HomeMy WebLinkAbout29A - DONATION MADISON WALK-A-THONREQUEST FOR
COUNCIL ACTION
Cy111,i '(rI•PP[6310J,14=1I III I� "0-7-1111114
OCTOBER 4, 2016
CLERK OF COUNCIL USE ONLY:
TITLE;
APPROVED
❑ As Recommended
DONATION TO SUPPORT MADISON PARK
❑ Or Amended
❑ Ordinance on 1ndRead g
NEIGHBORHOOD ASSOCIATION'S WALK-
i
❑ Ordinance on 2 Reading
A -THON
❑ Implementing Resolution
{STRATEGIC PLAN NO. 5,4)
❑ Set Public Hearing For,,_,,,
CONTINUED TO
PILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Approve a donation request from Madison Park Neighborhood Association for a one -time
donation in the amount of $450.
DISCUSSION
On August 4, 2015, City Council adopted Resolution 2015 -042, establishing a City Council
Special Event Sponsorship Policy and guidelines for disbursement of discretionary funds. The
resolution and policy outline eligibility criteria for neighborhood associations and eligible non - profit
entities for consideration of City Council sponsorship.
In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per
fiscal year to support eligible organizations, including neighborhood associations and non - profit
organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal
Revenue Code are eligible for in -kind funding for City Services.
Mayor Pro Tern Sarmiento recommends appropriating $450 to support Madison Park
Neighborhood Association's Walk -a -thon that was held on Saturday, September 24, 2016, in
response to their donation request (Exhibit 1). Upon approval of the donation request, funds in
the amount of $450 will be appropriated to pay for related City staff fees associated with their
event. These costs are outlined in the attached invoice (Exhibit 2).
29A -1
Donation to Support Madison Park Neighborhood Association's Walk -a -thon
October 4, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability,
Engagement & Sustainability, Objective #4 (Support neighborhood vitality and livability).
FISCAL IMPACT
Funds to support the City Council Special Event Sponsorship Policy are
17 General Non - Departmental account (01105015- 62300). The $450
Pro Tern Sarmiento's appropriated amount for FY 2016 -17.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director T�
Finance and Management Services Agency
Exhibits: 1. Donation Request Form
2. Invoice
29A -2
available in the FY 2016 -
will be spent from Mayor
'3 City of Santa Ana
Donation Request
City Manager's Office — M -31
20 Civic Center Plaza
P.O, Box 1988
Santa Ana, CA 92702
(714) 647.5200
f Name: Madison Park Neighborhood Association
Tax - Exempt Status: Is your organization a non - profit or public tax - exempt organization as Select One: j
defined under Section 501(c)(3) of the Internal Revenue Code? � Yes F] No
If No, you will only qualify for a credit for City - related costs for your request (l. e. permit fees, if
staff time, rental rates for facilities or equipment, etc.). Costs for City services vary and if
approved, credit may or may not cover full cost of requested City services. Tax IC
City Services Credit I
Amount Requested: $ 450 bate Needed: 9/24/16 Mayor /Councilmarn bar: Sarmiento
(Direct Payment Amount sN /A .Event Date. '9/24/'16 Event Time: 8; ®dani - 1; ®®c� iY!
Requested: p
(Event location: 400 E Edinger Avenue, Santa Ana, CA 92707
Address, City, State, Zip
IDescripdon of ;14th annual Madison Park Neighborhood Association Walk -a -thou, resource fair, '.
Event l Purpose: and cultural festival
Promoting health, physical activity, and cultural diversity
Community Benefit:
Applicant Signature: it w-- avwz ay 'Date: 9/26/16
• mss"
Mail: City Manager's Off ice —M -31 Email: donationrequestLsanta- ana.org
20 Civic Center Plaza Fax: (714) 647 -6954
P.O. Box 1988
Santa Ana, CA 92702
Donation Request 'R: DR
'
YE�be, e,res Mtw Ure(aeerf ��WS ��'+nx i vj tncj PJrl &-
Eligibility Met: YES 1140 Appram =n AmoonI:.
City Manager Signature:
EXHIBIT 1
ne =r
29A -4
To: Commander Esparza
Fram& Corporal Mark Bell
Date: 9/28/2016
RW. MADISON PARK WALK- A -THON
On 09 -24 -2016, Officer Cervantes and I worked the Walk -a i'hon event at Madison Park. We assisted
with traffic control for the event as it went down several blocks in the ares, around the park. After the
walk, we both placed our motorcycles in a static display allowing children to sit on them and take
pictures with us as we both interacted with children and adults. Below are the times we worked the
event.
Corporal Bell
Officer Cervantes
0900 -1100 hours
0900 -1300 hours
Rate = $75.00 /hour x
Rate = $75.00 /hour x 4
Total: 6 hours x $75.00 = $450.00 Charged to: Account # 01114420 - 61040
EXHIBIT 2
29A -5
29A -6