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HomeMy WebLinkAboutORANGE COUNTY LABOR FEDERATION 1A - 2016NSURANCE ON FI4E A-2016-207 WORK MAY PROCEED ql, UNTIL INSURANCE EXPIRES CLERK OF COUNCIL FIRST AMENDMENT TO AGREEMENT UNDER THE DATE: AUG 2 3 2016 � WORKFORCE INNOVATION AND OI'I'ORTUNIT"Y ACT THIS FIRST AMENDMENT TO AGREEMENT is hereby made and entered into this 1st 4� day of July, 2016, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Orange CoLmty Labor Federation, a non-profit corporation ("SUBRECIPIENT"), Y) 9 v RECITALS: A. The parties entered into an Agreement Under the Workforce Innovation and Opportunity Act (WIOA) dated September 1, 2015 (hereinafter "Agreement") by which CITY agreed to expend federal funds for workforce development programs for at -risk youth that provide preparation for secondary and past -secondary education, occupational training and employment skills for entry into the labor market, as defined in the scope of work attached to said Agreement. B. The Agreement included fimding from the Department of Labor, Employment and Training Administration for fiscal year 2015-2016, For fiscal year 2016-2017, CITY was again designated a Local Workforce Investment Area (LWIOA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128, Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA -28305-16-55- A-6, and the CITY was awarded an additional $1,034,615 for youth workforce development programs. C. The parties desire to amend the Agreement to provide a second subaward for fiscal year 2016- 2017 to SUBRECIPIENT for the WIOA Youth Workforce Development Program based on the fiscal year 2016-2017 allocation to the CITY. Grantee Lmderstands 'the prohibition against comingling grant fluids and agrees to account for said funds as a separate and unique grant. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: Section II, entitled City's Obligations, Subsection A, on page 5 of the Agreement, shall be amended to increase the amount of youth funds CITY agrees to pay to SUBRECIPIENT by a sum not to exceed $65,000 with a term of July 1, 2016 through June 30, 2017, for a total amount during the term of the Agreement not to exceed $130,000 with a term of September 1, 2015 through June 30, 2017 for youth workforce development programs. 2. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. Exhibit 3 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. rve-1Um v' ; MARIA D. HUIZAR i Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: PANP. HODGE RECOMMENDED FOR APPROVAL: ROBE C. AEZ Special Assistant to the City Manager City Manager's Office Exhibit 3 CITY OF SANTA ANA -a 41 DAVID CAVAZOS City Manager f.9/1:3iDC�y�Tl�t /arlos Camac _Z Director of Administration Orange County Labor Federation YSPN MEMBER PERFORMANCE PLAN 2016-2017 Orange County Labor Federation PROJECTED ENROLLMENTS & EXPENDITURES VdIOA YOUTH POPULATION Youth Population Ages # of Youth to be Served In -School 18-21 2 Out -of -School (75% minimum) - 18-24 8 5 TOTA0UMBER OF YOUTH TO BE SERVED 10 PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 100% OF YOUTH MUST BE ENROLLED BY 2ND QUARTER -DECEMBER 31, 2016) # of Enrollments Quarter per Quarter Estimated Expenditures per Quarter .. .. V `: 5. $10,000 2°. (100% Enroll ment Required) _ 5 $16,250 3'+ $16,250 $22.500 TOTAL , ,. 10 $65,000 14 WIOA ELEMENTS PERFORMANCE MEASURES mark a "x" next to the elements provided in your program July 1, 2016 -June 30, 2017 (Projected Benchmarks subject to change) X 1. Tutoring, study skills training, dropout prevention 1. %of Participants who are in education/training, strategies or in unsubsidized employment during the 2nd quarter after exit X 2. Alternative secondary school services or dropout recovery Benchmark: 70% X 3. Paid & unpaid work experience that have academic 2. %of Participants who are in education/training, and occupational components, which may include: or in unsubsidized employment during the 4`h summer employment, pre -apprenticeship, internships quarter after exit & job -shadowing, or On -the -Job training (20% of Benchmark: 64% funds must be used for this element) X 4. Occupational skills training—priority for recognized 3. The median earnings of Participants in credentials aligned with sectors in -demand unsubsidized employment during the 21d quarter after exit Benchmark: $11 per hour X S. Education offered concurrently with workforce 4. % of participants who, during the program, are in preparation activities education or training that leads to a recognized postsecondary credential or employment AND who X 6. Leadership development -community service & peer centered activities are achieving measurable skill gains Benchmark: 69.5% X 7. Supportive Services X S. Adult mentoring X 9. Follow-up services for not less than 12 months after 6. % of Participants who obtain a recognized exit (required) postsecondary credential or secondary diploma during participation OR within 1 year after exit X 10. Comprehensive guidance & counseling drug & alcohol, etc. Benchmark: 64% X 11. Financial literacy 7. Effectiveness in serving employers Benchmark:_ X 12. Entrepreneurial skills training X 13. Labor marker information -career awareness and exploration X 14. Activities to help youth prepare for and transition to postsecondary education EXHIBIT B Personnel Salaries $ Total Program Cost Total WIOA Cost Match/In Kind Executive Director 0% $ 90,000.00 $ - $ 90,000.00 Case Manager 100°% $ 40,000.00 $ 40,000.00 $ - Senior Manager 0°% $ 62,000.00 $ $ 62,000.00 Administration 0% $ 56,000.00 10,400.00 $ 56,000.00 Personnel Benefits Executive Director $ 18,000.00 $ $ 18,000.00 Case Manager $ 6,400.00 $ 6,400.00 $ - Senior Manager $ 12,400,00 $ - $ 12,400.00 Administration $ 10,400.00 $ - $ 10,400.00 Total Salaries & Benefits $ 295,200.00 $ 46,400.00 $ 248,800.00 Operating Expenses Rent $ 82,000.00 $ $ 82,000.00 Utilities $ 18,000.00 $ $ 18,000.00 Phones $ 3,500.00 $ $ 3,500.00 Internet Fees $ 1,500.00 $ $ 1,500.00 Tutors $ 1,500.00 $ 1,500.00 $ - Security $ 400.00 $ $ 400.00 Maintenance $ 5,000.00 $ $ 5,000.00 Insurance $ 5,500.00 $ $ 5,500.00 Equipment Rental $ $ $ - Accounting Fees $ 1,250.00 $ $ 1,250.00 Vehicle Lease $ - $ $ _ Office Expenses (consumables) $ 20,000.00 $ - $ 20,000.00 Legal Services $ 1,250.00 $ - $ 1,250.00 Auditing Services $ 2,500.00 $ - $ 2,500.00 Indirect Cost $ 2,070.00 $ - $ 2,070.00 Staff Training $ 1,000.00 $ - $ 1,000.00 Staff Conferences $ 1,000.00 $ 1,000.00 $ - Staff Travel/Mileage $ 1,300.00 $ 1,300.00 $ Participant Wages $ 11,700.00 $ 11,700.00 $ Supportive Services $ 2,600.00 $2,600 $ Participant Incentives $ - $ - $ Youth Conferences $ 1,500.00 $ 500.00 $ 1,000.00 Follow -Up Services $ - $ - $ _ Total Operating Expenses $ 163,570.00 $ 18,600,00 $ 144,970.00 Grand Total $ 458,770.00 $ 65,000.00 $ 393,770.00 Orange County Labor Federation WIOA RFP Budget Narrative 1. Personnel Salaries a. Case Manager: 100% FTE for 12 months; $40,000 Salary The case manager will dedicate 100% of their time to the WIOA for 12 months to recruit youth, provide WIOA youth with case management and oversee total grant program. Case manager will assist youth in obtaining resources, internships, training and prepare youth for apprenticeship exams. b. Senior Manager—Judy Vega: 0% FTE for 12 months; $0 Salary Senior manager will assist case manager with all activities listed above and provide trainings, workshops and help coordinate placing youth with internships and summer employment opportunities. Senior manager will also provide tutoring as needed. c. Administrator— Carlos Camacho: 0% FTE for 12 months; $0 Salary Administrator will assist case manager with all activities listed above and will provide both administrative support and tutoring to youth as needed. d. Executive Director—Julio Perez: 0% FTE for 12 months; $0 Salary Executive Director will assist case manager with guidance throughout proposed program. 2. Personnel Benefits a, Case Manager: 16% benefits of $40,000 salary; $6,400 for benefits Social Security 6%, Medicare 2%, FUTA 6%, UI 6% b. Senior Manager— 0% benefits of $12,400 salary; %0 for benefits Social Security 6%, Medicare 2%, FUTA 6%, UI 6% c. Administrator— 0% benefits of $10,400 salary; $0 for benefits Social Security 6%, Medicare 2%, FUTA 6%, UI 6% d. Executive Director — 0% benefits of $4,500 salary; %0 for benefits Social Security 6%, Medicare 2%, FUTA 6%, UI 6% Attachment A 3. Rent $0 to house program at OCLF 4. Utilities $0 for utilities while at OCLF 5. Phones $0 for phone service at OCLF 6. Internet $0 for internet service at OCLF 7. Tutors $1,500; The OCLF will hire qualified math and English tutors for participants. 8. Security $0; security provided by OCLF 9. Maintenance $0 for maintenance while at OCLF 10. Insurance $0 for insurance while at OCLF 11. Equipment Rental Fees $0 12. Accounting Services $0 for accounting services 13. Vehicle Lease Fees $0; OCLF to provide vehicles 14. Office Expenses (consumables) $0 for snacks, water/beverages and food for youth while at OCLF 15. Legal Services $0 for legal services. 16. Auditing Services Attachment A $0 for auditing services. The OCLF will cover the cost. 17. Indirect Cost $0 (10%) for indirect cost that covers paper, pens, pencils, binders, ink and printing. 18. Staff Training $0 for staff training that will cover professional development 19. Staff Conferences $1,000 for staff to attend conferences. 20. Staff Travel/Mileage $1,300 for staff travel/mileage. Staff must submit a weekly mileage form with start and end point and must be approved by Executive Director. 21. Participant Work Experience Wages $11,700; The OCLF will provide up to $1,170 in wages per participant for successful completion of Program Phase 1 & 2. 10 participants @ 9 payments of $130.00 per month for every 20 hours completed. 22. Supportive Services The OCLF will provide up to $2,600 in support services. 10 participants @ up to $260 for books, tools, belt, boots and/or tests. 23. Participant Incentives $0 for participant incentives. 24. Youth Conference $500 for youth to attend conference. Up to twenty (10) youth will attend Boys & Men of Color Empowerment Conference with anticipated cost of $50, cost of $500. 25. Pertinent Documents/Forms The OCLF plans on tracking hours, participant incentives and mileage by using sign -in sheets and mileage logs. Sign -in forms will be used to track hours and to determine eligibility for support services. Please see attachment J. Attachment A 26. Subcontracting The OCLF will not subcontract youth services/activities 27. Subcontracting The OCLF will not subcontract youth services/activities Attachment A 160 WATER STREET, 16th FL NEW YORK, NY 10038 BUSINESS AUTO DECLARATIONS POLICY NUMBER: UCA 5361445 ITEM ONE COMMERCIAL AUTO CA DS 03 10 13 Company Name: 7105 Producer Name. 5011 SENECA INSURANCE COMPANY, INC. Barney & Barney A Marsh & McLennan 160 WATER STREET, 16th FL, Agency LLC Cc NEW YORA, NY 1.0038 101 Enterprise Drive Suite #330 Aliso Viejo, CA 92656 Named Insured: OC Labor Federation Mailing Address: 309 E. Rampart St., Unit A-E Orange, CA 92868 policy Period From: 06/27/2016 To: 06/27/2017 At 12:01 AM Standard Time at your melting address shown above Previous Policy Number: UCA 5361445 Form Of Business: 0 Corporation ❑ Limited Liability Company El Individual= 171 Partnership 0 Other: Not for Profit Org, 1 In return for the payment of the premium, and subject to all the terms of this policy, we agree with you to provide the insurance as stated in this policy, Premium Shown Is Payable At Inception: $3,942. 00 Audit Period (if applicable): 11 Annually El Semiannual Iv El Quarterly ❑ klorithyl­ Endorsements Attached To This Policy IL 00 17 - Common Policy Conditions (IL 01 46 in Washington) IL 00 21 - Broad Form Nuclear Exclusion (not applicable in New York) (IL 01 98 In Washington) See Schedule of Forms and Endorsements. CA DS 03 10 13 0 Insurance Services Office, Inc., 2011 DIREC]" BILL Page 1 of 13 LJ Client#: 29857 OCLABORFI ACORD,. CERTIFICATE OF LIABILITY INSURANCE DATE 121210 1 2 /211220115 5 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject t0 the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Barney & Barney, A Marsh & McLennan Ins A LLC 9y 101 Enterprise #330 LICOH18131 Aliso Viejo, CA 92656 CONTACT NAME: - PHONE g49 900.1213 F (949) 643.3719 Ext: A/C No: -MAIL ADDRESS: mmolthen@nuwest.net INSURER(S) AFFORDING COVERAGE NAIL# INSURER A: Seneca Insurance Company, Inc. 10936 INSURED OC Labor Federation INSURERS: Beazley Insurance Company Incor 37540 812612015081261201 309 N. Rampart Unit A-E INSURER C: Orange, CA 92868 INSURER D; INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE ADDL /NSR SUBR NNE POLICYNUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMITS A GENERAL LIABILITY X UCM5342097 812612015081261201 EACH OCCURRENCE $1000000 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE l OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $300,000 MED EXP (Any one person) s5,000 PERSONAL &ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $2,000,000 POLICY PE� LOC $ A AUTOMOBILE LIABILITY UCA5361445 6/27/2015 06/27/207 COMBINED SINGLE LIMIT Eaaccfdn.t $1,000,000 BODILY INJURY (Porpers.n) $ IxANYAUTO ALLOWNED SCHEDULED AUTOS X AUTOS BODILY INJURY (Par accident) $ HIRED AUTOS X NON -OWNED AUTOS PROPERTY DAMAGE $ Por accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCW OED9 NIA _ WC STATU- OTH- TOR L MIT$ E.L. EACH ACCIDENT $ E.L. DISEASE- EA EMPLOYEE [$ (Mandatory In NH) If yes, descdbe undo, DESCRIPTION OF OPERATIONS bolo. E.L. DISEASE -POLICY LIMIT I $ B Abuse/Molestation TBD 12/1712015 112117/201E 2,000,000 Liabiltiy $25,000 Retention DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is regni.d) City of Santa Ana, its officers, agents, volunteers and representatives are named as additional insured with respect to the operations of the named insured. City of Santa Ana 1000 E. Santa Ana Blvd., Suite 200 Santa Ana, CA 92701 ACORD 25 (2010/05) 1 of 1 #S609792/M609791 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE @ 1988.2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD MOLM POLICY NUMBER:uCM 5342097 COMMERCIAL GENERAL LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): City of Santa Ana, its officers, agents, volunteers and representatives City of Santa Ana 1000 E. Santa Ana Blvd., Ste. 200 Santa Ana, CA 92701 A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 26 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 COMMERCIAL GENERAL LIABILITY CG 20 0104 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, PRIMARY AND NONCONTRIBUTORY - OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance Condition and supersedes any provision to the contrary: Primary And Noncontributory Insurance This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other Insurance; and (2) You have agreed in writing in a contract or agreement that this Insurance would be primary and would not seek contribution from any other insurance available to the additional insured. CG 20 01 0413 © Insurance Services Office, Inc., 2012 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY CHANGES Policy Change Number 1 POLICY NUMBER POLICYCHANGES COMPANY EFFECTIVE UCM 5342097 09/09/2015 SENECA INSURANCE COMPANY, INC. NAMED INSURED AUTHORIZED REPRESENTATIVE OC Labor Federation Barney & Barney A Marsh & McLennan 309 N. Rampart St., Unit A-E Agency LLC Cc Orange, CA 92868 101 Enterprise Drive Suite #330 Aliso Viejo, CA 92656 COVERAGE PARTS AFFECTED Commercial General Liability WINS Entry GBRUNO 9/14/20115 CHANGES It is understood and agreed that the City of Ana is added to the policy as Additional Insured as per added and attached following forms: CG 20 26 (04/13) Additional Insured - Designated Person Or Organization CG 20 01 (04/13) Primary And Noncontributory - Other Insurance Condition F/C $50.00 Additional I otal Premium: IL 12 01 11 85 $50.00 Authorized Representative Signature Copyright, Insurance Services Office, Inc., 1983 Copyright, ISO Commercial Risk Services, Inc., 1983 Page 1 of 1 ❑ Direct Bill POLICYHOLDER COPY P.O. BOX 8192, PLEASANTON, CA 94568 CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 01-06-2018 CITY OF SANTA ANA SP 1000 E SANTA ANA BLVD STE 200 SANTA ANA CA 92701-3900 GROUP: POLICY NUMBER: - 1375240-2015 CERTIFICATE - ID: 1 CERTIFICATE EXPIRES: 10-01-2016 10-01-2015/10-01-2015 This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 10 days advance written notice to the employer. We will also give you 10 days advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policy listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate of insurance may be issued or to which it may pertain, the insurance afforded by ttthJee policy described ooliiccydescribed herein is subject to all the terms, exclusions, and conditions, of such policy. Authorized Representative/% President and CEO EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE. EMPLOYER ORANGE COUNTY LABOR FEDERATION, AFL-CIO (A LABOR UNION) C/O , AFL - CIO 309 N RAMPART ST STE A ORANGE CA 92868 SP [MON,SCj (REv.7-2074) - PRINTED : 01-06-2016