROP 4104865' ADD: KNOB CONFIGURATION 15 A ADI�DES -XL DES.OFB ENCRYPTION G996 ADD: PROGRAMMING OVER P2S (OTAP) Q498 ____ ENH; ASTRO 25 OTAR W( MULTIKEY A05100 ENH:STD WARRANTY APPLIES -NO SFS 100582 ALT: IMPRES LI -ION 230 MMAM UL 8 WPLN4232A IMPRES SINGLE UNIT $69,25 $55.40 $443,20 CHARGER SUBTOTAL Pricing per Orange County Price Book TAXES 27 203.20 Agreement # MA -060- 15011560 $2,I76.26 Pricing includes Orange County 2016 trade SHIPPING $Q00 n romotlonal rice, Total Cost of project., $29,379,46 Total. 7AGallocation $18,231.85 Variance. $11,147,61 Grantee; City of Anaheim The grantee proposes to use the 2016 Justice Assistance Grant program funding as follows 25H -9 Attacherneot A 2016 -DJ -BX -0746 PURPOSE AREAS: Law Enforcement Programs - Overtime PROJECT NARRRTI g The Anaheim Police Department (APO) is requesting to use JAG funds to support overtime expenses for sworn personnel in the following divisions: Field Services, Community Services, Investigations, Support Services, Administration, and Special Enforcement. Although the police department has been actively recruiting and hiring new officers, staffing levels are still low, Therefore, utilizing overtime hours is necessaryto enhance public safety for the residents, visitors, and businesses in Anaheim. Overtime hours will be assigned to employees within the previously mentioned six divisions at the discretion of APD's command staff, i?ROJECT GOALS The goal for this project is to improve and enhance the community's safety, while working with a limited budget and reduced staffing levels. In order to accomplish this, overtime hours will be authorized at the discretion of the department's command staff. PROJECT STRATEGIES Overtime hours will be authorized for individual employees at the discretion of the command staff. A separate account code will be assigned specifically for this project. Acopy of all overtime documents will be approved by the appropriate personnel prior tosubmission For reimbursement. A payroll report of all overtime hours and any otherrequired documentation will be included in each reimbursement request submitted tothe Orange County Sheriffs Department, PROJECT IDENTIFIERS Overtime B-Q-Q9 iIETAIi ANDNARRATIllE Overtime for the Department's personnel will range from $45,00 to $110.00 per hour, depending on the position and rank of each employee. Overtime Is needed to continue implementing the proven crime reduction and prevention strategies the Department hasenacted . 116IELINE AND, QI RQJECT,PLAN The project goals and objectives will be implemented upon DOTS approval of the JAGprogram funds and Anaheim's City Council approval to utilize the JAG funds for this project UN ING Total Allocation: $99,109.00 Administrative Fee (9 %): $8,919,81 Funds Retained by City /County; $90,189.19 25H -10 Attachement A 2016 -DJ -BX -0746 Grantee. City of Buena Park The grantee proposes to use the 2016 Justice Assistance Grant Program funding as follows: PURPOSE AREAS: PROJECT NARRATIVE The Buena Park Police Department would like to use the JAG funding to supplement our current Police Service Aide Program. As a result of our city's budgetary constraints, we continue to have several sworn police officer positions either eliminated and or frozen. Police Service Aides will be able to assist by taking non - violent reports, assisting in traffic control and provide community service at our front counter. Some of these tasks have been completed by a sworn police officer, Using funds from this program enable us to free up sworn police officers for critical calls for service and maintain community protection in a timely manner. PROJECT GOALS The goal for this project is to maintain current Police Service Aide program, in turn, this will free up sworn police officers for responses to critical Incidents in a timely manner. PROJECT STRATEGIES Police Service Aides will continue to assist I everyday tasks of taking reports for non - violent crimes and other miscellaneous duties usually handled by sworn police officers. The project will reduce the amount of reports taken by police officers and allow them to be more available for emergencies. Additionally, it will allow a reduction of response times to emergency calls for service. PROJECTIDENTIEIIERS Community Policing BUDGET DETAIL AN -NA, tAFTVE Buena Park Police Department's Police Service Aide program will utilize this additional funding to provide salaries for this program. We received some funding from a previous JAG grant process 2014 -DJ -BX -0038. The deployment plan will consist of approximately 1,152 hours of staff time to assist In handling everyday tasks of investigating and writing reports for non- violent crimes and incidents usually handled by sworn officers. This is based on part -time Police Service Aides at an average pay rate of $1157 per hour paid through the JAG grant allocation, TIMELINE AND /OR PROJECT PLAN We will continue to fund the PSA Program which will free up the time of our police officers and reduce response times to emergency calls for service In less than five minutes within the grant period. FUNDING Total Allocation: $17,181.00 Administrative Fee (9 0/Q). $1,546.29 Funds Retained by City /County: $15,634.71 25H -11 Attachment 2016 JAG EXPENQITURE FQM 2016 -D7 -BX -0746 Grantee: City of Costa Mesa The grantee proposes to use the 2016 Justice Assistance Grant Program funding as follows PURPOSE AREA Law enforcement programs PROJECT NARRATIVE Costa Mesa Police Departments proposed project is to help fulfil a county mandate and engage in a phased integration of handheld electronic traffic citation technology (e- citation) in order to eliminate the current hard -copy, paper citations being sent to court, The proposed e- citation technology will enable personnel to complete their work more efficiently, while seamlessly integrating citation and offender data into the agency's electronic Record Management System, as well as automatically providing that same information to the Orange County Superior Court. The county intends to convert to a completely paperless traffic citation process in the near future. The e- citation system conforms to the county's paperless requirements. Currently, the department lacks funding to purchase additional e- citation devices to equip necessary on -deity personnel. PROJECT GOALS The department's project goal is to eliminate paper citations by purchasing handheld e- citation devices for officers assigned to field patrol services. Almost every department in Orange County has already initiated their phased purchases of e- citation technology, This project will allow the Costa Mesa Police Department to purchase the first wave of e- citation units assigned to patrol personnel as part of a department -wide integration and help fulfill the county's mandate, as outlined by the Integrated Law and Justice Agency of Orange County (IIJAOC). PROJECT STRATEgIE�S To accomplish the department's 2016 JAG project goal, the department will obtain quotes from vendors that can supply the identified service, technology, and /or equipment needed. PROJECT IDENTIFIERS 1) Equipment — General 2) System Improvements BUDGET DETAIL AND NARRATIVE Preliminary quotes have been obtained for the department's proposed program. The estimated cost is; E- Cltation Devices - $20,000 TIMELINE AND /OR PROJECT PLAN The project objectives and goals wilt be Instituted immediately upon approval of the Costa Mesa City Council and the department's ability to utilize the JAG allocation for expenditures FUNDING: Total Allocation: $21,983.00 Administrative Fee (9%): $1,97 8.47 Funds Retained by City /County: $20,004,53 25H -12 AttachementA 209841 G XPENbITl112E FCii2M 2016 -DJ -BX -0746 Grantee: City of Fullerton The grantee proposes to use the 2016Justice Assistance Grant Program funding as follows: PURPOSE AREAS: JAG funds may used for state and local initiatives, technical assistance, strategic planning, research and evaluation (including forensics), data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems that will Improve or enhance such areas as: . Law enforcement programs. !RQJECT NARRATIVE Outline the Proposed program activities far the life of grant — Funding for the proposed JAG 2016 Cold Case Project will pay for 2 part -time Consultants /Detectives to continue to re -open, re- investigate and, where possible, solve cold cases of homicide through the use of technology not available at the time the crime was committed. Outline the type afprograms to be funded by the JAG award — The 2016 JAG grant Will be used exclusively for the Cold Case Project noted above. Provide a brief Analysis of the need for the programs — Currently, the Fullerton Police Department has 25 unsolved cases of murder on its books going back over 40 years. Clearly, the crime of murder calls for the greatest use of police resources to ensure justice for the victim, the victim's loved ones, and the murderer. However, through a lack of evidence and witnesses, and especially with decades -old crimes - a tack of technology, some crimes of murder were seemingly impossible to solve. Now, recent and rather astounding advances to both the collection and analysis of evidence make it possible to solve previously unsolvable cases. Nonetheless, these cold cases will still require many hours of old - fashioned detective work, and with reduced budgets and a Police Department already stretched to its limits preventing and solving present -day crimes, these cold cases do not receive the attention and resources they deserve. The Department's ongoing Cold Case Project was initiated through JAG funding, and currently, our detectives are involved with four cold cases, two of which are close to completion. 2014 and 2015 JAG funds enabled these Cold Case detectives to identify a suspect for a 1983 homicide and submit their case to the District Attorney's Office, However, due to a finding, of insufficient evidence and the Inherent difficulties of cold cases, the DA's office chose not to pursue this case. Nonetheless, the detectives' hard work resulted in a measure of satisfaction and closure in knowing that this 30 -year old case had been given a very thorough second look and that everything that could be done was done, using current investigative techniques. The proposed JAG 2016 Cold Case Project would provide the needed manpower to continue three other cases which are especially time- consuming and difficult to investigate due to the many years which may have transpired since the crime was committed. PROJECT GOALS The primary goal of the project is to reopen and reinvestigate cold cases of homicide and, where possible, solve and prosecute these cases, PROJECT STRATEGIES With oversight from the Sergeant in charge of the Detective Unit, the Cold Case Project will utilize the expertise and experience of two retired police detectives aching as consultant /speciailsts to reopen, reinvestigate and, where possible, solve cold cases of murder. Having experienced retired detectives earning a modest hourly rate of $32,87 per hour means that the funding dollars will go much further than paying regular detectives. Both of these detectives will work an estimated 10 hours per week (520 hours each) for 25H -13 Attachernent A MAJAL EMENDITU6tE FURN6 2016 -DJ -BX -0746 one year for a total of 1,040 man hours, The Fullerton police department wiil pay for any In -kind costs exceeding the JAG 2016 budget. These detectives will review the Department's cold cases and give priority to those with DNA evidence which could now provide clues sufficient to bring a kilter or Milers to justice or at least bring closure to a case, Besides managing the nswly- reopened cases and directing the processing of evidence, with the in -kind assistance of the CSI staff and the Orange County District. Attorney's Lab, these detectives will also conduct interviews and other research as necessary. When sufficient evidence is produced and a murder suspect is identified, these cold cases will, whenever possible, be brought to the District Attorney's Office for prosecution. The proposed 2016 JAG funding will allow our Cold Case detectives to continue focusing on two 2015 JAG - funded cold cases from 2001 and 2004, plus two very old cold cases from 1973 and 1977 that the detectives have just recently taken on, PROJECTIDENTIPIgM See 2016 JAG Identifiers (attached) Cold Cases BUDGET DETAIL AND NARRATIVE Outline how JAG funds will be used to support and implement the program — Include a breakdown of costs as well as an overview of how funds will be allocated across approved JAG purpose areas (i.e. Personnel, Training/Travel, Equipment, Supplies, Consultants /Contracts, and an Other category) — All monies will be used to pay the $5187 per hour Personnel cost of the two Consultants/ Detectives. $32. 87 /hr. x 2 detectives x 520 hrs. $34,184.80 Less In -Kind 5,947.23 TOTAL JAG 2016 COST $28 TXRy1ELINE AND /QR PROJECT PLAN Identify when the goals and objectives will be completed. Due to the complexities of a cold case, a specific timellne and guarantee of solving a cold case Is not possible. However, it is projected that cold case detectives will reopen, thoroughly investigate and, where possible, solve and bring For prosecution one to two cold cases within one year. UND N Total Allocation: $31,027.00 Administrative Fee (9%): $2,792.43 Funds Retained by City/County: $28,234.57 1 25H -14 Attachoment A Q16 JA XP iVDJ1 URE FORM 2016- fDJ -BX -0746 Grantee: City of Garden Grove The grantee proposes to use the 2016Jostice Assistance Grant Program toning as follomr JAG funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation (including forensics), data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice Information systems that will Improveor enhance such areas as: Corrections and community corrections programs. PROjg9;T NARRATIVE The Police Department will use 2016 JAG funds to pay a portion of its jail services contract. The first contract was put into place in 2000, and has saved the Department tens of thousands ofman- hours, What was previously at least a two -hour process for the arresting officer now takes only 15 minutes, allowing the officer to return to patrolling the streets. The jail services contract is an indispensable component of Department operations and is keyto maximizing officer's time spent out in the community. PRQ ECT99ALS The Department's goat for utilizing a jail services contract Is to create operational efficiencies and Increase time patrol officer's time spent "on the streets," The time saved is equal to the productive hours of more than six patrol officers, and this time can be used to augment patrol operations. PROJECT STRATEGIES Contracting out jail services allows the Police Department to concentrate much more of Its efforts on community safety rather than expending energy and resources ohjall operations. Prior to the contract, officers would spend approximately two hours processing and transporting an arrestee. If the arrestee required medical clearance, that process could be extended by several hours. Now, sworn ponce officers complete 25H -15 Attachment A 2016 -DJ -BX -0000 preliminary paperwork on the arrestee and return to their field duties In as little as 15 minutes while the jailers complete the fingerprinting, photographing, transporting, etc. procedures. This Increases the officer's availability to handle additional calls for services. In 2015, the jailers processed 5,421 arrestees, saving sworn officers approximately 11,842 hours that would have been spent processing arrestees. PR0.7ECT d1dENT *��gPP�RP� Community Policing, Detention (Non - residential). The Garden Grove Police Department implemented the Community Policing philosophy many years ago. Contracting out staffing of the detention facility facilitates that philosophy, by enabling patrol officers to return to their beat areas more quickly. $UDGETDET ILAN12NARRA11VE The funds retained by the City will help to offset the annual cost of the jail services contract. For FY 2016 -17 the monthly cost of the contract will be $44,172. The cost covers staffing, operating expenses, and management fees, as well as liability insurance maintained by the vendor. Personnel services provided under this contract guarantee 24/7/365 staffing of the jail at 9.625 FTE. � N� ANDfDR @�i�}IE�T PLAN The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the policing presence in the City. FUNDING Total Allocation: $34,681.00 Administrative T=ee (9 %): $3,121.29 Funds Retained by City/County: $31,554.71 Page 9 of 14 25H -16 Attachment A Grantee: City of Huntington Beach 2016- IDJ -BX -0000 rho grantee proposes to use the 2016 Justice Assistance Grant Program funding as follows: PURPOSE AREAS JAG funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation (including forensics), data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems that will improve or enhance such areas as: Law enforcement and planning, evaluation, and technology improvement PROJECT NARRATIVE Proposed program acflvifies- The Huntington Beach Police Department proposes evaluating and implementing a body worn camera program during the life of this grant. We are currently developing policy for the program and will be testing three different vendors. Once the vendor is chosen, we will use the awarded grant funds for the purchase of the body worn cameras, docking stations, hardware and network infrastructure support to implement the program. Program need— Body worn cameras can help improve the high- quality public service expected of police officers. and promote the perceived legitimacy and sense of procedural justice that communities have about their police departments, Furthermore, departments that are already deploying body -worn cameras tell us that the presence of cameras often improves the performance of officers as well as the conduct of the community members who are recorded, This Is an Important advance in policing, PROTECT GOALS Our goal would be to Implement a body worn camera, using the technology and evidence it creates to further the mission of providing law enforcement services to our community and maintaining public trust. PROJECT STRATEGIES After careful evaluation of different vendors, developing policy and community support, our strategy will be to equip every uniformed police officer of the department with a body worn camera, as part of a department wide body worn camera program. PROJECT IDENTIFIERS Body Worn Cameras BUDGET DETAIL AND NARRATIVE The purchase will be used for body worn camera equipment only. The cameras cost between $600 and $800 each depending on which vendor we choose. We will be equipping approximately 150 uniformed officers at a cost of $90,000 - $120,000. We will use the awarded grant funds to partially pay for the equipment cost. The remaining cost will come from other funds within our agency budget, TIMELINE AND /OR PROJECT PLAN The body worn camera project should be completed and' implemented by March 31, 2016, FUNDING Total Allocation: $28,439.00 Administrative Fee (9 %): $2,559.51 Funds Retained by City /County: $25,879,49 Page 10 of 14 25H -17 Attach inent A Grantee: City of Orange 2016 -DJ -SX -0000 The grantee proposes to use the 2616.Iust1ce Assistance Grant Program funding as follows PURPOSE AREAS: The purpose area for use of funds is Law Enforcement. PROJECT NARRATIVE Over the years, the Orange Police Department SWAT earn realized, through training and operations, the need for equipment to enhance the observation ability of our members during the hours of darkness. Critical incidents and surveillance operations commonly occur at night making observation and intelligence gathering difficult, Long Rifle Unit members have related they are not able to identify subjects involved in critical incidents especially during night time trainings and operations with standard equipment. This hinders the abilities of the decision makers as they do not get exact intelligence. Being able to accurately describe involved persons, locations, and geographic areas is imperative for observers to provide accurate and real time intelligence to persons in charge of these operations. The timely identification of offenders and /or victims is critical intelligence that in some cases may save a life and ensure the right person is apprehended or rescued. By obtaining this high quality night vision optic for the Long Rifle Unit, it will enhance the response and operational capabilities of the department's resources and enhance night time observations. This will assist Long Rifle Unit members with surveillance and intelligence gathering giving those In command timely situational awareness. This intelligence is critical when trying to resolve incidents, arrest criminals, protect officers and the public, The acquisition of night vision optics allows for this capability. PROJECT GOAL To obtain the fourth generation night vision optic for any of our Long Rifle Unit members to attach to their rifle allowing them full view during night time operations. This hardware will allow for any of the unit members to utilize this capability allowing more situational awareness of an Incident. PROJECT 5TRAFEGIES The night vision optic will be used by the Orange Police Department Long Rifle Unit as a tactical observation tool to obtain timely, accurate and real time Intelligence during agency operations. PROJEQ1 IbENTIFIERS Equipment . Tactical Officer Safety Surveillance BUDGET DETAIL AL4D NARRATIVE JAG funds will be used to purchase a SPA Defense SXR Night Vision Optic device. • SPA Defense SXR Night Vision Optic $10,500 Sales Tax: $840 Total: $11,340 TIh46 INE ANDIOR PROJECT PI.,,�N Once the funds are received and made available through the City's normal approval process, it is anticipated that product ordering, delivery, and setup would be complete within 4 weeks, Use of the device would begin immediately. Any additional funding will be from other City of Orange funding sources. FUNDING: Total Allocation: $11,311.00 Administrative Fee (9%): $1,017.99 Funds Retained by City: $10,293.01 Page 11of14 25H -18 Attachiment A Grantee: City of Santa Ana 2016 -DJ -BX -0000 The grantee proposes to use the 20163ustice Assistance Grant program funding as follows: PURPOSE AREAS: Law Enforcement Programs PROJECT NARRATIV Outline the Proposed program activities for the life of grant, Through the use of grant funding, the City of Santa Ana Proposes a three pronged approach to reducing criminal activity. Funding will allow: Funding will provide for gang enforcement activity with suppression details working overtime to target specific enforcement of gang members involved in violent behavior. The department currently lacks the manpower and fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods being most negatively impacted by gang activity and will be funded for the three -year grant period. Enhancement of �dtacationai dipportnnitie The Santa Ana Police Department believes Community Oriented Policing (COP) has been and must remain at the core of crime reduction. A major component of COP is educational opportunities offered to residents. Officers as well as non -sworn staff will offer COP - related training programs on an overtime basis to complete this goal, Funding will cover the entire grant performance period, Enhancementof CpAIMVnLty Policing: Funding will provide for community policing enforcement operations with suppression details working overtime to address crimes of public disorder specifically tied to community complaints. The department currently utilizes a robust community complaint tracking system to ensure responsiveness to resident concerns. Funding will cover the entire grant performance period. This funding will equate to approximately 1,218 hours of additional law enforcement resources within our community. Out line the type of programs to be funded by the JAG award., The Department will utilize the funds for personnel overtime. The remainder of the funds will be utilized to offer educational opportunities for neighborhood associations, community gatherings and residents ranging from children to adults, Provide a brief Analysis of the need for the programs. Santa Ana's criminal street gang population of approximately 4,200 gang members accounts for less than two percent of the City's population; however, this criminal element significantly impacts the quality of life for the members of our communities by instilling fear and intimidation through violent crime, This conduct threatens the safety and stability of our neighborhoods. The Department routinely receives between 20 and 30 specific community complaints per week which are directly related to the gang problem in our city, Enforcement related activities will be coupled with an educational component, which will enhance public understanding, trust and confidence. ER92LCT 90&I ,, The goal of this project Is to reduce criminal activity and Increase public safety through enhanced enforcement and educational efforts, Page 12 of 14 25H -19 Attachment A 2016 -D,I-BX -0000 PROJECT STRA1'EGIE� The use of selective enforcement overtime, response to community complaints, coupled with crime analysis data, allows resources to be specifically deployed in areas of increased criminal activity during time frames found to be most beneficial to project goals: 1. Contact gang members and individuals involved in crimes of public disorder to gain intelligence, investigative information and ensure problem solving for prosecutorial purposes while striving to resolve longstanding community concerns. 2. Increase the number of arrests and successful prosecution or gang members. 3. Increase the number of community complaints resolved. 4. Reduce the fear gang members evoke in the community and decrease community concerns through high visibility police presence and enforcement activities. 51 Offer enhanced educational opportunities through schools, community associations and neighborhood watch groups. PROJECT IDENTIFIERS Career Criminals; Community Policing; Conferences and Training; Crime Prevention, Criminal Intelligence; Education; Gangs; Mentoring; Public Engagement; Violence Violent Crime Offenders BUDGET DETAIL AND NARRATIVE Funds will be utilized for personnel overtime. No funds are allocated for supplies, consultants or Contracts. Personnel (Overtime): $90,189.19 1,218 hours @ $74.00 per hour 11MELINE AND /OR PROJECT PLAN Months 1 -36: Gang Enforcement and Community Complaint enforcement continues throughout the life of the grant, Months 1 -36: Educational endeavors and advanced gang investigative training continue throughout the life of the grant. FUNDIN.9 Total Allocation: $99,109.00 Administrative Fee (9 %): $8,919.81 Funds Retained by City/County: $90,189.19 Page 13 of 14 25H -20 Attnehment A Grantee: City of Westminster 2016 -DJ -B% -0000 The grantee proposes to use the 2016.lustice Assistance Grant Program funding as follows: PURPOSE AREAS: JAG funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation (including forensics), data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal Justice information systems that will improve or enhance such areas as: V Law enforcement programs. PROJECT NARK_ T_YE The Westminster Police Department does not have sufficient rifles available for all our patrol "officers, We are requesting the use of the 2016 JAG grant funds to purchase twelve (12) AR -15 Rifles and related equipment. PROJECT _GOALS Expand existing inventory of rifles and related equipment to be available to each Patrol Officer. PROJECT STRATEGIES Expanding existing inventory of rifles and tactical equipment will entail the purchase of the following: Firearms and Tactical Surefire Scout 1600U, tail cap, flash,fights C,,,,,,._.,,,,„ 1913 vertical Purchase of rifles and related tactical equipment will be completed within twelve (12) months of grant award. FUNDING Total Allocation: $20,302.00 Administrative Fee (9 %): $1,827.18 Funds Retained by City /County: $18,474.82 Page 14 of 14 25H -21 Attachment B HOW TO APPLY FO I JAG GRANT REIMBURSEMENTS 2016 -DJ -BX -0746 1. A letter on your cities letterhead that includes or states the foRowinw A. Your agency's request for reimbursement in the amount of $ ; 13. Reference the specific JAG Award Year and Number: 2016 JAG DJ -BX -0746. C. List of items purchased and types of costs being claimed for the quarter that watch your city's initial write- uplrequest; D. Certification that you complied with all procurement procedures outlined. in your agency's procurement manual and financial and administrative requirements set forth in the current ON Financial guide; E. Letter is to be signed by the person authorized in the JAG Program MOU (City Manager). 2. Required attachments to the letter: A. FEDERAL FINANCIAL REPORT Your agency is required to submit quarterly Federal Financial Report using a Standard Form SF -425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated obligations incurred, and the unobligated balance of federal funds. The Federal Financial Report is due at the Sheriff's Department Financial Division by the due dates indicated below: Qtr. ending 03 -31 -YY due no later than 4/10 Qtr, ending 06 -30 -YY due no later than 7110 Qtr. ending 09 -30 -YY due no later than 10/10 Qtr. ending 12 -31 -YY due no later than 01f10 Reference guides for completing Federal Financial Reports is available at the DOJ -OJP website htiu: / /wcvw.ojp.usd9j.gov/fimd ing /forms,htm B. INVOICE BILLING OCSD a. The package should include an invoice from the city billing the Orange County Sheriffs Department (OCSD). The invoieelbill should reference the grant name, grant number and quarter ending date. b. OCSD will reference your city's invoice number when reimbursement is made to your city. C. BACKUP DOCUMENTS a. All invoices/receipts and relevant purchase orders pertaining to federal monies spent. b. Time Sheets and part of payroll register showing personnel name or other individual identifier and details of payroll costs claimed, if any. c. Copies of signed checks) for pmchase(s) and general ledger reports clearly indicating expenditures for the quarter. All of the above documents must be provided to our office; otherwise, our claim will not be rocessed. Please send your claims to: Orange County Sheriffs Department- Financial /Admin. Division Attn: DarlaLazaridis 320 N. Flower Street, Suite 108, Santa Ana, CA 92703 Contacts Please directprograrn an eontpllartce relateel q estions to Nancy Ngaryen (7V lv[Nguyen Roesd.org) and questions about reporting to Blanca Ramos (branms(a�ocsd.org). Financial Inquiries: call Karla Lazaridis at Sheriff's Financial Management (714) 834 -6675 25H -22 Attachment C Award #2015 -D1 -BX -0746 '.. 9"A 2616 Justice Assistance Grant (JAG LocalAlloeatians Allocation Admin Tee Retained by City CA ORANGE COUNTY Sheriff's Department) $20,035.00 $1,803.15 $18,231.85 CA ANAHEIM CITY Mimici al $93,640.00 $8,427.60 $85,212.40 CA BUENA PARK CITY Municipal $17,181.00 $1,54619 $15,634.71 GA COSTA MESA. CITY Munici a1 $21,983.00 $1,978.47 $20,064.53 CA FULLERTON CITY Municipal $31,027.00 $2,792.43 $28,234.57 CA GARDEN GROVE CITY Municipal $3- 4,681 .00 $3,121.291 $31,559.71 CA HUNTINGTON REACH CITY Munici al $28,439.00 $2,559.51 $25,879.49 CA ORANGE CITY Municipal $11 311:00 $1,017.99 $10,293.01 CA SANTA ANA CITY Municipal $99,109.00 $8,919.81 $90,189.19 CA WESTMINSTER CITY Municipal $20,302.00 $1,827.18 $18,474.82 TOTALS $377.708.00 �3 M�72 $343 7I4.2$ 25H -23 Attachment D 2016- DJ -BX- 0746 FY2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM REPORTING REQUIRENIENTS ProerantmatieRe op_,rttng Categorical Assistance Progress Reports Reporting on the progress of the grant program is required. Some grants may require an annual submission of progress report information. Most programs require semiannual and /or quarterly repotting. Reporting requirements are specified in the grant solicitation and in the special conditions specified in the award. Questions concerning progress reporting should be directed to the Program Manager for the award. Quarterly Programmatic (PMT) Reporting periods are: January 1— March 31 April I — June 30 July I — September 30 October I — December 31 Reporting requirements must be met during the life of the grant. A fill explanation of these requirements can be found in the OJP Financial Guide, which may be accessed at http : / /www.ojp. usdoj ,gov /fmancialguide /index.htm. Also check special conditions on awards for additional reporting requirements. GPRS will not permit access to funds if financial reporting is delinquent_ The following information concerns: • Single Audit Reports • Categorical Progress Reports • Federal Financial Reports Single Audit Reports A special condition may be included with your award that details reporting requirements for audit reports. Please review and comply with that special condition. There is no form for submission of audit reports; however, a transmittal letter is needed. Information about the letter and the rules for single audits may be found in the OJP Financial Guide', Post award Requirements, Audit Requirements and in OMB Circular No, A -133, Audits of States, Local Governments, and Non -Profit Organizations. The submission of audit reports for all grantees shall be as follows: State and Local Governments, Institutions of Higher Education, and Nonprofit IRSUIU6011S, Completed audit reports for Fiscal years earlier than 2007 should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East 10th Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008 and later should be submitted on the Federal Audit Clearinghouse's Web site at http: / /Iiarvester.census.gov /sac, Do NOT submit your audit reports to OJP unless specifically requested. 25H -24 Attachment D 2016 -DJ -BX -0746 * Commercial Organizations and Individuals. Cane copy of all audit reports should be mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN: Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531. Contacts Plcccse cfitrect progkaPn and compliance refaced questions to Nancy Nguyen (Ns>IN guva n@ ocsd org) and questions abort reporting to Blanca Ramos (bramos��ocsd Correspondence can be sent to: Grant Operations Orange County- Sheriff - Coroner Dept. Research & Development 431 The City Drive South Orange, CA 92868 (714) 935 -6869 25H -25 Attachment E ht,S, Departillentortusdce Office ofJusoca Programs Bureau of.lustice Assistance Office ofJustice Programs uic,Aaraun,, ru'. 3nJdl August 16, 20[6 Ms. Lisa Bartlett County of Orange to CMG Center Plaza Santa Ana, CA 42761 [Dear Ms. Burdett: On behalf ofAttorney General Loretta Lynch, it !silly pleasure to inform you On t the Office ofJnstice Programs hasapproved Solicitation for funding under the FY 16 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation in rite amount of 15377,709 for County of Oranga Enclosed you will find the Elrant Award and Spccinl Conditions . submission mflos award i ujeet m all requirements, including the timely o f all mand ttnawial and programmatic reports, resrolntiat o €a(I interim audit findings, and Ole nurimeiumcn of a minimum level of cash -on -hand, Should you not adhere to these requirements, you will be in violation or the terns of -this agreement slid the award will be subject to termination Poreause oroUter administrative action as appropriate. If you have gLAl3daw regarding this award, please contact; - Program Questions, dale Farquhar, program Manoger at (202) 549 -4522; and Financial Questions, the Office orthe Chief Financial Officer, Customer Service Center (CSC) at Mot 458-07,36, or you may contact tile CSC at ask.ocfo a usdoj.gov, Congratulation, and we look forward to working wills. you. Sincerely, Denise 00sionct Director Enclosures 25H -26 Page 1 of 20 OFFICE FOR CIVIL RIGHTS i Office or Justice Programs U.S. Department of Justice 810 7th Street, NW Wushi igton, DC 20531 Tel: (202) 307.0690 77Y: (202).307.2027 E.maik ask0cRrQusdojgov Website: www.ojp.usdaj.gav /ocr August t6,2016 Ms. Lisa gotten County of Orange. 10 Civic Center Plaza Santa Ana, CA 92701 Page 2 of 20 Dcar Ms. Bartlett: Congratulations an yourmceut uward In establishing financial assistancc programs, Congress linked the receipt or federal Raiding to Compliance with federal civil rights laws. The Offim for Civil Rights (OCR), Office of.instice Programs (OUP), US. Department of Justice (DOJ) is responsible forensming that recipients o f tmencon assistance fhgm the OJP, the Office o rCommumfY Oriented Policing Services (COPS), mid the Office on Violence Against Women (OVW) comply with the npplicabfe federal civil rights laws. We at the OCRnre available to help you and your organizet on meet the civil rights requirements that Como with Doi Fuming. Ensm4ng Access to Cederally Assisted Programs Federal laws tbut apply to recipients of Financial assistance from the DOd prohibit discrhntm¢imt on the basis of rank, color, national origin, hav, also sex, or disability to Pondcd discriminating or 0ctivdies, -not Only in employment but also in the delivery orsiovhu s or benaflts. A. Federal law also prohibits roaipients Erato discdminating, pn the basis mirage In the delivery- ofsCtwices :or benefits. , - -- in Marbly of2013, President (lama signed the Violence Against Women Rcauthorizahon Act uF2013, The statute amends the Vtatetmo Against Women Actofl994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination bused an actual or Perceived race, color national origin, religion, sox, disability, aoeoai orientation, or gender identity. The Dew hondiscridtinatjon grant - condidov applies to certain programs flinded after October 4 2043. The OCR and the OVW [lavedevelopbd meavers tosone fmquendy ula d questions about this provision to asaistrecipients of VAWA funrLs tp understand their obligations. - Tha>?requently Askeel Questions are available at littp:!! <yp.gov /nbotiNocr /vawaFngs.hFm. - o Bnrareing Civil Rights Laws All recipients ort¢deral financial assistance, regardless o f tine particular funding source; the anoint critic grant eimird, or the arinlar of are the m the workforce, are subject to Prohibitions against nnlnwiiri discrimination. Accordingly, the OCR iM1vesrigetes recipients that are the sab)ect of dlsertminatinn complaints from both individuals and groups. Fn addition, based on criteria, the OCR selects a number of recipients eaehyou for compliance teviews, audits that require recipients to submit data shoving that they are providing, services equitably to all segments me their service population and that titeirentpioyment practices meet equal opportunity standards, 25H -27 Page 3 of 20 Providing Services to Limited English Profie)may (LEP) Individuals ht accordance with DOI guidance pertaining to,ritie VI of the Civil Rights Act of 1964, 42 U.S C, §'paid, reripiems offederal handend assistance must take reasonable steps to provide mexniugtd access to their'programs and activities for persoos with limited English proficiency (LEP). Sea U.S. Department ofhoajee, Guidance to Federal Financial Assistance Recipients Regareling Title VI Prohibition Aeamen National Origin Discrimination Alh:eting Limited English Proficient Persons, 67 Fed, Reg41,453 (2002), For more information an the civil rights respor undi(ties that recipients have in providing language services to LEP individuals, please see the webun, hnp17wl"Oep,gov, Ensuring Equal Treatment for Filth -Based Organizations The DOJ regulation, Equal Treuon alt For Faith -Based organizations, l.8 C.F.R. pt. 38, requires State Administering Agencies (SAAs) to treat faith -bract organizations the same ns anymher applicant or recipust L The regulation prohibits SliA, hum making awards orgrant administration decisions on the basis of an organization's religious charwteror affiliation, religious name, or the religious composition of its hoard oidirectors. The regulation also prohibits b(th -based arlaniza mus from using financial assisumee Ito, the DOJ to fund inherently (or explicitly) religiaus activities. While faith -based organizations cat, engage in non- Rmdedinberently religious activities, they most hold them separately lkom the program - under, by the DO1, and recipients cannot compel beneficiaries m participate in then, The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the DOlam not permitted to discriminate hr the provision of services on the basis Ora benefit €cry's religion. For more information on the agmh tiat< please see the OCR's website at htlp:/lwun¢ojp.us nci goWabout/acrlequal_lbo.ham. SAAs and faith -based organizations should also note that the omnibus Crime Cun(rat and Sate Streets Act (Sale Streets Act) of 1968, as amended, 42 U.S.C, $ 37891tc); the Victims ofCrime.Act of 1984, as amended, 42 US.C, ii 10604(e); me Juvonile Ju5nec and Delinquency Prevention Act of 1974 as amended U U.S.C, $ 5672(b) and V,AWA, Pub. L, No. 113•+4 sea 3(b)(�tj, 127 Ste[, a`4, 61.62 (fh$e endi tied at42G.S.C. §13925(b)(td)) contain prohibitions against discrimination oil [do basis ofretisecr O(4), 127ut. Dos 61.2(1 nondiscrimination previsions, the DOI has concluded that it may construe the Religious Freedom pustulation Act (RFRA) on a case -by- case basis to permit some faith -based organizatlens to receive DOI funds while taking into accotmr religion when hiring staff; even if the statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions. Please consult with the OCR ifyou Inve any questions about tile regulation or the application of RFRA to the stanhtes thin prohibit discrimination in employment. Using Arrest and Gone edon Records hr,v6ahing Employment Oeciromer The OCR issued an advisory document For recipiems oil the proper use of arrest cad conviction records in malting hiring decisions. See Advisory For Recipients of Financial Assistance from the U.S- Department ofJustice on the U.S Employment Opportunity Commission's Enforeenuent Guidance: Consideration of Arrest and Conviction Records it, Employment Decisions th dc"ru , Vll ordle, Civil Rights Act of 1964 (lime 2013), available athall: / /www. ojp.t isdoi. gov / /abotittoor /pdts /UseatConvicdon Advisory.pdr. Recipients should be mindfut that the misuse of arrest orconviction records to screen either applicants foremployment or amptoyaes. rot retention or promotion may have a disparate impact basal on race or national origin, . resulting in unlawfin employment discrimination, in light ofthe Advisory, . recipients should consult local counsel in reviewing their employmentprrct ices. U, Warranted, recipients should also incorporate all analysis Write Ilse ofgrre&t and conviction records in their Equal Employment Oppornntir4 Pimms (EEOPs) (see bebw)_ Cam plying with (tie Sure Streets set An organization that is a recipient of Russell[ assistance subject to file nondiscrimination provisions of the Sate Streets Act, must meet two Obligations: (1) complying with the tederal regulation pertaining to the development crap EEOP (sea 28 C.F.R. p6 42, subpt. E) and (2) submitting to the OCR tndings-ordiscrinmination (see 28 C.F.R. 93 42.SO4(c), 205(c)(Sp, 25H -28 Pegg 4 of 20 iFteeling the ECOP Requirement I Fyour organization has less than fitly employees or receives an award of less than $2$,000 or is anon pro fit organization, a nrudicnI Institution, . an educational ImanuNon, or an Indian the, then it is exempt fiom the EEOP requirement, To claim the exemption, your organization must complete and submit Section A oFthe Certification Pon, which is n,,liable ndine at h trp: / /www.ojp. usdgj.govlabou r/ocflpdfsleortpdt: It your organization is a governmeaf agency or private business and receives M award of$25;000 or more, bat less than 5500,000, and has fifty or more employees (counting both thlf, and pastime employees but excluding political appointees), then it has to prepare a Utilization Report (innerly called an EE7P Short Form), but it does not have to sulnnlf the report in tine OCR for review, instead, your organization has to maintain the Utilization Report On file and make it available fo€ review on request, In addition, your organization has to complete Section B Of the Ccrhfic;ition Form and rootam it to the OCR. Tim Certification Form Is available at http:OwwnvOjp.usdoj gov /about/ocrlpdfsfcrat.pdf. I Fyour organization is a government agency Or private business and has received an award for $500,000 or more and has fifty or more employees (counting both Fu(6- and part -tune employees but excluding political appointees); thmt it has to prepare a Utilization Report (formerly called an ESOP Short Form) and submit it to the OCR for review within sixty days from the date of his letter_ For assistance in developing a Utilization Report, please consult did OCR,3 website At fittp. llwww. ojp ,usdoj;gov /abouUacr /eeop.him, to edditiim, your organization has to complete Section C ofthe Certification Form and return it to the OCR. The Certification Form is available at hap: / /wivw.OjP-usdoJ.gov/about?ocrlpdfs/vert.pdf. TO comply with the KOP requirements, you may request technical assistance Front an ESOP specialist at the OCR by telephone at (202) 707.0640, by TTY at (202) 307 -2037, or by e-mail at CEOsubmissoa @ uadcj.gov- Meeting. the Requirement to -Suhm it p'hugogs of Discriminatim If in the three yeius prior to the date ofthe grant award, your organization has received all adverse fading ofdiicrimmutuni bmedon race, color, national origin, religion, or sex, after a due - process heanng; from astute 0, Federal court or From a state or federal administrative agency, your organization must send a copy of the finding . to the OCR. Ensuring the Compliance nr Subrecipierts .SAAB muse have standard assurances to notify su&selluents or their civil rights obligations, written procedures to address discrimination couaplaints tiled against subreeipients, methods to monimr sgbreefpients compliance w;dr civil rights regquiremens, and a program to train subrecipionts on applicable civil rights Paws, In Addition, SAM non submit to The. OCR avert' throe years written Metliocls of Administration (NIGA) that summarize the policies and procedures that they have implemented to ensure die civil rights malidiance of subeecipiems. For more mtbnnoum on the MOA requirement, See htt pJ/ xnatu: ejp. usdoj. gov /ftmd(ngtohmr_reilOirements.htm. If the OCR can assist you in ally way, in fulfilling yourorganizanods civil rights responsibilities as a reciplant of tbdaml fnnuacial assismnee, please contact us. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst 25H -29 U.S. papnttrnerll uY AuSHr Office oflusuCa PraElams I R4lreaunfJHStice Assistancu ClTtnt I i I. ftECIPIFi §"P DIgK1E.1ND ApDRESS (Including ZiP COJC) lt, dIYARD UUhIBER; ?Plbpl- [J,C99gb Coumy of Oranga '- ..M_"__, 10 Civic Cemm Plaza Snpm A011, CA 92101 J PROJECT PERIOD FROM 10/RU2017 TO 09130,2019 RUDOETPEGMrROhI 0/012011 TO i 09IE02019 _ du. GRANTEE IRSlVENCOR NO ld.AWARDDATE 0 811 6110 1 6 ��7 ACTION ('— '-- °--- ,S.SLPPL &61ENT NUAIEER 950009281— 26. Gi4ANTEE DUNS NO. I Inniaf 111970874 „__ -�_, 2 RREVICUSAW.ARDAMOUNT J. PROJECT TITLE —y S0 PY I6JAG Program 4 AMOUNT OP THIS AWARDu 11177.708 11, TOTAL AWARD S177,708 F2. SPECIAL CONDITIONS -- THE ABOVE GRAND PROJECT IS APPROVED SUBJECT O N THE ATTACHED PAG$($}. TO SUCH CONOCNONS OR 41 LIMITATIONS AS ARE FT FORTH 11.STATUTORY AUTHORITY FOR GRANT �--- -- TAN PmNcmI, -Plp Gd under BY I6031A � J.ACJ42 USC 3750, er ieq. 14, 719• Edmaad Lyme NfORW M Jumicx AS9ilw,re Gmne Program 15. YIETHOD OF PAYMENT GPRS 16, TYPED NAME AND -TITLE OF APPROVING OFFICIAL Dxnisa D'DUU42Il DIlECNr 17, SIGNATURE OF APPROVING OFFICIAL Ix. TYPED NAME AND TITLE OF AUTHOR(bED GRAN'reE OFFICIAL Llsu EaUku Board oMp,m,, Cbg, 19A. DATE AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CO D A$ ?I. Ii01GOi0208 FISCAL FUND BUD. DIV YEAR CODE. ACT,. OPC. ryEG. SUB. POMS AMOUNT 1 % B DJ 80 00 00 177703 OJP FORNI 400011(REV, 5.871 PREVIOUS EDITIONS ARE OBSOLETE. IJ APPFiOVEOAY 10 rLy;M OUP FORM 40002 (REV, a,BS) OFFICE CF THE COUNTY C,^,r,jNZaL ORA14" CCUNtY, CAWFORNIA VY 25H -30 V.S. DeP;ntment oflustice Office OFJustice Programs Bureau ofdnstleeAssistance PROJECT MUNIBER 1016[)1- 11XA746 sVC0,41, CONDITrO,vs I. AprlicamIityorPart 200 Uniform Requirements 'the Unitbtm Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, us, adopted and sapplmnentad by fhu Deparunent orrosdce (00J) in 2 C.F_R. Pan 2900 (tagetter, the "Part 200 fhdlbrm Requirements,,) apply to this 2016 award From the OMoe urJuatice Programs (OJP). Tire Part 200 rhurorm Regniromerlor were Oust adopted by DOl on December 26, 2014. If this 2016 owed supplemenes buds previously awarded by Gin under the sauna award numberi¢,g„ Ponds awaMed in 2014 . or earlier Years), the Part 200 Uniform Requirements apply with respect to all finds under that award number (regardless o r the award date, gad regardless ofwheiher derived from the [runnel award or a supplemental award) that are obligated on or a Rot tine acceptance aatp or this .20 -t6 award. For more InfbmreFon and resources on the Pa ( " rt 200 Unifumt Requirements as they relate m OJP awwds and subawmds 64tbgrnnls "), gee the Offlen of.Nsdce Programs IMP) Welland at hnP:l /ojp gov/ t6udinguPart200UnifemiRequirementshin t. in the event that an award, related question crises from documents or other materials prepared Or distributed. by OJP that may Appear to conflict with, dr differ in some way Ganr, the provisions o f the Pan 200 Unitdmt RgquiretnenY,v,. the recipient is to contact CUP promptly for clarif cutlnu. AWARD CONTINUATION SHEET Grant AWARD DATIR 081162016 PAU ± Or to 2 Compliance will[ IM Grants Financial Guide The recipient agrees to comply wit, tire Department ofjnstice (items Fimmeia Guide as posted oil the OJP Wallace (currently the 2015 DOJ Grams Pmmtefnl Guide ")„including any period ofiwrfornaauce. updated version lion may he posted during the ]_ Required training tar Point ofComact and all Financial Points of Contact Both Die PointorCumaer( POC) and all Financial Points OFContact(FPOCs) for this award must have lic=3holly completed an "OUP fmanchm management and grant admhushnion traimug" by 120 days alter the date of [Ito recipient's acceptance arthe award, Suecessttl completion of such a training an oratier Jam my 1.22013, will satisfy this condition. In the event that - either the POC or an FPOC Car this award changes major; tile period of performance, the now POC or FP0C must have successfully completed an "OJ P Financial mwtagunr ;nt and grant administration training' by 120 calendar days after._ (1) the date of OUP's approval uftm 'Change Grantee contact "GAN (Ira the case Ora new POC),, or (2) the date the POC enters information on tiro new FPOC in "is (m the case Ora new PPOG). Successful completion nria lr n training on or alter January 1, 2015, will satisfy this condition. A list of 01P trainings that 0Jp will consider OJP financial management and grant administration traimng" for purposes of this condition is available at lntP : //www_ojpgom'trainmg/fints.lpm. All trainings lhatsmjsfy -this'condition htetude a session on grant fraud prevention . and detection TIM recipimltshouid anticipate that OJp will hnumdulady withhold ( "tieez ard, e ") award fiends irthe reclpiom fails to comply with this condttipn. The recipient's failure 7a comply also may l¢nd OJP mFmpasg sdditiona[ appropriate condidona on this aw OJP FORRI 1000r2 rRRV. 0.48) 25H -31 Page 6 of 20 " " "'y< U.S. Deparuuent ofJusticc s Office Oflustice Progntms i Bureau oYJ Lis Fine Assisinnce AWARD CON r1NU ATION SHEET Grant PAGE I or U f RO7rQ NtihinElt 10th- DJ- gXa�lp AWARD DATE oa/IG /ZniG SPEC-1,11 COYDiTIO;VS a- Requiremcnts related to "de minimis, indirect cost rate A recipient Thal is eligible miler the part 200 Uniform Requirements and arbor applicable law to use it,, "de minimis" indirect cost rate described in 2 C.P.R.200.! 14(t), and that elects to use the "de minimis" indirect cost rate, most advise CIP in writing ofboth its eligibility cord its election, and must comply with ail asaociland requirements in rile Part 200 Uniform l2¢quircmens. "Che''do min ans" ram may be applied only to modified total direct costs(MTDC) as defined by the part 20o Uniform Requirements. a. Requiceatem to report potentially duplicative funding If the recipient cur€enrly has other active awards of t-ederal funds, or if dhe recipient receives any other award offederal Rude during the period ofparfarmange for this award; the recipient promptly must determine whether fiords from any ofthose other Federal awards have been are being, or am to be used (in whole or in part) for one or more of the identical cost items ter which funds are provided under this award. Iran, tine eedpient must promptly notify the DOJ awarding agency (01p or Ovw, as appropriate) in writing ofthe potential duplication, and, Ursa requested by Pad awarding agency, must seek a budget. modification or ehmtg¢.oPpra jest -scope grant adjushnen[ noCica (CAN) to eliminate muy inappropriate duplication offutiding. b. Requircnreats related to System for Award blanagometrtand Unique Entity I den ifIn,, - 'lie no"Pan aeon comply wish applicable requirements regarding the System for Award Management (SAM) cummdy accessiblM at httP:F /www.sartrim, 'this fncialf" applicable requirements regarding raga ran, (vith SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions oil subawards ( "subgrious") to firs - €ier subreemoa is (fins tier'subgraatees "), ineluding restrictions onsubawnrde to entitles that do not acquire and provide (in the recipient) the tatique em ty identifier required for SAM registration. -- The details OF the recifacnPs obligations mimed to SAM and to unique entity idendifers are posted on the OJP web site at http: / /ojp.gov /Cuading/Expl ore /SA4t.htm(Award condition: System For Award �6lnnag+emenC(SAM} and Universal Identifier Requirements), and ire incorporated by reference here. This special condition does notapply to an award to an individual who received the award as a naturet person if a.,. unrelated to any business or non -profit organlzadiou that he or she may own or operate in his or her name), 1. All subawnrds ( "subgrants ") must have specific federal authorization - The recipient, and any suibrecipient ( "subgrantce ") at any (ier, must Comply with all applicable requirements for i authorization ofany subaward, 'pis condition applies to agreements that -- for purposes of federal grants r "contras uNve requirements -- OJP ewustders a "subaward" (and therefore does not consider a procurement The demils of the requfrcmenu for authorization orally subaward are posted on the OJP web site at http: /Iojp. gay / funding/ E.z piorelSubnwnrdAuthorizat ion. him (Awardcmudidont Award Condition: All subawnrds ( "subgrants ") must have specific faderii authorization), and are incorporated by reference here. OJP FORM 1000/2 ( RF.V. J -aa) 25H -32 Page 7 of 20 i 1U Page of 20 U.S. Deparaneat of justice - officeoritlsuceProgra"t's AWARD CONTINUATION Bureau Or JusticeAssistallee SHEET Pace a or u Grant PROJECTNUMIOR 2a1G.Dl.aX.o'/rb . At4ARD DTTH Oari6Rglb SPECl,AG CONDITIONS $. exceed tic 150,0 ward approval required to use a noncompetitive approach in any pro¢umtnm't contract that world CX¢CCd $ISQ,000 Tht, recipient, And any subrecipient ( "subgrantee") at any tier, must comply with all opposable requiremens to obtain specific advance approval to use a noncompetitive Approach in any procurement contract that would exceed the Simplified Acquisition Thre requircurrentfy, $150,000), This condition applies to agreements that -- for purposes or federal giants admildsLahva regaireConts —QJP considers a procurement "contract,' (and Iharelmo d...... t consider asubawnrd}. wife details award Posted requiremcat for advance apprpvnl to use a noncompetitive approach in a procurement contract under rot OJP award are posted on the Dip web site At beep: / /ojp,gov /funding/ Explore /NoncamryetitivehrpcuremenChtnt (Aware! condition: SpacfPcpnst -award approval required la lase, noncompetitive approach In a procurement contract (if - contract would as Geed 3150,000)), and. are incorporated by reference here. 9. Requirements pertaining to prohibited conduct related to trafficking QJP authority to terminate award) in Persons (including reporting requirements road TFia recipient, and raw subreclpient ( "subgrantee ") At any der, most comply with all applicable requirements ( including raquiretnnnts to report allegations} pertaining to prohibited eorduceraiatcd to the hufticking of persons, whether on Khe part o f recipient5„8ubremptems ( "subgrant¢¢s 7.artndmiduals defined f far puapo&es qF ibfs condition) as "emptayue5" afdaa- reciplent oroFUn} °subracipient: Tlta detail, If till wd no, obfignifons related to pmnaduade,aduct reImedro- ftaff"k..a in persons are pnstetl on rlra O1P web sate aF beep,lajp.govffimd, IllEsplo" Op"hibited4ortdueG- PrnFlicking.him (AWordOn, limit proiribirud conduct by mofpients Andsolmeupiem related W trafficking ht persons (inclati ng reportmg "Lla erne Pill, D', atiihoritp to tonninnte award)). (rod tixe momporatad by rcfercnco here_ 10, Compliance will' applicablendes regarding Approval, and reporting mrconfc,,,,e,, mee"fi0gs, train)ngs, and other events ' The recipient, and any subteoipiam ( "subgranteo ")Atany tier, must comply will, all applicable laws, regulations, Policies, and official Doi guidance (including specific, ast limits, pater uppravman5frapnning requirements. where applieablet governing 010 use of lbderm funds the expenses related to ca Approval (nd that rein is defined pQ!), including the pravisiat of food Miller beverages at such e;anlbrences,.and costs of attendance at such canrurences. Information on the pertinent Doi definition of conferences and the rates applicable to this Award appears in the Doi Grants Financial Gaide Numerady, as section 5.10 of "Postaward Requirenreuts" in the "2015 Doi Grams Financial Guide "). It. Requirement for data on performance And effectiveness raider the Award The racipicnl must dolled ,ad maintain data that measure the performance and effectiveness ofactivities under this. award, The data AlUst be provided to QJP h' Ole manner (mel Acing ._with in did .time ha ms) specified by 01P at the program solicitation orol6or applicably wrivao gtddanee. Data collection supports compliance will, the Government Performance and Results Act (GM..\) and tile GPRA tvlod¢mizadou Act; and otter applicable laws. 12. OJP Training Golding N mciples Any training of training materials that the recipient -• ar mlj, subrecipient ( "subgrantee ") at any tier - dovelaps or delivers with OIP nwnrd funds next ndliare to the QJP "training Gadding Principles Ibr Gumtees'and 9ubgrop, or available m httpWgj 'P.govf land ing/ojpnninmgil dibrigprinoiptes.him. On' FORS' 400ar2(RV. 4.93) 25H -33 4� Page 9 of 20 US. Department ufinstice OfFwofJuitice Proaranas AWARD CONTINUATION 3 Bureau of Justice Assistance SHEET PAW', t OF 11 .. - Grit it PR41GC'[40kt6ER :nl¢fJI- BX -a�tb AwAR6 DATE aaflfiRalo SPBCML CONDITIONS 13- Gffec, of Failure to addvoi audit issues The recipient understands and agrees that the DOI awarding agency (OJP or OVW, as appropriate) new a withhold award r mcis, or may impose aher related mquiremmus,, if(ns determined by the DOI awarding agency) the recipient does not satisfactorily and promptly address crude ing issues from audits required by the Pact 260 Uniform Requirements (or by the terms ofthts award), of other outstanding issues that arise in connection with audits, investigations, or reviews or DOJ awards. I4_ The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (011' or OVW, as appropriate) during the period ol''perPonnance for this award if the recipient is designated as "high - risk" for purposes of dre DOJ high -Tsk grantee list I5. Compliance with DOJ regulations perhdning to civil rights and nmtdiscranalalion - 28 C.P.R. Part 42 The recipient, and any subrecipieot ( "subgranwe ") at any Fier, Imust comply with all applicable requirements o1`28 C.F.R. Part 42, specifically including any applicable requin meets in Subpart E of 23 C.F.R. Part 42 that reline to an equal employment opportunity program. 16. Compliance With DOI regulations pertaining to Civil rights and nondiscrimination -28 C.P.R. Part 38 The recipient, and sty subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements o f 28 C.F.R. Part 38, specifically including any applicable requ¢enroms regarding written notice to program beneficiaries and prospective program beneficiaries. Part 38 of 28 C.P.R., a DOI regulation, was amended effective May 4, 2016. Among other things, 2g C.F.R. Part 38 includes rules that prohibit specific tonns b f discrimination on die basis or religion, a religious belief, a, refusal to hold a religious hahef, or cefiand to attend m' participate in religious practice. - Part 38 also sets out rules and requirements that Pertain to recipient and subrecipient ( "subgrantee") Organizations that engage in or conduct eeplimtly religious activities, ns well as rules and requirements that Prism to recipients and snbrecipieuts. that are faith -based or religious orgmazimams. 1$e text of tire Pagularion, now entitled "Pannerships with Fatd1 -Based and Other Neighborhood Organizations is availabia via lire Electronic Code of Federal Regulations ( currently accessible at llttp: / /www,cerr.guv /ebi- bm/ECFR4pa3wbmwse), by browsing to Title 28- Judicial Administration, Chapter t, Part I8, under e -CFR "cun'em" data. 17, Restrictions art "lobbying,, Federal funds may not be used by the recipient, or any subrecipient ( ".subgrantee ") at any tier, either directly or = indirectly, to support or oppose the emmtmem, repeal, modification or adoption orany law, tvgulation, or policy, at lily level or government. Should any question arise as to whether particular use of Federal funds by a recipient (or subrecipient) would or might fail within the scope or this prohibition, the recipient is to contact OJP for guidance, and may not proceed without DO express prior written approval ofCJR OIP FORN1 ,10012 ( REV- a-arq 25H -34 `\ s U.S. Department efJusttee GfHce orJUstren Programs AWARD CONTINUATION .3� � Bureau Of Justice Assistance SHEET Pace 6 OF n Crsnt PROJIXTNUMBER 201GD1 -BX -0746 AWARD DA rR 08/16/3016 SPECIAL CaVO17T0iVS 18, Compliance with generalappropriations+ law minictions on the use offederal flmds(PY 2016) The recipient, and anysubreeiplent ("subgra mn,,) at ally der, must comply with all applicable restrictions on the use of federal Ponds Solent in federal appropriations statutes, Pertinent restrictions, including from various "general provisions {m the Consolidated Appropriations Act, 20[6, are select at http; lfojp .govIftmding/FxpfnrefFY2016. Appmpriationsi -awRestrtctiens.htm, and are incorporated by reference here. Should aquestion arise as to whether a particular use orFetland flmds by a reelptent (or a subrecipicnq would or might fall within the scope of an appropriaciousdaw restriction, the recricnt is to Contact OJP for guidance, and any not proccotl without the express prior written approval ofOJp, 19. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct The recipient and any subreclplents ( "subgrna[ees "j must promptly refer to the DOd ORica of the lospeemr ©emend (()IG) any credible evidence that a principal. employee, agent, sumnapient, contractor, subcontractor, or other . person has, in connection with funds under this award - (I l submitted a claim that violates the False Claims Ac4 . or (2) committed acriminal or civil violation of laws pertaining to "toad, conflict or interest, bribery, gratuity, or similar misconduct. 1`04clufal fraud, waste, abuse, or misconduct involving or onatingto funds under this award should be reported to the DIG by— (I) mail directed to: Office OF the Inspector General, U.S. Department ot7ustice, Investigations Division, 950 Pennsylvania Avenue, N, W. Room P06, Washington, DC 20930; (2)e -mail to: lug.ho(linu(a�usdoj.gtiv, pndlur (.3y the Dtrd OIG bdtlne: (emuaet inFOnnation in Einglish and Spanislt)at (800).869-11499 (plmnek or (202) 616.9881 (fax). Additional Information is available from the DOI DID webslte at Imr jlwww.asdggov(oig, O)P FORM 400nt2.(REV 4 -M4) 25H -35 Page 10 of 20 l eq U.5. Oepartmok uFJustice Office orJustice Programs t Bureau Of Justice Assistance ' PR(WrCTNUMnHR 2016 -Ur -pg -0716 AWARD CONTINUATION SHEET PAre 2 OF 1a Grant A WARP BATE 01811612016 SPECIAL CONDITI0hS 20, Restrictions and radd dare's regarding non - disclosure agreements and related matters No recipient or sub recipient ( "subgrmtce ") under this award, or entity, that receives a procurement contract or Ski hounder wish arty Minds under this award may require any employee or contractor to sign an banned n d confidentiality accordance withloruv) of war dc, trhbnd, or abuse m an investigative Rorr a v enfore mentrrepr s'en the tative ofa Federal department or agency author 2ted to receive such infumration. The foregoing is not intended, and shall not be, understood by the agency making Uusaward, to contravene requirements applicable to Standard Form 3 12 (which relates to classified information); Farm 14 14 (which related to Bensitivn cue OrclasSi d httormation k. or any other form Issued by a Federal depanrent or agency governing the nanJisdosure of classified infarnaafion. I. In aceeptird this award, tire recipient — a. represents that it neither requires nor has required internal. conftdentiality egreemants or strtemeuts from employees or contractors that currently prohibt or otherwise currently restrict (or portion: to prohibit or restrict) employees m contractors from reporting waste, hood, or clause as described above; and b. certifies that, IN learns or is notified that h is or has been mquo the its employees or conrracrarsto execute agreements or statements that prohibit or otherwise restrict (or purport to prottibtt or restrict), reporting orwaste, fraud, or abuse as described above, it will hnnnechately stop any filrthur obligations Cloward funds, will provide prompt written notification to the tedhral agency making III's award, old will resume (or permit such resumpton-of) obligations only if expressly authorized to do go by that agency. 2. If the recipient does or is authorized under this award to make subnwards ( "subgrants "), procurement contracts, or both— a, it rcpresen6s that.- (1) it has dotermined that no other entity, that the recipient's appltcddOa proposes may or will receive award Minds (whether through n subaward inter al centric" h procurement contract of Subcontract under a prmcarenrent contract) either requires or has required internal confidentiality agreements or statements front employees or contractors that certainly Prohibit or otherwise "ready restrict (or purport to prohibitor restrict) employees orcontm aors from reporting waste, fraud, or abuse as described above; and (2) it his made appropriate inquiry, or otherwise has an adequate tuctnal basis, to support this representation; and b. ucertl6es that, [Fit beams or is notified thin. any subrecipient, contractor, orsubcontractor entty that receives funds under this award is or has been requiring its employeeaor contractors to execute agreements or statements that prohibit orothenvise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse ad described above, it will immediately stop any farther obligations ofaward Fluids to or by that entity, will provide prompt written notification in federal agency making this award, and aut horized !n do so by that agency. Perrot Will resume (or per resumption 00 such obligations only if expressly authorized OJP FORM 1000/2 Od4V juno 25H -36 Page 1 1 of 20 l� Page 12 of 20 -�� Q.$, Dapafhucnt Mlf Orticeori'lluccPrugrams AWARDCON'rINUAT[Opt 8"I'eauufJusticeAssistance SHEET Gra lit PROJLCr NUIDOen ars Dl- RX-0746 AWARD DATE 0/1612016 i SPECIAL CONo7TlON5 21. Compliance with 411f.S.C.4712(including prohibitions oil reprlsnl; notice to employee,) The recipient must comply with, and is subject to, alt applicable provisions of 41 US.C. 4712, including all applicable Provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the - amployee'sdishority relating to a fed related to gross mtmuanagement of a federal grant. a gross westo of Federal lurrd% an abuse of autharitgrelating ro a tkdarai grant, a Substantial and specific danger to public health or safety, era vialation of Iaw,. ml a' or ram"miml related to a federal grant ' Tlne recipient also must in form its employees; in writing (and in the prodomhrant native language of the work force), o f employes rights and remedies tinder 41 U.S.C. 4712. Should a question arise asto the apidicability 0fthe provisions 0fItI U.S.C. 4712 to this award, the recipient is to contact . the Do' awarding agency (t7JP or OVW, as - appropriate) for guidance. 22. Encnurag6ment OF put Race to ban text messaging while driving Pursuant to Executive Order 175,13, "Federal Leadership on Reducing q'ext Messaging While Driving," 74 Fed, RaQ 51225 (October I, 2000), 001. encourages recipients and subrcarpfegts ( "subgmntzes ")to adapt mid anfaFaa policies banning rd, and to @ore tekt me§seging.WhIle driving any vehicle . during the course of perPonning work: funded award, :and to astabfisli workplace by this safety policies mid conduct education, awareness, and Other monmeh to decrease crashes caused by distracted drivers. 23, The recipient agrees to comply with O.IP grant monitoring guidelines, protocols, mid procedures, and to cooperate with BIA and OCFO on all grant eronimringrequests, including requests related to desk reviews, enhanced pa grmlmoule desk reviews, and/or site visi ts. The recipient agrees 10 provideto BJA and OCFO off documentation necessary to complete monitoring tasks, including documentation related to any subawards made tinder this award. Further, the - raatpienuagre"" to abide by reasonable deadlines setby BJA and OCFO farproviding the requested documonc' Pailurv;to cooparateWith, WA's /OCFO`s grant montoring activities may result in smmtiuns affecting the recipient`s pOd-awurdsainetudirtg, but not limbed - m: wilhhn[drugs and /or other reshtchons on the recipients access la grant cuss t ftmds; referral to doe Orfice of the Inspector General fbraudit review; dmigaabou nl'tltc recipient as grefllee: or lertllnantma of an award(s� High Risk ' 4 24 The incipient agrees to comply with applicable requirements 10 report 13rsFtice sublimating of $25,000 or more acrd, in certain circumstances, to %fain (he Roes and total compensation of (be five most highly compensated executives I and ftreSRS 5ubmcipients of ofawnrd k[mds. Stroh da[nwi(( besubmltmdta the FFATA Subawurd Report Rcponfng System (FSRS) the detailsoFraciptrnE abtigafiana, which derive Rom rho Federe( Pointing Aacnvntability afld Trpnapuranoy Ac' a €2006 (FFATA ), are post¢d do the OYYfea oPJustfce Prbgrpins' We (t Bite at http: /fujp,guvolundi.11 spiorelFMAFA.hhn (Award canddioI ftsporYing 9ubahvards and Escotnive t2omPer, orlon), and are i om era it by raYaraonc here. 'I his emtdiffou, and its is aing' requirement,. does not apply to Som awards made to an Individual whd raenived the award as a natural pzrson (Lo., unrelated to any business or aoo profit townnzation that.. he or sbe may o'm oroper ue in his or her name). 25' Program income (as defined in the Part 200 Uniform. Requircuum S) must be used in accordance tvftln the provisions of flio part 200 Uni lunar Requirements. Program income a eantings antl expenditures hot[' must be reported on lac stops Federal Financial Report, SF A2A y - op rlu'v1.100er21 CV.a -8a) C� 25H -37 Page 13 of 20 (1.S. Departmwu ormstice Ofica othtsnce Pmgrems AWARD CONTINUATION :i ter.- Bureau ofJuatiaeA.ssistattce SHEET ace a or it Grant PROJECTNUMmBR 2v6- DJ- 88eRN6 AWARD niTB Oa/i &ttl 16 SPEC41 L CONDlTJON,9 26. In order to promote lnformation sharing and enable inummasmuddy among disparate systems across tile justice and pullic safety community, OJP requirea the grantee u wntply with. DOJ's Global justice hafomtation Sharing Judiadve (DOD's Global) guidelines and recommendations for this particular grant. Grantee ,hall conform to the Global Standards Package (GSP) and all constituent elements, where Applicable, as described ac dhP: / /www•.if.ojp190iol splPrantcondition. Grantee shall document planned Approaches to infumation sharing and describe coalPhance to rho GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why mr alternative approach is recommended. 27. 'fo nvoid duplicating existing networks or IT systems in Any initiatives handed by 3JA for law enforceutenC information - sharing systems which involve Interstate connectivity bn[weenju[isdic[ions, such systems shelf empld_v, fn the estent possible, existing networks As the communication backbone to achieve intersmtc connectivity, unless the grattten can demonstrate to thesadafaction of BJA [hat this regtdmancid would not be Cost effective or would impair the ILnctionu dy of all existing or proposed IT system, - .:8. C F.R. recipient agrees that any ligenc y, technology system funded or supported by OJP Rinds will comply with 28. C R. Pan 23, Criminal fnPahigauee Systems Operating Patients, if CUP deumdnes this regulaliou to be applicable. SImWd CJP deteralme, 28 C F.R. Part 23 to be applicable, OJP may, At its discretion, perform audits of the system, as Per Ole regnhatiott. Should any violation 0 f28 C,F.R. Pitt 23 occur, the recipient may be Tined as per 42 U.S.C. 37398(c)-(d) Recipient nay maxnklisfy such a line with Federal funds, 24- Procedures es r ea to comply with the oulth entente of28 C r.R. Part 46 and all Office oPJustice Programs poheies and procediu as regaling the protect an of human research subjects, including obtainment of Institutional Review Board Approval, if appropriate, and subject informed consent. - 10 . Qrau[ce agrees to comply with tilt con PidiMhAlIty requirement¢ of d2 U.S.C, sectim137899 and 28 C.F.R. Part 22 that are applicable to eoltegion, use, and rcvelnifon of data or intormmliort. Grantee norther agr ees. as a. condition of grant approval, resubmit a Privacy Certificate heat is in accord with requirements of28 C, P.R. port 22 and„ in particular, ! section 2223, 31. Award recipients must verity Point of Conmct(POC), Financial Point Of Confact (FPOC), and Authorized - Representative contact intbrntotion hr QMS, including telephone number and a -mail address, If any information is incorrector has changed, a Grant Adjustment Notice. DAN) must be suhntitted via At Greats Management System (GMS) to document changes, 32 The grantee agrees that within t2O days ofaward acceptance, each Current member ofa law carom [ask forge member whit these funds who Is a task force cammande4 agency exccutivc, task force officer, or other task force member ofaqutvalent rank, wilt complete required online (intamot- based) task three training. Additionally, all future task force members are rcgoimd to complete this training once during the life of this award, or once every fouryears if multiple awards include this requirement The training is provided flea ofchargq crone dtmugh BJA's Center for Task Force Intagri ly and Leadership (www.etfti.org). This training addresses task force effectiveness as tvel! as other key issues including privacy and civil iberics rig ors, task force pencornnee Olen sare effectiveness personnel selection, and in force oversight and accountability. When BOA funding supports a task force, a tusk force personne(rpstar should he compiled and maintained, along with course completion certitieatos, by the grant recipient. Additional hubnnation is available regurdingthis required training and access methods via BJA's web site and the Cunur for Task Force Integrity nod Leadership (av +vw.etC4i,orgj. 33. 'file recipient agrees to participate in BM- sponsored trai by BJA or its designees, noun BJA's request. ning events, technical assistance evens, or contertnces held OW f01coacow2(are ;.ss) 25H -38 >, U.S. Department orlusuia .x OrkeOrhaticeprograms AWARD CONTINUATION Bureau Of Justice Assistance S"Er PBGH m OF ti " Grant PROJEC1714U,bmnn ZOO,EJ- aXA746 AWARD DATE 081K20 16 SpGCuL CO3VL) /TI0,VS 34. Approval of this award does not indicate approval of any consultant rate in excess oP$640 per Jay, A derailed Obligation O reuse be submitted h and approved by the Office of Justice Prosmun, (OJ P).progrnm office prior to Obligation nr must of such funds, 35, 'tile grantee Asia,,, to o- assist HIA in complying with the National Environmental policy Act (NEPA), the Nnrimud roarnic Preservation Act, and other relined fbdara( environmental impact analyses requirements in the useational grant funds, either directly by the grantee or by A subgmntce, Accordingly, the grant t, agrees to first datarmarm if any or the following activities will be funded by die grant, . prior to Obligating funds for any of these purposes. Irlt is determined that any of fgtlawing activities will be funded by the grant; the grantee agrees to contact H1A, Tile, grantee understands that this special condition applies 10 its following,,,w aotivities whether d not they um being sPGOlfically funded wi(tr these grunt lands. Thee is, as long as the activity isbe!ng Conducted w eth the grantee, a sungranteB, orany third party Aetd the aativlty needs to uo undertaken at order to use b Roads, this special eondit(on must firstbBmet. The activities covered by tfiis spe¢iaf rotation ore; n. NBW COnatraCttOrt: b, blItmr repONadgn Or rB(1radUltng nfa pmpeeay IOCBIBd aft an environmentally ar Ohnoricallysasltive area, Relating properciBS located within a I oV -year loud plait, atvetland, oe habitat >for endangered species, or a property listed on or elisibla far lishng on die Nations! RagisYer of Flistaxio PluGas; c. Ar,novanon, tense, or eery proposed usadfabu' ildiug or eddy (list will either (a) result in tt change in its basic ptionnse ae(b)slgnlficnntlq change iFS.size;. ad, hnplemenlation Of0 a so ad am activity And the use ad It needs Other than Chemicals that are Purchased as an tiden u convpan¢nt Of a so ad Aztvtty aft<t ('h)traditionalty nuad fur example, in Off"", Im"'I'Old, rceroationat, or adieaahon znuironments: and a, Implementation Ora program relating to clandestine identifcation,seiue, or glostre Ofalandastne mncthamph etaulma laboratory Operations, ihGlhJlns tile laboratories. The gmutae understands and agrees that complying with NEPA may require the preparation oral, Environmental Assessment and/or an Envtmnmentat (raped Statement, as directed by BJA The grantee further understands and agrees to the requirements for tmpleaiacntat al ON Mitigations Plan, as detailed at http:! /tvWw ojp, undo }.gov([;JAtresnumukrepn.hipti, for programs. relating to thathomphemmine fahoratory operatlOns. Application of'fhls Spacial mCoalition or a OJvur Grantee's 2tdsthm programs or Activities: Ppr any of tile grantce's or its from 1 JA, agrees s to programs or hOtivitlas that will. be funded by these grant fiends, the grantee, updn speaifiO request from t funded ed proto ni or cooperate With as in any preparation by HJA are national or program environmental assessmens of that funded program Or activity: 35. The recipient is required to astablish a host Road account. ('rise trust fiend may or "lay nut he set 6ncrest•boaring anCOnnt.)'the Rod, including any Interest, may not be used to pay debts Or expenses incurred by other activities beyond lh, scnpC ofthe [idward Hyme Memorial JustiCa Asstsulnce Giant Program (JAG), The recipient also. Agcers to obligate the grant finds !n the trust fund (including any interest Coined) during the pariodoCthe grant andaependwldto Obligate days. e rograc Ally 1, us,, oted or unexpended fiends, including interest earned. must be returned to the.G�ce of Justice Programs atlhe time ofclOSanut, 77, JAG thuds may be nto to parches) vests fur an agency, but they may not be used as the 50% match for purposes orthe l3ullegnonFVes[ Pmpn¢rsh(p g3 VP) Program, Olf PORN aCO/Z(REV_ 1 -88) 25H -39 Page 14 of 20 "D, U.S. Dcfa irtment I- Justice Offl000i'htsEcePmgranis AWARD CONTINUATION Bureau of Justice Assistance 8 Fir Ell PAGE I I On it )rant Page 15 of 20 PRf)JLCI'NURIaEA 2015 -D1.aY -0'106 A1V:lRO pA fF Aa +IfiCmA SPECIAL C0,4'D1T10,VS 38. Ballistic- renshmt and stah- resistant body armar purchased with JAG floods now be purchased or any threat level, make or model, from any distributor or manufacturer, as long as the vests Nave been tasted and found to comply ivoll applicable Nationot Institute of Justice ballistic or stab standards and are listed on rite Fill Compliwtt Body Amrar Mode( 4isl (htfp: /(nij.gov}, ht addition, hnlishc- resistam slid stab - resistant body armor pmchnsedmust be American. made_ The latest NO standard infonnalion can 6e found herer httpY /www_nlj gov/topicsltechnufogylbady-armodsafety- iniliativc.htm. 34. The recipient agruas to submit a signed eertiieani n that ail law entoreemem egencies receiving vests pureho,ed with JAG Ibnds have a written "mandatory wear" patty in effect. Fiscal agents and state agencies must keep signed certifications an file for any subree'luenls ptonning to utilize JAG !Lads for ballisdcaresisretq and stab•resistant body armor purchases. Titis policy must be in place for at least all onff0mled officers bens any JAG burning can ba used by the agency for body armor. There are no requirements regarding the nature o rite policy other than it be a mandatory ,car policy for all mtiforrned officers while on duty. 40_ lice recipient agrees to monitor submvards under this JAG award in accordance with all applicable statutes, regulations, OMB circulars, and guidelines, including the DOJ Financial Guide, and to !Include the applicable Conditions a(,his award in Anysubaward The recipient is responsible for oversight of sabreeipicnl spending and monitoring ot'speei ho outcomes and benefits attributable to use ofJAG fiords by subrecipburs. The recipient agrees to submit, upon request, daenmentation of its politics and procedures for monitoring ofsubmvanb, tinder this mnud. 41. 'the r0cifeOln ugrens that mmCs receivedundcr this award will not be used to suppkant State ar local thuds, but will be used to increase the amounts ofsuch funds that would, in lire absence of Pednral funds, nucleate available for law enforcement activities, i 42. Award rectpremsnmst submitgnarterly Federal Financial Repord {SF.42j) and sctri annual pertmolance reports through GNCS (hhps : / /grnnts.ojp.usdoj,gov). Consistent with the € croulinent's responsibilities undcrthe Government Provi e data and. Results Act COPRA), P, L. 107.62, applicants who receive funding under d is solha ation must Provide data that measure the results ortheirwork. Therefore, quarterly perfomtance [nettles reports must be submitted through BJA's Partilananco tvbm uremcnr Tool (pNIT) rvebsito (wwwbjaparfoannnuefoals.org). For more detailed information on reporting and other JAG requirements, reform the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the fraezbrgofgraut funds and figure Fail Risk designation. 43, Any lasvenforcement Agency receiving director sub- awarded JAG hmdhug musf submit quarterly once,nI bility m ll fluc data related to framing that officers [lave received on the use OF force, racieC and ethnic bias, de-escalation of costlier, and constmetive engagement with the public. 44. DJA strongly, anmuraga,4 the recipient m submit annual (m more frequent) JAG success stories. l'a submit a success sorry, sign in to your My DJA account at hops a /wt'nv.bja.g"ILogin.aspx to access the Success Story Subntissiorc forte, tPyou do 'at Yet have a My DJA account, please register at ht tpsalwww.bja.gov/profida.asp,e, DUttee you register, one or the available areas on your My HJA. pogo will be "Nl v Success Stnrios ". Within do, be,. you will see An option to add a Sucress Story . Oltce reviewed and approved by DJA, all success atnrics will appear on tilt new B,IA Success Story web page a[ blips: 1Avww. 4ja.gu ISuccessStory List aspa. 45. Recipient understands and agrees that award floods 'tiny not be used for items that are listed an the Controlled Expendihu'a List AC the time ofpurdrase or;equfshim" including as the fist may be amended tram time to time, without explicit ha cannot or prior approval from DJA. The Controlled Expenditure List, and instructions on how N request approval for purchase or acquisitions may he recessed hem: httpsl /www.bju.gov/ funding /JAGCoulrolledPurchoseList.pdf WP Most 100012 (REV. 1 -88) 25H -40 rr tJ> Page 16 of 20 U S. Deparunent orJustiee office orJustiee Programs AWARD CONTINUATION i Bureau of Justice Assistance SHEET ' tore Iz or us Grant PROJECT NUMBER 2ol6.DJ.i7`(.n9JG AWARD DATE 0311412016 SPEC14L COND177ONS 46. The recipient understands that, pursuant to recommendation 2.! of Exacitive Order 13693, law en forcemeat agencies Protocols rot acquire controlled d equipmen[ through Pederal programs must adopt robust and ' fic wtl[Taa policies and tanddr governing General PoliciagStmtdmds mid Spncilic Controlled Equipment Standards, 4au of Policing Standards includes policies arc (a) Community policing; {b) Constitutional Pricing; and da Commuai aI pout and Impact Considerations. Speeitic Controlled Equipment Standards includes policies s'poeffilcaily u related to (a) Appropriate Use of Controlled Hgnipnrent; (bj Supervision of 4isa; tc1 Eflec[ivenass PvalNa &on; ela ed to and Accountpbllity: and ('aJ Transparency and Notice Considerations, Is (0) request es the recipient agrees provide a COPY or the General Policing StandardsandSpcciCic Controlled Equipment Standards, and anyrelatedpo(icb, and pmtoeDla. 47. Recipient understands and, agrees that the purchase or acquisition of any item on the Controlled Expellaukl s List the time afparehosoor acquisition, including a3 die list may be amemUed from time to time, with award finds b an Voy lriggara requirement drat the agency colfect and retain (for at tout iyoarsf certain information about the usage c as federal! - Y agency - Y y acquired Controlled Etluipment in the agency's. Invantbry, and 2) any odurcenno ted equipment In the same category as the federally- acquired controlled equipment in the agency's inventory, regardless. of source; end make that infommtlimi available to BJA upon request; Details about what info" em sus[ he collected and refInnth may be accessed have. https9heww. whitahonscgov /aitesidelaaftlttlesldons/le cquipme¢t_wg_ coll_cted and acne - 48, Recipient understands and agrees that future to Comply with conditions related to ProM6lted or Controlled E arils, tmos may result in -a prohibition train thither.C"Oullad ESpmtditure approval under this or other federal awards, 49 Recipient understands and agrees that award hinds may out be used lot items that are listed on the Prohibited Expenditure Prohibited E per at the time ofpurehasa or iggmsition,. including as the hst mcty be atpended7ionttima Co lime.'Che ProhiFrited Expendttuee hst may be aneussed here: https: AAvwev, bJa. govffunding( dA, €rrrantrgitCdPUrcltasot,istpdt� - S4 Raaipie3rt understands and sauces that< maWftbstanding 2 CFR d 20o.313, no equipelanrtismd on ttteControiled BspeadRUM List that is ptirohasud under this award may be transferre�(or sold fir a thud party;. e. the as described below: Agency EAlafter aboorsell any controlled equipment,egctpt riot hollows end riot shields, to a Low eliflircgment Agency (LEA? slier abminirrIt prior written. approval from BJA. As a condition of that approvnl, the neguiring C.EA wit! _ b� reyatirad to submit information and certifications to BJA as if it was requesting approval (a use award hind for die imttaC perchasn ofitenrs air [(ie Controlled &spends to List: - b Agencfos may not lrnnsfer or sell any not helmets or riot shields purchased wider this mnard u Agencies may not transfer or sell any conhalled Equipmcar purchased it' this award to can -SEAS, with the exceptimt of feed wing uherati, romry V-11911-1 ralf, and command andaoutrol vG»cles, 8efare sale Is tinaliud, the agency mastobeain poor tuition approval It. BJA. AI[ law gpforeomIt -,' na-mi any "O'bi other day riwh [mnsforror sensitive or pnternuilly "Or 01 onmpnnants, and alt tutvenforcemett insignias pad idwttityin(f with the removed prior to transter or sale, Recipient further understands and agrees to notify BJA prior to the disposal of any items an the Centro EUrc sward, List Purchased under this and to abide by any applicable laws and regulations in such disposal ,ependfC 5.1. The recipient may notexpelld or draw down any hinds under this sward unlit it has submitted to [Ire Buruau oFjustice Adjusrynent( Notice has t as been issued tremov ug nt sdSpecial condition, body-wort, Camara policies and procedures ands Quint OIF roRV 400012 (REV. 4 -38) Y'Y 25H -41 U_S. Ueparmettorissrice VOffice oriustice Programs AWARD CONTINUATION B111•eau nP justice Assistance SHEET RiGE U OF IJ Grant PROJECT NGbI©CR 201(,D,DXj 0146 .4w,lRD bAI'e dIV16A016 SPFCf.. iL COYO(770AW 52. Recipient may not expend or drawdown Rrnds until tit, Banana OF)UStiee Assistance (BJA) has received tWenm,mmin, ddirmnstrnting that the giant or local governing body review and public comment requirements have been met and a Grant Adjustment Notice (GAN) has been approved releasing this special condition, 53. The recipient only not expend or draw down ()JP wa any award funds until: (1) it has provided In the grant managex for thls 1p ard either tm "applic;uu disclosure of pending applications" for tWeral funding at aspeoitie afiinnnlive statement that no such pending nppiieations (whether diraet or indirect) exist, m accordance with the detailed iosouchous in the progrmn solicitation, (2) OJP has eomphned its reviev ofihz infommatice provided. and orally supplemental information it may request, (3) the recipient has Bade myaOrdle eats to the award that OJP may require to Prevent or eliminate any inappropriate duel'cation of turning ( a, g., budgetmodification, proard that a adjustment), yrqui Ql) tfappr tpriato atijmsto, ants to a discrettonary award cannot be made, the recipient has agreed in writing to any (5) 4 Grry red dction ent N award amount in any amount sufTieierd to prevent dun h tut noa (as de term toed by GjP), and (>•) a Grata Adjus[ntem Notice has been issued removing this spocia, condition, On' FORM 400012(RGV -nsal 25H -42 Page 17 of 20 1 Page 18 or 2o U.S. DepartmentnfJust'ice .1 Office of Justice Programs . Rw,ecru ofJtrsttce Assistance Memorandum To: Official Grant File From: Orbia Terry, NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stag Orange P acs for County of The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminaljustiee system,. some of which could have environmental Impacts, All recipients ofJAG Clmding musta.ssist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether Cho funds are used directly by the Grantee or by a sUbgrantee or third party, Accordingly, prior Co obligating f funds, w funds ten for any of the specified activities, fhe grantee must first determine if any of the specified activities will be fttnde ! by the grant. The specified activities requiring environmental analysis are: a. New construction: b. Any renovation or remodeling of it property located in an environmentally or historicafty sensitive area including rpe property properties located within i g 100. an year flood plain, a Overland, or habitat for endangered species, or a property vatic , or eligible oan for opting on the National Register of Historic Places; o, ArenovaCfon, lease, or any proposed use of a building or facility that will wither (a) result in a change in its basic prior use or (b) signifieantly change its size; d. implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component ofa funded activity and (b) traditionally used, for example, in office,, household, . recreational, or education environments; and e. id nti Implementation son oPa program relating to clandestine methamphetamme laboratory operations, including the identification, seiaare, or Closure of clandestine mialmmphetaminelaboratories, Complying with NEPA may require the preparation of in Environmental Assessment and /or an Environmental Impact Statement, as directedby BJA. Further, for programs relating to methamphemmine laboratory operations, the preparation ofa detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see https: Owww,bja.gov /Futiding/itepa.htm[ i Please be sure to carefully review tine grant conditions on your award nformation about environmental compliance, m m document, as i[ ay contain ore specific �1 25H -43 U.S. Department orin,lice t OITice ofLutioc Progmou f I)UMIJ of lustice ASist2ace Wage 1 g of 20 GRANT MANAGER'S MENfORANDUM, PT, 1: PROJECT SUMMARY Grant PROJECT NUMBER �.',0I6�DY &\ -0746 lNs project issappotlnd Under FY]dBJA -JAGS 42 USC 3959, eteee_ _ LSLIPP ('ONTACI'(Nnmok talepmona mrmbar! Gold Fun7nlmr 002) 59KA522 3a. TITLE OF THE PROGRAM . 2016 Edward By" Memorial Aral" 111 stanceG arm Pmg,,d .4. TITLE OF PROJECT _ FY 16 J.AC Pidmor ' 5, NAME & ADDRESS OF GRANTEE Cindy of Onmge 10 End. Cwnrr pkmx Sonm Ann, CA 9,1701 I PAGE 1 01' I I PROJECT DIRECTOR (NNdp, mkdrats & lelephnna number) Liuh Vaong RevemefAddit Yom or 320 N. Flowan Brad Gorses ntaldtng - Finim ciakSvcs Santa Ada, CA 92"075000 (714)834.5460 36. PONI.S COD @(SEE INS' I' RUCTIONS ON REVERSE) 6. NAME . &.ADRESS OF SUIJGRANTLE 7. I'ROGRANI PERIOD 9. BUDGET PERIOD PROM: 1047tt200 TO: 09}301 ;019 FRONT! 1010111013 'EU 0940 @li l4 4. AMOUNT OF AWARD - 10. DATE OF AWARD S }71,708 0$116/2016 ` 11. SECOND YEARS 0 pn4iET 11 SECOND YEAR'S BUDGET AMOUNT 1 11, THIRD YEAR'S BUDGET PERIOD bi.'FHIRD YEAR'S HtJDOET ANSQflhFf 15. SLJ&NfARY DESCRIPTION OF PROJECT (Sea instr....am on reverse) The Edward Syria -Memorial Judec Assistance Grant Proinnm (JAG) allows states mid oohs of lool government, including mhos, to support a brmndomtga of activitfea m prevent and control crime tinned on their own did e and fo od needs and conditions. Grant amrdcan be nsnA Far amto and local inflimivas, reehniaol 11011w top program training, orsonttel, cgltlpmdnG suPph`as. contregnal support, and iiitdmmlion systems do criminal Made. 6tclmHng far any oma %r,,, oDbe following pmy!ram arm; 1) haw en fmrmnant programs; ri proseomion and corn proload' m; 3) provemionadd edfl0lion mognmu 1; 4) conccdnns and community cexoelons programs;, 5) dreg heannent oil enforcement prayrnms; 6k planed, avehimian, add taelmpingy iinprovenam programs; snot 7) crime victim and be Used p SkIppos (a d e Nan range afa el yion). Tba Or County 5heri9f Coroact Ocpattmanl will save as too liscal agent Pot the FY 16 JAG Gmm mod Nods will be usnA m support a brood range of aniivitiaB m prevent and control entire in Orange County, Ceiifomra. NC'A6NCF OJP FORM 400012 ( REV. 12.88) ' 9 25H -44