HomeMy WebLinkAbout2016-09-20 RegularMINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA, CALIFORNIA
SEPTEMBER 20, 2016
CLOSED SESSION MEETING
CALLED TO ORDER COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
5:12 P.M.
ATTENDANCE COUNCILMEMBERS Present:
MIGUEL A. PULIDO, Mayor
VICENTE SARMIENTO, Mayor Pro Tern
ANGELICA AMEZCUA
P. DAVID BENAVIDES
MICHELE MARTINEZ
ROMAN A. REYNA
SAL TINAJERO (6:22 p.m.)
COUNCILMEMBERS Absent:
NONE
STAFF Present:
DAVID CAVAZOS, City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Clerk of the Council
PUBLIC COMMENTS — None
COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:12 p.m.
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters
without members of the public present. The City Council finds, based on advice from the City Attorney, that
discussion in open session of the following matters will prejudice the position of the City in existing and
anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL --EXISTING LITIGATION pursuant
to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government
Code:
Items 1A through 1D continued from the August 16, 2016 City Council
meeting.
CITY COUNCIL MINUTES 1 SEPTEMBER 20, 2016
A. Charles Backes v. City of Santa Ana, Workers' Compensation Appeals
Board case #ADJ9188836
B. Custom Organic Care Providers Inc. v. City of Santa Ana, Orange
County Superior Court Case No. 30-2016-00833152-CU-CR-CJC
C. Nature's Green Collective v. City of Santa Ana, Orange County Superior
Court Case No. 30-2016-00852134-CU-MC-CJC
D. Good Life Patients Association v. City of Santa Ana, Orange County
Superior Court Case No. 30-2016-00860243-CU-MC-CJC
E. Antonio Quintanilla et al. v. City of Santa Ana, Orange County Case No.
30-2015-00803957-C U -N P-CJ C
F. Gregory A. Preston, as Trustee of the Letitia Preston Testamentary Trust,
dated November 17 1983 and as Trustee of the Richard E. Preston and
Donarae Preston Family Trust dated May 10 1985 vs. City of Santa
Ana, Case No. 30-2016-00868204-CU-OR-CJC
G. 1901 First Street Owner. LLC v. Tustin Unified School District, Orange
County Superior Court Case No.: 30-2015-00803234-CU-WM-CJC
2. CONFERENCE WITH LEGAL COUNSEL -- POTENTIAL LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of
subdivision (d) of Section 54956.9 of the Government Code: One case
3. PUBLIC EMPLOYEE - PERFORMANCE EVALUATION pursuant to Section
54957(b)(1) of the Government Code:
Title: Clerk of the Council
CLOSED SESSION REPORT - See Item 19A for any reportable actions.
ADJOURNED THE CLOSED SESSION MEETING AT 6:08 P.M. AND CONVENED TO
THE REGULAR OPEN MEETING.
CITY COUNCIL MINUTES 2 SEPTEMBER 20, 2016
CALLED TO ORDER
REGULAR OPEN MEETING
COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
SANTA ANA, CA
6:10 P.M.
ATTENDANCE COUNCILMEMBERS Present:
MIGUEL A. PULIDO, Mayor
VICENTE SARMIENTO, Mayor Pro Tern
ANGELICA AMEZCUA
P. DAVID BENAVIDES
MICHELE MARTINEZ
ROMAN A. REYNA
SAL TINAJERO
PLEDGE OF ALLEGIANCE
INVOCATION
PRESENTATIONS
COUNCILMEMBERS Absent:
None
STAFF Present:
DAVID CAVAZOS, City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Clerk of the Council
MAYOR PULIDO
BOB BARNETT, POLICE CHAPLAIN
SPECIAL PRESENTATION by Southern California Gas Company representative Jennifer
Vaughn who provided an update on activities in the Santa Ana community.
EXCEPTIONAL SERVICE AWARD presented by MAYOR PULIDO and
COUNCILMEMBER MARTINEZ recognizing the late Lewis Whitehead's contributions in
establishing the Orange County Rescue Mission and providing over 25 years of
outstanding services, community leadership and many contributions to the City of Santa
Ana.
PROCLAMATION presented by MAYOR PULIDO to Alzheimer's Orange County
recognizing September as World Alzheimer's Awareness Month.
CITY COUNCIL MINUTES 3 SEPTEMBER 20, 2016
CERTIFICATES OF RECOGNITION presented by MAYOR PRO TEM SARMIENTO to
Youth -on -the -Move, Inc.'s students essay contest winners, parents, and teachers for
helping youth succeed in life and to the Santa Ana Kiwanis Club for their support.
Students: Adrian Herrera, Mauricio Herrera, Tyler Mann, Aryanna Martinez, and
Karlo Martinez
Parents: Yadira Garcia, Jason Mann, Marisol Martinez and Ruben Martinez
Teachers: Dr. Patricia Adelekan, Lavonda Jackson, and Linda Jaeckels
Sponsors: Linda Jaeckels and the Santa Ana Kiwanis Club
PROCLAMATION presented by MAYOR PRO TEM SARMIENTO AND
COUNCILMEMBER MARTINEZ declaring the month of September as Latino Voter
Registration Month.
PROCLAMATION presented by COUNCILMEMBER MARTINEZ to Para Todos Magazine
in recognition of Hispanic Heritage Month.
CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER MARTINEZ to
Southern California Association of Governments in recognition of Pedestrian Safety Month
and their efforts and dedication to the Go Human Campaign.
PUBLIC COMMENTS
• Placencia spoke on behalf of Concepcion Vasquez, student at Centennial Education
Center, urged the City Council to extend the lease to keep the school open.
• Rachel Suason, student at Centennial Education Center, shared her positive
experience and asked that the school continue to serve the community.
CLOSED SESSION REPORT- See Item 19A for any reportable actions.
CONSENT CALENDAR ITEMS
MOTION: Approve staff recommendations on Consent Calendar Items 10A
through 25J, with the following modifications:
• Councilmembers Amezcua and Tinajero abstained on Agenda Item 25D due to
their employment with the Santa Ana Unified School District; and
• Councilmember Martinez pulled Agenda Items 20A, 20C, 25C, 25E, 25J and
25H for separate discussion.
CITY COUNCIL MINUTES 4 SEPTEMBER 20, 2016
MOTION: Benavides
VOTE: AYES:
NOES:
ABSTAIN
ABSENT:
SECOND: Reyna
Amezcua, Benavides,
Sarmiento (6)
None (0)
None (0)
Tinajero (0)
ADMINISTRATIVE MATTERS
Martinez, Pulido, Reyna,
MINUTES
10A. MINUTES FROM THE REGULAR MEETING OF SEPTEMBER 6, 2016
(STRATEGIC PLAN NO. 5, 1) — Clerk of the Council Office
MOTION: Approve Minutes.
BOARDS / COMMISSIONS / COMMITTEES
13A. COUNCIL COMMITTEES — AGENDA AND MINUTES (STRATEGIC PLAN
NO. 5, 1) - Clerk of the Council Office
MOTION: Receive and file.
NAME MEETING
DATE
Finance, Economic Development & Technology Cmtee. (Cancelled) 9/12/2016
MISCELLANEOUS ADMINISTRATION
19A. CONFIRMATION OF CLOSED SESSION ACTION(S) — City Attorney's
Office
MOTION: Approve as follow:
CITY COUNCIL MINUTES 5 SEPTEMBER 20, 2016
1. CONFERENCE WITH LEGAL COUNSEL --EXISTING LITIGATION
pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the
Government Code:
• Charles Backes v. City of Santa Ana, Workers' Compensation
Appeals Board case #ADJ9188836 — Settlement in the amount of
$185,142 approved by 6-0 vote (Tinajero absent)
• 1901 First Street Owner. LLC v. Tustin Unified School District, Orange
County Superior Court Case No.: 30-2015-00803234-CU-WM-CJC —
City Council provided staff direction (Sarmiento abstained).
2. CONFERENCE WITH LEGAL COUNSEL -- POTENTIAL LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of
subdivision (d) of Section 54956.9 of the Government Code: One case
— City Council provided staff direction (Sarmiento abstained).
19B. EXCUSED ABSENCES — None
19C. STRATEGIC PLAN MONTHLY REPORT FOR AUGUST 2016 {STRATEGIC
PLAN NO. 5, 11 - City Manager's Office
MOTION: Receive and file.
19D. DESTRUCTION OF OBSOLETE CITY RECORDS - {STRATEGIC PLAN
NO. 5, 1) - Finance and Management Services; and Police Department
MOTION: Approve the requests for the destruction of obsolete records
from various City departments in accordance with the retention
schedule outlined in City Council Resolution 2013-014. The Citywide
Records Retention Schedule has specific retention periods for many
City documents. The Schedule is modeled after the California
Secretary of State's sample for local government and incorporates
other statutory periods applicable to Santa Ana. These are minimum
retention periods. Each department makes discretionary decisions on
whether to retain records past the minimum requirements.
19E. UPDATE ON GIANT RIVER OTTER HABITAT FUNDRAISING BY FRIENDS
OF SANTA ANA ZOO (STRATEGIC PLAN NO. 2, 2E) - Parks, Recreation
and Community Services Agency
MOTION: Receive and file.
CITY COUNCIL MINUTES 6 SEPTEMBER 20, 2016
19F. REQUEST FOR QUALIFICATIONS FOR COMMUNITY HOUSING
DEVELOPMENT ORGANIZATIONS {STRATEGIC PLAN NO 5, 3) -
Community Development Agency
Community Redevelopment and
recommended action on August 24,
Gomez absent).
MOTION: Receive and file.
Housing Commission approved
2016 by a vote of 4-0 (Garcia and
19G. FOLLOW-UP TO SANTA ANA POLICE DEPARTMENT STATISTICS
MEMORANDUM {STRATEGIC PLAN NO. 1, 21 - City Manager's Office
Memorandum attached to staff report is a follow-up to the September 6, 2016
City Council Meeting Agenda Item 19J related to crime and public safety
statistics.
MOTION: Receive and file.
BUDGETARY MATTERS
APPROPRIATION ADJUSTMENTS
20A.
Councilmember Martinez, applauded staff for moving in this direction and
asked how water funds being transferred back into General Fund will be
used.
City Manager Cavazos, noted that funds will be used to build infrastructure
and build on capital improvement projects and will memorialize.
Mayor Pro Tern Sarmiento, thanked Councilmember Martinez for voicing
concerns in the past; funds and expenditures to be tracked and address
deferred maintenance.
MOTION:
1. Approve an appropriation adjustment. (Requires five affirmative
votes)
CITY COUNCIL MINUTES 7 SEPTEMBER 20, 2016
APPROPRIATION ADJUSTMENT NO. 2017-032 - Reducing the
budgeted appropriation for the Sanitation Fund in the amount of
$1,601,440.
2. Authorize expenditures related to Graffiti Abatement Services for
Fiscal Year 2016-17, in the amount of $1,200,000, within the General
Fund.
3. Direct staff to calculate a Sanitation rate reduction corresponding to
the reduction in appropriation and related expenditures
recommended for the Sanitation Fund.
4. Direct staff to reduce an assessment from the Water Enterprise
Fund to the General Fund for Fiscal Year 2016-17 by $2,388,082.
MOTION: Martinez
VOTE: AYES:
NOES:
ABSTAIN
ABSENT:
SECOND: Sarmiento
Amezcua, Benavides, Martinez, Pulido, Reyna,
Sarmiento, Tinajero (7)
None (0)
None (0)
None (0)
20B. COOPERATIVE AGREEMENT TO RECEIVE ARTERIAL PAVEMENT
MANAGEMENT PROGRAM GRANT FUNDS FOR IMPLEMENTATION OF
THE FAIRVIEW STREET PAVEMENT MAINTENANCE PROJECT
(PROJECT NO. 17-6881 NONGENERAL FUND) (STRATEGIC PLAN NO. 6,
1 G) - Public Works Agency
MOTION:
1. AGMT NO. 2016-265 - Authorize the City Manager and Clerk of the
Council to execute a Cooperative Agreement with the Orange
County Transportation Authority, for the term beginning upon
execution by the Orange County Transportation Authority Board of
Directors and ending upon Orange County Transportation Authority
project acceptance, in the amount of $500,000 with a required City
match fund in the amount of $1,250,000, subject to non -substantive
changes approved by the City Manager and City Attorney.
2. Approve an appropriation adjustment. (Requires five affirmative
votes)
CITY COUNCIL MINUTES 8 SEPTEMBER 20, 2016
APPROPRIATION ADJUSTMENT NO. 2017-027 - Recognize Arterial
Pavement Management Program grant funds in the amount of $500,000
into the Select Street Construction revenue account and appropriate the
same in the expenditure account.
Councilmember Martinez, thanked developer for applying for grants that will
be used for safety improvements.
MOTION:
1. AGMT NO. 2016-266- Authorize the City Manager and Clerk of the
Council to execute an agreement with Depot at Santiago, L.P., in an
amount not to exceed $400,000 for the term beginning upon
execution of the contract and ending upon project completion,
subject to non -substantive changes approved by the City Manager
and City Attorney.
2. Approve an appropriation adjustment. (Requires five affirmative
votes)
APPROPRIATION ADJUSTMENT NO. 2017-28 - Recognize Developer
Contribution funds in the amount of $400,000 in the Select Street
Construction Fund revenue account and appropriate the same to the
Select Street Construction Fund expenditure account.
MOTION: Martinez SECOND: Reyna
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna,
Sarmiento, Tinajero (7)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
20D. AWARD CONTRACT FOR INSTALLATION OF GRANT -FUNDED TRAFFIC
SIGNAL MODIFICATIONS AT FOUR INTERSECTION LOCATIONS: 17TH
STREET AT ENGLISH STREET, MACARTHUR BOULEVARD AT PLAZA
DRIVE, EDINGER AVENUE AT SULLIVAN STREET, AND WESTMINSTER
CITY COUNCIL MINUTES 9 SEPTEMBER 20, 2016
AVENUE AT CLINTON STREET (PROJECT NO. 15-6834) {STRATEGIC
PLAN NO. 6, 1 B & 1 G) - Public Works Agency
MOTION:
1. Approve an appropriation adjustment. (Requires five affirmative
votes)
APPROPRIATION ADJUSTMENT NO. 2017-029 - Approve for Fiscal
Year 2016/2017 to recognize $104,456 from the Highway Safety
Improvement Program funds into the Federal Aid Safety Program
revenue account and appropriating the same to the Federal Aid Safety
Program expenditure account.
2. Award a contract and authorize the City Manager and Clerk of the
Council to execute a construction contract to California
Professional Engineering, Inc., the lowest responsible bidder, in
accordance with the base bid in the amount of $872,755, for the term
beginning upon execution of the contract and ending upon project
completion, for construction of the Traffic Signal Modifications at
Four Locations project, subject to non -substantive changes
approved by the City Manager and City Attorney.
3. Approve the Project Cost Analysis for a total estimated project
delivery cost of $1,090,945, which includes the contract base
amount, administration, inspection, testing, and an authorized
contingency of $87,280.
20E. IMPLEMENT CIVIC CENTER SAFETY AND SECURITY ENHANCEMENT
PROGRAM (STRATEGIC PLAN NO 1, 1G; 6, 1A, 113, 1C; 7, 4) - City
Manager's Office and Finance and Management Services
Joese Hernandez, Orange County Communities Organized for Responsible
Development (OCCORD), urged the City Council to create long term
solutions; homeless issue highlights the importance for affordable housing.
MOTION:
1. Approve the Civic Center Safety and Security Program for a the total
project amount of $1,319,672 and direct the City Manager to
collaborate with the County of Orange in implementing various
common area enhancements through a joint funding initiative for
the Civic Center Joint Powers Authority area.
2. Approve an appropriation adjustment. (Requires five affirmative
votes)
CITY COUNCIL MINUTES 10 SEPTEMBER 20, 2016
APPROPRIATION ADJUSTMENT NO. 2017-033 - Appropriating the
City's contribution of $731,836 toward the total funding need of
$1,319,672 from fund balance, resulting from Fiscal Year 2015-16, to
fund various Civic Center Safety and Security Enhancement initiatives.
SPECIFICATIONS — PURCHASE OF EQUIPMENT AND SERVICES
22A. SPEC. NO. 16-093 - SOIL, PLANT, AND WATER TREATMENT
CHEMICALS (STRATEGIC PLAN NO. 6, 1C) (Parks, Recreation and
Community Services Agency; and Public Works Agency) - Finance and
Management Services
MOTION: Award a contract to Target Specialty Products for a one year
period expiring September 30, 2017, with provisions for four one-year
renewal options exercisable by the City Manager, in an annual amount
not to exceed $90,000, subject to non -substantive changes approved
by the City Manager and City Attorney.
22B. SPEC. NO. 16-094 - CITYWIDE ELECTRICAL SERVICES {STRATEGIC
PLAN NO. 6, 1C) (Parks, Recreation and Community Services Agency;
Public Works Agency; and Police Department) - Finance and Management
Services
MOTION: Award contracts for a one-year period expiring September
30, 2017, with provisions for three one-year renewals exercisable by the
City Manager, in an annual aggregate amount not to exceed $160,000
subject to non -substantive changes approved by the City Manager and
City Attorney, with the following vendors:
Vendor Location
Fullerton Electric Co. Fullerton
Inter -Pacific, Inc. Tustin
Williams & Maher, Inc. Santa Ana
22C. SPEC. NO. 16-059 - CHAIN LINK FENCE RENTALS {STRATEGIC PLAN
NO. 5, 4) (Community Development Agency; Parks, Recreation and
Community Services Agency; Public Works Agency) - Finance and
Management Services
MOTION: Award contracts for a two-year period expiring September
30, 2018, with provisions for three one-year renewals exercisable by the
City Manager, in an annual aggregate amount not to exceed $67,000;
which includes a $7,000 contract for portable restroom rentals, subject
to non -substantive changes approved by the City Manager and City
Attorney, with the following vendors:
CITY COUNCIL MINUTES 11 SEPTEMBER 20, 2016
Vendor Location
United Site Service, Inc. El Monte
Quality Fence Co, Inc. Paramount
22D. SPEC. NO. 161-101 - ORANGE COUNTY SHERIFF'S DEPARTMENT
BOMB SQUAD ROBOT UPGRADES {STRATEGIC PLAN NO. 1,51 (Police
Department) - Finance and Management Services
MOTION: Authorize a one-time purchase and payment of purchase
order to Remotec in the amount of $70,260, subject to non -substantive
changes approved by the City Manager and City Attorney.
22E. SPEC. NO. 16-096 - CONTRACTOR PLUMBING SERVICES {STRATEGIC
PLAN NO. 6, 1C} (Parks, Recreation and Community Services Agency;
Public Works Agency; and Police Department) - Finance and Management
Services
MOTION: Award contracts for a one-year period expiring September
30, 2017, with provisions for three one-year renewals exercisable by the
City Manager, in an annual aggregate amount not to exceed $115,000
subject to non -substantive changes approved by the City Manager and
City Attorney, with the following vendors:
Vendor
Location
All American Mechanical, Inc.
Brea
Pro -Craft Construction, Inc.
Redlands
RT Contractor Corp.
Garden Grove
Verne's Plumbing, Inc.
Buena Park
PROJECT/CHANGE ORDER
23A. AWARD CONTRACT FOR THE WALNUT PUMP STATION BUILDING
UPGRADE PROJECT LOCATED AT 723 WEST WALNUT STREET
(PROJECT 11-6412) {STRATEGIC PLAN NO. 6, 1C) - Public Works Agency
MOTION:
1. Award a contract and authorize the City Manager and Clerk of the
Council to execute a construction contract to Arnaz Engineering
Contractors, Inc., the lowest responsible bidder, in accordance with
the base bid in the amount of $3,596,000, for the term beginning
upon execution of the contract and ending upon project
completion, for the construction of the Walnut Pump Station
CITY COUNCIL MINUTES 12 SEPTEMBER 20, 2016
Building Upgrade project, subject to non -substantive changes
approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated project
delivery cost of $4,854,600, which includes the contract base
amount, administration, inspection, testing, and $899,000
contingency.
AGREEMENTS
25A. AGMT NO. 2016-267 — PROVIDE SPACE AT THE DELHI CENTER FOR
LIBRARY PROGRAM SERVICES {STRATEGIC PLAN NO. 2, 2A) - Parks,
Recreation and Community Services Agency
MOTION: Authorize the City Manager and Clerk of the Council to
execute a facility use agreement with the Delhi Center for an amount of
$15,000 from October 1, 2016 through June 30, 2017, with two, one-year
renewal options at the same amount each year, based of funding
availability, subject to non -substantive changes approved by the City
Manager and City Attorney.
25B. AGMT NO. 2016-268 - VETERINARY LABORATORY SERVICES AT THE
SANTA ANA ZOO (STRATEGIC PLAN NO. 2, 2E) - Parks, Recreation and
Community Services Agency
MOTION: Authorize the City Manager and Clerk of the Council to
execute an amendment to the agreement with IDEXX Laboratory, Inc.
by increasing the compensation limit by $10,000 to an amount not -to -
exceed $35,000 through the remaining term of the agreement, which is
from July 1, 2015 to June 30, 2017, subject to non -substantive changes
approved by the City Manager and City Attorney.
MOTION: Authorize the City Manager and Clerk of the Council to
execute a purchase agreement with property owner Johnny Orosco,
and goodwill (if any), in the amount of $16,700, subject to non -
substantive changes approved by the City Manager and City Attorney.
MOTION: Benavides SECOND: Tinajero
CITY COUNCIL MINUTES 13 SEPTEMBER 20, 2016
VOTE: AYES: Amezcua, Benavides, Pulido, Reyna,
Sarmiento, Tinajero (6)
NOES: Martinez (1)
ABSTAIN: None (0)
ABSENT: None (0)
25D. AGMT NO. 2016-270 - AMENDMENT FOR LEASE OF REAL PROPERTY
AT 595 EAST 14TH STREET FOR PLACEMENT OF WATER TANK
{STRATEGIC PLAN NOS. 2, 1 & 6, 1 C) - Public Works Agency
25E.
MOTION: Authorize the City Manager and Clerk of the Council to
execute a first amendment to an agreement with the Santa Ana Unified
School District to extend the existing lease of real property located at
595 East 14th Street for the seven -month period beginning September
20, 2016, through April 19, 2017, with provision for an additional
renewal, exercisable by the City Manager and City Attorney, subject to
non -substantive changes approved by the City Manager and City
Attorney.
*Councilmembers Tinajero and Amezcua abstained on said item.
MOTION: Authorize the City Manager and Clerk of the Council to
execute a purchase agreement with Tenant -Seller Alejandra Gonzalez
for the full purchase price of said tenant interest and goodwill (if any),
in the amount of $10,216, subject to non -substantive changes approved
by the City Manager and City Attorney.
MOTION: Tinajero SECOND: Amezcua
VOTE: AYES: Amezcua, Benavides, Pulido, Reyna, Sarmiento,
Tinajero (6)
NOES: Martinez (1)
ABSTAIN: None (0)
ABSENT: None (0)
CITY COUNCIL MINUTES 14 SEPTEMBER 20, 2016
25F. AGMT NO. 2016-272 - POLICY MANUAL MAINTENANCE AND SUPPORT
TO THE POLICE DEPARTMENT {STRATEGIC PLAN NO, 1, 11 - Police
Department
MOTION: Authorize the City Manager and Clerk of the Council to
execute a three-year agreement with Lexipol, LLC, for the period of
September 20, 2016 through September 19, 2019, in an amount not to
exceed $50,850, which includes a contingency amount of $13,900,
subject to non -substantive changes approved by the City Manager and
City Attorney.
25G. MANAGED PRINT SERVICES AND PURCHASE OF DOCUMENT PRINT
MANAGEMENT SOFTWARE (SPEC. 16-076) {STRATEGIC PLAN NO. 7, 5}
- Finance and Management Services
25H.
MOTION:
1. AGMT NO. 2016-273 - Authorize the City Manager and the Clerk of
the Council to execute a Managed Print Services agreement with C3
Technology Services in an annual amount of $150,000 for the period
of November 1, 2016 through September 30, 2018, with an option for
an additional two one-year renewals, subject to non -substantive
changes approved by the City Manager and City Attorney.
2. Authorize the City Manager and the Clerk of the Council to add a
contingency to execute the option to purchase a document
management software, PaperCut, through C3 Technology Services
for an annual amount totaling $18,000 over a 2-year period.
Councilmember Martinez, noted that grant funds to be used for overtime,
educational efforts and address gang activity; funds to be used over a three
year period.
MOTION: Authorize the City Manager and the Clerk of the Council to
execute an agreement with the Orange County Sheriff's Department for
the period of August 23, 2016 through September 30, 2019, in the
amount of $90,189.19, subject to non -substantive changes approved by
the City Manager and City Attorney.
CITY COUNCIL MINUTES 15 SEPTEMBER 20, 2016
MOTION: Martinez SECOND: Tinajero
VOTE: AYES: Amezcua, Benavides, Pulido, Reyna, Martinez,
Sarmiento, Tinajero (7)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
251. AGMT NO. 2016-275 - MEDICAL MARIJUANA BUSINESS LICENSE TAX
AUDITING SERVICES (STRATEGIC PLAN NO. 4, 2A) - Finance and
Management Services
MOTION: Authorize the City Manager and Clerk of the Council to
execute an agreement with Macias Gini & O'Connell, LLP for an initial
two-year term beginning January 1, 2017 through December 31, 2018,
for an amount not to exceed $250,000 over the life of the initial
agreement with a provision for one one-year extension exercisable by
the City Manager and the City Attorney, in an amount not to exceed
$125,000 subject to non -substantive changes approved by the City
Manager and the City Attorney.
25J. AGMT NO. 201:6-276 - EXCLUSIVE NEGOTIATION AGREEMENT, FOR
PLAN; NO. 6,
Councilmember Martinez, has been consistent no vote on land acquisition on
Bristol Street.
City Manager Cavazos, indicated that property owners to enter into
negotiations with the City for possible land trade; will allow City to convert as
permanent open space.
Councilmember Benavides, appreciates opportunity to expand park space
and community to utilize.
Mayor Pro Tem Sarmiento, noted that property has had significant
community benefit and used by neighboring church; asked how much would
it have cost the City to acquire land (if not negotiating trade); this project may
allow future trade negotiations.
CITY COUNCIL MINUTES 16 SEPTEMBER 20, 2016
MOTION: Authorize the City Manager, Clerk of the Council and City
Attorney to execute an Exclusive Negotiation Agreement on behalf of
the City of Santa Ana with Ma May Thet Naing for period of 180 days
from the execution of the agreement, with two, 90-day extension
periods.
MOTION: Benavides
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
RESOLUTION
SECOND: Amezcua
Amezcua, Benavides, Pulido, Reyna, Sarmiento,
Tinajero (6)
Martinez (1)
None (0)
None (0)
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR ITEMS
55A. BIENNIAL REVIEW OF CONFLICT OF INTEREST CODE POLICY, LIST OF
DESIGNATED CLASSIFICATIONS REQUIRED TO FILE ANNUAL
DISCLOSURE FORM (STATEMENT OF ECONOMIC INTERESTS FORM)
{STRATEGIC PLAN NO, 5, 11 - Clerk of the Council Office
MOTION: Adopt a resolution.
RESOLUTION NO. 2016-074 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA ANA AMENDING THE CONFLICT OF INTEREST
CODES OF CERTAIN CITY AGENCIES AND DEPARTMENTS
MOTION: Martinez SECOND: Amezcua
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna,
Sarmiento, Tinajero (7)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
CITY COUNCIL MINUTES 17 SEPTEMBER 20, 2016
PUBLIC HEARING
75A. RESOLUTION TO AUTHORIZE NEGOTIATION FOR THE SALE OF CITY -
OWNED REAL PROPERTY AT 2129 NORTH MAIN STREET, APNS 003-
113-80 AND 003-113-81 (STRATEGIC PLAN NO. 3, 5A) - Planning and
Building Agency
Legal Notice published in the Orange County Reporter on September 9,
2016.
Mayor Pulido opened the Hearing. There were no speakers and the Hearing
closed.
MOTION:
1. Adopt a resolution.
RESOLUTION NO. 2016-075 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING DIRECT
NEGOTIATIONS FOR THE SALE OF CITY -OWNED REAL PROPERTY
AT 2129 NORTH MAIN STREET
2. AGMT NO. 2016-277 - Authorize the City Manager and Clerk of the
Council to execute the an Exclusive Negotiation Agreement with Net
Development Co. and accept a "good faith" deposit of $90,000 for
the purpose of developing a hotel on the site, subject to non -
substantive changes approved by the City Manager and City
Attorney.
MOTION: Martinez SECOND: Amezcua
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna,
Tinajero (6)
NOES: None (0)
ABSTAIN: Sarmiento(1)
ABSENT: None (0)
CITY COUNCIL MINUTES 18 SEPTEMBER 20, 2016
COUNCIL AGENDA ITEM
Pursuant to Santa Ana Charter Section 411, any member of the City Council may place
items on the City Council Agenda to be considered by the City Council.
85A. DIRECT STAFF TO PREPARE A RESOLUTION OF THE CITY COUNCIL
IN SUPPORT OF HOUSE REPRESENTATIVE 6001 AND SENATE 3314
TO ESTABLISH THE SMITHSONIAN AMERICAN LATINO MUSEUM AND
DESIGNATE THE ARTS AND INDUSTRIES BUILDING AS ITS FUTURE
LOCATION WASHINGTON, D.C. — Councilmember Reyna and
Councilmember Benavides
Councilmember Reyna, supports efforts to add a Latino Smithsonian
Museum in Washington DC.; need representation at the National level.
Councilmember Benavides, echoed comments and urged the City Council to
support proposal.
MOTION: Direct staff to prepare a resolution for City Council
consideration.
MOTION: Reyna
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
WORK STUDY SESSION
SECOND: Benavides
Amezcua, Benavides, Martinez, Pulido, Reyna,
Tinajero (6)
None (0)
None (0)
Sarmiento (1)
WS-1. PROVIDE STAFF DIRECTION AND DISCUSSION FOR PROPOSAL ON
ECONOMIC DEVELOPMENT AND NONPROFIT FUNDS - City Manager's
Office
Continued from the August 16, 2016 City Council by a vote of 4-0 (Martinez,
Pulido, and Reyna absent). Continued from the September 6, 2016 City
Council Meeting.
Community Enhancement Program Grant (CEPG)
CEPG Program
/ Designed to fund nonprofit public services that support health, human
and/or quality of life services to residents of Santa Ana
CITY COUNCIL MINUTES 19 SEPTEMBER 20, 2016
May be a new service or an expansion of an existing service
Funding:
$500,000 available
$125,000 cap per project — 12 month project period
Anticipate 4-6 projects
Nonprofit Application Process
Reviewed by staff for initial qualification:
Aligned with Santa Ana Strategic Plan Goal
Nonprofit Status
Rating panel will evaluate based on a point system described in the
application
Recommendations presented to City Council for approva
Strategic Plan Alignment
Programs must align with a Strategic Plan Goal
Strategic plan alignment questions are incorporated into the application
Evaluation of applications includes points for Strategic Plan alignment
Strategic Plan Eligible Categories
lo Community Safety
Crime Prevention
Homeless Services
Traffic/Pedestrian/Bicycle Safety
Water Safety
Fire Safety/Prevention
/ Youth, Education, Recreation
Youth Sports Programs
Career pathways
Programs to reduce high school dropout rates
Continuing education, mentoring and recreation
Strategic Plan Eligible Categories
Community Health, Livability Engagement & Sustainability
Programs with measures to address water conservations and energy
efficiency
New neighborhood improvement initiatives focusing on areas affected
by disinvestment and decline
Strengthen, expand and stabilize funding for the arts
Integrate health and wellness programs into city community/recreation
centers
Implement health and wellness programming
Expand senior center programming to provide art, culture and health
Nonprofit Application Timeline
CITY COUNCIL MINUTES 20 SEPTEMBER 20, 2016
Economic Development Initiatives (EDI) Grant
Overview
/ Economic Development Funding and Staffing
/ Santa Ana Economic Indicators
/ Real Estate Investment
/ Unemployment
► Investment in the City
► Vibrant Economic and Business Activity
/ Major Residential Projects
/ Public -Private Partnerships
► Economic Development Initatives
a Proposal Categories
a Funding
I
Eemmade Development Ptiblic/Private
-
$t million
Partnerships
Economic Development and Infrastructure
-
$1.6 million (S400k each corridor)
Projects in Corridors (Downtown, Harbor, S.
Many IV' Street)
General Fund Allocation (Economic
$617,866 (includes I time $150,000
$465,675
Development Division)
allocation for ED)
Former Enterprise Zone funds - includes
$502,000
$265,500
funding for:
• Chamber GROW Conference($50,000)
• Chamber DiJjerenre Makaes($2,000)
• Chamber Business Retention Program ($10,000)
• Stare of the City ($$,000)
• Chamber Community Guide ($7,000)
• Chamber Tasw of Santa A. (j2,000
Downtown
$302,000
-
WORK Center (Federal Funding)
$3,221,503
$3,171,375
South Main Public Improvements (settlement)
$250,000
$4.7 million
Additional Improvements for S. Main
-
$2.5 million
(redevelopment bonds
Strategic Plan
Wayfinding $400,000
Marketing $50,000*
Marketing $50,000*
Downtown $25,000*
Downtown $25,000*
Sister Cities Initiative $25,000*
ED Strategic Plan $120,000
Arts and Culture $250,000*
Arts and Culture $250,000*
Sister Cities Initiative $25,000*
Total $870000
Total 350,000
Surplus Funds (Branding & Placemaking)
$150,000
$150,000
Total
$5,913,369
$14,202,550
*Recurring funding source
Budgeted Positions that Support Economic Development
WORK Center:
(2) Economic Development Specialist III
(10) Workforce Specialist II
CITY COUNCIL MINUTES 21 SEPTEMBER 20, 2016
(2) Workforce Specialist IV
(2) Senior Office Assistant
16 Total Full Time Positions
Economic Development Division:
Executive Director of Community Development (45%)
Economic Development Specialist III
Senior Management Analyst (15%)
Community Development Commission Secretary (45%)
2 Full time positions
Downtown:
Downtown Development Liaison
1 Full time position
19 Full Time Positions in Total
Santa Ana Economic Indicators (FY 15-16)
T
# of Business Licenses
29,107
Building Permits
6,700
T
Property Values
$23,013,226,208
T
Sales Tax
$43,232,124
T
Hotel Visitors Tax
$8,983,179
T
Building Permit Valuation
$149,546,183
T
Job Seekers assisted by WORK
Center
26,910
T
Real Estate Investment
Banc of California
178,334
2016
Deutsche Bank
136,269
2015
DHL
61,731
2016
The Enthusiast Network
61,609
2015
PacifiCare Insurance
60,000
2015
American Cooling Tower
49,700
2015
GS Overnight Delivery
47,765
2015
Round 1 Entertainment
47,500
2015
24-Hour Fitness
47,500
2015
Atlas International
46,600
2015
Jobber's Wholesale
46,417
2016
Hobby Lobby
46,000
2015
Del Amo Motorsports
145,411
2015
CITY COUNCIL MINUTES 22 SEPTEMBER 20, 2016
New American Funding 141,418 12015
inemployment
160% - - -
14.0% '
12.0%
30.0%
8.V.
6.0%
4.0%
2.0%
0.0% __. -._ .--._ I ___
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Santa Ana -.11 a County —t-California United States
*Santa Ana's annual unemployment rate in 2015 was 5.2%.
Investment in the City
► Over 1.9 million square feet leased since 2015
► Over $10 million dollars (City funding) earmarked for Economic
Development efforts in upcoming years
/ Over $50 million invested by MainPlace Mall to redevelop former Macy's
Men's store
Vibrant Economic and Business Activity
-- -
• Reimagined 30,000 sq. ft. building Invested over $22 million to double current size
• Home to innovative drink and dining 44,000 sq. ft. of new building and renovated
Santa Ana to become the first Gigabit city In
Orange County
IMMIllwail
AAA -rated four Diamond and above quality
hotels in the City
soarce 0ry0t_Wnn Ana Comman/n'�✓alnpmertlA9ency
CITY COUNCIL MINUTES 23 SEPTEMBER 20, 2016
Major Residential Projects
301 Entratte lane
.5.� -. j.. �. ��IYr��. ter.. • *,Y�.' la ;.
• 286-unitiesidentialdevelopment Orrsite amenities Located In MacArthur Place at
20o EFirst American Way
Major Residential Projects
219 residential units and 4 live/work units • 6,3130sq. ft. commercialspace • Located In City Place at
• 1,225 unit residential development Located nearlrvine/Tutin border at
900 sq. k. of retail space and 5,SW sq. ft, of restaurant space 2001 E. Oyer Road.
Public -Private Partnerships
0 City/Chamber Business Retention team — over 250 businesses visited
since 2015
/ Warner Industrial Assessment District — 50/50 City/Business cost share to
improve local industrial streets
/ South Main Street Public Improvements — Over $7 million will be invested
next 5 years
Economic Development Initiatives (EDI) - Objectives
/ Encourage local private and public partnerships.
/ Vibrant economic development activities to increase prosperity of local
residents and businesses.
CITY COUNCIL MINUTES 24 SEPTEMBER 20, 2016
/ Leverage limited City resources and improve City service/delivery at the
local level.
/ Focus on short-term economic stabilization and long-term economic
sustainability.
Proposal Categories
1. Marketing/Tourism:
• Marketing campaigns
• Targeted advertisement
• Marketing collateral
• Business newsletters
• Citywide photography
• Website development;
2. Technology:
• Smart phone/web based apps. to streamline City development process
• Technology incubator
• Website development
• Partnerships with educational institutions
3. Small Business Development:
• Small business training & workshops
• Small business loan programs
• Facade rehabilitation programs
• Partnerships with educational institutions.
Funding
/ Up to $1 M allocated for economic development initiatives.
/ No minimum or maximum award amount; however, anticipated award
amounts to range from $100K to $250k.
/ 12-18 months performance period.
Funding Alternatives
1. Release RFP as presented
2. Direct Allocation of $1 million in economic development project funds to
an organization(s) in public/private partnership
3. Combination of the above
City Council discusssion ensued. Provided staff direction on the Request for
Proposal process.
CITY COUNCIL MINUTES 25 SEPTEMBER 20, 2016
COMMENTS
PUBLIC COMMENTS
• Beth Mays and David Bracey, Anaheim University, invited all to upcoming 20 year
celebration of nationally accredited on-line graduate university; offering 40% discount if
enrolled by March 31, 2017 offered to Orange County residents.
• Rebecca Cousins, Policy Analyst at the Alliance for Healthy Orange County, spoke in
support of Active Transportation and proposed development of a Complete Streets
Mobility Commission.
• Victor Payan, invited all to attend upcoming Film Festival at the Bowers Museum on
October 13, 2016
• Thomas Anthony Gordon, spoke in opposition to the Needle Exchange Program and
the homeless situation at the Civic Center Plaza area.
• Tish Leon, thanked the City Council for the $30,000 donation to host the 15t Senior
Citizen Health Fair.
• Ilya Tseglia, request continued assistance from the City in helping him with son's
situation
• Robert Tseglia, echoed comments by his father, Ilya.
90A. CITY MANAGER'S COMMENTS
• Highlighted success of Savor Santa Ana event held last Friday,
September 15, 2016.
90B. CITY COUNCILMEMBER COMMENTS
Councilmember Martinez:
• Requested consideration for additional Code Enforcement Officers to
address quality of life issues;
• Asked for update on vending food truck ordinance;
• Commented on number of gang shootings and importance of perception;
asked how we communicate with residents; need to get in front of the
issue; and
• Madison Park Neighborhood hosting Walk -a -Thou; invited all to attend on
Saturday, September 24th
Councilmember Tinajero:
• Thanked the staff for Work Study Session on economic development;
reflected on past tough decisions that is contrast to position we are in
today where we are spending money; City Council has invested in our
children; and
CITY COUNCIL MINUTES 26 SEPTEMBER 20, 2016
• Noted that Santa Ana has high ranking football teams in our district;
encourages all to continue to be active.
Mayor Pro Tern Sarmiento:
• Madison Park hosting event and senior's hosting Health Fair both on
Saturday; invited all to attend;
• Fiestas Patrias a great success; congratulated staff on job well done;
• Police Department needs to continue increased hiring practice to address
homeless in the Civic Center and other issues raised by resident of
Harbor Blvd.
Councilmember Amezcua:
• Attended Savor Santa Ana; thanked sponsors and all in attendance; and
• Thanked Rose Ann Trujillo, Senior Deputy Clerk of the Council for her
service to the City upon her retirement.
Councilmember Reyna:
• Attended Savor Santa Ana; great success;
• Encouraged all to continue to shop in Santa Ana;
• Asked all to continue to be water wise;
• Logan Neighborhood Association will be hosting their annual event;
invited all to attend
• October 15t will be Saddleback's Back to School Night; good opportunity
to obtain information on college entrance as well as Senior Citizen Talent
Show the same evening;
• Acknowledged and congratulated Rose Ann Trujillo on her retirement for
her many years of service to our City; and
• Noted that by shopping in Santa Ana it allows for revenues to help our
youth programs.
Councilmember Benavides:
• Congratulated and thanked Rose Ann Trujillo on her retirement;
• Commented on Savor Santa Ana's success;
• Fiestas Patrias were another great success;
• Commented on homeless issues; City Council has designated funds for
safety and security measures; need the cooperation and collaboration
from the County to help solve the issue; need permanent solutions; and
• Excited that City funds and supports youth programs.
Councilmember Tinajero left at 9:04 p.m. and did not return.
Mayor Pulido:
• Savor Santa Ana was successful - art galleries open and live music; in all
27 restaurants participated in this event.
CITY COUNCIL MINUTES 27 SEPTEMBER 20, 2016
ADJOURNED- 9:09 p.m. - The next meeting of the City Council is scheduled for
Tuesday, October 4, 2016 at 5:00 p.m. for the Closed Session
Meeting immediately followed by the Regular Open Business Meeting
at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa
Ana, California.
Maria D. Huizar,
Clerk of the Council
FUTURE AGENDA ITEMS
• Community Engagement Program
• Economic Development Strategic Plan
• Drone Regulations
• General Plan Update
CITY COUNCIL MINUTES 28 SEPTEMBER 20, 2016